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Home My WebLink About02-Council Office - - - - - - Cllf"# OF SAN BERNARDIHO - REQUF.$T FOR COUNCIL AC",\ION From: Councilman Tom Minor Subject: Personnel Committee Report Dept: Council Office Date: May 10, 1989 Synopsis of Previous Council action: None Recommended motion: That minutes of the Personnel Committee meeting of May 4, 1989 be received and filed. \d ~"~ Contact person: Phil Arvizo Phone: 5188 Supporting data attached: Yes Ward: N/A FUNDING REQUIREMENTS: Amount: N/A Source: IAcct. No.) (Acct. Descriotionl Finance: Council Notes: 75-0262 Agenda Item No ~. - -- - - - ,. , ". , "- ~ '-' PERSONNEL COMMITTEE May 4, 1989 ATTENDEES: Councilman Tom Minor - Acting Chairman Councilwoman valerie Pope-Ludlam Jim Robbins - Acting city Administrator Diane Roth - Deputy city Attorney Manuel Moreno - Public Services Director Gordon Johnson - Personnel Director Robert Ewing - city Librarian Dan Robbins - police capt. Manuel Ortiz - Public Services Supv. Doug Chandler - Personnel Analyst Bob Nagy - Methods & Standards Expeditor II Phil Arvizo - council Executive Assistant Richard Bennecke - Mayor's Executive Assistant 1. PUBLIC SERVICES PROPOSED RECLASSIFICATION - METHODS AND STANDARDS EXPEDITOR II TO CONSTRUCTION INSPECTOR - The Committee recommended reclassification of the Methods and Standards Expeditor II position to a Construction Inspector position at salary range Rl108 ($2,200 -$2,710/mo). The reclassification is not to take place until after July 1. (Attch. 1) 2. PROPOSED RECLASSIFICATION OF POSITIONS OF POLICE DISPATCHER AND POLICE ASSISTANT - The Committee recommended implementation. The change will be effective with the new budget. (Attch. 2) 3. REQUEST TO RECLASSIFY ADMINISTRATIVE OPERATIONS SUPERVISOR I TO ADMINISTRATIVE OPERATIONS SUPERVISOR II LIBRARY The Committee recommended that the Operations Supervisor I position be deleted and an Operations Supervisor II position be created. (Attch. 3) The Committee requested that pending items 1, 3 and 4 be presented at the June 8 meeting. Meeting adjourned. Respectfully submitted, ~ 111 '\~ ;<&?If {I~'- Councilman Tom Minor Acting Chairman TM:jv Attchs. .. - - r "- C I T Y OF ,~AN BERt("'\R INTE~FICE MEMO~UM 8904-2708 DIIlO j . FROM: REC'O. - ADMIH. OFF. Council Personnel Committee 1$9 APR II AM I(} 22 Gordon R. Johnson, Director of personnel.)tI~ Public Services proposed reclassification ~thodS and Standards Expeditor II to Construction Inspector TO: SUBJECT: DATE: April 10, 1989 ~ COPIES: ------------------------------------------------------------- The Director of Public Services recently requested a jOb audit on a vacant Methods and Standards Expeditor II posi- tion. As noted in the attached memo from Doug Chandler to me dated March 24, 1989, the job has changed considerably and we jointly recommend with Manuel Moreno, Jr., the reclassifica- tion of that position to Construction Inspector. This is an existing classification with 6 positions currently budgeted in the Public Works & Engineering Department. ~. ... - - ... - - c C I T Y o p,...-c; AN BBR?""\AR INT~FFICB MEMOIb..louH 8903-301 DIN 0 ) , TO: FROM: Gordon R. Johnson, Director of perso~el.~ H. Doug Chandler, Personnel Analyst ~O Job Audit - Methods and Standards Expeditor II March 24, 1989 SUBJECT: DATE: COPIES: ------------------------------------------------------------- A job audit of the Methods and Standards Expeditor II posi- tion was conducted at the request of the Director of Public Services to determine the compatability of the position to other inspector classifications. BACKGROUND The position of Methods and Standards Expeditor II was originally established in 1983 as Methods and Standards Technician. The position has never been on the same level as the Construction Inspector or Code Compliance Officer. During the city-wide classification study in 1986-87, the auditing firm did not recommend any changes for the classification other than a title change. This decision was based on the questionnaires prepared by the incumbents. However, as a result of the follow-on salary study in 1987, the salary range was changed from R1090 to R1092. FINDINGS Since it was last evaluated during the city-wide classifi- cation study in 1986-87, the duties