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CITY'OF SAN BERNN=tDINO -
',-'
From:
ROGER G. HARDGRAVE
REQUEST6.~~ COUNCIL ACTION
Authorization to Execute First
Subject: Amendment with JHK & ASSOCIATES -
Adding Six (6) Cities to Trans-
portation Model
Dept:
Public Works
Date: 10-20-94
>ynopsis of Previous Council action:
June, 1992 - Allocation of $150,000.00 approved in 1992/93 Budget
from the 1/2 cent Sales Tax Fund.
02-15-93 Authorization granted to issue Request for Proposals
in connection with the development of a Traffic
Forecasting Model.
09--06-93 Resolution No. 93-354 adopted entering into Agreement
for Professional Design Se:C-vic2s .. JIlK.
03-21-94 Establishment of c~e additional position of
Engineering Assistant III approved.
04-04-94 Approval in principle of agreenent \lith adjacent
ci ties and direction to prepi'.re aC}n~"rn~nt in final
form for execution by participilting cities.
06-20-94 -- Resolution No. 94-143 adopted establishinC} fee
schedule. (Continued on second pagel
~~mn:lF"~~~ motion:
Adopt resolution.
~.y,/ ;( Ie: 3;'
cc: Shauna Clark
Jim Penman
Oor ~~
'ntact person: Gene R. Klatt
Staff Report,
.Jpporting data attached: Resolution & Amendment
Phone:
5125
Ward:
All
:UNDING REQUIREMENTS:
Amount: $120, 40.t. 00 q
Source: (Acct. No,) 129-309-5773' (Billings to partici-
Acct. Descri tion
ion
Management Model)
Finance:
,ouncil Notes:
5-0262
Agenda Item NO.~'t'
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Public Works
File No. 6.44--5
SYNOPSIS OF PREVIOUS COUNCIL ACTION (Cont.),
08-01-94 Resolutions 94-210, 94-211 and 94-212 adopted
authorizing agreements with Cities of Redlands, Rialto
and Grand Terrace for development, operation and
maintenance of traffic model.
08-15-94 -- Resolution 94.-246 adopted authorizing agreement with
City of Lorna Linda for development, operation and
maintenance of traffic model.
10-03-94 -- Resolution 94-297 adopted authorizing agreement with
Ci ty of Highland for development, operation and main-
tenance of Traffic Model.
10-20-94
CITY 'OF SAN BERNAOD'NO
- REQUEST F~ COUNCIL ACTION
STAFF REPORT
Page 1 of 2
The City has entered into an agreement with JHK &
Associates to develop a Traffic Forecast Model for the City. In
doing the initial work, it was determined that the model, as a
basic requirement, must extend beyond the boundaries of the com-
munity. Although not in great detail, it must look at the
surrounding communities and their traffic and land use data.
After investigation and contact with the adjacent com-
munities, it was determined that the cost of expanding the model
(by adding sufficient detail to the other areas) would produce a
regional model and could be done at less cost than each city
preparing its own model. In turn, each adjacent city, including
Redlands, Highland, Grand Terrace, Colton, Lorna Linda and Rialto,
was contacted to see if there was interest in a joint effort.
All of the listed cities have executed agreements to pay the
addi tional cost with the exception of Colton who is working on
obtaining Council, approval of the agreement. It is realized that
a model that addresses all of the concerns of the region, would
speed the development process and eliminate many points of con-
flict.
JHK and Associates has provided the City with a listing,
by city, of the costs and the total dollar cost for each
community is contained in the approved agreement with each city.
This is billable to the adjacent cities as progress is made on
the model development. This amendment, or rather expansion to
the agreement, is provided for within the original agreement and
is based on written agreement by both parties.
Costs to the six (6) participating cities will be as follows:
Colton $ 20,490.00
Grand Terrace 5,834.00
Highland 18,014.00
Lorna Linda 8,673.00
Redlands 33,789.00
Rialto 33,602.00
Total $ 120,402.00
The cost breakdown is based on a combination of area of
the city and total population as well as the number of traffic
analysis zones necessary for the specific city. In addition to
the above funds to be collected from participating cities, the
Ci ty of S?'l l'Ir>Tn?xC'j.nr:> "'ill see a reduction in its share of
$14,440.0n
As originally proposed, the contract was for $149,858.00
with $20,000.00 for equipment and software. This cost to San
Bernardino has now been reduced to $115,418.00 as portions that
were required are now spread to adjacent cities as a part of
their work. Total final contract cost will be $235,820.00, up
from the approved contract of $149,858.00.
,-0264
10-20-94
CITY'OF SAN BERNA(YINO - REQUEST F~ COUNCIL ACTION
STAFF REPORT
Page 2 of 2
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Funds have been allocated under Account No. 129-309-5773A
to finance the costs incurred for development of this model.
We recommend that the First Amendment to the Agreement
with JHK & Associates be approved.
