HomeMy WebLinkAbout33-Parks and Recreation
CITY OF SAN BERN~DINO - REQUEST FCR COUNCIL ACTION
From:
ANNIE F. RAMOS. DIRECTOR Su~ect: REQUEST FOR WAIVER OF FEES IN THE AMOUNT
OF $152.00 FOR USE OF SECCOMBE LAKE PARK
PARKS. RECREATION & COMMUNITY SERVICES AND FACILITIES BY SAN BERNARDINO COUNTY
MENTAL HEALTH OFFICE OF ALCOHOL AND DRUG
NOVEMBER 10. 1994 PROGRAMS FOR A RALLY FOR WORLD AIDS DAY.
Dept:
Date:
Synopsis of Previous Council action:
None.
D;i4l~' . "'P"lCE>
l NOV 9<. 4: 51
Recommended motion:
Form Motion 1.
That the request to waive fees for use of Seccombe lake Park
and facilities by San Bernardino County Mental Health Office
of Alcohol and Drug Programs in the amount of $152.00 be denied.
or
Form Motion 2.
That the request to waive fees for use of Seccombe lake Park
and facilities by San Bernardino County Mental Health Office
of A 1 coho 1 and Drug Program?':)n th!_ amoun.t o.h .!~:;..:..O~
approved. ~ ~ ~
Signature
Contact person: ,John A. Krampr
Staff Report. Letter of
Supporting data attached: Request and Appl ication.
Phone: 'in~1
Ward: 1
FUNDING REOUIREMENTS:
Amount: $152.00
Source: (Acct. No.)
(Acct. Description)
Finance:
Council Notes: These are funds which would be deposited into a revenue account for use of
facilities should the requesting group be required to pay. These are funds which assist the
department in offsetting some of the on-going maintenance and repair costs for keeping
facilities available. There are no City funds directly involved with doing this event.
75.0262
Agenda Item No._3~
'cn-v OF SAN BERN~DINO - REQUEST FcQ COUNCIL ACTION
STAFF REPORT
REQUEST FOR WAIVER OF FEES IN
THE AMOUNT OF $152.00 FOR USE
OF SECCOMBE LAKE PARK BY SAN
BERNARDINO COUNTY MENTAL HEALTH
OFFICE OF ALCOHOL AND DRUG PROGRAMS.
The San Bernardino County Mental Health Office of Alcohol and Drug Programs is requesting
the waiver offees for the use ofSeccombe Lake Park on December 1, 1994 (see attached letter).
Cost for the use of the park is $152.00.
Resolution 94-66 allows the Mayor and the Common Council to exempt non-profit corporations
and associations organized primarily for patriotic, civic betterment or charitable purposes from
the rate and fee schedules for the use of parks and recreation facilities, services and equipment
under the condition that paying the fees would create a hardship and if the event is of significant
benefit to the citizens of San Bernardino.
The requester meets the requirements of the resolution.
waiverSBCHealth-u
11/10/94
DEPARTMENT OF MENTA~EAL TH
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COUNTY DF SAN BERNARDINO
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700 East Gilbert StrHt . San Barnardlno, CA 92415'()92D . 17141387.7171
REPLY TO:
Office of Alcohol and Drug Programs
565 North Mt. Vernon Avenue
San Bernardino. CA 92411
Traatmantl714J 387.7677
Administration (7141 387.7688
JAMES McREYNOLDS
Director of Mental Health
November 2, 1994
The Honorable Tom Minor, Mayor
and
The Common Council
city of San Bernardino
ci ty Hall
San Bernardino, CA
Dear Mayor Minor and Members of the Common Council:
On behalf of the San Bernardino County Department of Mental Health
Office of Alcohol and Drug Programs, I hereby request the waiver of
all fees in connection with the use of Seccombe Lake Park on
Thursday, December 1, 1994 for the celebration of World AIDS Day
1994 from 9:00 a.m.-4:30 p.m.
Activities for the day will include band presentations, drill team
performancesr live music, and various contests. A representative
from the State Office of AIDS will also be our guest speaker for
this event.
This celebration will occur throughout the world and is sponsored
by the World Health Organization to create an awareness and educate
the pUblic about HIV/AIDS.
The Office of Alcohol and Drug Programs fully supports the efforts
of this community to address the important issues surrounding
HIV/AIDS in San Bernardino County; however our funding for this
event is limited, and we therefore respectfully ask the City of San
Bernardino for its assistance in promoting this effort by waiving
the fees associated with the use of Seccombe Lake.