of the Methods and The Standards Expeditor II position no longer consists primarily of surveying jObs and people to establish standards. Instead the position has evolved into more of an inspector, planner and scheduler. Approximately 75\ of the incumbent's time is spent inspecting the work of in-house crews and outside con- tractors on an on-going basis. The remainder of his time is spent approving plans of outside contractors, issuing contractors permits for street cuts, meeting with contractors and utility companies to mark underground utilities at con- struction sites, analyzing job costs and performance costs and preparing bids and specifications for outside contract w9rk, surveying stre~ts prior to construction and ensuring proper traffic control at construction sites when needed, and (Continued) - . - , rNTEROFFICE MEMORANDUM: ("'1903-301 :j ~~ Job Audit - Methods and~andard. Expe~tor II Karch 14, 1989 Page 2 planning and scheduling the work of in-house crews. The ex- panded scope of dutieG has increased the level of responsibi- lity, level of expe.tise and the degree of independence of the position, causing it to be more in line with other City inspector classifications. RECOMMENDATION 1. Reclassify the position of Methods and Standards Expeditor, II to Construction Inspector, at salary range RII08 ($2222-1 2710/mo.). The salary recommendation is based on internal comparisons. The position is now similar internally to the Landscape Inspector and the Construction Inspector. 2. The department submit a draft of a revised job specifica- tion for the position of Construction Inspector incorporating specific duties of the position as it relates to the Public Services Department. / w ,"-" C I T Y g ~ OFAN BER. R INTE FFICE MEMO DUM 8903-2747 DIN 0 FROM: REC'O. - AOMIN. OFF. t-e9 AfR I 3 i'..~ ;: It 5 Jim RObbins, Acting City Administrator ~ Gordon R. Johnson, Director of personnel~12 Personnel Committee Agenda Item ~~~ April 12, 1989 TO: SUBJECT: DATE: ------------------------------------------------------------- The attached is a memo from the Chief of Police requesting a study of various non sworn classifications in the department and a study completed on the request and submitted to me by the Classification Analyst. A meeting was held with Chief Burnett, Doug Chandler and .yself, to discuss the proposal submitted by the police department for restructuring the classes of Police Assistant and Dispatcher and the results of the study conducted on the proposal and submitted by Doug. After considerable discussion and the presentation of additional background material by the Chief, we agreed to recommend the following changes. 1. Establish the new classification of Senior Dispatcher, at RI093 ($1847-2251/mo.). The purpose of establishing this new class is to relieve the Dispatcher Supervisor of the training function, thus enabling him/her to concentrate on other supervisory responsibilities during the course of their shift. Four Dispatcher II positions would be reclassified to Senior Dispatcher at an additional cost of $5648 per year. 2. Accept the proposal for Police Assistant as submitted by the department for re-classifying the classification of Police Assistant to a three-tier concept. Under this idea, there would be 3 classes of Police Assistant: I,ll and III. To achieve this, 10 Complaint Desk Coordinators and 25 Police Assistants would be reclassified to Police Assistant I, R1083 ($1632-1989/mo.), a 7.7\ increase, and 1 Community Service Representative and 10 Police Assistants would be reclassified to Police Assistant II, R1089 ($1759-2142/mo.), a 2.5\ and 7.7\ increase respectively. A Police Assistant III position would be established at R2116 ($2003-2693/mo.) for future use but not funded. The projected additional cost for this part of the proposal is $39,794 per year. Total financial impact of the entire proposal is $45,442 annually. ~. , ~ INTEROFFICE MEMORANDUM: ('903-2747 Personnel Committee Agen~. Item April 12, 1989 Page 2 ..../ This item is submitted as an agenda item for the next Person- nel Committee meeting. If you would like to meet with the Chief, Doug and I to discuss this study in more detail, please have Debbie call Joy who will set it up. - - - - \..., c '-' C I - Y 0 F SAN B E ~ ~ A ~ ~ l~rrROrfIC[ ~~~:~~~:;~ 890:-)0: ~; () TO: Gordon R. Johnson, Director of Personnel FROM: H. Do~g Chandler, Personnel Analyst SCBJECT: Classification ChangeS/Additions (Police) DATE: March I, 1989 COPIES: ------------------------------------------------------------- This memo is in response to the Chief of Police memo dated October 12, 1988, recommending a change in the Police Assis- tant and Police Dispatcher Classifications. I concur with the basic concept of the proposal. It has ex- cellent merit in that it will provide upward mobility to otherwise "dead end" classes and will raise the level of morale of those employees involved. In view of the City's current budget restraints, we must look for every possible avenue in which to save money. The Chief estimates an overall cost to implement this program of $42,754. I recommend the salary placement of the Police Assistant classes as follows: CHIEF'S PROPOSAL SAlAA' CCWI,IIsc. I'; ;. ,,\\,\~,..t. ~.JI'!III"f'I'tl Serw. Of',ce", (-ct. f'tosl Ccor..) ('o:.uln":.-.t :o,tll). C11f),S'"iOf'Dl'PUt., -- I~' I J '. I~ : -. ..- ..~" tf. "'1." .... -".~. '.'.! .....1. I'" ',.. , .I~ .., , .-":11 1,.,,1. ".,11 I, "X ,,~. .. '. " -"'::1 '.- ~... :.....~~~" '., . :,. . .. , .. , I. , --;'. ~tI. -. ''''. .., ,...., ,.. . :,... ..- , .. . , -, I2'tCJ) .- I. . ., -::, '-'" .,. . ".. ..~ .- . -. I. - - . . r .-_/7' ~.... -~ .- I,.. .- - . . . -- - --:... ,-. -... - ", , . -. "'- -':11 ::...,. ~: . '" . .- ,. . ,,- . ,- -. "'- ~~ '4' a'.'1 ,- .- ,- -- ._- . I. .: ,- ,- 1...- . - . 1..- ..... ... .-. .... . .... .... '.... M .. ..... .... T.,.l Ittefll ""(tfIt.", '".....,......., It...l 11l.7M ~. 11. i, '__\1\01"'" (1) Poilu a",u"" "'UI...... ~ t':,t\IOft 't ftO\ MIA' '\/Aft,. ",ut "... lI'n. ........!"..... lIlh ro,UlOft ... ..., IACI""," I. tlilt ~'.f ''''''9ft. Mt.IUI Ct..,.11 I .t.........tt-"t blat.. c..... a11 ...10,", ......1.,... IlIhrll'(' An ""01ftl ".lW IS. 101 11....0 ", -.U I.. .OOXI (Continued) NOTE: Current PERS rate is: H-M - 16.107 GEN - 15.107 - - - - " '-' ,~.,/' ::-: ."'=.. :-:; ".;'':'.~::-~''<: s:-~=-;-:: ~~.l: ;: 1, 1S,S9 \". ~.--.'.~: :.....ati..:-;.. \.":~J"-Jt>.:.":, ';j.jitior.s (r'.:: i....0J F' 3 , ~ L MY RECO~ESDATION Current Recom~ended Complaint DesK Coordinator, RI077 ($1847/mo.) Police Assistant I, RI077 ($1847/mo.) Police Assistant, RI083, ($1989/mo. ) Police Assistant II, RI083, ($1989/mo.) Community Service Represen- tative, RI087 ($2089/mo.) Police Assistant III, RI09I ($2I95/mo.) This placement would change the TITLE ONLY of the 10 Com- plaint Desk Coordinators to Police Assistant I and the 9 Police Assistants and 1 Community Service Representative to Police Assistant III. The only cost involved in my recommen- dation would be in changing the Community Service Represen- tative, RI087 ($2089/mo.) to Police Assistant III, R109I ($2I95/mo.) for an additional cost of $1,479 which includes fringe benefits. Although the Chief does not see the neces- sity for a Police Assistant III position at this time, place- ment of the Community Service Representative at the Police Assistant III level is recommended because of the specialized service provided, projects, recruitment programs developed and liaison provided between the Police Department and the community, targeted community groups and individual appli- cants seeking entry into law enforcement. The position could also function as a leadperson in the Personnel and Training Section. Placement in the middle-management unit is not re- commended. I concur with the establishment of the proposed new class of Senior Dispatcher. It will provide more flexibility to the classification by relieving the the Dispatch Supervisor of the training function, thus enabling he/she to concentrate on other pressing matters during the course of their shift. The placement at Rl09l is not recommended however, because it would not establish the "rule of thumb" of approx!.ately a 5' separation between position in a aultiple position classifi- cation. Therefore, it i. recommended the position be placed at Rl093 to achieve the "rule of thumb" theory. The placement of the dispatcher series would then be: Rloa3 RI089 RI093 R2116 Dispatcher I Dispatcher II Senior Dispatcher Dispatcher Supervisor (Mid-Kgrnt) (Continued) - . .... ::: :':: r ~':'::::-'.,..:.:~. e'<.:-:"J: .""