HomeMy WebLinkAbout10-City Administrator
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Fred Wilson,
City Administrator
Subject: Resolution authorizing
execution of an agreement to jointly
fund the Consulting Services of
Strategic Education Services by and
between the City of San Bernardino, the
Board of Water Commissioners and the
Economic Development Agency and
Resolution authorizing the Mayor to
execute an agreement with Strategic
Education Services.
Dept: City Administrator's Office
Date: December 20, 2000
Synopsis of Previous Council Action:
December 6, 1999 Council approved resolutions authorizing execution of an agreement
to jointly fund the consulting services of Strategic Education Services by and
between the City of San Bernardino, the Board of Water Commissioners and the
Economic Development Agency, and resolution authorizing the Mayor to execute
an agreement with Strategic Education Services for a one year period,
commencing in December 1999.
Recommended motions:
1. Adopt Resolutions.
2. Authorize the Director of Finance to amend the FY 2000-2001 budget and
increase Account No. 001-092-5502 (Non-Departmental/Professional
Contractual) by $6,000 to reflect the increased cost of the FY 2000-2001
contract; and increase revenue account #001-000-4670 (EDA revenue
reimbursement) by $2,000 and revenue account #001-000-4673 (Water
Department revenue reimbursement) by $2,000 to reflect the reimbursement to
be received from the Water Department and EDA f e' portion of the contract
cost.
Contact person:
Fred Wilson
Phone: 5122
Supporting data attached: Staff Report
Ward:
FUNDING REQUIREMENTS: Amount Total Proiect Cost $42.000 solit among
the City, the Water Department, and
EDA. Net cost to the General Fund -
$14,000, plus up to 1/3 of Misc.
Expenses - $334.00
Source: (Accl No.) 001-092-5502
(Accl Description) Non-Departmental--
Professional/Contractual Srvs.
Finance~k~cI~/~
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Resolutions authorizing an agreement with Strategic Education Services to provide
state legislative services for the City, Water Department, and Economic Development
Agency.
Background:
This item is a companion to the item concerning the agreement with David Turch and
Associates (DTA). The DTA agreement will provide legislative services related to the
federal government; this agreement would result in similar services provided concerning
state government.
In December 1999 Strategic Education Services (SES) was selected to provide state
legislative services for the City of San Bernardino. The City, the Board of Water
Commissioners and the Economic Development Agency jointly funded the agreement
with SES for the purposes of achieving bipartisan access to and influence with local
legislators, legislative leadership, and the Governor's Office.
The previous contract expired on December 7,2000. The Mayor is recommending the
extension of the contract for one year, effective on the date of execution of the
agreement. The cost of the proposed annual contract increased $6,000 from last year's
agreement with SES.
The $42,000 annual cost of the contract will be split among the City, the Water
Department and the Economic Development Agency as it was during the previous
contract. Costs for out-of-pocket expenses (all approved travel expensed incurred by
attendance at meetings outside the Sacramento area, costs of printing, photocopying,
publications, faxing and postage) will be billed by SES monthly for reimbursement to be
split by the City, EDA and the Water Department, up to a maximum of $1 ,000 annually.
The new contract billing will begin following execution of the agreement by both parties.
Strategic Education Services has pursued the following on behalf of the City of San
Bernardino, the Water Department and the Economic Development Agency during the
past year:
· Secured $300,000 in the 2000-2001 Budget Act for a City Multicultural Center and
retrofit of the five-level City Parking Structure.
· Lobbied for the defeat of legislation that would have redirected sales tax revenues
currently received by the City.
· Initiated City contact with the State Director of Parks and Recreation regarding
application for State Park Bond funding.
· Initiated City contact with the State Director of Water Resources regarding
application for State Water Bond funding.
· Initiated meetings between the Mayor and the State Secretary for Business and
Transportation regarding extension of the Alameda Corridor to the City of San
Bernardino. Continued advocacy for appropriate use of the Alameda Corridor to
benefit corridor infrastructure improvements on behalf of the City.
· Produced numerous reports to the City regarding the application process for State
Park, Water and Library Bond funding, as well as analysis of issues related to the
Alameda Corridor and Sales Tax redistribution.
