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CITY OF SAN BERN~INO - REQU~~I! !q.~~UNCIL ACTION
=rom:
ROGER G. HARDGRAVE
Approval of Contract Change Order
Subject: No. 7 - Improvement of Tippecanoe
Avenue, "C" Street and Del Rosa
Drive, per Plan No. 9053 --
MATICH CORPORATION
l )ept:
late: 11-23-94
Public Works/Engineering
:ynopsis of Previous Council action:
10-04-93 -- Resolution No. 93-382 adopted authorizing the Mayor to
execute application to the Economic Development Agency
for a grant.
01-24-94 Plans approved and authorization granted to advertise
for bids.
03-21-94 Resolution No. 94-68 adopted authorizing execution of
approval and award of grant.
05-02-94 Resolution No. 94-107 adopted authorizing execution of
I;~H' ~Fd(;f. Second Amendment to Agreement with URS Consultants,
Inc., for provision of construction staking services.
(Continued on second page)
i\~V ~ '11: 33
iecommended motion:
That Change Order No. 7 to the contract with Matich Corporation,
for the construction of Street Improvements on Tippecanoe Avenue,
"c" St. (Sheppard Blvd.) and Del Rosa Drive, in accordance with
Plan No. 9053, be approved; to authorize the Contractor to make a
hot tap to the existing 20-inch water line located in Tippecanoe
Avenue, for the 20-inch water line being installed as part of this
project, at an increase in the contract price not to exceed
$7,199.00; from $4,583,299.87 to $4,590,498.87.
{/A ~~
cc: Bill Bopf, IVDA
Shauna Clark
Barbara Pachon
Bernie Kersey
on tact person:
i Jpporting data attached:
Roqer G. Hardqrave
Phone:
5025
Staff Report. CCO #7
Ward:
1
UNDING REQUIREMENTS:
Amount: $7,199.00 (Federal EDA Grant & IVDA)
Source: (Acct. No.) 242-362-57291
Acct. Descri tion ecanoe
Avenue, "c" St. & Del Rosa Drive
luncil Notes:
Agenda Item NO.Ji
.0262
c
'...J
Public Works
File No. 1.291
SYNOPSIS OF PREVIOUS COUNCIL ACTION (Continued)
06-06-94 -- Resolution No. 94-130 adopted awarding a contract to
Matich Corporation for the low bid price of $4,113,313.
08-15-94 -- Change Orders No. 1 & 2 approved, to authorize moving
11 trees at a cost of $104,500 and relocating water
lines at a cost not to exceed $30,000.
09-06-94 -- Change Order No. 3 approved to authorize installation
of ATS communication conduit at a cost of $95,486.87.
08-15-94 -- Change Orders No.'s 1 & 2 approved, to authorize moving
11 trees at a cost of $104,500.00 and relocating water
lines at a cost not to exceed $30,000.
09-06-94 -- Change Order No. 3 approved to authorize installation
of ATS communication conduit at a cost of $95,486.87.
09-19-94 -- Change Orders Nos. 4 & 5
relocation and repair of the
system at a cost not to exceed
the existing telephone vaults,
$80,000.00.
approved to authorize
existing street lighting
$25,000.00 and to modify
at a cost not to exceed
10-17-94 -- Change Order No. 2 (Revised) approved
location of additional water lines,
cost of $75,000.00.
to authorize re-
at an estimated
CiTy'OF SAN BERNJ:tDINO - REQUEST F~ COUNCIL ACTION
STAFF REPORT
The connection of the new water line into the existing
water system was to have been done as part of Phase II install-
ation of the 20-inch water line adjacent to 3rd Street, from Del
Rosa Avenue to the east end of the former Norton Air Force Base.
However, this arrangement would result in the work being
performed after the street improvements had been completed.
This would require sawcutting and removal of a portion of the
new asphalt pavement and re-excavation of the area. It is
recommended that this connection be performed at this time, in
order to eliminate the necessity of tearing up the street at a
later date.
The Contractor was asked to provide a price quote for
the extra work of performing the hot tap between the water
lines. The City of San Bernardino Water Department was con-
tacted and they recommended that the work be performed now.
Addi tionally, they have reviewed the price quote received from
the Contractor and stated that the price is fair and reasonable
for the amount of work to be performed.
While performing the 20-inch hot tap at this time is
optional, it is recommended that the Contractor perform the work
at this time prior to the street paving operation taking place.
This will eliminate the necessity to sawcut and remove the
paving and re-excavation of the area.
The total project cost included an amount of $845,000.00
for contingencies, which can be used to finance the cost of this
additional work. Funds to finance the increase of $7,199.00 in
the contract price, from $4,583,299.87 to $4,590,498.87, will be
provided from the following sources:
Federal Economic Development Administration Grant -- 75%
Inland Valley Development Agency ------------------- 25%
No City funds will be used to finance the cost of this extra
work.
This work has been discussed with the project represent-
ative from the Economic Development Administration, and has
received concept approval. A copy of Contract Change Order No.
7 has been faxed to this representative, and we are striving to
secure a verbal approval.
All costs will be charged to Account No. 242-362-57291.
We recommend that Revised Contract Change Order No. 7 be
approved.
11-23-94
'i.n''''4
c
..........
....,,;
FEDERAL PROJECT NO. 07-49-02680
CONTRACT CHANGE
ORDER NO.
7
DATE:
11/23/94
NAME OF PROJECT:
Agreement Date: 217/94
NORTON AIR FORCE BASE STREET IMPROVEMENTS
OWNER:
CITY OF SAN BERNARDINO
CONTRACTOR:
MATICH CORPORATION
The following changes are hereby made to the CONTRACT DOCUMENTS:
Performing the Hot Tap of the new 20-inch water mainline into
the existing 20-inch mainline located on Tippecanoe Avenue.
Justification:
This work is scheduled to be performed under Phase II, the
installation of the new waterline to be located adjacent to 3rd
street, from Del Rosa Avenue to the east side of Former Norton Air
Force Base. However, it will be much more cost effective to
perform the work now while the street pavement has been removed
than later, which would require the removal and replacement of the
existing asphalt pavement.
If this work was to be performed at a later date, it would
require the added cost of bidding out the work and awarding another
contract since the City of San Bernardino Water Department does not
perform this work on a water line of this size. Additionally,
there would be the added cost of mobilization.
Change to CONTRACT PRICE:
original CONTRACT PRICE:
$ 4.113.313.00
CUrrent CONTRACT PRICE adjusted by previous CHANGE ORDER
$ 4.523.299.87
The CONTRACT PRICE due to this CHANGE ORDER will be increased by:
$ 7.199.00
Page 1
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The new CONTRACT PRXCE including this CHANGE ORDER will be
$ 4.590.498.87
Change to CONTRACT TXME:
The CONTRACT TXME will be increased by (to be determinedl calendar
days.
The date for completion of all work will be (revised date to be
determinedl.
Approvals Required:
To be effective, this Order must be approved by the Federal agency
if it changes the scope or objective of the PROJECT, or as may
otherwise be required by the SUPPLEMENTAL GENERAL CONDXTXONS.
Accepted by:
Matich corporation Date
Requested by:
Steven Enna, Construction Engineer Date
Recommended by:
william Bopf, Xnland Val. Dev. Agcy. Date
Approved by:
Roger G. Hardgrave Date
Director of Public Works/city Engineer
Economic Development Administration
Approved by:
Date
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