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Home My WebLink AboutR03-Economic Development Agency - ,~. '-' Redevelopment Agency 'wi . City of San Bernardino PrIde ~ o. 300 Nordt "D" Stree~ Fourth Floor . Sill Bernardino, California 92418 (714) 384-5081 FAX (714) 888-9413 ~ S.""... H. Dullett Executive DiIector March 15, 1989 APPROVE A $25,000 AGREEMENT WITH KATZ, HOLLIS, COREN AND ASSOCIATES, INCORPORATED TO DEVELOP A LONG-TERM FINANCIAL PLAN FOR THE REDEVELOPMENT AGENCY. Synopsis of Previous Commission/Council/Committee Action: 03/09/89 The Redevelopment Committee reviewed the matter and recommended approval of a $25,000 agreement with Katz, Hollis, Coren and Associates, Incorporated to develop a long-term financial plan for the Redevelopment Agency. (Community Development Commission) Recommended Motion: That the Community Development Commission of the City of San Bernardino approve a $25,000 agreement with Katz, Hollis, Coren and Associates, Incorporated to develop a long-term financial plan for the Redevelopment Agency. ctfully Submi ted, t, Executive Director Supporting data attached: Yes Ward: All Funding Requirements: $25,000 Project: All Impact on City: None Date: March 20, 1989 Commission Notes: - Agenda Item No. 1024A 3 -- " ....,.I Redevelopment Agency - STAFP REPORT '''-" It is requested that the Commission approve a $25,000 agreement with Katz, Hollis, Coren and Associates, Incorporated (Katz Hollis) for the purpose of developing a long-term financial plan for each of the Agency's redevelopment project areas. BACKGROUND On December 28, 1988 the Redevelopment Agency issued an invitation for bids (IFB) to develop a long-term financial plan for the Agency (copy attached). The IFB was mailed to 40 firms on the Agency's Consolidated Vendors List (copy attached) which specialize in financial planning and was also advertised in local newspapers. As outlined in the IFB, the purpose of this plan is to review the financial status of the redevelopment project areas, identify deficiencies and recommend potential financing alternatives. In response to the IFB, eight proposals were received by the January 20, 1989 deadline. The eight firms are: -- 1. Katz Hollis Coren & Associates 2. Udewitz Associates 3. Natelson-Levander-Whitney 4. PBR 5. Ultra-Research 6. Economics Research Associates 7. Urban Futures 8. Scandiffio Company Subsequently, a staff committee interviewed each firm to assess their overall qualifications and specific expertise to perform the required work in a timely and cost-effective manner. The Katz Hollis proposal was rated as the most responsive due to their extensive knowledge of redevelopment law, knowledge of tax increment and future projections for tax increment, experience in redevelopment plan adoption, and experience with financial planning of redevelopment project areas. Only two other firms, Economics Research Associates and Urban Futures, had competitive experience (although not as extensive as Katz Hollis) to be considered by the committee as potential alternatives. The remaining five firms lacked the depth of understanding of redevelopment and lacked experience in developing a comprehensive redevelopment financial plan, and were not recommended by the committee. Based upon an initial assessment of the Agency's staff work accomplished to date on long-term financial planning, Katz Hollis has submitted a proposal to perform all of the tasks, as outlined in the IFB, billable on an hourly basis at a cost not to exceed $25,000. The cost proposed by Katz Hollis is subject to adjustment upon a full assessment by Katz Hollis of the financial data and the complexity of the issues. Funding in the amount of $50,000 for Financial Consultants is currently available in the 1988-89 approved budget for the ~ proposed agreement. - '-' ./""'- , .....; Redevelopment Agency ~-"' The Redevelopment Committee has reviewed this request and has recommended approval. Katz Hollis has indicated that they can complete the project within the 90 days and it is anticipated that the data will be available during the Agency's 1989-90 fiscal year budget adoption process. Current Action Requested The attached contract has been approved as to form and legal content by Agency counsel and has been signed by Katz Hollis. It is, therefore, requested that the Commission approve a $25,000 agreement with Katz Hollis to develop a long-term financial plan for the Agency. '"'"-'" ........ '-, '- AGREEMENT FOR PROFESSIONAL SERVICES Agreement No. THIS AGREEMENT made and entered Into this 20th day of March, 1989, by and between the COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO, on behalf of the REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, a public agency, ("Agency"), and KATZ, HOLLIS, COREN & ASSOCIATES, INCORPORATED. ("Consultant"): RECITAL 1 . Purpose The purpose of this Agreement Is to allow the Agency to procure the service of an experienced professional firm to develop a long-term financial plan for each of the Agency's redevelopment project areas. TERMS AND CONDITIONS 2. Mission "~-..-..- Agency hereby retains Consultant for the provision of services described In Attachment I. Consultant hereby accepts such responsibility as described herein. 3. Terms This Agreement shall commence as of the day and year first above shown and shall remain In full force and effect for a period of 90 days unless sooner terminated as provided herein. The Executive Director of the Agency or his or her designee Is authorized to extend this Agreement for up to 30 days and approve line Item adjustments to the Agreement's program budget as long as either of such amendments are upon the same terms and conditions as speclfled herein. 4. Consultant Responsibilities Upon the request of Agency's Executive Director or his or her designee, Consultant shall complete the work program described In Attachment I. Consultant commits the principal personnel listed below to the project for Its duration: ..<,..- ~ /" Page 2 ",,"'" - Calvin E. Hollis II, Principal Diane Hadland, Principal ~ Gregory D. Soo-Hoo, Senior Associate David B. Paul, Associate 5. Replacement of Named Personnel It has been determined that the indlvidual(s) named in this Agreement are necessary for the successful performance of this Agreement. No diversion or replacement of these individual(s) shall be made by Consultant without written consent of the Agency. The Agency may ratify, In writing, within ten (10) days of said diversion or replacement and such ratification shall constitute the consent of Agency required by this clause. If Agency fails to respond to Consultant within ten (10) days of notification by Consultant, said personnel diversion or replacement shall be deemed approved. 6. Release of News Information No news release, including photographs, public announcements or confirmation of same, of any part of the subject matter of this Agreement or any phase of any program hereunder shall be made without prior written approval of Agency's Executive Director or his or her designee. Confidentiality of Reports "'- ."'.,....,.F 7. Consultant shall keep confidential all reports, Information and data received, prepared or assembled pursuant to performance hereunder and that Agency designates as confidential. Such Information shall not be made available to any person, firm, corporation or entity without the prior written consent of Agency. 8. Compensation During the term of this Agreement, Agency shall pay Consultant, on a hourly basis in accordance with the schedule described In Attachment II. Said compensation shall be considered full and complete reimbursement for all of Consultant's costs associated with the services provided hereunder. The maximum compensation for services, including all Consultant's costs, under the terms of this Agreement, shall not exceed $25,000. Consultant shall be paid in accordance with Agency's standard accounts payable system. Invoices shall be approved by Agency's Executive Director or his or her designee within 30 days of submittal. Invoices unpaid after 60 days shall accrue Interest from the date of the invoice at 1 1/21 per month until paid. The Agency will compensate the Consultant for out-of-pocket "expenses Incurred by the Consultant In connection with services performed hereunder at an amount equal to 1101. '- "'--, \'........ ,-' Page 3 '- "....