· Represented the City at weekly Caucus meetings of the League of California Cities.
Priorities for the 2001 agreement with SES will be as follows:
1. Work with City officials to develop a legislative agenda.
2. Monitor legislation and testify before Committees of the Senate and Assembly.
3. Track and testify on budget items under consideration by the Legislature.
4. Provide periodic legislative update reports on significant legislation and budget
issues to City officials.
5. Represent the City before specific state agencies, boards and commissions.
Fiscal Impact: The monthly retainer fee for the services of Strategic Education
Services is $3,500.00, to be shared equally by the City, the Water Department and the
Economic Development Agency. The City has budgeted to pay all fees to Strategic
Education Services in Non-Departmental Account 001-092-5502. Reimbursement from
the Water Department and EDA was budgeted to be received in Revenue Accounts
001-000-4673 and 001-000-4670 respectively. In addition, the firm shall be reimbursed
for out-of-pocket expenses and costs (i.e. pre-approved travel or other expenses) in an
amount not-to-exceed $1,000.00. These costs are also to be paid equally by EDA,
Water and the City. This agreement is virtually identical to the joint funding agreement
related to the David Turch item.
Recommendation: Adopt resolutions and authorize the Director of Finance to amend
the FY 2000-2001 budget and increase Account No. 001-092-5502 (Non-Departmental!
Professional Contractual) by $6,000 to reflect the increased cost of the FY 2000-2001
contract; and increase revenue account 001-000-4670 (EDA revenue reimbursement)
by $2,000 and revenue account 001-000-4673 (Water Department revenue
reimbursement) by $2,000 to reflect the reimbursement to be received from the Water
Department and EDA for their portion of the contract cost.
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
TO JOINTLY FUND THE CONSULTING SERVICES OF STRATEGIC EDUCATION
SERVICES (SES) BY AND BETWEEN THE CITY OF SAN BERNARDINO, THE
BOARD OF WATER COMMISSIONERS OF THE CITY OF SAN BERNARDINO,
AND THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN
BERNARDINO.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and
directed to execute on behalf of said City an Agreement to jointly fund the consulting services
of Strategic Education Services (SES) by and between the City of San Bernardino, the Board of
Water Commissioners of the City of San Bernardino and the Community Development
Commission of the City of San Bernardino.
SECTION 2. The authorization to execute the above referenced agreement is
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rescinded if the parties to the agreement fail to execute it within sixty (60) days of the passage
of this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT TO
JOINTLY FUND THE CONSULTING SERVICES OF STRATEGIC EDUCATION
SERVICES (SES) BY AND BETWEEN THE CITY OF SAN BERNARDINO, THE
BOARD OF WATER COMMISSIONERS OF THE CITY OF SAN BERNARDINO,
AND THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN
BERNARDINO.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof, held on the
8 _day of
,2001, by the following vote, to wit:
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Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LIEN
MCGINNIS
SCHNETZ
SUAREZ
ANDERSON
MCCAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
Judith Valles, Mayor
City of San Bernardino
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Form and legal content:
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JAMES F. PENMAN,
~i;r~ ttorney /J
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RESOLUTION NO.
RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF
THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN
AGREEMENT TO JOINTLY FUND THE CONSULTING SERVICES OF STRATEGIC
EDUCATION SERVICES BY AND BETWEEN THE CITY OF SAN BERNARDINO,
THE BOARD OF WATER COMMISSIONERS OF THE CITY OF SAN
BERNARDINO, AND THE COMMUNITY DEVELOPMENT COMMISSION OF THE
CITY OF SAN BERNARDINO.
BE IT RESOLVED BY THE COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Executive Director of the Economic Development Agency of the
City of San Bernardino is hereby authorized and directed to execute on behalf of said Agency
an Agreement to jointly fund the consulting services of Strategic Education Services by and
between the City of San Bernardino, the Board of Water Commissioners of the City of San
Bernardino and the Community Development Commission of the City of San Bernardino.
SECTION 2. The authorization to execute the above referenced agreement IS
rescinded if the parties to the agreement fail to execute it within sixty (60) days of the passage
of this resolution.
