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Home My WebLink About10-Purchasing CITY, OF SAN BERNQDINO - REQUEST FO COUNCIL ACTION From: Loyd Corley, Purchasing Division Subject: Annual/Board-up & Clean-Up Services Dept: Purchasing Date: October 20, 1994 Bid: F-95-09 Synopsis of Previous Council action: lldUL f.)U;~E'.l OCT 9< 9: 59 Recommended motion: Adopt Resolution ~~~ $Iate-!j~~ Signature / ::Ontact person: Loyd Corley Phone: 384-5085 iupporting data attached: Yes Ward: N/A =UNDING REQUIREMENTS: Amount: $60,000.00 Source: (Acct. No.) 001-181-54103 (Acct. Description) Construction Finance:~Ju~~~ ;ouncil Notes: 5-0262 Agenda Item No 10 -I" CITY.OF SAN BERNA(:DINO - REQUEST F~ COUNCIL ACTION STAFF REPORT F-95-09 The proposed purchase services to be utilized Building Department. is for board-up services and clean-up in daily operations by the Planning and At the request of the department, appropriate specifications were prepared, published and furnished to area suppliers. Bids were publicly opened and declared on August 9, 1994. There is no total bid amount. There is an amount for certain tasks to perform (see letters attached). sixteen (16) vendors offering this service were solicited. Five vendors responded with four (4) valid bids and one invalid bid (Bid Bond, a requirement of the bid, was not submitted). Upon weighing of the bids it was observed again, this year, an industry range of dollars was set for these tasks. The Purchasing Division, as before, set a leveling cap on the amount the City would pay for these tasks. The resolution allowed "draw-down" amount to these contractors for board-up and clean-up sources. The maximum amount to be paid to any individual contractor would be $20,000.00 Planning and Building Services will issue instructions to proceed for problem locations as needed and verify billings prior to sending to Finance for payment. The functions listed on the letters to Brett Carlson, Interstate Field Services and Young Construction indicate the component functions which are normally performed during board-up operations. The dollar amounts indicated are the "bid" which the contractors will bill for appropriate work at specific locations. Three vendors were requested by the using department. Use of the contractors will be on a rotating basis and three contractors should be able to meet the needs of the City. In the event board-up activity should exceed $60,000.00 estimated at this time, further action by the mayor and Council will be required at that time. The costs incurred by the City will be passed on to the responsible property owner via the lien process. The following is a summary of bids received: COMPANY TOTAL BID (INCLUDING TAX) Gorilla Construction Cyclone Enterprises *Interstate Field Service *Young Construction *Brett Carlson Construction See Bid Summary No Bid Bond See Bid Summary & Letters Attached See Bid Summary & Letters Attached See Bid Summary & Letters Attached . ..0264 c "' ....I *Brett Carlson Construction See Bid Summary & Letters Attached Staff Report: F-95-09 Annual/Board-up October 20, 1994 Page 2 It is therefore recommended that the bid be accepted for contract. The funding is in the 1994/95 budget Account Number: 001-181-54103 Total Amount: $60,000.00 Loyd Corley, Purchasing Division . , ~ wI AI \.... Ct -I :e (Xh ~ ~ tt ~ ~ 11\ VJ "'- Q t - ro ~ . ~ ~ - - ! I ",,"'. ,; . '..- ' ~1t... ,..' -.~,.- -f ~~"_ " ".~'.. _.r_ ~",.\ e . ";;', ";:~ '-~.'''' : ~~ - ~< ~ }~i',; :,.~~t:i< -~,....'i. "~.J ~ ~", :~-~\.~ -", ~t-. ,. .. , ...~.. I". ._ ~ ,~j~: ;S~ :th .\/' . 