~-' 9. Right to Audit Agency or any of Its duly authorized representatives shall have access to any books, documents, papers and records of Consultant and/or Its subcontractors which are pertinent to the specific program hereunder for the purpose of making an audit, an examination, excerpts and transcriptions. All books, records and supporting detaIl shall be retained for a period of five (5) years after the expiration of the term of this Agreement, or any'extenslon thereof, or for any longer period of time as required by law. 10. Audit Exceptions Consultant agrees that In the event the program established hereunder Is subjected to audit exceptions by appropriate audit agencies, it shall be responsible for complying with such exceptions and paying Agency the full amount of liability resulting from such audit exceptions. 11. Agency Support Agency shall provide Consultant with any plans, publications, reports, statistics, records or other data or Information pertinent to the services to be provided hereunder which are reasonably available to Agency. 12. Independent Contractor Consultant shall perform the services as contained herein as an Independent contractor and shall not be considered an employee of Agency or under Agency supervision or control. This Agreement Is by and between Consultant and Agency, and Is not Intended, and shall not be construed, to create the relationship of agent, servant, employee, partnership, joint venture, or association, between Agency and Consultant. 13. Conflict of Interest Consultant represents, warrants and agrees that it does not presently have, nor will it acquire during the term of this Agreement, any interest direct or Indirect, by contract, employment or otherwise, or as a partner, joInt venturer or shareholder (other than as a shareholder holding a one percent (It) or less interest in publicly traded companies) or affiliate with any business or business entity that has entered into any contract, subcontract or arrangement with Agency. Upon execution of this Agreement and "....... Page 4 '- ......c.......' ~ during Its term, as appropriate, Consultant shall upon written request, disclose in writing to Agency any other contractual or employment arrangement from which it receives compensation. Consultant agrees not to accept any employment during the term of this Agreement by any other person, buslness or corporation which employment will or may likely develop a conflict of Interest between Agency's Interests and the Interests of third parties. 14. Successor and Asslqnment The services as contained herein are to be rendered by Consultant whose name Is as appears first above written and said Consultant shall not assign nor transfer any Interest In this Agreement without the prior written consent of Agency. Indemnification 15. '-- Consultant agrees to Indemnify, defend (upon request by Agency) and save harmless Agency, Its agents, officers and employees from and against any and all liability, expense, Including defense costs and legal fees, and claims for damages of any nature whatsoever, Including, but not limited to, bodily Injury, death, personal Injury or property damage arising from or connected with Consultant's negligent operations, or Its services hereunder, Including any workers' compensation suit, liability or expense, arising from or connected with the services performed by or on behalf of Consultant by any person pursuant to this Agreement. 16. Insurance Without limiting Consultant's Indemnification of Agency, Consultant shall provide and maintain at Its own expense during the term of this Agreement the following program(s) of Insurance covering Its operation hereunder. Such Insurance shall be provided by Insurer(s) satisfactory to Agency and evidence of such programs satisfactory to Agency shall be delivered to the Executive Director of Agency or his or her designee within ten (10) days of the effective date of this Agreement. General Liability: A program Including, but not limited to, comprehensive general liability Including automobile coverage with a combined single limit of not less than $500,000.00 per occurrence. Such Insurance shall name Agency and the City of San Bernardino as additional Insureds. Workers' Compensation: A program Including workers' compensation Insurance, where necessary, with statutory limits. _. Page 5 ,./ -- .~ Failure on the part of Consultant to procure or maintain required Insurance shall constitute a material breach of this Agreement upon which Agency may immediately terminate this Agreement. 