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RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE
CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN
AGREEMENT TO JOINTLY FUND THE CONSULTING SERVICES OF STRATEGIC
EDUCATION SERVICES BY AND BETWEEN THE CITY OF SAN BERNARDINO,
THE BOARD OF WATER COMMISSIONERS OF THE CITY OF SAN
BERNARDINO, AND THE COMMUNITY DEVELOPMENT COMMISSION OF THE
CITY OF SAN BERNARDINO.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Conununity
Development Commission of the City of San Bernardino at a meeting thereof, held on
the day of , 200 I, by the following vote, to wit:
Conunission:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LIEN
MCGINNIS
SCHNETZ
SUAREZ
ANDERSON
MCCAMMACK
City Clerk
200 I.
The foregoing resolution is hereby approved this
day of
Judith Valles, Chairperson
Conununity Development Conunission of
the City of San Bernardino
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AGREEMENT TO JOINTLY FUND CONSULTING SERVICES
This agreement is entered into this _ day of , 2001, by and
between the City of San Bernardino ("City"), and the Board of Water Commissioners of the
City of San Bernardino ("Water Department"), and the Community Development Commission
of the City of San Bernardino ("EDA").
RECITALS
This agreement is made with reference to the following:
I. The parties have determined that it is advantageous to and in the best interest of the
Parties to engage a professional consultant for representation in Sacramento, CA., for the
purposes of working with City officials to develop a legislative agenda that promotes the goals
and objectives of the City of San Bernardino, the City of San Bernardino Water Department,
and the Economic Development Agency; monitoring and providing information regarding
legislation under consideration by the California Legislature, including tracking items
concerning the state budget; and representing the City before specified state agencies, boards
and commissions.
2. Pursuant to an informal understanding between the parties, the Mayor's Office has
retained the firm of Strategic Education Services.
3. The Parties desire to share in the costs of said Consultant.
NOW, THEREFORE, THE PARTIES HERETO DO AGREE AS FOLLOWS:
I. TERM OF CONTRACT. This Contract shall be for a period of one year,
commencing on the date first above shown, and terminating one year thereafter, unless
otherwise extended by both Parties. This Contract may be terminated by any Party giving
thirty (30) days written notice prior to the end of the term, to the other Parties.
1 2. COMPENSATION AND METHOD OF PAYMENT. Mayor's Office has agreed to
"- 2 pay CONSULTANT $42,000.00 for the tenn of the agreement, payable in twelve (12) monthly
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installments of$3,500.00. In addition, the fee for services will cover all basic expenses
incurred in Sacramento by the CONSULTANT on behalf of the CITY. Upon written approval
of the Mayor or hislher designee, the City shall reimburse the CONSULTANT for such pre-
approved travel expenses incurred in attending meetings outside the Sacramento area. The
maximum amount to be paid by any Party shall not exceed fourteen thousand dollars, plus one-
third of all out-of-pocket expenses and costs as described in this paragraph. Strategic
Education Services shall be reimbursed for out-of-pocket expenses and costs incurred on San
Bernardino's behalf, up to a maximum of$I,OOO annually. Strategic Education Services shall
bill San Bernardino monthly for such expenses. The City of San Bernardino shall be
responsible for payment of invoices upon receipt, and shall be reimbursed one-third from the
remaining Parties in arrears. No other expenditures made by CONTRACTOR shall be
reimbursed by CITY without the prior written approval of the Mayor or hislher designee.
When specific project assignments are given by the Mayor of the City of San
Bernardino, the City Administrator, the General Manager of the Water Department or the
Executive Director of the Redevelopment Agency, which go beyond the scope of the regular
services of the CONSULTANT, payment for out-of-pocket expenses and costs shall be wholly
the responsibility of the Party making said assignments.
