The URL can be used to link to this page

Home My WebLink About10-Public Works C.Ty'OF SAN BEANDDINO File No...-~6.51-10 - REQUEST F...JR COUNCIL ACTION From: ROGER G. HARDGRAVE . Award of Contract -- Repair and REC'D. - AOMIH. 6l'\ti.ect: Maintenance of Electrical and Manual Roll-Up Doors, Screens and Bi-Fold Doors, per Plan No. 7663 -- INLAND OVERHEAD DOOR CO. ~ Dept: Public Worksl .Publi9S~~~rgfM ~ 19 Date: 4-06-89 Synopsis of Previous Council action: June, 1988 Amounts allocated in 1988/89 Budget for building maintenance costs for the various facilities. Recommended motion: Adopt resolution. cc: Jim.Robbins Jim Richardson Jim Penman Andy Green Wayne Overstreet Supporting data attached: Roger G. Hardqrave Staff Reports, Report of Bids & Resolution Phone: 5025 Contact person: Ward: All FUNDING REQUIREMENTS: Amount: $27 ,721 001-322; 323, 122, 311, 201, 327, 462, Source: (Acct. No.) 38R-<;':l] 05' and l05-471-3J103 . Acct. Descri tion Buildin Finance: Council Notes: ,.,C n..,<:;? Aaenda Item No.' /0 CITY' OF SAN BERNC1DINO - REQUEST ~ COUNCIL ACTION STAFF REPORT Page 1 of 2 Bids for this project were opened at 2:00 p.m. on Tuesday, 3-28-89. A total of 2 bids were received, in the amounts of $27,721.00 and $45,542.70. Listed below is a breakdown of the low bid, segregated by departmental functions: Bid Items 1 & 2 3 4 5 6 - 17 18 19 20 21 22 23 Ci ty Hall Central City Mall Cent,ral Stores Central Garage Fire Stations Building Maint.Shop Communication Maint. Shop Central Library Seccombe Lake Snack Bar Non-Emergency Call Outs Emergency Call Outs All TOTAL CONTRACT PRICE Function Account No. 001-322-53105 001-323-53105 001-122-53105 001-311-53105 001-201-53105 001-327-53105 001-462-53105 105-471-53105 001-388-53105 All Total Price $ 423.00 6,200.00 180.00 ,2,400.00 10,270.00 474.00 1,422.00 620.00 632.00 1,975.00 3,125.00 $27,721.00 Funds to finance the various Departments' share of the contract cost are included in the amounts allocated in the 1988/ 89 Budget for Building Maintenance, in accordance with the esti- mates furnished by the Public Buildings Division. The amounts included in the 1988/89 Budget for Building Maintenance are: Budget Title Account No. Ci ty Hall Central City Mall Central Stores 4-05-89 75.0264 001-322-53105 001-323-53105 001-122-53105 Amount Budgeted for Bldg. Maint. $ 109,115 115,031 -0- CITy'OF SAN BERNClDINO - REQUEST F:-JI COUNCIL ACTION STAFF REPORT Page 2 of 2 Continued from Page 1] Budqet Title Account No. Amount Budgeted for Bldq. Maint. Central Garage Fire Stations Bldg. Maint. Shop Commun. Maint. Shop Central Library Seccombe Lake Snack Bar Non-Emergency Call Outs Emergency Call Outs 001-311-53105 001-201-53105 001-327-53105 001-462-53105 105-471-53105 001-388-53105 All of above $ 13,585 40,148 5,500 3,480 41,898 12,745 " " " Maintenance of these doors was previously done by another Contractor. However, in October, 1988, the Contractor failed to respond. Since that time, the doors have been main- tained and repaired by a combination of City Forces and emergency purchase orders. The approximate total cost of emergency purchase orders from 7-1-88 to date is $6,300. City forces are not experienced or equipped to perform this specialized maintenance and repair function. Issuance of emergency purchase orders to various contractors does not provide for any continuity of service. Therefore, special provisions were prepared to consolidate the maintenance and repair of all roll-up doors under one contract. It will be required by the contract documents to be brought up to a good operating condition before the Contractor assumes maintenance. We envision this being done during June wi th the Contractor assuming responsibility for maintenance on 7-1-89. The low bidder included some exceptions in his bid. We have reviewed these exceptions and do not feel that they will affect the specified level of service. Since this is a service contract, instead of a public works contract, it doesn't fall under the State Public Works Contract Code. Therefore, we have the option of accepting the bid with exceptions. We recommend that a contract be awarded for the low bid price. 