-...., -.../ ......... ~~ " r....~ h ], 1 ~ 3 9 r.l \., 3 ':1 \'-"';~-:,-'1":1;:):i C~,:-.-:,+.- ;"'Jj:t:::-.~, (t.....:i.....-l....; The cost of i~ple~enting this se9ment of my recommendation <<ould be $5648 a year compared to the $2960 per year pro- jected c1 the department. However, the $2688 per year dif- ference would be offset by the savings realized in the Police Assistant recommendation. The total cost of the proposal using my recommendations is $7,127 per year versus $42,754 projected by the department. ~. - r \ C I T Y o F {'~, A N B ERr R INTE~FICE MEMO~UM 8904-2723 DIN 0 FROM: REC'O.-AOHIH. OFF. James E. Robbins, Acting City Administ~~t~ 18 ~~ C 36 Gordon R. Johnson, Director of personnel~~ Reclassification request - Library Admini~ative Office J~ TO: SUBJECT: DATE: April 18, 1989 COPIES: ------------------------------------------------------------- Attached is a job audit conducted by Doug Chandler of the Administrative Operations Supervisor I in the Library Admin- istrative Office. I concur with Doug's recommendation that the position be reclassified to Administrative Operations Supervisor II. If you agree, please schedule for the next Council Personnel Committee meeting. ~. 1..,- ..' C I T Y o F ~iA N B E R )~~ R INTE~FICE MEMO~UH 8904-301 DIN 0 TO: Gordon R. Johnson, Director of Personnel FROM: H. Doug Chandler, Personnel Analyst~~ SUBJECT: Job Audit - Administrative Operations Supervisor I (Library Administrative Office) DATE: April 18, 1989 COPIES: ------------------------------------------------------------- BACKGROUND The City Librarian submitted a request to the Library Board of Trustees to reclassify the position of Administrative Operations Supervisor I in the Library Administrative Office to the same level it was in 1984. During the internal reorga- nization of the Library by the previous city Librarian, it was determined that the Administrative Assistant position could be better utilized in another division of the Library and the position was reclassified to Clerical Operations Supervisor. The titles were changed to the current titles during the 1986 Classification Study. The current City Li- brarian now feels the position has changed it its scope of duties, independence and level of responsibility and there- fore requests the reclassification. The Library Board of Trustees approved the reclassification at their regular meeting on January 12,1989. FINDINGS A job audit has been performed on the position of Administra- tive Operations Supervisor I in the Library Administrative Office. The audit reveals the duties and level of responsi- bility of the position have increased significantly since the internal reorganization in 1984 and the 1986 City-wide clas- sification study. Other City departments with the same clas- sification,(Parks, Recreation and Community Services, Public Services and City Attorney), were reviewed and a comparison _de. Based on the comparison, it is determined the position Ln the Library Administrative Office is co.parable to the Administrative Operations Supervisor xx positions in these departments. The incumbent in the position, as in the other departments assists in the preparation of the department budget; attemds the budget planning sessions; prepares statistical analysis reports; verifies and posts revenue; attends Board/Commission meetings; acts independently in the (COntinued) INTEROFFICE MEMORANDUM: Q904-301 \. Job Audit - Administratf Operations Administrative Office April 18, 1989 Page 2 Q,ervisor I - Library interpreting of rules and policies to department staff and patrons; supervises the clerical staff and coordinates staff activities for the department divisions. The duties and level of responsibility associated with the position are more ac- curately reflected in the higher classification. RECOMMENDATION It is recommended the position of Administrative Operations Supervisor I, R2114 ($1953-2627/mo.) in the Library Adminis- trative Office be reclassified to Administrative Operations Supervisor II, R4125 ($2496-3043/mo.). This recommendation also conforms with the Library Board of Trustees proposal for the reclassifying of the position to reflect its added duties and increased responsibilities. l y ~..-. ~f