3. Notices given pursuant to this Agreement shall be in writing and deposited with
the United States Postal Service postage prepaid and addressed as follows:
To the City
City Administrator
City of San Bernardino
300 North D. Street
San Bernardino, CA 92418
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To the Water Department
To the Community Development
Commission:
General Manager
City of San Bernardino
Municipal Water Department
P. O. Box 710
San Bernardino, CA 92402
Agency Administrator
Economic Development Agency
City of San Bernardino
201 North E Street, 3'" Floor
San Bernardino, CA 92401
Nothing in this paragraph shall be construed to prevent the giving of notice by personal
service.
IN WITNESS WHEREOF the Parties have executed this Agreement on the day and
date first shown above.
ATTEST:
By:
City Clerk
ATTEST:
By:
Stacey R. Aldstadt
Secretary
ATTEST:
By:
Ann Harris
Assistant Secretary
APPROVED AS TO FORM AND
LEGA CONTENT:
By:
James F. Penman
City Attorney
CITY OF SAN BERNARDINO
By:
Judith Valles, Mayor
CITY OF SAN BERNARDINO
BOARD OF WATER COMMISSIONERS
By:
Warren Cocke,
President
COMMUNITY DEVELOPMENT
COMMISSION
By:
Gary Van Osdell,
Executive Director
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE MAYOR TO EXECUTE AN
AGREEMENT WITH STRATEGIC EDUCATION SERVICES FOR STATE
REPRESENTATION SERVICES.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and
directed to execute on behalf of said City an Agreement with Strategic Education Services
regarding State Representation Services, a copy of which is attached hereto, marked Exhibit
"A" and incorporated herein by reference as though fully set forth at length.
SECTION 2. The authorization to execute the above referenced agreement is
rescinded if the parties to the agreement fail to execute it within sixty (60) days of the passage
of this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT
WITH STRATEGIC EDUCATION SERVICES FOR STATE REPRESENTATION
SERVICES.
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
6 and Common Council of the City of San Bernardino at a
meeting thereof, held on the
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_ day of
,2001, by the following vote, to wit:
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9 Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LIEN
MCGINNIS
SCHNETZ
SUAREZ
ANDERSON
MCCAMMACK
City Clerk
2001.
The foregoing resolution is hereby approved this
day of
Approved as to
Form and legal content:
Judith Valles, Mayor
City of San Bernardino
26 JAMES F. PENMAN,
27 City i}1torney
BY:JJr~ 7.~
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SERVICES AGREEMENT
This agreement is entered into this
day of January 2001, by and
between Strategic Education Services (SES), ("CONSULTANT") and the City of San
Bernardino ("CITY").
WITNESSETH:
WHEREAS, the Mayor and Common Council have determined that it is advantageous
and in the best interest of the City of San Bernardino to engage a professional consultant for
representation on State Legislative matters; and
WHEREAS, the CITY desires to retain the services of the CONSULTANT for the
purpose of providing legislative advocacy and governmental affairs in matters affecting cities
in California;
WHEREAS, CONSULTANT possesses the professional skills and ability to provide
legislative services for the CITY;
NOW, THEREFORE, the parties hereto agree as follows:
1. SCOPE OF SERVICES.
For the fl)ll1uneration stipulated, the CONSULTANT shall provide the following professional
services:
a. San Bernardino hereby engages the services of CONSULTANT to advise,
counsel and represent San Bernardino with, principally, but not limited to its
affairs with the Legislative and Executive Branches of the State Government.
CONSULTANT agrees to promote and represent the best interests of San
Bernardino by acting as a liaison between the City and members of the Senate
and Assembly and other State agencies and State officials. In this capacity,
Exhibit "A"
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expenditures made by CONTRACTOR shall be reimbursed by CITY without
the prior written approval of the Mayor or his/her designee.
3. TERM; SEVERABILITY.
The term of this Agreement shall be for a period of one year, commencing on the date
of execution, and terminating one year thereafter, unless previously modified, amended, or
cancelled by the written mutual consent of the parties.
This Agreement may be terminated at any time by thirty (30) days written notice by
either party. The terms of this contract shall remain in force unless mutually amended. The
duration of this contract may be extended with the written consent of both parties.