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'-. tf\l ..v." , '. . i' . ......,. \J) I r_'" "."""~,,! ":::" ~.. .I:;'. ..;;:~ . - .-; .r .' '-' -.< .. , ..~ '." . . .... .-. .....-0. _.;...._-. CITY OF San Bernardino -.-. .. PURCHASING' STORES DIVISION DEAN R MEECH PURCHASING AGENT October 6, 1994 - Brett Carlson Construction 243 E. 47th street San Bernardino, CA 92404 Dear Sir, Your bid (F-95-09) was valid and acceptable in most all areas. However, the City of San Bernardino will pay no more than the set rees listed for the following items: Pages 2 & 3 of Technical Specifications: #10 Boarding of Openings windows: 1. Size A (34" x 46'; & down) . . . . . . . . . . . . . . . . . :. . . . . $36.75 2. Size B (48" x 56" down to size A) .. .. . .. .. .. .. .. $40.00 3. Size C (80" x 66" down to size B) .. . ... .. .. .. .. . $64.50 Doors: 1. Security Door (one side only).................. .$79.25 includes all hardware 2. Security Door (double)....................... ..$146.75 includes all hardware 3. stationary (no hardware) . . .. . . .. .. .. . . . . . . .. . . . . $48.75 flat rate standard door 4. Sliders, each ~anel (flat rate).......$3B.50 per panel Reboarding: 1. Resecuring (replacement of hardware only) . . . . . .. $10.00 2. Replacement of 2 x 4's only......................$8.75 3. Replacement of plywood only. . . . . . . . . . . . . . . . . . . . . $20.00 Temporary Fencing: 1. Security Gates. . . . . . . . . . . . . . . . . . . . . . . . . $82.00 per gate 2. Security Fencing................ .$3.00 per lineal foot Graffiti Removal: 1. Graffiti Removal.......100 or less square feet $20.00 2. Graffiti Removal.........100 - 500 square feet $53.25 3. Graffiti Removal.......100 - 1000 square feet $100.00 250 WEST CLUSTER STREET SAN BERNARDINO CALIFORNiA 92408 71..,3...5015 PRIDE ~ ~RESS . . ~i .0 f:ilL ~ '-' Board-Up services Acceptance October 6, 1994 Page 2 Miscellaneous Items (specification #13): A. Padlocks #A-112 Master #5. . . . . . . . . . . . . . . . . . . . . . . $12 . 75 B. Hasp (Sheds / Garage Each) . . . . . . . . . . . . . . . . . . . . . . . . $12 . 25 c. Photos........................................... $2.00 D. Lawn Maintenance (Mow/Cut) 500-1500 square feet......$40.00 ~ 1500-2500 square feet.....$75.00 r 2500-3500 square fee~....$110.00 3500-4500 square feet....$144.00 ,:-.Fsr' 15Q(\ q~'.j're f.ee...... ~$~a,O !!~O ~r~. f:t'..'I.. Co'V6.7' 4500 E. Trash removal per load (per 480 lbs)............$56.00 G. Swimming Pool Draining. ....................... .$133.25 If you consider this fee schedule acceptable I would like to move forward in accepting the bid for contract. Please acknowledge your acceptance of the San Bernardino fee rates by signing below and returning this memo as soon as possible. Thank you. ~~ Acting Purchasing Agent VENDOR ACKNOWLEDGEMENT AND ACCEPTANCE: Company: 'Rrer-r Ca,./...oA/ CnJl1d7rJr-T1(V7 Address: 2a, I!:"",-r d,r,.. Name: "Kr....,-1 ('t:w/<:"nr1 (print/type) c:;pm- Sn" 1I,,,"0d,/l1''\ r A ?'2lLJ4 Date: /0//7/'14 , , . ~ J?;f;f ~(.ia <: Signature -. -r- ...... ~:) CITY OF San Bernardino ...... - -,--.... :... i..~: _;._ . I. - ....., -~..... -__(i PURCHASING. STORES DIVISION DEAN R MEECH PURCHASING AGENT "Interstate Field Services, Inc 4734 N. Grand Avenue Covina, CA 91724 October 6, 1994 Dear Sir, Your bid (F-95-09) was valid and acceptable in most all areas. However, the City of San Bernardino will pay no more than the set fees listed for the following items: Pages 2 & 3 of Technical Specifications: #10 Boarding of Openings Windows: 1. Size A (34" x 46" & down)..................... ..$36.75 2. Size B (48" x 56"'down to size A)...............