HomeMy WebLinkAboutR10-Economic Development Agency
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DEVELOPMENT DEPARTMENT
OF THE CITY OF SAN BERNARDINO
ECONOMIC DEVELOPMENT AGENCY
REOUES1' FOR COMMISSION/COUNCIL ACTION
FROM: BARBARAJ. UNDSEfH
Acting DiIector
SUBJECT: CENTRAL POLICE
S1' A TlON.ARCHlTECTURAL
SERVICE
DATE: December 14,1994
SvnllPsis of Previous Commi..lon/Counci1lCommittee Actionls):
On June 15, J 992, the Community Development Commission authorized by Resolution #5333 tlte execution of an
agreement with Leach Mounce Architects relating to the renovation of 701 North "E" Street building (Building "A") for
use as a Central Police Station.
SynQJ)sis continued on next Dage...
Recommended Motionlsl:
(Communitv DevelQpment Commis.cU.onl
MOTION:
That the Community Development Commission authorize the Acting Director to complete and
execute an agreement with Leach Mounce Architects in an amount not to exceed $479,008 for
architectural services related to the bid phase and the construction adntiuistration phase and that
the Community Development Commission authorize $35.000 as a contingency factor for
potential changes to design during the course of construction on the new Central Police Facility
development project.
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BARBARA J. LINDSETH
Actiog Director
Contact Person(s): Barbara I. Linnqr.thlLudwill Barowoi
Project Area(s): Central Cilv North leCN)
Supporting Data Auaclted: Staff Report
FUNDING REQUIREMENTS: Amount:$ 514.008 Source:
Budget Authority: Reqpested
Phone: 5081
Ward(s): I
Commis!liion/Council Notes.
BJL:JPZ:arclt.cps(adw)
COMMISSION MEETING AGENDA
MEETING DATE: 12/19/94
JQ
Agenda Item No.
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C Central Police Station Architectural Services
November 22,1994
Page -2-
SYDl~psis of Previous Commission/Council/Committee Actiones) Continued:
On November 16, 1992, the Community Development Commission reviewed information which
stated, in pertinent part, that to renovate Building "A" would be too costly. Motions were made
to direct staff to proceed with the conceptualization of a new facility to be developed adjacent to
Building "A". These motions were continued until December 7,1992.
On December 7, 1992, the Community Development Conunission provided authorization to
proceed with concept and the continued development and refinement of Scenario "C" for the
development of a new Central Police Facility and specifically for staff to utilize Leach Mounce as
Architect of Record.
On April 5, 1993, the Community Development Commission discussion on item resulted in the
item being continued for two (2) weeks.
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On April 19 , 1993, the Community Development Commission received and filed staff report
concerning development of the new Central Police Station.
BJL:JPZ:arch.cps(adw)
COMMISSION MEETING AGENDA
MEETING DATE: 12/19/94
Agenda Item No. --'-LJ
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DEVELOPMENT DEPARTMENT
STAFF REPORT
CENTRAL POLICE FACILITY. ARCHITECTURAL SERVICES
This report seeks Community Development Commission authorization to execute an agreement in
an amount not to exceed $479,008 with the finn of Leach Mounce Architects for professional
services related to the bid phase and construction administration phase during the development
and construction of the new Central Police Facility.
BACKGROUND
On June 15, 1992, the Commission approved Resolution #5333 authorizing the execution of an
agreement with the ftrm of Leach Mounce Architects for professional architectural and
engineering services related to the renovation of 701 North "E" Street for use as a Central Police
Facility. This use for the building was deemed to be not efficient and too costly, and Leach
Mounce was further instructed to provide design alternatives to this use. At its meeting of
December 7, 1992, the Commission approved Scenario "C" which included the development of a
new police facility adjacent to 701 North "E" Street. At this meeting, staff was given the
authorization to enter into professional agreements as necessary for the design of the facility and
the development of fmal construction docwnents. This direction to staff was further specifted in a
memorandum, dated April 19, 1993, from Mayor Holcomb to the Executive Director of the
Development Department. In accordance with this direction, staff instructed Leach Mounce to
proceed with the design and development of architectural documents for the facility.
The grading and demolition commenced on the new Central Police Facility in early April. At that
time, speciftc formal agreements for the Bid and Contract Administration phases of the project
were not executed with the architect due to the construction management method of construction
which essentially started construction of the project before the design was 100% complete.
Additionally, a complete scope of work regarding the number of bid packages required could not
be detennined. Staff acting on the Commission's approval of the project instructed Leach
Mounce to provide the services in accordance with proposals submitted to staff by the architect.
Now, the proposed action seeks to formalize the Commission's direction in this mailer.
BJL:JPZ:arch.cps(adw)
COMMISSION MEETING AGENDA
MEETING DATE: 12/19/94
Agenda Item No.
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Development DepartmentlEDA Staff Report
Central Police Station Architectural Services
November 22,1994
Page -2-
Required Services
Bid phase coordination
Construction administration
$242,600
$236.408
$479,008
$ 35.000
Subtotal
Contingency
TOTAL
$514,008
SELECTION
The fIrm of Leach Mounce Architects was selected and approved by the Community
Development Commission based on responses to a Request for Proposals sent out to select an
architect to design a police facility. Leach Mounce was selected based on their extensive
experience in the design and development of many police facilities. The Community Development
Commission subsequently directed that Leach Mounce Architects proceed with the design of of
Scenario "C" as approved on December 7, 1992.
RECOMMENDATIONS
To ensure continuity on the project and to facilitate the timely completion of the project, it is
appropriate to retain the current architect, Leach Mounce Architects, on the project. For this
reason, it is recommended that the form motion be adopted.
Staff recommends adoption of the form motion.
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BARBARA J. LINDSETH, Acting Director
Development Department/EDA
BJL:JPZ:arch.cps(adw)
COMMISSION MEETING AGENDA
MEETING DATE: 12/19/94
Agenda Item No. -1.tJ..