4. INDEMNITY.
CONSULTANT shall indemnify, defend and hold harmless the CITY, its officers,
employees and agents (mcluding, without limitation, reasonable costs of defense and
reasonable attorney's fee) arising out of or related to CITY'S performance of this agreement,
except that such duty to indemnify. defend and hold harmless shall not apply where injury to
person or property is caused by CITY'S willful misconduct or negligence. CITY shall
indemnify, defend and hold harmless the CONSULTANT, its officers, employees and agents
(including, without limitation, reasonable costs of defense and reasonable attorney's fees)
arising out of or related to CONSULTANT'S performance of this Agreement, except that such
duty to indemnify, defend and hold harmless shall not apply where injury to person or property
is caused by CONSULTANT'S willful misconduct or negligence. The costs, salary and
expenses ofthe City Attorney and members of his office in enforcing this Agreement on behalf
of the CITY shall be considered as "attorneys' fees" for the purposes of this paragraph.
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5. INSURANCE.
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While not restricting or limiting the forgoing, during the term of this Agreement,
CONSUL T ANT shall maintain in effect policies of comprehensive public, general and
automobile liability insurance, in the amount of$I,OOO,OOO.OO combined single limit, and
statutory worker's compensation coverage, and shall file copies of said policies with the
CITY'S Risk Manager prior to undertaking any work under this Agreement. CITY shall be set
forth as an additional named insured in each policy of insurance provided hereunder. The
Certificate of Insurance furnished to the CITY shall require the insurer to notify CITY of any
change or termination in the policy.
6. NON-DISCRIMINATION.
In the perfornlance of this Agreement and in the hiring and recruitment of employees,
CONSULTANT shall not discriminate on the basis of race, creed, color, religion, sex, physical
handicap, ethnic background or country of origin.
7. NO EMPLOYMENT.
CONSULTANT shall perform work tasks provided by this Agreement but for all intents
and purposes CONSULTANT shall be an independent contractor and not an agent or employee
of the CITY.
8. Notices.
21 Any notice to be given pursuant to this Agreement shall be deposited with the United
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Postal Service, postage prepaid and addressed as follows:
TO THE CITY:
Mayor's Office
300 North "D" Street
San Bernardino, CA 924 I 8
Facsimile (909) 384-5067
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TO THE CONSULTANT:
William Chavez, President
Strategic Education Services
1130 "K" Street, Suite 250
Sacramento, CA 95814
Facsimile (916) 441-4577
IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day
6 and date first above written.
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Date: January
,2001
Date: January
,2001
ATTEST:
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Rachel Clark. City Clerk
APPROVED AS TO FORM AND
LEGAL CONTENT:
James F. Penman, City Attorney
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Strategic Education Services
By:
William Chavez, President
City of San Bernardino
By:
Judith Valles, Mayor
ON AGENDA ITEM #9, I MOVE TO ADD THE FOLLOWING PHRASE AFTER THE
WORD "CONSULTANT" ON PAGE 2, LINE 22 OF THE AGREEMENT TO JOINTLY FUND
CONSULTING SERVICES:
"(A COPY OF THE PROFESSIONAL CONSULTING AGREEMENT
SETTING FORTH THE REGULAR SERVICES IS ATTACHED
HERETO AS EXHIBIT "A" AND INCORPORATED HEREIN BY
THIS REFERENCE AS IF SET FORTH IN ITS ENTIRETY)"
ON AGENDA ITEM #10, I MOVE TO t\J)D THE FOLLOWING PHRASE AFTER THE
WORD "CONSULTANT" ON PAGE 2, LINE 2 I OF THE AGREEMENT TO JOINTLY FUND
CONSULTING SERVICES:
"(A COpy OF THE SERVICES AGREEMENT SETTING FORTH
THE REGULAR SERVICES IS ATTACHED HERETO AS EXHIBIT
"A" AND INCORPORATED HEREIN BY THIS REFERENCE AS
IF SET FORTH IN ITS ENTIRETY)"
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January 12, 2001
William Chavez, President
Strategic Education Services
1130 "K" Street, Suite 250
Sacramento, CA 95814
Dear Mr. Chavez,
At the Mayor and Common Council meeting of January 8, 2001, the City of San Bernardino
adopted Resolution 2001-11 - Resolution authorizing the Mayor to execute an agreement with
Strategic Education Services for state representation services.
