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cl1v 'oF SAN BERNAR~O - REQUWT. FOR COUNCIL ACtTbN
From.
Anni e F. Ramos. Di recto"aC'O. -ltl~\K. Off Subject:
Parks. Recreation and CW~~2~rUc~ 2S
March 30. 1989
ADOPT A RESOLUTION APPROVING AN
AGREEMENT WITH FAMILY SERVICE AGENCY
RELATING FOR FINANCIAL ASSISTANCE ~
FOR FISCAL YEAR 1989-90. ~
Dept:
Date
SynopsIS 01 Previous Council action:
August 17. 1987 - Resolution approved authorizin9 execution of A9reements relative
to financial assistance for Fiscal Year 1987-88; set limits for
fundin9 by City for service or9anization to no more than three (3)
yea rs .
August 15. 1988 - Resolution 88-314 adopted for 1988-89 financial assistance.
Hecommended motion:
Adopt the resolution.
a~l<-L
Signature
Contact perlon: Anni e F. Ramos
Phone:
5030
Supporting data aUached: Staff Report. Resol ution & Agreement Ward: N/A
FUNDING REQUIREMENTS:
Amount: _$ 5 .448
Source: (ACCT. NO.) 001-381-53150
(ACCT. DESCRIPTION) Parks. Recreation and Community
__Services Budget Professional/Contractual Services Flnence: /If~ ~~
Cuuncll Notel:
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Agenda Item No.
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ctrv OF SAN BERNARDQo - REQUM FOR COUNCIL ACTidN
ADOPT A RESOLUTION APPROVING AN AGREEMENT
WITH FAMILY SERVICE AGENCY RELATING STAFF REPORT
FOR FINANCIAL ASSISTANCE FOR FISCAL
YEAR 1989-90.
During the 1987-88 City budget hearing, this Department was directed to fund social
service organizations for not more than three years and to reduce each recipient's
grant by one-third each year. These funds were intended to assist the recipients
as they sought funding from other sources to continue their programs. Accordingly,
the following is a schedule for social services funding for a three year period:
1987/88 1988/89 1989/90
Recipient Actua 1 Actual Proposed
Casa Ramona, I nc.
Senior Citizen Program $5,976 $ 3,984 $ 1,992
Emergency Food & Medical 5,724 3,816 1,908
Supportive Services 7,260 4,836 2,412
Boys & Girls Club 11,928 7,956 3,972
Rollin9 Start, Inc. 5,520 3,684 1,836
Merri-Mixers, Inc. 2,160 1,440 720
Frazee Community Center 5,100 3,396 1,704
Family Services Agency 16,332 10,884 5,448
TOTAL $60,000 $39,996 $19,992
By 1990/91, none of these organizations would be receiving funding through this
Department's budget.
Each of the above organizations has submitted their proposal for 1989/90. Their
proposed social services are the same as in previous years. The funding provided
by the City is integrated into their respective budgets and assists in offse~ting
their operating costs in all areas from salaries to transportation and utilities.
Recommend adoption of resolution.
March 30, 1989
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RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION .OF AN
AGREEMENT WITH FAMILY SERVICE AGENCY RELATING TO FINANCIAL ASSISTANCE FOR
3 FISCAL YEAR 1989-1990.
4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
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SECTION 1. The Mayor of the City of San Bernardino is hereby authorized
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and directed to execute on behalf of said City an agreement with Family Service
Agency relating to financial assistance for fiscal year 1989-1990, a copy of
which is attached hereto, marked Exhibit "A" and incorporated herein by
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reference as fully as though set forth at length.
SECTION 2. The authorization 9ranted hereunder shall expire and be void
and of no further effect if the agreement is not executed by both parties and
returned to the office of The City Clerk within 60 days following effective
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date of the resolution.
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
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Mayor and Common Council of the City of San Bernardino at a
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day of
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meeting thereof, held on the
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the following vote, to wit:
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AYES: Council Members
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NAYS:
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ABSENT:
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City CI erk
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(Continued)
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RE: RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN
AGREEMENT WITH FAMILY SERVICE AGENCY RELATING TO FINANCIAL ASSISTANCE FOR
FISCAL YEAR 1989-1990.
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The foregoing resolution is hereby approved this
day of
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. 1989.
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Evlyn Wilcox, Mayor
City of San Bernardino
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Approved as to form
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-- yty Attorney
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A G R E E MEN T
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(Community Service Organization)
THIS AGREEMENT is entered into effective as of July 1, 1989, at San
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Bernardino, California, between the City of San Bernardino, a municipal
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corporation, referred to as "City", and Family Service Agency, a nonprofit
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community service organization, referred to as "Service Organization".
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City and Service Organization agree as follows:
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1. Recital s.
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(a) Service Organization has requested financial assistance from
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City for the fiscal year 1989-1990.
(b) Service Organization represents that the expenditures authorized
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12 by this agreement are for a valid municipal public purpose. The purpose is to
13 provide counseling and mental health services, transportation to and from
14 medical appointments, assistance with social security problems, home problems,
15 etc. for senior citizens.
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2. Payment. City shall pay to Service Organization the total sum of
FIVE THOUSAND FOUR HUNDRED FORTY-EIGHT DOLLARS ($5,448), for the term of this
agreement, payable in twelve monthly installments of .FOUR HUNDRED FIFTY-FOUR
DOLLARS ($454). Monthly payments shall be paid on or before the 5th day of
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20 each month.
