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Home My WebLink About34-Parks and Recreation cirv ~F SAN 8ERNARD~O - REQUE~. FOR COUNCIL ACTrdN " From: Annie F. Ramos. Director "'E,C'O _ AD MlM!utJl'IIt: ADOPT A RESOLUTION APPROVING AN AGREEMENT O' WITH FRAZEE COMMUNITY CENTER RELATING TO Parks, Recreation and communi~SAPWizlJs M4 S: 26 FINANCIAL ASSISTANCE FOR FISCJr2(AL YEAR 1989-90. March 30. 1989 --.--.-..- Ilept. UatA S ,'OOPSIS of Previous Council action: 1\llgust 17. 1987 - Resolution approved authorizing execution of Agreements relative to financial assistance for Fiscal Year 1987-88; set limits for funding by City for service organization to no more than three (3) years. August 15, 1988 - Resolution 88-315 adopted for 1988-89 financial assistance. RewfTlmended motion, Aoopt the resolution. a~d~ Signat e Contact person: Annie F. Ramos Phone: 5030 Supporting data attached: Staff Report. Resolution & Aqreement Ward: FUNDING REOUIREMENTS: Amount: $1.704 Source: (ACCT. (ACCT. NO.) 001-381-53150 _JludQet Professional/Contractural Services DESCRIPTION) Parks. Recreation & Community Services Flnance:/;~ ~ C'"lfldl NOlel: 7!otlH7 Agenda Item No. _:J'I CI~ ~ SAN BERNARDI~ - REQUE~ FOR COUNCIL ACTIen. ADOPT A RESOLUTION APPROVING AN AGREEMENT WITH FRAZEE COMMUNITY CENTER RELATING TO FINANCIAL ASSISTANCE FOR FISCAL YEAR 1989-90. STAFF REPORT [Juring the 1987-88 City budget hearing, this Department was directed to fund social service organizations for not more than three years and to reduce each recipient's grant by one-third each year. These funds were intended to assist the recipients as they sought funding from other sources to continue their programs. Accordingly, the following is a schedule for social services funding for a three year period: Recipient 1987/88 Actual Casa Ramona, Inc. Senior Citizen Program Emergency Food & Medical Supportive Services Boys & Girls Club Rolling Start, Inc. Merri-Mixers, Inc. Frazee Community Center Family Services Agency $ 5,976 5,724 7,260 11,928 5,520 2,160 5,100 16,332 $60,000 TOTAL 1988/89 Actua 1 $ 3,984 3,816 4,836 7,956 3,684 1,440 3,396 10,884 $39,996 1989/90 Proposed $ 1,992 1,908 2,412 3,972 1,836 720 1,704 5,448 $19,992 By 1990/91, none of these organizations would be receiving funding through this Department's budget. Each of the above organizations has submitted their proposal for 1989/90. Their proposed social services are the same as in previous years. The funding provided by the City is integrated into their respective budgets and assists in offsetting their operating costs in all areas from salaries to transportation and utilities. Recommend adoption of resolution. March 30, 1989 ,., IJ264 i",-"" 1 2 j 4 5 6 7 8 9 10 \I 12 13 14 15 16 17 18 14 20 21 22 23 24 25 26 27 28 - - ....... ,/ RESOLUTION NO. RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEtlENT WITH FRAZEE COMMUNITY CENTER RELATING TO FINANCIAL ASSISTANCE FOR FISCAL YEAR 1989-1990. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and directed to execute on behalf of said City an a9reement with Frazee Community Center relating to financial assistance for fiscal year 1989-1990, a copy of which is attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length. SECTION 2. The authorization granted hereunder shall expire and be void and of no further effect if the agreement is not executed by both parties and returned to the office of The City Clerk within 60 days following effective date of the resolution. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of 1989, by the following vote, to wit: AYES: Council Members NAYS: ABSENT: City Clerk Page 1 -- -- ,r- '- ../ , J , RE: RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH FRAZEE COMMUNITY CENTER. RELATING TO FINANCIAL ASSISTANCE FOR FISCAL YEAR 1989-1990. . of The foregoing resolution is hereby approved this Approved as to form and legal content: ., i I Jd:-wv. . t;fJY A t to rn ey / ) P,..... ii' l:-~W1..,('i-.- Page 2 . 1989. day Evlyn Wil cox. Mayor. City of San Bernardino -- - \... I -- ,'..... -/ '\ '...} A G R E E MEN T --------- 2 (Community Service Organization) 3 THIS AGREEMENT is entered into effective as of July I, 1989, at San 4 Bernardino, California, between the City of San Bernardino, a municipal 5 corporation, referred to as "City", and Frazee Community Center, a nonprofit I> community service organization, referred to as "Service Organization".' 7 City and Service Organization agree as follows: 8 1. Recitals. --- 9 (a) Service Organization has requested financial assistance from City , 10 for the fiscal year 1989-1990. II (b) Service Organization represents that the expenditures authorized 12 by this agreement are for a val id municipal publ ic purpose. The purpose is to 13 provide emergency assistance of food, clothing, medical and referrals to 14 individuals in dire need. 15 2. Payment. City shall pay to Service Organization the total sum of 16 ONE THOUSAND SEVEN HUNDRED FOUR DOLLARS ($1,704), for the term of this agree- 17 ment, payable in twelve monthly installments of ONE HUNDRED FORTY-TWO DOLLARS 18 ($142). Monthly payments shall be paid on or before the 5th day of each month. II) 3. Term. This agreement shall cover the period from July I, 1989, 20 through June 30, 1990. 21 4. Us~ot Funds. The funds paid to Service Organization shall be used 22 by it solely for the purpose set forth in Paragraph l(b) of this agreement and 2J in accordance with the budget submitted to the City, a copy of which is 24 attached hereto as Exhibit "1" and by this reference made a part hereof. A 25 variation in the itemization of costs, as set forth in the proposed budget, 26 not to exceed ten percent (10%), shall be allowed, provided the prior written 27 approval of the Director of Parks, Recreation and Community Services of city 28 is obtained. At the end of the term, all unexpended funds shall be returned Exhibit "A" ~ ~ o o o to City by Service Organization. 