Sincerely,
i Norman
HIV IDS Counselor
CO-Chair, World AIDS Day Campaign
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PARKS, RECREATION AND COMMUNITY SERVICES
APPLICATION/PERMIT
TO USE PUBLIC PARK OR RECREATION FACILITY
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NameandAddressofApplicanVOrganization: t,-( 1:7 If ith,//Y ~H.{j
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Facil~y Requested:
Date of Activ~y:
Nature of ActivityiEvent:
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Estimated Attendance: (fi)
Is Activity Open to the Public?
Will Sound Amplffication or Public Address System be Used?
Time of Day Amplffier is to be Used: / (): ~1j A.MJP.M. To
(Section 12.80.130, City Municipal Code Applies.)
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Admission Fee?
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HOLD HARMLESS AGREEMENT
Applicant hereby acknowledges that he/she has read, understands, and will comply w~h all provisions of Chapler 12.80, Municipal
Code. C~y of San Bemardino, Calffomia pertaining to use of Park and Recreation facil~i8S" Applicant hereby assumes all
responsibility to leave areas in a neat and clean condition. Applicant agrees to hold harmless and indemnity the City of San Bernardino,
California, from any and all liability for injury to persons or property occuring as a resun of this activity and agrees to be liable to said
City for and all damage to any park, facility, building, pool, equipment, a fum~ure owned or controlled by City, which resuns from
the activity or permittee or is caused by any participant in said activ' .
.NOTE: This perm~ is subject to cancellation by any Polica Officer
who determines violation of any provision of the City Municipal Code.
CLEANING DEPOSIT: "areallacil~y is not left in clean cond~ion, the
depos~ shall be forfe~ed.
KEY DEPOSIT: Keys shall be returned within two (2) working days
after the event for which the key(s) is issued. "key(s) is not returned
promptly, the depos~ shal e forfe~ed.
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rimedNv~~~t prE
Address
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Phone Number
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Signature of Applicant
AVAILABLE: YES _NO
SPECIAL CONDITIONS APPLY: YES NO
FEESIOEPOSIT(S) REQUIRED: _ YES NO
FEES: RECEIVED BY:
ON RECEIPT.: BY:
DEPOSIT(S): RECEIVED BY:
DEPOSIT RETURNED TO: DATE:
o APPROVED 0 DISAPPROVED DATE:
Director, P8I1<s, Recreation & Community Services
DISTRIBUTION:
WHITE: 1lEPT./FACUlY
GREEN: APPLICANT I USER
CANARY: DEPOSIT ALE
PINK: POUCE DEPT.
GOLDENROD: RISK MGMT.
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SPECIAL CONDITIONS OP PERMIT
As Part of the Public Park Use Permit, the following
represents an understanding between the city of San
Bernardino and Office on Alochol/Dru9s , relating to the use
(applicant)
of Naomi Norman
(name of facility)
for World Aids Day
Aid's Awareness
(purpose of use)
during the period 12/1/94 10:00am
(date and hour)
to 12/1/94 4:30 pm
(date and hour)
All requirements must be completed. Failure to complete
any of these conditions will be cause for immediate
termination of this permit.
PERMITS AND LICENSES
Applicant agrees to obtain all necessary permits and
licenses required for the various activities and events
to be conducted throughout the period of use of the
facility and to provide proof of same to the Parks,
Recreation and Community Services Departments.
Following is a list of permits, licenses and other
requirements:
1. FIRE DEPARTMENT PERMIT - Apply for this at the City
Fire Department, 200 E. Third Street.
2. ENVIRONMENTAL HEALTH ITINERANT PERMIT - Apply for
this at 385 N. Arrowhead Ave.
3. BUSINESS LICENSE - This includes a Business License
for each vendor and service provider.) Apply for
this at city Clerk's Office, Second Floor, City
Hall.
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4.
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ABC LICENSE AND TEMPORARY SELLER'S PERMIT AND SALES
AND USE TAX RETURN - (For Alcohol Sales) Apply for
this at the State Board of Equalization Office, 303
W. 3rd Street.
5.
Permit authorizing Carnival and other outdoor
entertainment - apply for this at city Police Dept.,
Vice and Narcotics Division.
Ride vendors will be in compliance with all California
state Division of OCcupational Safety and Health policies
dealing with carnival amusement rides and covered under
law by Labor Code Sections 7900 through 7915. Ride
vendors will comply with police Department personnel or
other city department in the event of a malfunction of an
amusement ride or an accident resulting in a patron
injury or fatality, the ride vendor will immediately
notify the Police Department and fully cooperate with the
investigation.