Enclosed is one (1) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please retain a copy of the agreement for your files.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by March 9, 2001.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
Michelle Taylor
Senior Secretary
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CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
January 12, 2001
TO:
Gary Van Osdel, Executive Director
FROM:
Michelle Taylor, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution CDC/2001-4
At the Mayor and Common Council meeting of January 8, 2001, the City of San Bemardino
adopted Resolution CDC/200l-4 - Resolution authorizing the execution of an agreement to
jointly fUnd the consulting services of Strategic Education Services (SES) by and between the
City of San Bernardino, the Board of Water Commissioners, and the Community Development
Commission.
Enclosed are three (3) original agreements. Please sign where indicated on the agreements and
return the agreements to the City Clerk's Office as soon as possible, to my attention.
Please be advised that the resolution and contract will be null and void if not executed
within 60 days, or by March 9, 2001.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you.
Michelle Taylor
Senior Secretary
Signed:
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Date:
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CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
January 16, 2001
TO:
Warren Cocke, President
FROM:
Michelle Taylor, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 200 I-I 0
At the Mayor and Common Council meeting of January 8, 2001, the City of San Bernardino
adopted Resolution 2001-10 - Resolution authorizing the execution of an agreement to jointly
fund the consulting services of Strategic Education Services (SES) by and between the City of
San Bernardino, the Board of Water Commissioners, and the Community Development
Commission.
Enclosed are three (3) original agreements. Please sign where indicated on the agreements and
return to the City Clerk's Office as soon as possible, to my attention.
Please be advised that the resolution and contract will be null and void if not executed
within 60 days, or by March 9, 2001.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you.
Michelle Taylor
Senior Secretary
I hereby acknowledge receipt of the above mentioned documents.
Signed: <-mat.~ ()CUrJY/
Date: /-lftrOf
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
January 29, 2001
TO:
Fred Wilson, Gary Van Osdel, Warren Cocke
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2001-11 - Executed Agreement
CC:
Finance
Attached are copies of Resolution 2001-11 and the executed services agreement between the
City of San Bernardino and Strategic Education Services (SES). The original services agreement
is on file in the City Clerk's Office.
If you have any questions, please call me at ext. 3206.
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
March 6, 2001
TO:
Marty Aaron, Executive Secretary
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2001-10 - Agreement to Jointly Fund the Consulting Services of
Strategic Education Services (SES)
Our office has not received the signed documents referenced above. If the documents have been
signed, please forward them to the City Clerk's Office; otherwise, please advise me of their
status.
If you have any questions, please call me at ext. 3206.
".l
,
, .
Taylor_Mi
To:
Cc:
Subject:
Sanchez_Ap
Aaron Ma
Resolution 2001-8 and 2001-10
April,
The original agreements I spoke with you about (agreements to jointly fund the consulting, services of David Turch
and Associates, and Strategic Education Services) have not been located. Can you please forward me signed copies
of the two agreements for our files in the City Clerk '5 Office.
If you the original agreements are later located, can you please forward them to me.
Thanks,
Michelle Taylor (Legardy)
Sr. Secretary, City Clerk's Office
(909)]84.5002, exl. 3206
TAjJfnR_Mrfi'tJf':I~AN.BFRNARnTNnrA III
1
" .'
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 1- \,(-0 I Item # lOA
Vote: Ayes 1-'"'\ Nays-G-
Change to motion to amend original documents:
Resolution # LCD I - 10
Abstain -e- Absent -e-
SfE '2COI-11 CixIzool-4
J I
Reso. # On Attachments: ..,/'
Contract term:
-
3''1-0\
N ull/V oid After: <00 IY'r<p
Note on Resolution of Attachment stored separately: -
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY Date:
See Attached: _
Date Sent to Mayor:
\--9-0\
Reso. Log Updated: ./
Seal Impressed: V
Date of Mayor's Signature: 1- la-Oj
Date of Clerk/CDC Signature: \- \ 0- () ,
Date ~oLL:ttcr Sent for Signature:
60 DaYReminder Letter Sent on JlUIt-d'ay:
.-
90 Day Reminder Letter Sent on 45th day:
\ -\'2.'"'0\
3- <"'-0\
See Attached: /' Date Retumed:~-15-01
See Attached: .,/
See Attached:
(C~'1 Oi)l'r ')
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429,6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
YesL.-
Yes
Yes
No
By
By
By
By
By_
Yes
Yes
No ....L
No~
No-L
No I
Copies Distributed to:
City Attorney ,/
Parks & Rec.
