HomeMy WebLinkAbout38-Parks and Recreation
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ci'rt OF SAN BERNARD.wo - REQUM FOR COUNCIL ACTnSN
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From:
Annie F. Ramos, Di rector REO'O. _ AOMUt. .PlIlct: ADOPT RESOLUTION APPROVING AN AGREEMENT
.. .. WITH CASA RAMONA (SENIOR CITIZEN PRO-
Parks, Recreatlon And comm~t~~~19Of ~ 26 GRAMS) RELATING TO. FINANCIAL ASSISTANCE
March 30, 1989 FOR FISCAL YEAR 1989-90. ~
Dept:
Date.
SynopSIS of Previous Council action:
August 17, 1987 - Resolutions approved authorizing execution of agreements relating
to financial assistance for FY 87-88; set limits for funding by
City for Service Organization to no more than three (3) years.
August 15, 1988 - Resolution 88-312 adopted for 1988-89 financial assistance.
Recommended motion:
Adopt the Resolution.
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Signal re
Conlacl perlon: Annie F. Ramos Phone: 5030
5 II d t II h d Staff Report, Resolution & Agreement Ward' N/A
uppornllaaaaca: '
$1,992
FUNDING REOmREMENTS: Amount:
Source:
(ACCT. NO.)
(ACCT. DESCRIPTION) Parks, Recreation & Community Services
Flnance:/I~~ ~
001-381-53150
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Profes./Contractural Services
Council Nolel:
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Agenda Item No. - ~g
15 n:rl:r
CI'TV ~ SAN 8I!RNARDI~ - RI!QUI!~ FOR COUNCIL ACTI~N
ADOPT RESOLUTION APPROVING AN AGREEMENT STAFF REPORT
WITH CASA RAMONA (SENIOR CITIZEN PRO-
GRAMS) RELATIVE TO FINANCIAL ASSISTANCE
FOR FISCAL YEAR 1989-90.
During the 1987-88 City budget hearing, this Department was directed to fund social
service organizations for not more than three years and to reduce each recipient's
grant by one-third each year. These funds were intended to assist the >recipients
as they sought funding from other sources to continue their programs. Accordingly,
the following is a schedule for social services funding for a three year period: >
1987/88 1988/89 1989/90
Recipient Actual Proposed Proposed
Casa Ramona. I nc
Senior Citizen Program $ 5.976 $ 3,984 $ 1.992
Emergency Food & Medical 5.724 3.816 1,908
Supportive Services 7,260 4.836 2.412
80ys & Girls Club 11.928 7.956 3,972
Rolling Start. Inc. 5.520 3.684 1.836
Merri-Mixers. Inc. 2.160 1.440 720
Frazee Community Center 5.100 3.396 1, 704
Family Services Agency 16.332 10,884 5,448
TOTAL $60.000 $39.996 $19.992
By 1990/91. none of these organizations would be receiving funding through this
Department's budget.
Each of the above organizations has submitted their proposal for 1989/90. Their
proposed social services are the same as in previous years. The funding provided
by the City is integrated into their respective budgets and assists in offsetting
their operating costs in all areas from salaries to transportation and utilities.
Recommend adoption of Resolution.
TB:u
March 30. 1989
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RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF
AN AGREEMENT WITH CASA RAMONA, INC. RELATING TO FINANCIAL ASSISTANCE FOR
3 FISCAL YEAR 1989-1990 (SENIOR CITIZENS PROGRAM).
4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY.OF SAN
BERNARDINO AS FOLLO~IS:
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SECTION 1. The Mayor of the City of San Bernardino is hereby
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authorized and directed to execute on behalf of said City an agreement with
Casa Ramona, Inc. relating to financial assistance for fiscal year 1989-1990,
a copy of which is attached hereto, marked Exhibit "A" and incorporated herein
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by reference as fully as though set forth at length.
SECTION 2. The authorization granted hereunder shall expire and be
void and of no further effect if the agreement is not executed by both
parties and returned to the office of The City Clerk within 60 days following
effective date of the resolution.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
1989, by the following vote, to wit:
AYES: Council Members
NAYS:
A8SENT:
City .Cl erk
t1arch 3D, 1989
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RE: RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN
AGRW1EtiT ~JITH CASA RAMONA, INC. RELATING TO FINANCIAL ASSISTANCE FOR FIscAL
YEAR 1989-1990 (SENIOR CITIZENS PROGRAM).
The foregoing resolution is hereby approved this
day of
, 1989.
Evlyn I~ilcox, Mayor
City of San Bernardino
Approved as to form
and legal content:
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.. 1J4~~ "7 (~-_
...~ty Attorney
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March 30, 1989
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A G R E E MEN T
(Community Service Organization)
THIS AGREEMENT is entered into effective as of July I, 1989, at San
Bernardino, California, between the City of San Bernardino, a municipal
corporation, referred to as "City", and Casa Ramona, Inc., a nonprofit
community service organization, referred to as "Service Organization".
City and Service Organization agree as follows:
1. Recitals.
(a) Service Organization has requested financial assistance from
City for the fiscal year 1989-1990.
(b) Service Organization represents that the expenditures authoriz-
ed by this agreement are for a valid municipal public purpose. The purpose
is to inform senior citizens of the benefits and services available to them
and to provide a center where they may meet to participate in recreation,
educational and other programs.