$40.00 3. Size C (80" x 66" down to size B)...............$64.50 Doors: 1. Security Door (one side only).................. .$79.25 includes all hardware 2. SecurityDoOr(double).........................$146.75 includes all hardware 3. Stationary (no hardware) . . . . . . . . . . . . . . . . . . . . . . . . $48.75 flat rate standard door 4. Sliders, each panel (f,lat rate) .......$3C.50 pe~ panel Reboarding: 1. Resecuring (replacement of hardware only) . . . . . . . $10.00 2. Replacement of 2 x 4's only......................$8.75 3. Replacement of plywood only. . . . . . . . . . . . . . . . . . . . . $20.00 Temporary Fencing: 1. Security Gates. . .. . . . . . . . . . . . . . . .. . . ... $82.00 per gate 2. Security Fencing................ .$3.00 per lineal foot Graffiti Removal: 1. Graffiti Removal.......100 or less square feet $20.00 2. Graffiti Removal.........100 - 500 square feet $53.25 3. Graffiti Removal.......100 - 1000 square feet $100.00 250 WEST CLUSTER STREET SAN BERNARDINO CALIFORNIA 92408 714'314.50'5 PRIDE .t "'N PROGRESS ~ .c .,-" .,,,",*,, Board-Up Services Acceptance October 6, 1994 Page 2 Miscellaneous Items (specification #13): A. Padlocks #A-1l2 Master #5. . . . . . . . . . . . . . . . . . . . . . . $12.75 B. Hasp (Sheds/Garage Each) ....................... .$12.25 c. Photos........................................... $2.00 D. Lawn Maintenance (Mow/Cut) 500-1500 square feet......$40.00 ~ 1500-2500 square feet.....$75.00 , 2500-3500 square feet....$110.00 3500-4500 square feet....$144.00 over 4500 square feet. . . $3.20 /100 sq. ft.. over 4500 E. Trash removal per load (per 480 lbs)............ $56.00 G. swimming Pool Draining. . . . . . . . . . . . . . . . . . . . . . . . . $133 .25 If you consider this fee schedule acceptable I would like to move forward in accepting the bid for contract. Please acknowledge your acceptance of the San Bernardino fee rates by signing below and returning this memo as soon as possible. Thank you. ~~4f/~ yd H. Corley, Acting Purchaaing Agent VENDOR ACKNOWLEDGEMENT AND ACCEPTANCE: Company: INTERSTATE FIELD SERVICES. INC. Address: 4734 N. GRAND AVE., COVINA, CA 91724-2005 Name: ROBERT G. GOMEZ ~ ~:nt type) Signature Date: 10/12/94 , ~c( C , '""' - ...., - .. . . . ~::~~: ,~;"',.;~: -'=.-.' --, ..-.-.. '--. CITY OF San Bernardino .,~ '. "'01-.., '...:J i ':. '::':. i;" ~-: ".~---~ PURCHASING' STORES DIVISION DEAN R MEECH PURCHASING AGENT October 6, 1994 Young Construction P.O. Box 1763 Rialto, CA 91724 en 377) Dear Sir, Your bid (F-95-09) was valid and acceptable in most all areas. However, the City of San Bernardino will pay no more than the set fees listed for the following items: Pages 2 & 3 of Technical Specifications: #10 Boarding of Openings Windows: 1. Size A (34" x 46" & down)........................$36.75 2. Size B (48" x 56" down to size A) ...............$40.00 3. Size C (80" x 66" down to size B) . . .. . . . . . . . . . . . $64.50 Doors: 1. Security Door (one side only).................. .$79.25 includes all hardware 2. Security Door (double) . . .. .. . .. . . .. . . . . . . . . . . . . $146.75 includes all hardware 3. Stationary (no hardware) . . . . . . . . . . . . . . . . . . . . . .. . $48.75 flat rate standard door 4. Sliders, each panel (flat rate) .......$38.50 per panel Reboarding: 1. Resecuring (replacement of hardware only) . . . . . . . $10.00 2. Replacement of 2 x 4's only......................$8.75 3. Replacement of plywood only.................... .$20.00 Temporary Fencing: 1. Security Gates. . . . . . . . . . . . . . . . . . . . . . . . . $82.00 per gate 2. Security Fencing................ .