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C~TY OF SAN BERN~DINO -
REQUEST F~ COUNCIL ACTION
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From: Pat Malloy, Di rector
Dept: Pub 1 i c .Servi ces
Date: December 7. 1994
Subject: Resol uti on awardi n9 a Purchase Order
to Haaker Equipment Company for the
furnishin9 and delivery of one (1)
Vacuum Rodder Truck
;ynopsis of Previous Council action:
I,~H'. ,,!l>Ofl..E1r,1
llEe c;.. !W 52
tecommended motion:
1. Adopt Resolution.
2. That $107,190 be allocated from the unappropriated fund balance to purchase
one (1) Vacuum Rodder Truck to be utilized by the Public Services Department.
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4ifj
ontaet person: Mike Eitelgeorge, Fleet Operations Manager Phone: 5020
upporting data attached: One (1) Resolution; Staff Report
Ward:
All
UNDING REQUIREMENTS:
Amount: $117 185.57
Source: (Acct. No.)
001-403-55020
Acct. Oescri tion
)uncil Notes:
-0262
Agenda Item No.
It)
CI.TY OF SAN BERN~DINO - REQUEST F~ COUNCIL ACTION
STAFF REPORT
The 1994/95 Budget provides for the replacement of one (1) sewer cleaning truck. The unit to
be replaced is a 1982 Ford vacuum rodder truck with 116,357 miles and approximately 5,000
hours of operation on the auxiliary equipment (5,000 hours is equivalent to 200,000 miles). This
vehicle is used daily for routine sewer cleaning and maintenance and responds to emergency
service calls during and after normal business hours. Due to both high mileage and hours of
operation this unit has outlived it's useful life expectancy.
Notices inviting bids for one (1) vacuum rodder truck, bid # 95-12 were published locally and
bid packages were mailed to 26 agencies on the City's equipment bidder's list. As advertised,
sealed bids were opened on November 10, 1994 and the results of the acceptable bids are
summarized below for Council's review:
VENDOR
LOCATION
Haaker Equipment Co.
Haaker Equipment Co.
Dieterich International
Di~erichlntemational
Three T Equipment Co.
Fairview Ford
Fairview Ford
Vac-Con
Pressley Peterbuilt
Pomona
Pomona
Colton
Colton
Petaluma
San Bernardino
San Bernardino
Florida
San Diego
BID PRICE
$ 172,185.57
$ 185,750.22
$ 175,994.54
$ 189,559.18
$ 178,674.92
$ 188,034.52
$ 189,836.10
$ 192,082.69
$ 210,112.50
One (1) additional bid was received from The Clean Earth Environmental Group in the State of
Alabama for $152,989.92. However, the bidder did not submit a bid bond with the bid as
required in the bid specifications and it has been rejected for non-compliance.
Purchasing and Public Services staff have evaluated the remaining bids based on unit cost and
conformance to the bid specifications. Based on this evaluation staff is recommending that the
low responsive bid from Haaker Equipment Co. be accepted.
The original intent of the budget was to lease purchase this unit over a three (3) year period and
$65,000 has been included in the FY 1994-95 budget for this purpose. Staff has reviewed the
sewer maintenance budget and the unappropriated sewer maintenance fund balance. Because the
unappropriated reserve is approximately two (2) million dollars, staff is recommending that
Council authorize using $107,190 from the unappropriated fund balance to cash purchase this unit
instead of a lease purchase. A cash transaction will save the City approximately $23,000 in
interest cost over the three (3) year period.
~,~
Director of Public Services
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[1'2 , &1/ ~ '?.....
Barbara Paclion
Director of Finance
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RESOLUTION NO.
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RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHAS
ORDER TO HAAKER EQUIPMENT COMPANY FOR THE FURNISHING AND DELIVERY 0
ONE (1) VACUUM RODDER TRUCX TO BE UTILIZED BY THE PUBLIC SERVICE
DEPARTMENT OF THE CITY OF SAN BERNARDINO IN ACCORDANCE WITH BI
SPECIFICATION 95-12.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY 0
SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Haaker Equipment Company is the lowest an
most responsible bidder for the furnishing and delivery of one (1)
vacuum rodder truck in accordance with Bid Specification 95-12 fo
the total amount of $172,185.57; pursuant to this determination, th
Finance Department is hereby authorized and directed to issue
purchase order for said one (1) vacuum rodder truck to said lowes
and best responsible bidder; such award shall only be effective upo
the issuance of a Purchase Order by the Finance Department; and al
other quotations therefor are hereby rejected.
SECTION 2. The authorization to execute the above reference
purchase order is rescinded if it is not issued within sixty (GO)
days of the passage of this resolution.
I HEREBY CERTIFY that the foregoing resolution was duly adopte
by the Mayor and Common Council of the City of San Bernardino at
meeting thereof, held on the
1994, by the following vote, to wit:
day of
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December 7, 1994
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RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASI
ORDER TO HAAKER EQUIPMENT COMPANY FOR THE FURNISHING AND DELIVERY 01
ONE (1) VACUUM RODDER TRUCX TO BE UTILIZED BY THE PUBLIC SERVICE!
DEPARTMENT OF THE CITY OF SAN BERNARDINO IN ACCORDANCE WITH BII
SPECIFICATION 95-12.
Council Members: Aves Navs Abstain Absent
NEGRETE -
CURLIN -
HERNANDEZ -
OBERHELMAN -
DEVLIN -
POPE-LUDLAM -
MILLER -
City Clerk
The foregoing resolution is hereby approved this
, 1994
day 01
TOM MINOR, Mayor
City of San Bernardino
Approved as to form and
legal content:
James F. Penman,
City Attorney
By:
December 9, 1994
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