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From: Dean R. Meech, Purchasing Agent
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CITY OF SAN BERNA:4DINO - REQUEST FOI COUNCIL ACTION
REC'D. - AD M1Jl
Subject: Ul11 1li-fii6
1Si19 JAM 20 AM I!} 38
Dept: Purchasing
Date: January 9, 1989
F-89-23
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Synopsis of Previous Council action:
Item #20 & 36 - 10-3-88 Council meeting
#20: Resolution of the City of San bernardino awarding a bid to Angelica Rental
Group for the furnishing and delivery of uniforms (City Wide) in accordance
with 8id Specificaiton F-89-08.
#36: Resolution of the City of San Bernardino rejecting all bids for the
furnishin9 and delivery of uniforms (City Wide) and authorizing a 90-day
extension of the present contract for such services.
Recommended motion:
Adopt Resolution
Dean R. Meech. Purchasing Agpnt
Signature
Contact penon: Dean R. Meech, Purchas i nq Aqent
Supporting data attached: Yes
Phone: 384-5085
Ward:
M/ft
FUNDING REQUIREMENTS:
Amount: $88.425.15
Source: (ACCT. NO.) 001-XXX-53146
(ACCT. DESCRIPTION) Clothin9/Safety Supplies (City Wide)
Finance: (~ JJ ~-
Council Notel:
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CITY OF SAN BERNHINO - REQUEST FcWt COUNCIL ACTION
STAFF REPORT
F-89-23
The proposed contract is for uniform services for approximately 215 plus City
Employees. In addition, the proposed contract includes service for shop towels, dust
mops, seat covers and fender covers. Specifications were published and furnished to
area uniform service companies. The bids were publicly opened and declared on
January 5, 1989. Attached is a detailed summary of the bids received.
(ATTACHMENT)
8id Summary Per Bid Specification
Note: Total price of contract is based on the following requirements.
215 Employees (pants & shirt) - 3 changes per week
20 Employees (coveralls & skirts) - 3 changes per week
1,285 Shop towels per week
16 24" dust mops per week
50 36" dust mops per week
4 Seat covers per week
6 Fender covers per week
*ANGELICA UNIFORMS
Items
Total Contract Price
1 Shirt
2 Trousers
3 Sk i rt
4 Coveralls
5 Shop towels
6 Dust mop 24"
7 Dust mop 36"
8 Seat cover
9 Fender cover
Gross Bid
Absence Factor
Net Bi d
$31,192.20
34,210.80
3,276.00
6,552.00
8,018.40
1,872.00
7,020.00
249.60
374.40
$92,765.40
[ 4,340.25]
$88,425.15
PRUDENTIAL OVERALL
Item
Total Contract Price
1 Shirt
2 Trousers
3 Skirt
4 Coveralls
5 Shop towels
6 Dust mop 24"
7 Dust mop 36"
8 Seat cover
9 Fender cover
Gross Bid
Absence Factor
N"t Ritt
$30,186.00
34,210.80
4,212.00
6,552.00
6,013.80
1,248.00
5,070.00
249.60
374.40
$85,116. 60
[ 4,174.20]
$80.942.40
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Staff Report
Uniforms (F-89-23)
January 9, 1989
Page 2
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MISSION UNIFORM
Item
Total Contact Price
1 Sh i rt
2 Trousers
3 Skirt
4 Coveralls
5 Shop towels
6 Dust mop 24"
7 Dust mop 36"
8 Seat cover
9 Fender cover
Gross Bid
Absence Factor
Net Bid
$40,248.00
44,272.80
6,084.00
7,862.40
8,018.40
1,622.40
6,240.00
2,808.00
468,00
$116,164. 00
[ 5,670.36]
$110,439.64
Thirteen (13) suppliers of this commOdity were solicited. Seven (7) responded. Two
(2) were No Bid. There were five bid submissions.
Vendor Aratex failed to meet" the bonding requirement of the bid specification plus
not bidding all uniform requirements.
Vendor Guys & Gals Uniforms submitted an alternate proposal for the purchase of
uniforms in lieu of uniform rental. This proposal emphasizes a $49,665.00 savings.
Vendor Prudential Overall took five (5) exceptions to the technical specifications
therefore failing to meet City requirements. Most important of these exceptions is
page 3, section 16 of the General Specifications. "Bid prices shall include all cost
of service pursuant to these specifications including all applicable tax. The only
additional allowable charges shall be for lost or stolen items or items damaged
beyond repair from other than normal wear and tear. All prices shall be firm for the
duration of the contract."
The hidden cost on the exceptions are approximately $10,290.75. Exceptions were:
(1). A preparation charge of $9.50 per individual placed into service after the
first 30 days of new accounts.
(2). Used garments to be used after the initial installation for all new
personnel and any replacements.
(3). Loss or stolen garments charged at full loss charge. Damaged garments will
be charged at a depreci ati on of 2% of the loss charge for each month in
service, total depreciation is not to exceed 80% of said loss charge.
(4). Contractor wi 11 charge a mi ni mum of 40% of i nsta 11 ed inventory. Any item
over 40% usage will be charged at piece rate indicated on bid sheet.
(5). All wearing apparel prices include credit for time off due to vacation and
sickness. Anyone out for a period of four (4) weeks or more will be removed
from service and re-instated upon return.
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Staff Report
Uniforms (F-89-23)
January 9, 1989
Page 3
The overall cost to do business with Prudential Overall would exceed $91,233.15.
Vendor Angelica Uniform Western Rental Group met all requirements as specified.
Vendor Mission Uniform met all requirements as specified.
Specifications as bid have been reviewed and determined that the Bid of Angelica
Uni form Western Rental Group meets the specifi cati ons and requirements. It is
therefore recommended that the Bid be accepted for contract. The funding is payment
per department. Tota 1 Amount: $88,425.15 (3 Years). Descripti on: Purchase of
clothing/Safety Supplies.
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1
RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO ANGELICA
UNIFORM WESTERN RENTAL GROUP FOR THE FURNISHING AND DELIVERY OF UNIFORM
3 SERVICES, TO BE UTILIZED CITY WIDE IN ACCORDANCE WITH BID SPECIFICATION
F-89-23.
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
5 BERNARDINO AS FOLLOWS:
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SECTION 1. That Angelica Uniform Western Rental Group is the lowest and
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best responsible bidder for the furnishing and delivery of uniform services
for a three year period in accordance with Bid Specification F-89-23 for the
total amount of $88,425.15; pursuant to this determination, the Purchasing
9
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Agent is hereby authorized and directed to issue a purchase order for said
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uniform services to said lowest and best responsible bidder; such award shall
only be effective upon the issuance of a purchase order each fiscal year by
the Purchasing Agent; and all other quotations therefor are hereby rejected.
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by
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the Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day
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of
,198___, by the following vote,
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to wit:
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AYES: Council Members
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NAYS:
ABSENT:
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City Clerk
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01-09-89
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1 RESOLUTION OF THE CITY OF SAN BERNAROINO AWARDING A BID TO ANGELICA UNIFORM
~IESTERN RENTAL GROUP FOR THE FURNISHING AND DELIVERY OF UNIFORM SERVICES TO BE
2 UTILIZED CITY WIDE IN ACCORDANCE WITH BID SPECIFICATION F-89-23.
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The foregoing resolution is hereby approved this
of
. 198
Evlyn Wilcox. Mayor
City of San Bernardino
Approved as to form
and, legal content:
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'(~ "1 j~
C}ry Attorney
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01-09-89
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