Police Public Services
Water
EDA v
./ Others:
Finance v
Mm,...J
MIS
Code Compliance
Dev. Services
Notes:
(~\h'~ G.Jr""'rr-"" O<'lT ",.~-k('"",-cl b'-l\ Wp,..,~ ~T.- ('oP'( on~ '
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File:_
Date:
\, ',"
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 1- "i -0 \ Item #
Vote: Ayes j. ') Nays -e
Change to motion to amend original documents:
lOe... Resolution # (CO I-II
Abstain .9 Absent.e
~ 'Lc:DI-\O. CCx:.rZCp\-.q.
, J
3'9-0\
Null/Void After: inll DAIS.
Reso. # On Attachments: -L
Contract term:
Note on Resolution of Attachment stored separately: -==-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY Date:
See Attached: ::=-
Date Sent to Mayor: I - 9.0 \
Date of Mayor's Signature: 1-10-'0\
Date ofClerk/CDC Signature: \ - \0-0 I
Reso. Log Updated: ./
Seal Impressed: V
Date.McD:w/Letter Sent for Signature: 1- \ "Z -() \
60 Day Reminder Letter Sent on 30tb day:
90 Day Reminder Letter Sent on 45tb day:
See Attached: /' Date Returned: 1- ;::),5-0 \
See Attached:
See Attached:
Request for Council Action & StatTReport Attached: Yes ~
Updated Prior Resolutions (Other Than Below): Yes
Updated CITY Personnel Folders (6413, 6429,6433,10584,10585,12634): Yes
Updated CDC Personnel Folders (5557): Yes
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes
No By
No -L By
No --L By
No i/ By
No ~ By
Copies Distributed to:
City Attorney .,/
Parks & Rec.
Code Compliance Dev. Services
Police Public Services
Water
EDA
v'
./
FinanceV
P<O('r\\ f'\
MIS
Others:
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: ~
Date: \-J5"O \
i' ',.
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Abstain
-G-
C. Oc..-/7C()I- 4
Absent -e-
2<:01,-10\ ?-(OI-\I
Meeting Date (Date Adopted): l - 'l5 - 0 \
Vote: Ayes j-'1 Nays
Change to motion to amend original documents:
Item #
-0
lOP,
Resolution #
See
Reso. # On Attachments:
./
Contract term:
3 -''1 -0 1
NulVVoid After: ~O LA'-j's
Note on Resolution of Attachment stored separately: ~
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY Date:
See Attached: -=
Date Sent to Mayor:
1-9-0\
Reso. Log Updated: .,/
Seal Impressed: V
Date of Mayor's Signature: \ - 10 -0\
Date ofClerk/CDC Signature: \ -\0 -0,
Date Ml:m9/Letter Sent for Signature: \ - \ "2- 0 1
60 Day Reminder Letter Sent on 30th day:
90 Day Rentinder Letter Sent on 45th day:
See Attached: ./ Date Returned: 1- 17-0 \
See Attached:
See Attached:
Request for Council Action & Staff Report Attached: Yes ;/
Updated Plior Resolutions (Other Than Below): Yes
Updated CITY Personnel Folders (6413, 6429,6433, 10584, 10585, 12634): Yes
Updated CDC Personnel Folders (5557): Yes
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes
No By
No -L- By
No -L By
No -L By
No / B
Copies Distributed to:
City Attorney .r
Parks & Rec.
Police Public Services
Water
EDA v
,./ Others:
Finance"/ MIS
fY'\~IUf,J -P.fJm,rJ
Code Compliance
Dev. Services
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.l
Ready to File:_
Date: