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HomeMy WebLinkAbout08-MIS - ITV OF SAN BERNA~NO - REQUEST FO~OUNCIL ACTION ...,...... n: Janis Ingels Subject: Hardware purchase t: M.I.S. Division of Administration 3: 11/16/94 ~psis of Previous Council action: In 1991, the Council purchased a DECSystem 5500 computer to function as the City's business system. JMl~1 . '"'\J:o'.~'lCt,. h~V 9< il: 50 om mended motion: Adopt resolution. /' /4/ t:.<? Signature -, Jtact person: Janis Ingels Phone: 384-5010 porting data attached: Staff report Ward: "DING REQUIREMENTS: Amount: S116,859.00 Source: (Acct. No.) 001-092-55485 Acct. Oescri tion Finance: ncil Notes: 262 Agenda Item No. g ITV OF SAN BERNAONO - REQUEST FOryOUNCIL ACTION STAFF REPORT In 1991, the city purchased four new mini computers, one of which runs city financials and business applications. This system has experienced, and will experience, more growth in added software than the public safety and office automation systems combined. Several departments have recently purchased new software including fleet maintenance, parks/recreation scheduling and tracking, new financials, and library software. The current CPU is a 30Mhz machine with 3.5GB of disc storage and 128MB of memory. To upgrade older technology is expensive. Maintenance costs are high, and are eliminated with the purchase of new technology under warranty. The new proposed business system hardware is a model 2100 "Alpha" machine. It is a 64 bit risc system, running at 275Mhz. The configuration proposed has 192MB of memory and over 8GB of storage capacity. A 10MB tape unit for backup purposes is capable of 20MB in compression mode. "Alpha" is the fastest technology available for purchase in today's market. This system will allow for the expansion currently taking place, plus considerable future growth. Permit tracking software currently being considered for purchase will run on Alpha. The purchase is an upgrade from DEC equipment to DEC equipment. For compatibility, the vendor is the equipment manufacturer via their authorized reseller, creative computer solutions. CCS is also the city's financial software vendor. This upgrade was anticipated and budgeted for in last year's budget and carried over into this year's budget for funding. Cost summary: Hardware Installation Less software allowance and hardware trade in Tax, shipping, insurance $120,851 2,449 (15,896) 9.455 $116,859 "_UtA 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 c /-..... .....) RESOLUTION NO. RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER IN THE AMOUNT OF $116,859.00 TO CREATIVE COMPUTER SOLUTIONS FOR THE FURNISHING AND DELIVERY OF A DEC 2100 ALPHA COMPUTER SYSTEM TO BE UTILIZED BY THE CITY OF SAN BERNARDINO AS ITS BUSINESS AND FINANCIAL COMPUTER. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS. SECTION 1. The Finance Director is hereby authorized and directed to issue a purchase order in the amount of $116,859.00 for a DEC 2100 Alpha computer system to Creative Computer Solutions; such award shall only be effective upon the issuance of a Purchase Order by the Finance Director. SECTION 2 . The authorization to execute the above referenced purchase order is rescinded if it is not issued within sixty (60) days of the passage of this resolution. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the city of San Bernardino at a meeting thereof, held on the_ day of , by the following vote, to , 199 wit: I I I I I I I I I I I I I I I I I I I I I I I I I I I I SUBSTITUTED RESOLUTION ~cp 1 .JI? 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 - '- .-., -..."I ( i , i 1 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER IN THE AMOUNT OF $116,859.00 TO CREATIVE COMPUTER 2 SOLUTIONS FOR THE FURNISHING AND DELIVERY OF A DEC 2100 COMPUTER TO BE UTILIZED BY THE CITY OF SAN BERNARDINO AS ITS 3 BUSINESS FINANCIAL COMPUTER. Council Members: NAYS ABSTAIN ABSENT ~ NEGRETE CURLIN HERNANDEZ OBERHELMAN DEVLIN POPE-LUDLAM MILLER City Clerk The foregoing resolution is hereby approved this day of , 199 Tom Minor, Mayor city of San Bernardino Approved as to form and legal content: James F. Penman, ~ By: . 10... ( 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 c RESOLUTION NO. """", _' // RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDI G A PURCHASE ORDER TO CREATIVE COMPUTER SOLUTIONS FO THE FURNISHING AND DELIVERY OF A DEC 2100 ALPHA COMPUTER S TEM TO BE UTILIZED BY THE CITY OF SAN BERNARDINO AS ITS BUS ESS AND FINANCIAL COMPUTER. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCI OF THE CITY OF SAN BERNARDINO AS FOLLOWS. SECTION 1. The Finance Director is hereb directed to issue a purchase order for computer system to Creative Computer 2100 Alpha such award shall only be effective upon the issuanc of a Purchase Order by the Finance Director. SECTION 2. The authorization to execute the above referenced purchase order is resci ded if it is not issued within sixty (60) days of the pass I HEREBY CERTIFY that the f Bernardino at a adopted by the Mayor and day of wit: / / / / / / / / / / / / / / / / / / / / / / / / / / / / this resolution. resolution was duly Council of the City of San eeting thereof, held on the_ , by the following vote, to / / i 1 ~~ \j ,';l '~ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 I""'" '- /"", ~ RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO CREATIVE COMPUTER SOLUTIONS FOR THE FURNISHING AND DELIVERY OF A DEC"2ioo COMPUTER TO-BE 'UTILIZED BY THE CITY OF SAN BERNARDINO AS ITS BUSINESS FINANCIAL COMPUTER. Council Members: NEGRETE CURLIN HERNANDEZ OBERHELMAN DEVLIN POPE-LUDLAM MILLER AYES NAYS ABSTAIN ABSENT City Clerk The foregoing resolution is hereby approved this day of , 199 Approved as to form and legal content: James F. Penman, City Attorney By: Tom Minor, Mayor City of San Bernardino 2