2. Payment. City shall pay to Service Organization the total sum of
ONE THOUSAND NINE HUNDRED NINETY-TWO DOLLARS ($1,992), for the term of this
agreement, payable in twelve monthly installments of ONE HUNDRED SIXTY-SIX
DOLLARS ($166) shall be paid on or before the 5th day of each .month.
3. Term. This agreement shall cover the period from July I, 1989.
through June 30, 1990.
4. Use of Funds. The funds paid to Service Organization shall be used
by it solely for the purpose set forth in Paragraph 1 (b) of this agreement
and in accordance with the budget submitted to the City, a copy of which is
attached hereto as Exhibit "I" and by this reference made a part hereof.
A variation in the itemization of costs, as set forth in the proposed budget,
not to exceed ten percent (10%), shall be allowed provided the prior written
March 30, 1989
Page 3
Exhibit "A"
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a.pproval of the Director of Parks, Recreation and Community Services of City
2 is obtained. At the end of the term, all unexpended funds shall be returned
3 to City by Service Organization.
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5. Accounting. Prior to the final payment under this agreement, and
5 at such other times as may be requested by the City Administrator or Director
6 of Finance of City, the Service Organization shall submit. to the City
7 Administrator, with a copy to the Director of Finance, an accounting of the
8 proposed and actual expenditures of all revenues accruing to the organization
9 for the fiscal year ending June 30, 1990. Quarterly reports shall be for~
10 warded for review by the Di rector of Parks, Recreation and Community Services
11 Department. Quarterly Reports shall be compared. with original budget
12 proposal. Financial records shall be maintained by Service Organization in
13 accordance with generally accepted accounting principles, in a manner which
14 . permits City to trace the expenditures of the funds. All books and records
15 of Service Organization are to be kept open for inspection at any time during
16 the business day by the City or its officers or agents.
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6. Services Available To Residents. The services of Service Organiza-
18 tion shall be made available to residents and inhabitants of the City of San
19 Bernardino. No person shall be denied service because of race, color, creed;
20 age, or sex. Service Organization shall have and cOlliplywith Affirmative
21 Action guidelines in its employment practices.
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7. Approval Of City Of Any Charges. City reserves the right to require
23 Service Organization to obtain the prior written approval of City of any
24 charges or fees to be charged by Service Organization, and of any.rules and
25 regulations governing the services.
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8. Application For Other Funding. No Service Organization will be
27 funded by the City for more than a total of three years. Service Organiza-
28 tion must apply for funds from other sources. Evidence of the application
t1arch 30, 1989
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shall be made available to City prior to any consideration for further funds
2 for .the next fiscal year. Receipt of any revenue from such other sources
3 during this fiscal year must be reported immediately to the Director of Parks,
4 Recreation and Community Services.
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9. Temporary Withholding. The Director of Parks, Recreation and
6 Community Services, with the concurrence of the r1ayor and Common Council, is
7 authorized to temporarily withhold or to terminate the payment of funds to
8 Service Organization when the Director determines that any violation of the
9 agreement has occurred. Funds shall be withheld until the violation is
10 corrected to the satisfaction of the Director and Mayor and Common Council.
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10. Hold Harmless. Service Organization agrees to indemnify and save
12 harmless the City and its employees and agents from all liabilities and
13 charges, expenses (including counsel fees), suits or losses, however occurring
14 or damages arising or growing out of the use or receipt of funds paid under
15 this agreement, and all operations under this agreement. Payments under
16 this agreement are made with the understanding that the City is not involved.
17 in the performance of services or other activities of Service Organization.
18 Service Organization and its employees and agents are independent contractors
19 and not employees or agents of City.
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11. Standards. Service Organization agrees to comply with the orovi-
21 sions of "Section 1. Recommendations", of a portion of a report entitled
22 "Report of the Special Council Subcommittee for Social Service Funds" dated
23 and adopted on February 18, 1975, and on fil e in the Offi ce of the City Cl erk
24 of City, a copy of which has previously been provided to Service Organization.
25 All references to Human Services Department and/or Director are now referred
26 to as "Parks, Recreation and Community Services Department and/or Director'''.
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12. Termination. City shall have the right to terminate this agreement
and any funding of Service Organization for any reason by mailing a ten day
written notice to Service Organization and this agreement shall terminate
March 30, 1989
Page 5
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ten days after the mailing of such notice.
13. Amendment. This agreement may be amended or modified only by
3 written agreement signed by both parties and failure on the part of either
4 party to enforce any provision of this agreement shall not be .construed as
5 a waiver of the right to compel enforcement of any provision of provisions.
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14. Assignment. This agreement shall not be assigned by Service
7 Organization without the prior written consent of City.
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15. Notices. All notices herein required shall be in writing and
9 delivered in person or sent by certified mail, postage prepaid, addressed
10 as follows:
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As to City:
As to Service Organizations:
Cas a Ramona
1524 West 7th Street
San Bernardino, CA 92410
City Administrator
City Hall
300 North "0" Street
San Bernardino, CA 92418
16. Entire Agreement. This agreement represents the entire agreement
between the parties hereto and any amendments and/or addendums shall be
made in writing between the parties and attached to the agreement.
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DATED
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CITY OF SAN BERNARDINO
ATTEST:
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By
Evlyn Wilcox, Mayor
City of San Bernardino
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March 30, 1989
Page 6
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5 Approved as to form
and egal content:
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March 30, 1989
Page 7
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