17. Compliance with laws The parties agree to be bound by applicable federal, state and local laws, regulations and directives as they pertain to the performance of this Agreement. 18. Non-Discrimination ',,-" 20. 19. In the fulfillment of the program established under this Agreement, either as to employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of payor other terms of compensation, selection for training, including apprenticeship or participation In the program or the receiving of any benefits under the program, Consultant agrees not to discriminate nor to allow any subcontractor to discriminate on the basis of race, color, creed, religion, natural origin, ancestry, sex, marital status or physical handicap. Severabllltv In the event that any provision herein contained Is held to be invalid, void or Illegal by any court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall in no way affect, Impair or Invalidate any other provision contained herein. If any such provision shall be deemed invalid due to Its scope or breadth, such provision shall be deemed valid to the extent of the scope or breadth permitted by law. Interpretation No provision of this Agreement is to be Interpreted for or against either party because that party or that party's legal representative drafted such provision, but this Agreement Is to be construed as If It were drafted by both parties hereto. 21. Entire Aqreement This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the retention of Consultant by Agency and contains all the covenants and agreements between the parties with respect to such retention. '......... - ~ '- ""..."'" Page 6 ~ , -, ., 22. Waiver No breach of any provision hereof can be waived unless in writing. Waiver of anyone breach of any provision shall not be deemed to be a waiver of any other breach of the same or any other provision hereof. 23. Contract Evaluation and Review The ongoing assessment and monitoring of this Agreement is the responsibility of Agency's Executive Director or his or her designee. 24. Termination This Agreement may be terminated by either party by giving written notice at least five (5) days prior to the effective termination date in the written notice. 25. Notice Notices, herein shall be presented in person or by certified or registered U. S. mail, as follows: To Consultant: Katz, Hollis, Coren & Associates, Incorporated 550 South Hill Street, Suite 980 Los Angeles, California 90013-2410 Steven H. Dukett, Executive Director Redevelopment Agency of the City of San Bernardino 300 North "0" Street, Fourth Floor San Bernardino, California 92418 Nothing in this paragraph shall be construed to prevent the giving of notice by personal service. To Agency: 26. Entire Aqreement This Agreement with attachments constitutes the entire understanding and agreement of the parties. 1/ 1/ 1/ II 1/ 1/ 1/ r- ., . ....... I"'"' ~ '--."....1 . 1M WITNESS WHEREOF. the partl.s har.to have tausld this Agr'lment to be executed as of the day and year ffrst above shown. . COIMJNITV OMLOPMtMT CMu~roN OF ' THE CITY OF SAN IERHARDINO. 011 bthalf or the REDEVELOPMENT AGENCY OF 1M! CITY 01 SAN BERNARDINO By: r.' o' ." CDHSULTANT Iy:j)AH1/1fJLL ntle: jJ~nf ,.f_' '- Approved as to tom and le,.l content: Ap~royed as to progrllll: By: REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO I. reI ~)r I v s on :lager ,? .... i. " \ ' . '-' "- lOZ3A ,..."...., ~, ~ ATTACHMENT I - WORK PROGRAM '- Long-Term Financial Plan for the Redevelopment Projects of the City of San Bernardino, The Redevelopment Agency of the City of San Bernardino (Agency> requires expert consultant services to assist In the development of a long-term financial plan for its redevelopment project areas. This assignment includes the following activities: 1. To assist in the verification of the Agency's tax Increment revenues. This will Involve. to the extent records are'available. an analysis of staff's existing data base and a significant sample test on a parcel by parcel verification basis of the secured and unsecured tax rolls for the redevelopment project areas for the base year and current year. This process will identify and reconcile discrepancies between taxable values existing in the project areas and those values as reported by the County; 2. To assist in the projection of future tax increment revenues based upon committed and potential development