$3.00 per lineal foot Graffiti Removal: 1. Graffiti Removal.......100 or less square feet $20.00 2. Graffiti Removal.........100 - 500 square feet $53.25 3. Graffiti Removal.......100 - 1000 square feet $100.00 I- 250 WEST CLUSTER STREET SAN BERNARDINO CALIFORNIA 92408 714'31.-50'5 PRIDE .f ""N PROGRESS ~- '-' \....- Board-Up Services Acceptance October 6, 1994 Page 2 ..-... -- Miscellaneous Items (specification #13): A. Padlocks #A-112 Master #5. . . . . . . . . . . . . . . . . . . . . . . $12.75 B. Hasp (Sheds / Garage Each) . . . . . . . . . . . . . . . . . . . . . . . . $12 . 25 c. Photos............................................ $2.00 D. Lawn Maintenance (Mow/Cut) 500-1500 square feet......$40.00 ~ 1500-2500 square feet.....$75.00 r 2500-3500 square feet....$110.00 3500-4500 square feet....$144.00 over 4500 square feet.. . $3.20 /100 sq. ft. over 4500 't':'t .....-...co"'" -2~"..a' --... -......;5 .-.... ,..,...., . 45- "" -.. _..0::.._.-... ..~_. '''1''"''- --'-'.- ,~-- '4.. ~ ...-.,.-............w;. .J.v_ G. Swimming Pool Draining. .. .. . . . . . . . . . . . . . . . . .. .. $133.25 If you consider this fee schedule acceptable I would like to move forward in accepting the bid for contract. Please acknowledge your acceptance of the San Bernardino fee rates by signing below and returning this memo as soon as possible. Thank you. ~:/~~ ,(/ / 62 . OYd H. Corley, Acting Purchasing Agent VENDOR ACKNOWLEDGEMENT AND ACCEPTANCE: Company: Les-::, Vo~_ l.~r1.Sf-ruc /, 'on Address: PO.6ox 11&3 ;<,'aLIv (I ({ ~UN pel 9:;) 37 7-/7~ 3 /O-/{J- 9'1' / Date: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 r'" '-' :) RESOLUTION NO. RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO BRETT CARLSON CONSTRUCTION FOR THE FURNISHING AND DELIVERY OF BOARD-UP SERVICES, TO BE UTILIZED BY THE PLANNING AND BUILDING DEPARTMENT IN ACCORDANCE WITH BID SPECIFICATION F-95-09. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Brett Carlson Construction is the lowest and best responsible bidder for the furnishing and delivery of Board- up Services in accordance with Bid Specification F-95-09 for the total amount,-of--$20, 000.00; pursuant to - this determination, the Acting Purchasing Agent is hereby authorized and directed to issue a purchase order for said Board-up Services to said lowest and best responsible bidder; such award shall only be effective upon the issuance of a Purchase Order by the Purchasing Agent; and all other quotations therefor are hereby rejected. SECTION 2. The authorization to execute the above referenced purchase order is rescinded if it is not issued within sixty (60) days of the passage of this resolution. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 199_, by the following vote, to wit: I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I 10-20-94 -1- J~ c """I '-' RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO BRETT CARLSON CONSTRUCTION FOR THE FURNISHING AND DELIVERY OF BOARD-UP SERVICES, TO BE UTILIZED BY THE PLANNING AND BUILDING DEPARTMENT IN ACCORDANCE WITH BID SPECIFICATION F-95-09. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Council Members: AYES NEGRETE CURLIN HERNANDEZ OBERHELMAN DEVLIN POPE-LUDLAM MILLER NAYS ABSTAIN ABSENT city Clerk The foregoing resolution is hereby approved this day of , 199____ Approved as to form and legal content: James F. Penman, City Attorney By: 10-20-94 Tom Minor, Mayor city of San Bernardino -2- ,~, c C-, -....I AGREEMENT tf:t11:i!i("":"'~i.i:"W"""'>>>>::;'~~'ji::;:,""<<>_~';:;'m">"x<<,,,,<<<,,>::;~~ THIS AGREEMENT is entered into between ~~~*i~IUQo/trt@tttl nBl~~.W@M:HFin;M:WFW(IICONTRACTORII) and the CITY OF SAN BE~ARDItio (IICITii;j:'........... WITNESSETH: A. WHEREAS, CITY has need for board-up and clean-up services within the CITY and, B. WHEREAS, CONTRACTOR is competent, experienced and able to perform said services: and, c. WHEREAS, CONTRACTOR has provided the lowest responsible bid for the providing of such services; NOW THEREFORE, the parties hereto agree as follows: 1. CONTRACTOR shall furnish board-up and clean-up services to CITY in accordance with Bid Specifications F-95-09. 