4-05-89 75-0264 I , ~i , ~ ~ 0 z Ci ~ D: C Z D: \1,1 III Z C II) ~ ... .J ~ 0 ~ ~ Z ~ ~ => 0 u c5<:t ~ l I cl; ~~ 0 :>: en ~ en Z I 0 '" ~' ~ "- '" ll.' 0 ~~ .... 0:: ~ ~ 0 " Z cl; U z en '" ~ N- '" Z 0:: ~ 0 \ 0:: :I: Z \ ~ :::e (fl u 0 0:: 0 a: en ll. ii: ::l cl; en 0. C ... 0 ~ a: Z w <lS c ~ ... 0 " ~!j >- UI z w ::; >- a: ~, <( 0. W C " ... z l::I .J ii: ~ >- cl; w ~ en en ... Cll 0 0: iL ~~ '" en c z 0:: U iii z ~~ ~ Z \1,1 '" '" > II. 0:: Z a: 0 ll. => <( z CI , <( iii ~cl i u 0:: ~ I .... \1,1 '" I :>: z u > 0:: 0 Q i I en 0 Z i= '" 0 ~~ ~- ;:: => i= en en I c:r <( ~ i '" a: OD:\I,I l>- I U >- Uo~ ::l ,0, ' , I Z III Z I I => z Z!cO Z '" I I 0 i ~D:U :::e '" Z c cl; ~ :::eli;... ~ cl; Z <l Z ~ :::e cl; 0-0 w U!:~ 0:: I i= 0 !:: O::ED: Z 0 * , (fl Z :I: 0 I '" cl; ;: ZClO i= Z ~ cl;C~ ll. 0 I t!l ci 0 o::~D: i= Z Z '" Z 0:: ~I 0:: Z 0 0- .. U I ~, '" ;:: >-U~ en '" Z ll. cl;..&3 '" 1 '" 0 ::l I ~\ Z => III :::e~..., 0 &31 0 ii: .. 0 en .... "'[ .... It> U> ..... 00 '" 0 .... '" .... It> t!l U en Ii; 0 .... .... .... .... .... e oo::=> ll., Z U ~I>-en en enl , '" cl; co 5 c --- ,.." 1 2 3 4 RESOLUTION NO. RESOLUTION OF THE CITY OF SAN BERNARDINO CONTRACT TO INLAND OVERHEAD DOOR COMPANY FOR MAINTENANCE OF ELECTRICAL AND MANUAL ROLL-UP DOORS, BI-FQLD DOORS. AWARDING. A REPAIR AND SCREENS AND BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE 5 CITY OF SAN BERNARDINO AS FOLLOWS: 6 SECTION 1. Inland Overhead. Door Company is the lowest 7 responsible bidder for: Repair and Maintenance of Electrical and 8 Manual Roll-Up Doors, Screens and Bi-Fold Doors, in accordance 9 with Plan No. 7663, for the total amount of $27,721.00, and a 10 contract is awarded to said bidder accordingly, but such award 11 shall be effective only upon the contract being fully executed by 12 the parties: all other bids therefore are hereby rejected: and 13 the Mayor is hereby authorized and directed to execute said 14 contract on behalf of the City: a copy of the contract is 15 attached hereto, marked Exhibit "A" and incorporated herein by 16 reference as fully as though set forth at length. 17 SECTION 2. This contract and any amendment or modifica- 18 tions thereto shall not take effect or become operative until 19 fully signed and executed by the parties and no party shall be 20 obligated hereunder until the time of such full execution. No 21 oral agreements, amendments, modifications or waivers are 22 intended or authorized and shall not be implied from any act or 23 course of conduct of any party. 24 I HEREBY CERTIFY that the foregoing resolution was duly 25 adopted by the Mayor and Common Council of the City of San 26 Bernardino at a meeting thereof, held on the 27 _day of 28 4/06/89 . 1989, by the following vote, to-wit: 8 day of 9 10 11 Approved as to form 12 and legal content: 13 James F. Penman City Attorney 14 By (1~ /1) 15 9./j~ 16 0 17 18 19 20 21 22 23 24 25 26 27 4/06/89 28 1 2 3 4 5 6 7 _ . ......A.~~............. ................L... ..........n...l.l:. C'l..I.~.1. .I.' V.I.' REPA~. AND MAINTENANCE OF ELE~ICAL AND MANUAL Ror,L- UP DUS, SCREENS AND BI-FOLD Do.,<S. AYES: Council Members NAYS: ABSENT: City Clerk The foregoing resolution is hereby approved this , 1989. Evlyn Wilcox, Mayor City of San Bernardino - 2 -