10-20-94
.-0264
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RESOLUTION NO.
1
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF THE FIRST AMENDMENT TO THE AGREEMENT WITH JHK &
3 ASSOCIATES RELATING TO PROFESSIONAL SERVICES FOR DEVELOPMENT OF A
TRANSPORTATION DEMAND FORECAST MODEL.
4
5
6
7
8
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
The Mayor of the City of San Bernardino is
hereby
authorized
and directed to execute, on behalf of said
City, the First Amendment to the Agreement with JHK & Associates
9 relating to professional services for the development of a
10 Transportation Demand Forecast Model, a copy of which agreement
11 is attached hereto, marked Exhibit "A" and incorporated herein by
12 reference as fully as though set forth at length.
13
SECTION 2.
The agreement shall not take effect until
14 fully signed and executed by both parties. The City shall not be
15 obligated hereunder unless and until the agreement is fully
16 executed and no oral agreement relating thereto shall be implied
17 or authorized.
18
SECTION 3.
The authorization to execute the above-
19 referenced agreement is rescinded if the parties to the agreement
20 fail to execute it wi thin sixty (60) days of the passage of this
21 resolution.
22 / / / /
23 / / / /
24 / / / /
25 / / / /
26 / / / /
27 / / / /
28 / / / /
10-20-94
RESO: EXECUTING FIRST AMENDMENT TO AGREEMENT WITH JHK &
ASSOCJ,l.'J'ES FOR TRAFFIC FORECASTER,,"10DEL.
,.." ,
1 I HEREBY CERTIFY that the foregoing resolution was duly
2 adopted by the Mayor and Common Council of the City of San
3 Bernardino at a meeting thereof, held on the
4 day of , 1994, by the following vote, to-wit:
5 Council Members: AYES NAYS ABSTAIN ABSENT
6 NEGRETE
7 CURLIN
8 HERNANDEZ
9 OBERHELMAN
10 DEVLIN
11 POPE-LUDLAM
12 MILLER
13
14
Rachel Clark, City Clerk
15
The foregoing resolution is hereby approved this
16
day of , 1994.
17
18
Tom Minor, Mayor
Ci ty of San Bernardino
19
Approved as to form
20 and legal content:
21 James F. Penman
City Attorney
22
23 By
24
25
26
27
28
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Ex~nT
-A-
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FIRST AMENDMENT TO AGREEMENT
FOR PROFESSIONAL SERVICES
This
day of
Bernardino,
referred to
corporation,
Amendment to Agreement is made and entered into this
, 1994, by and between the City of San
California, a municipal corporation, hereinafter
as "CITY," and JHK & Associates, a California
hereinafter referred to as "ENGINEER."
WITNESSETH:
WHEREAS, City and Engineer entered into an Agreement on
September 6, 1993, relative to providing professional design
services for development of a Transportation Demand Forecast
Model; and
WHEREAS, the six (6) adjoining cities have requested to
be included in the model development; and
WHEREAS, the six (6) adjacent cities have entered into,
or are in the process of entering into, individual agreements
with the City for the development, operation and maintenance of
the model; and
WHEREAS, additional data and model development work is
needed to add the additional city areas; and
WHEREAS, the agreements with the adjacent cities provide
for payment of fees associated with the additional work on a
proportional basis for the services provided; and
WHEREAS, City and Engineer desire to amend the terms and
conditions of their Agreement to include the six (6) adjoining
cities into the model; and
WHEREAS, Engineer is the best qualified to perform the
required design serv~ces, due to their involvement in the base
model development and agreement to provide basic services to
City; and
WHEREAS, Engineer has adequate professional engineering
staff to provide the desired additional services.
NOW, THEREFORE, it is mutually agreed as follows:
1. The Agreement between City and Engineer, dated 9-6-
93, relative to providing professional services in connection
with development of the East Valley Sub-Regional Transportation
Model, is hereby amended as follows:
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FIRST AMENDMENT TO AGREEMENT: PROFESSIONAL SERVICES FOR EAST
VALLEY SUB-REGIONAL TRANSPORTATION MODEL
a. Section 1, "SCOPE OF SERVICES," is expanded to
include the required additional work to incorporate the six (6)
adjoining cities into the East Valley Sub-Regional Model.
b. Section 5, "COMPENSATION," is amended to
increase the reimbursement to the Engineer from $149,858 to
$235,820, with a proration to each participating city as listed
in Exhibit 1.
2.
accordance
$120,401.
Compensation for the services shall be paid in
wi th the agreement with a total cost not to exceed
IN WITNESS \'/HEREOF, the parties hereto have caused this
First Amendment to Agreement to be executed on the date written
above by their duly authorized officers on their behalf.
CITY OF SAN BERNARDINO
ATTEST:
By
Tom Minor, Mayor
Rachel Clark, City Clerk
JHK & ASSOCIATES
By
Approved as to form
and legal content:
James F. Penman
City Attorney
By
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