and historical growth trends within the project areas. This will include an analysis of staff's preliminary projections; 3. To assist in the identification and analysis of other revenue resources available to the Agency including land sales proceeds. developer contributions. grants and loans; -, 4. To assist In the Identification and analysis of the Agency's obligations. Including debt. administrative costs. developer assistance. taxing agency payments. housing set-aside and other activity. This will Include an analysis of staff's preliminary projections; 5. To assist In the development of a short-term and long-range cash flow which will Identify Agency surpluses and shortfalls based upon existing and anticipated revenues and expenses; 6. To assist In the development of a financing plan/bond program for each project area that will either eliminate cash flow shortfalls or generate additional financing opportunities; and 7. Recommend appropriate methods. procedures and systems necessary for the Agency's ongoing management of Its tax increment funds. The above noted work elements must be completed within 90 calendar days of receipt of a notice to proceed and are to be prepared with consideration of existing California Redevelopment Law. 1656H - ,. - '-- - . ......, ).t tachment II ,,) Katz Hollis Exhibit m 1989 HourI;, Rate Schedule Principals Senior Associates Associates Senior Anal;,sts Analysts Research Analysts Secretarial! Administrative $120 per hour $100 per hour $ 80 per hour $ 70 per hour $ 55 per hour $ 50 per hour $ 35 per hour 9 ""^..... , , .....' '-' REDEVELOPMENT AGENCY smVEN H. DUKE1T IlXI!CUTIVB D1R1lCI'OR OF mE CITY OF SAN BERNARDINO, CALIFORNIA "... December 28, 1988 Invitation for Bids Long-Term Finsnc1a1 Plan for the Redevelopment Agency of the City of San Bernsrdino To Interested Firms: The Redevelopment Agency of the City of San Bernsrdino is inviting qualified consultants to submit bids to develop a long-term finsnc1al plan for the redevelopment project areas of the City of San Bernardino in accordance with the work program described in Attachment 1. To be eligible for consideration, interested firms must submit a bid to the Redevelopment Agency no later than 4:30 p.m., January 20, 1989. All bids should be addressed to the: Redevelopment Agency of the City of San Bernsrdino 300 North -D- Street, Fourth Floor San Bernsrdino, California 92418 ATTENTION: Mrs. Barbara Lindseth, Accounting Manager "'- The proposal must specify the nsme(s) and qualifications of all staff members that are proposed to be assigned to this project including their responsibilities and hourly billing rates. In addition, please include an estimated performance schedule and budget for completion of the work by task. Upon receipt of the proposals, Redevelopment Agency staff will evaluate them and may interview proposed project management staff. If interviews occur, they will be scheduled for the week of February 6, 1989. The selected firm will be notified during the week of February 20, 1989. No oral proposal will be considered. The Redevelopment Agency reserves the right to reject any bid and may elect to make a decision without further discussion or negotistion. This solicitation for bids is not to be construed as a contract of any kind. The Redevelopment Agency is not liable for any costs or expenses incurred in the preparation of bids. If you have any questions, please direct them to Hs. Barbara Lindseth, Accounting Manager, or Ms. Theresa Stack, Senior Accountant, at (714) 384-5081. Director SHD:BL:rm:1656H ',-- Encloaures CITY HALL . 300 NORTH "D" STREET . SAN BERNARDINO . CALIFORNIA 92418 . PHONE: (714) 384.5081 PAX.,14-llJlR..Q4n -- ~~"..) ATTACHMENT I -- WORK PROGRAM Long-Tem Financial Plan for the Redevelopment Projects of the City of San Bernardino The Redevelopment Agency of the City of San Bernardino (Agency) requires expert consultant services to develop a long-tem financial plan for its redevelopment project areas. This assignment includes the following activities: 1. Verification of the Agency's tax increment revenues. This will involve, to the extent records are available, an analysis of staff's existing data base and a significant sample test on a parcel by parcel verification basis of the secured and unsecured tax rolls for the redevelopment project