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24 by it solely for the purpose set forth in Paragraph l(b) of this a9reement and
25 in accordance with the budget submitted to the City, a copy of which is
26 attached hereto as Exhibit "1" and by this reference made a part hereof. A
27 variation in the itemization of costs, as set forth in the proposed budget,
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Exhibit "A"
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not to exceed ten percent (10%), shall be allowed, provided the prior written
approval of the Director of Parks, Recreation and Community Services of city
is obtained. At the end of the term, all unexpended funds shall be returned
to City by Service Organization.
5. Accounting. Prior to the final payment under this agreement, and at
such other times as may be requested by the City Administrator or Director of
Finance of City, the Service Organization shall submit to the City
Administrator, with a copy to the Director of Finance, an accounting of the
proposed and actual expenditures of all revenues accruing to the organization
for the fiscal year ending June 30, 1990. Quarterly reports shall be forwarded
for review by the Director of Parks, Recreation and Commuoity Services
Department. Quarterly Reports shall be compared with original budget proposal.
Financial records shall be maintained by Service Organization in accordance
with generally accepted accounting principles, in a manner which permits City
to trace the expenditures of the funds. All books and records of Service
Organization are to be kept open for inspection at any time during the business
day by the City or its officers or agents.
6. Services Available to Residents. The services of Service Organization
shall be made available to residents and inhabitants of the City of San
Bernardino. No person shall be denied service because of race, color, creed,
age, or sex. Service Organi~ation shall have and comply with Affirmative
Action guidelines in its employment practices.
7. Approval of City of any Charges. City reserves the right to require
Service Organization to obtain the prior written approval of City of any
charges or fees to be charged by Service Organization, and of any rules and
regulations governing the services.
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8. Application for Other Funding. No Service Organization will be
2 funded by the City for more than a total of three years. Service Organization
3 must apply for funds from other sources. Evidence of the application shall be
4 made available to City prior to any consideration for further funds for the
5 next fiscal year. Receipt of any revenue from such other sources during this
6 fiscal year must be reported immediately to the Director of Parks, Recreation
7 and Community Services.
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s g. Temporary Withholding. The Director of Parks, Recreationand
9 Community Services, with the concurrence of the Mayor and Common Council, is
10 authorized to temporarily withhold or to terminate the payment of funds to
11 Service Organization when the Director determines that any violation of the
12 agreement has occurred. Funds shall be withheld until the violation is
13 corrected to the satisfaction of the Director and Mayor and Common Council.
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10. Hold Harmless. Service Organization agrees to indemnify and save
15 harmless the City and its employees and agents from all liabilities and charges
16 expenses (including counsel fees), suits or losses, however occurring, or
17 damages arising or growing out of the use or receipt of funds paid under this
18 agreement, and all operations under this agreement. Payments under this
J9 agreement are made with the understanding that the City is not involved in the
20 performance of services or other activities of Service Organization. Service
21 Organization and its employees and agents are independent contractors and not
22 employees or agents of City.
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11. Standards. Service Organization agrees to comply with the provisions
24 of "Section 1. Recommendations", of a portion of a report entitled "Report of
25 the Special Council Subcommittee for Social Service Funds" dated and adopted
26 on February 18, 1975, and on file in the Office of the City Clerk of City, a
27 copy of which has previously been provided to Service Organization. All
28 references to Human Services Department and/or Director are now referred to as
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1 "Parks, Recreation and Community Services Department and/or Director".
2 12. Termination. City shall have the right to terminate this agreement
3 and any funding of Service Organization for any reason by mailing a ten day
4 written notice to Service Organization and this agreement shall terminate ten
5 days after the mailing of such notice.
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13. Amendment. This agreement may be amended or modified only by
7 written agreement signed by both parties and failure on the part of either
8 party to enforce any provision of this agreement shall not be construed as a
9 waiver of the right to compel enforcement of any provision of provisions.
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14. Assignment. This agreement shall not be assigned by Service
11 Organization without the prior written consent of city.
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15. Notices. All notices herein required shall be in writing. and
13 delivered in person or sent by certified mail, postage prepaid, addressed as
14 follows:
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As to city:
City Administrator
City Ha 11
300 North "D" Street
San Bernardino, CA 92418
As to Service Organizations:
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Family Service Agency
1669 North "E" Street
San Bernardino, CA 92405
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16. Entire Agreement. This agreement represents the entire agreement
between the parties hereto and any amendments. and/or addendums shall be made
in writing between the parties and attached to the agreement.
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DATED
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ATTEST:
CITY OF SAN BERNARDINO
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By
Evlyn Wilcox, Mayor
City of San Bernardino
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Approved as to form
and legal content:
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OUTREACH COUNSELING FOR SENIOR CITIZENS
FAMILY SERVICE AGENCY OF SAN BERNARDINO
BUDGET PROPOSAL 1989 - 1990
EXPENDITURES:
IN KIND*
PROPOSED
Salaries:
Outreach Counselor
Sec./Clerk
Sec./CIerk
Supervision
Administration
Administration
(Full Time)
(Part Time)
(Part Time)
(Part Time)
(Part Time)
(Part Time)
8,114
846
715
1,102
877
671
Sub Totals
12,325
1,011
Health & Retirement Benefits
F.I.C.A. & Unemployment Insurance
Sub Totals
1,048
14,384
Office Supplies, Postage, etc.
Conferences, Training
Printing
Subscriptions
Equipment Costs
Professional Fees, Acct., Audit, Etc.
Transportation For Client Services
Other (National & State Accreditation Dues)
Advertising
General Interest
515
261
162
360
250
250
50
10
170
876
2,000
355
22
111
Rent ($70. Mo. X 12 Mas)
Property Taxes, Building Maintenance & Expense
Utilities ($50 Mo.. X 12 Mos.)
Telephone ($72 Mo. X 12 Mos.)
EXPENDITURE TOTALS
19,776
*In-kind amounts not included in Proposed Budget