2. Over the term of this Agreement, CONTRACTOR shall be paid for such services an amount in accordance with Bid Specification F-95-09 Bidder's Proposal and Statement and Letter of Agreement attached hereto as Exhibit A. 3. CONTRACTOR shall provide the Planning and Building Services Department with a monthly invoice in arrears and shall be provided payment within thirty (30) days therefrom. CITY retains the right to challenge all or any part of an invoice. 4. The term of this Agreement shall be one (1) year from the date first above shown. 5. CONTRACTOR agrees to defend, indemnify, save and hold CITY, its officer, agents and employees harmless form any claims or suits that may be brought by third persons on account of personal injury, death or damage to property or a property or business or 1 ( /'"' '-' ,- , ...... ~ personal interest, arising from any negligent act or omission by contractor while performing services under this Agreement. 6. While not restricting or limiting the foregoing, during the term of this Agreement, contractor shall maintain in effect policies of comprehensive public, general and automobile liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory worker's compensation coverage, and shall file copies of said policies with the CITY'S Risk Manager and Planning and Building Services Department prior to undertaking any work under this Agreement. 7. CONTRACTOR shall perform work tasks as directed by the Planning and Building Services Department, but for all intents and purposes contractor shall be an independent contractor and not an agent or employee of the CITY. 8. In the performance of this Agreement and in the hiring and recruitment of employees, contractor shall not discriminate on the basis of race, creed, color, religion, sex, physical handicap, ethnic background or country of origin. 9. Any notice to be given pursuant to this Agreement shall be deposited with the United States Postal Service, postage prepaid '1'0 THE CITY: Al Boughey, Director Planning & Building Services 300 North "0" Street San Bernardino, CA 92418 I , I and addressed as follows: '1'0 THE COR'l'RACTOR: It '- ~..... . .... ...." . m. :.. ..., ". ~ .... .. . . . . . . . "." '.. .. .". <,,1<,....<:/'" ....... ..... ... .... . . .';". ........ ..... .. ... .. A."'11 2 r- '- c- -. . - Nothing in this paragraph shall be construed to prevent the giving of notice by personal service. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date first above shown. - D t . ""'iW'l'f"'ifl%!"""'I.",."^,,,ww.'%3"i;" a e. ........ . 1.' .g. ", ........... ..........~..,., ...;..;.;.;.;.;.....3.<...w.}........w :-:':.:.:'.:.:....:..:.......:....:.:.:.:.:.::-:~:.:':"::-:..:':.:.:.:...::".-:"::::::':":::':-:':':-::':':':.:.:.~ BY..f~'$I~ffi"*)( . ...,. ... . .." .. .... ., ............ -' . .,. '... ... "-' ., . . ", :;:.,:>>.:~ Busin~~s..Najne........................ .... ................................................ _~'B~lj'1tj~t%J!1!1f%; CITY OF SAN BERNARDINO Date: By: Finance Director/Purchasing Agent Approved as to form and legal content: James F. Penman, City Attorney By: 3