5. Accounting. Prior to the final payment under this agreement, and at such other times as may be requested by the City Administrator or Director of Finance of City, the Service Organization shall submit to the City Administra- tor, with a copy to the Director of Finance, an accounting of the proposed and actual expenditures of all revenues accruing to the organization for the fiscal year ending June 30, 1990. Quarterly reports shall be forwarded for review by the Director of Parks, Recreation and Community Services Department. Quarterly Reports shall be compared with original budget proposal. Financial records shall be maintained by Service Organization in accordance with generally accepted accounting principles, in a manner which permits City to trace the expenditures of the funds. All books and records of Service Organization are to be kept open for inspection at any time during the business day by the City or its officers or agents. 6. Services Available to Residents. The services of Service Organization shall be made available to residents and inhabitants of the City of San Bernardino. No person shall be denied service because of race, color, creed,. age, or sex. Service Organization shall have and comply with Affirmative Action guidelines in its employment practices. 7. ~oval of City of any Charges. City reserves the right to require Service Organization to obtain the prior written approval of City of any charges or fees to be charged by Service Organization, ano of any rules and regulation governing the services. B. Application for Other Funding. No Service Organization will be funded by the City for more than a total of three years. Service Organization must apply for funds from other sources. Evidence of the application shall be made available to City prior to any consideration for further funds for the next fiscal year. Receipt of any revenue from such other sources during this fiscal 2 "....... 1 2 3 4 5 6 7 8 9 ]0 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ~ ~ ''''' ,.", ...,I year must be reported immediately to the Director of Parks, Recreation and Community Services. 9. Temporary Withholding. The Director of Parks, Recreation and Community Services, with the concurrence of the Mayor and Common Council, is authorized to temporarily withhold or to terminate the payment of funds to Service Organization when the Director determines that any violation of the agreement has occurred. Funds shall be withheld until the violation is corrected to the satisfaction of the Director and Mayor and Common Council. 10. Hold Harmless. Service Organization agrees to indemnify and save harmless the City and its employees and agents from all liabilities and charges expenses (including counsel fees), suits or losses, however occurring, or damages arising or growing out of the use or receipt of funds paid under this agreement, and all operations under this agreement. Payments under this agreement are made with the understanding that the City is not involved in the performance of services or other activities of Service Organization. Service Organization and its employees and agents are independent contractors and not employees or agents of City. 11. Standards. Service Organization agrees to comply with the provisions of "Section 1. Recommendations", of a portion of a report entitled "Report of the Special Council Subcommittee for Social Service Funds" dated and adopted on February 18, 1975, and on file in the Office of the City Clerk of City, a copy of which has previously been provided to Service Organization. All references to Human Services Department and/or Director are now referred to as "Parks, Recreation and Community Services Department and/or Director". 12. Termination. City shall have the right to terminate this agreement and any funding of Service Organization for any reason by mailing a ten day written Organization and this agreement shall terminate ten days after the mailing of such notice. 3 - - /".'"," -, '-' ,.,/ 13. Amendment. This agreement may be amended or modified only by written agreement signed by both parties and failure on the part of either party to enforce any provision of this agreement shall not be construed as a waiver of the right to compel enforcement of any provision of provisions. 14. Assignment. This agreement shall not be assigned by Service .Organization without the prior written consent of city. 15. Notices. All notices herein required shall be in writing and delivered in person or sent by certified mail, postage prepaid, addressed as follows: As to city: City Administrator City Hall 300 North "0" Street San Bernardino. CA 92418 As to Service Organizations: Frazee Community Center 1140 West Mill Street San Bernardino. CA 92410 16. Entire Agreement. This agreement represents the entire agreement between the parties hereto and any amendments and/or addendums shall be made in writing between the parties and attached to the agreement. DATED ATTEST: CITY OF SAN BERNARDINO {ity Clerk By Evlyn Wilcox, Mayor City of San Bernardino FRAZEE COMMUNITY CENTER By Titl e \ I 4 n -$ ~ ;0 ." ,." '" V'l o Z --- ." '" ,." V'l ~ CJ ,." ~ V'l ~ ""' Z :.0 -I c ;0 ,." - - ~ c V'l ,." :.0 o o ~ -I ~ o -IZ 0:.0 -I, :.0 C1) ,V'l :::l V'l:>: '" ,." 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