SECURITY AND CROWD CONTROL
Applicant will provide security and crowd control for the
event on a 24 hour basis with a written duty schedule to
be provided to the Parks, Recreation and Community
services department and the police Department. The duty
schedule will provide the name, address and telephone
number for the individual responsible for security along
with the names and duty times for each individual working
as crowd controller and/or day/night security guard.
CT~~NLINESS OF FACILITY AND CT~AN-UP DEPOSIT
Applicant will provide for continuous clean-up during the
event. Applicant will make arrangements with City Refuse
Division for provision of trash bins and for the time the
bins are to be emptied. Applicant agrees to provide
personnel to empty trash receptacles into the large trash
bins prior to scheduled pick-up time by the Refuse
Division. A facility Cleaning Deposit of
$ 300.00 is required. The facility shall be
cleaned by applicant not later than 1? ll/q4 5: 00 om
(Date/Time)
Cleaning Deposit shall be forfeited if, upon inspection
by a Parks, Recreation and community Services Department
representative, the facility has not been properly
cleaned.
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PORTABLE RESTROOMS
Applicant agrees to provide portable restrooms as
required for the anticipated attendance. Restrooms will
be strategically located and will be kept clean and
supplied by applicant.
EMERGENCY RESPONSE
Applicant agrees that in the event of an emergency
response by City forces as a result of activities of the
event, all salary and material costs shall be borne by
the applicant; Le., plugged sewer lines, electrical
failure, riots, mass arrests, major crime responses, etc.
ALOCHOLIC BEVERAGE SALES AND/OR CONSUMPTION
Alcoholic beverage use for any event on City property
must be approved by the City Administrator. In addition,
alcoholic beverage sales must be approved by the City
police Department and an ABC License must be obtained.
Alcohol use fees are $
The Parks, Recreation and Community Services Department
will forward the request for Alcohol use to city
Admimistrator when the formal request is received and the
alcohol waiver fees are paid.
In the event that alcoholic beverage sale and/or use is
approved for this event, the applicant shall hold the
City Harmless from any potential liability claims
resultinq from the sale and/or use of alcoholic beverages
on the facility premises.
Applicant will strictly enforce all ABC laws with
particular attention to the prohibition of sale and/or
use of alcohol by minors and by requiring proper
identication when necessary.
CONTRACTURAL AGREEMENTS
Applicant shall furnish to the parks, Recreation and
community Services Department a copy of signed contracts
between applicant and any vendors or otherproviders of
services for the event.
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INSURANCE REOUIREMENTS
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Applicant shall procure and maintain in force during the
term of this permit and any extension thereof, at its
expense, public liability insurance in companies and
through brokers approved by City, adequate to protect
against liability for damage claims through public use of
or arising out of accidents occurring in or around the
premises, in a minimum amount of $1,000,000. The Citv
shall be named as additional insured in the Dolicv. The
Applicant's insurance will be primary to any coverage the
City of San Bernardino may have in effect. Such
insurance policies shall provide coverage for City's
contingent liability on such claims or losses resulting
from activities of the permit. An appropriate
certificate of insurance shall be furnished to the
Director of Parks, Recreation and Community Services.
Failure to provide insurance as stated herein will be
cause for immediate termination of this permit.
In addition, all vendors and service providers shall
provide Certificates of Insurance in the amount of
$1,000,000 with the City named as additional insured.
BOND FOR DAMAGES AND OTHER UNFORESEEN COSTS
Applicant shall provide a damage bond in the amount of
$ 750.00 to cover damages to City property and
equipment which may occur and to recover other costs
which may accrue as a result of the scheduled activities.
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FACILITY USE FEES , DEPOSITS
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FEES (NON-REFUNDABLEl
gquip/Facility/serv. Unit Quantity Unit Price Extension
Seccombe Lake Pay. Fil t Hour $41.00
" " " $32.00
4 hrs at $8.00 a Hour
Chairs (10) $1.50 ea. $15.00
Tables (8) $8.00 ea $64.00
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TOTAL $ t1<:? nn
DEPOSITS (REFUNDABLEl
YPE CASH/CHECK
n.~._^" Rnnn $750.00
Clean-up Deposit $300.00
TOTAL $ 1050.00
DEPOSIT RETURNED TO:
(SPECIALCONDI2)
Date
Signature
Printed Name & Addre~~