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Home My WebLink AboutRS01-Economic Development Agency .'......., '--' ....I Redevelopment Agency REDEVELOPMENT COMMITTEE '- MINUTES REGULAR MEETING April 6, 1988 4:10 p.m. The meeting of the Redevelopment Committee was called to order by Chairman Esther Estrada at 4:10 p.m., in the Redevelopment Agency Conference Room, Fourth Floor, City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL: Roll call was taken with the following being present: Committee Member Esther Estrada; Committee Member Jess Flores and Committee Member Michael Maudsley. STAFF PRESENT: ..- Steven H. Dukett, Executive Director, Redevelopment Agency; J. Lorraine Velarde, Administrative Services Manager, Redevelopment Agency; Gary Wagoner, Development Specialist, Redevelopment Agency; John Wood, Development Specialist, Redevelopment Agency; Dennis Barlow, Senior Assistant City Attorney; Phil Arvizo, Executive Assistant to Council, Council Office; Juanita Scott, Mayor's Office; Jim Richardson, Assistant City Administrator; Margie Vance, Recording Secretary, Redevelopment Agency. --.. IN ATTENDANCE: Frank Schnetz, Central City Commerce Center; Ann Harris, Main Street; Laurie Aldern, Maruko Hotel; Dan Stark, Convention & Visitors Bureau; Cassie McDuff, The Sun. 1. San Bernardino Convention and Visitor's Bureau On March 31, 1989 the Agency entered into an Agreement for Professional Services with the Convention and Visitor's Bureau (CVB). The CVB's Executive Director, Mr. Daniel Stark, stated that an additional funding of $10,000.00 for fiscal year 1988-89 was needed, due to the Bureau's successful recruitment of the Renaissance Pleasure Faire. The Faire is scheduled for May 13 to June 25, 1989 and is expected to attract approximately 200,000 people. The funding requested will be used for marketing and media outreach to publicize the Pleasure Faire and the eating and lodging facilities available in San Bernardino to the attendees. RECOMMENDATION: The Committee recommended that the Commission approve the additional $10,000.00 funding for the Convention and Visitor's Bureau and to amend the Agreement to reflect such change. - 1 April 6, 1989 l724R te) -1. r"' ....., J '-' Redevelopment Agency 2. Budget Manual Review and Budget Meeting dates _. Steven H. Dukett, Executive Director indicated that the manual had been designed as a planning tool to assist staff in developing and monitoring appropriate program activities and expenditures, and due to the new formatting, may require some revisions prior to finalizing the new budget. Mr. Dukett requested the Committee to consider setting special meeting dates in June 1989 for budget presentations. RECOMMENDATION: The Committee recommended to continue this item to June 8, 1989, for further review and if necessary will recommend to the Commission at its meeting of June 19, 1989 for authorization to continue to operate into the next fiscal year 1988-89 budget by resolution without making changes until the final budget has been approved. 3. Business Expense Reimbursement Policy ~",,- Mr. Dukett, explained to the Committee that a need to establish a policy authorizing the reimbursement of various miscellaneous business expenses incurred by the Executive Director or designee was needed. The intent of this policy was to provide general guidelines regarding the reasonable and prudent use of such business expenditures and to establish appropriate documentation for audit purposes. The costs of participating in activities such as lunches, service club meetings, community charitable activities, or other like events with members of the public are presently being paid by the Executive Director or designee on a personal or "out-of-pocket" basis, and reimbursement from the Agency has not been requested. ....... RECOMMENDATION: The Committee recommended that this item be continued to its meeting of April 20, 1989, to allow for amendments authorizing the use of credit cards. 4. Keyser Marston Consultant Agreement On September 6, 1988, the Commission authorized 536,000 to be allocated for the services of Keyser Marston for fiscal year 1988-89. Staff indicated that an amendment to the agreement was necessary to extend the services of Keyser Marston for the balance of the fiscal year 1988-89 and to maintain continuity on several pertinent projects. Staff stated that during the next 90 days, the Agency will issue a Request for Qualifications (RFQ) to advertise for the services of a real estate economist and will be prepared to recommend an appropriate consu1tant(s) for the upcoming fiscal year. RECOMMENDATION: The Committee recommended that the Commission authorize a Fourth Contract Amendment with Keyser Marston Associates, Inc. at its meeting of April 17, 1989. -..~- 2 April 6, 1989 1724R ~- ,'- ~ ......- lr '- '- -...', ......,,' Redevelopment Agency 5. 48th Street and Kendall Street John Wood, Development Specialist addressed the Committee, and stated that on February 16, 1987, the Commission and City Council authorized an agreement between the Agency and the City under which the Public Works Department would solicit bids for and administer the construction of the dip section. The agreement specified that the Agency would be obligated to reimburse the City a maximum of $220,000. Public Works hired a consultant and determined that a reworked design of the dip section would be more appropriate. As a result of the change in design, the total estimated project cost has been revised to $475,800. The Agency's has been requested to increase its obligation by an additional $255,800. RECOMMENDATION: The Committee recommended that this item be continued to April 20, 1989, and instructed staff to invite Mr. Roger Hardgrave, Director of Public Works to attend this meeting to further review the matter. 6. Demolition Contract Recommendation - WE" Street On March 13, 1989, the Commission authorized staff to issue an Invitation for Bida for demolition services at 240 South "E" Street in order to eliminate a number of health and safety problems which have created substantial liability risks for the Agency. An Invitation for Bids was issued on March 16, 1989 and advertised in The Sun from March 21 through March 30, 1989. A total of four bids were received prior to the filing deadline of 10:00 a.m. on April 3, 1989. Based upon the four bids received, Charlie Ray Gann Demolition, was the lowest bid of $48,300 which is $41,700 or 46% less than the initial estimated demolition cost of $90,000. A background check has been conducted by staff and indicates that the firm is qualified and has performed similar demolition work in a satisfactory manner. RECOMMENDATION: The Committee recommended that the Commission authorize the execution of a $48,300.00 contract with Charlie Ray Gann Demolition for demolition services at 240 South "E" Street at its meeting of April 17, 1989. RS-l Main Street Agreement Chairman Esther Estrada stated that she had met with staff and Ann Harris to review the Agreement page by page and to discuss some concerns relative to the Agreement. Chairman Estrada asked Ann Harris, if she had reviewed the agreement and if she concurred with the changes on the basis of the meeting they held. Ms. Harris responded that she had reviewed the agreement and that she concurred with the changes. The Agreement is scheduled for review at the next Main Street Board of Directors meeting on April 11, 1989 and that subject to the Agreement's approval and execution by the Main Street Board, it will go to the Commission meeting of April 17, 1989 for approval. RECOMMENDATION: The Committee recommended that the Commission approve the Amended Agreement at its meeting of April 17, 1989 subject to the approval and execution of the Main Street Board at its meeting of April 11, 1989. 3 April 6, 1989 l724R c ,.r,...... ....,; Redevelopment Agency RS-2 Woolworth Parking License - Continued from 3/23/89 Redevelopment Committee meeting '- In August, 1988, the Commission approved a Third Amendment which provided among other things that the Owners would contribute $16,412 toward the improvement of the parking structure facade. This amendment was never executed by the Owners. In the interim, they have caused 517,000 worth of additional improvements to be constructed on the facade of the Woolworth building. The basic effect of this revision to the third amendment is to credit these additional expenditures and delete the requirement to contribute to improving the parking structure. Committee Member Maudsley, stated that he had no problems approving the agreement, as a result of a meeting he held with the Owners, in which all of his questions regarding this matter were answered. RECOMMENDATION: The Committee recommended that the Commission authorize the execution of a revised Third Amendment to Parking License and Easement with Option Rights Agreement for the Woolworth Building. Adjournment There being no further business, the meeting of April 6, 1989, was adjourned at 5:30 p.m. ~ .--.. APPROVED BY: ~L~~ - Redevelopment Committee ",,-. 4 April 6, 1989 l724R