areas for the base year and current year. This process will identify and reconcile discrepancies between taxable values existing in the project areas and those values as reported by the County; 2. Projection of future tax increment revenues based upon committed and potential development and historical growth trends within the project areas. This will include an analysis of staff's preliminary projections; _ 3. Identification and analysis of other revenue resources available to the Agency including land sales proceeds, developer contributions, grants and loans; 4. Identification and analysis of the Agency's obligations, including debt, administrative costs, developer assistance, taxing agency payments, housing set-aside and other activity. This will include an analysis of staff's preliminary projections; 5. Development of a short-tem and long-range cash flow which will identify Agency surpluses and shortfalls based upon existing and anticipated revenues and expenses; 6. Development of a financing plan/bond program for each project area that will either eliminate cash flow shortfalls or generate additional finanCing opportunities; and 7. Recommend appropriate methods, procedures and systems necessary for the Agency's ongoing management of its tax increment funds. The above noted work elements must be completed within 90 calendar days of receipt of a notice to proceed and are to be prepared with consideration of existing California Redevelopment Law. l656H -- - Matelson-Levander-whitney 10960 Wi1shire BoUlevard Suite 1222 Los Angeles, CA 90024 Agananian 5 Associates 2530 Red Hi11 Avenue Santa Ana, CA 92705 Applied Deve10pment Economics 3254 Ade1ine Street Berkeley, CA 94703 q"."~l. Wa1drop 5 Associates 5\"..co1orado Avenue Santa Monica, CA 90401 Danie1 Cartagena 5 Associates 211 East Ocean BoUlevard Suite 11202 Long Beach, CA 90802 Donahue 5 Company, Inc. 2121 East Coast Highway Suite 11140 Corona del Mar, CA 92625 Economic Research Associates 10960 Wilshire BoUlevard Suite 112400 Los Angeles, CA 90024 '_. - REQUEST FOR PROPOSALS MAILING LIST Facility Programmatics, Inc. 329 Cahuenga Drive Oxnard, CA 93035 First Nationwide Bank R.D. Invest 625 'Jhe City Drive, Suite '290 Orange, CA 92668 Hirsch 5 Associates 13461 Diamond Head Drive Tustin, CA 92680 James A. Zuver 5 Associates 2401 capital Avenue Sacramento, CA 95816 Laventhol 5 Ho%Wath 3699 WUshire BoUlevard 7th F100r Los Angeles, CA 90010 Phillips Brandt Reddick 18012 Sky Park Circle Irvine, CA 92714 Rea1 Estate Research 5 Analysis 4612 Briercrest Lakewood, CA 90713 ShOff 5 Shoff 1302 Ozone Avenue Santa Monica, CA 90405 Taehee Lee 5 Associates 3810 Wilshire BoUlevard Suite lIl008 Los Angeles, CA 90010 Taylor -Woodrow of California 4921 Birch Suite IIno Newport Beach, CA 92660 'Jhe Durkin Company 1516 South Bundy Drive Suite '310 Los Angeles, CA 90025 'Jhe Planning Group 1728 Silverlake BoUlevard Los Angeles, CA 90026 Ultra-Research, Inc. 2037A East Orangethorpe Avenue Placentia, CA 92670 Williams-~ebelbeck & Associates 7 Corporate Park Suite '260 Irvine, CA 92714 , . James A. Zuver and Assoc. 2401 Capitol Ave Sacramento CA 95816 Asajanian 5 Associates 2530 Red Bill Ave Santa Ana CA 92705 IAtz Bollis Cozen , Assoc. S50 S. Bill St, Ste 980 Los Angeles CA 90013 1lXG Consulting 13592 Murphy Bill Rd Mhittier CA 90601 i-'-~~"'" ~trong and Ryan P. O. Box 8271 Vanuys CA 91409 Ara!strong Data Services 2500 Wilshire Blvd Los Angeles CA 90057 - f""". '-' Xeyser Harston Associates, Inc. S30 S. Bill St, '980 Loa Angeles CA 90013 '.t'he Tanzman Associates 820 B. !!lird St Los Angeles CA 90013 Daniel Cartagena 5 Associates 211 B. Ocean Blvd, Ste 202 Long Beach CA 90802 Williams-Jtuebe1beck 5 Associates 7 Corporate Park, Ste 260 . Irvine CA 92714 Far ~t Ilational Bank 123 S. Figueroa St Los Angeles CA 90012 Ganett and Company P.O. Box 92165 Pasadena CA -1109 . _4 Laventhol and Borvath 3699 Wilshire Blvd 7th Floor Los Angeles CA 90010 Udewitz Associates 5650 S1lIIlner Way, Ste 210 CUlver City CA 90230 Boon~c Research Associates 10960 Wilshire Blvd, Ste 2400 Los Angeles CA 90024 Stephen G. Harding 1125 W. 23d St Upland CA 91786 Grubb and Ellis 1541 Wilshire Blvd, Ste 500 Los Angeles CA 90017 National Development Council 41 E. 42d St, Ste 1220 New York NY 10017 '.lbe Durkin Company 1516 S. Bundy Dr, Ste 316 Los Angeles CA 90025