HomeMy WebLinkAbout21-Police Department ORIGINAL
CITY OF SAN BE RNARDINO - REQUEST FOR COUNCIL ACTION
From: Michael A Billdt, Chief of Police Subject: Resolution of the City of San
Bernardino ratifying the submittal of a grant
Dept: Police Department application to the Office of Juvenile Justice
Date: April 30 r and Delinquency Prevention (OJJDP) and
2008 authorizing the City Manager to execute an
MOU with County Probation to provide
expanded G.R.E.A.T. training at San
Bernardino City Unified School District
schools.
M/CC Meeting Date: May 5, 2008
Synopsis of Previous Council Action:
4-29-2008 Grants Ad Hoc Comrnittee recommended that the item be submitted to the full
Council for approval.
Recommended Motion:
Adopt resolution.
L
MICHAEL A. BILLDT, CHEF OF POLICE
Contact person: Captain Theodis Henson Phone: 384-5609
Supporting data attached: Yes Ward: All
FUNDING REQUIREMENTS: Amount: $312,550 (Grant funds)
Source: G.R.E.A.T. Grant
Account# 123-720-xxxx
Finance
Council Notes:
Agenda Item No. �I
5 f 5 ��
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution of the City of San Bernardino ratifying the submittal of a grant application to the
Office of Juvenile Justice and Delinquency Prevention (OJJDP) and authorizing the City
Manager to execute an MOU with County Probation to provide expanded G.R.E.A.T. training at
San Bernardino City Unified School District schools.
BACKGROUND
The City of San Bernardino received a $312,550 Congressional earmark to fund an expansion of
the Gang Resistance Education and Training (G.R.E.A.T.) program within the San Bernardino
City Unified School District (SBCUSD). There is no grant match. The start date for grant
projects is on or after May 1, 2008.
Currently, the San Bernardino County Probation Department, using a variety of funding from
different grant sources, provides G.R.E.A.T. training at various elementary and middle schools
within the SBCUSD. The schools that are currently served are Arrowview, Cesar Chavez,
Curtis, Golden Valley, Shandin Hills and Serrano Middle Schools along with Lincoln, Marshall,
Riley, Roberts, Kimbark, North Verdemont, Vermont, Bing Wong, Burbank, Jones, Lytle Creek,
Monterrey, Urbita, Warm Springs, Arrowhead, Bradley, Hillside, Parkside, Wilson, Belvedere,
Bonnie Oehl, Cole, Island Pacific, Lankershim, Thompson, Davidson, Kendall, Newmark,
Northpark, Roosevelt, and Salinas Elementary Schools.
With the Congressional Earmark secured by Senator Barbara Boxer, the GREAT program will
expand to Del Vallejo and Dr. Martin Luther King Middle Schools and Anton, Barton, Del Rosa,
Fairfax, Hunt, Rodriguez, Emmerton, Inghram, Mount Vernon, Ramona Alessandro, and Rio
Vista Elementary Schools.
The City will collaborate with Probation, SBCUSD and the San Bernardino Police Activities
League (PAL)to implement this expansion. The earmark will provide funding to increase the
services offered to 600 more elementary school students, 600 more middle school students, 60
additional families and 120 more youth during the summer each year.
The proposed grant expenditures are delineated in the grant application and are comprised of the
following:
• Salary and benefits for a full-time Probation Officer to serve as a G.R.E.A.T.
program trainer.
• A part-time retired Police Officer to serve as an adjunct G.R.E.A.T. trainer on a
contractual basis.
• Domestic travel for a mandatory G.R.E.A.T. training conference.
• Operating expenses and support items for G.R.E.A.T. program participants.
The G.R.E.A.T. educational program for elementary and middle school students teaches positive
coping strategies, goal setting and achievement strategies, community empowerment, gang
awareness, and peer response techniques.
County Probation has developed a Memorandum of Understanding (Attachment `B") that
delineates the duties and responsibilities for both the City and Probation Department relative to
completing grant goals and objectives, billing for services in furtherance of the grant, and
maintaining records needed for progress reports, financial reports and audits.
FINANCIAL IMPACT
The Police Department will be using a total of $312,550 in OJJDP Grant funds to provide
enhanced G.R.E.A.T. training for two years. There is no cash match or additional General Fund
monies required.
RECOMMENDATION
Adopt resolution.
1 RESOLUTION NO.
2
3 RESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYING THE
SUBMITTAL OF A GRANT APPLICATION TO THE OFFICE OF JUVENILE
4 JUSTICE AND DELINQUENCY PREVENTION (OJJDP) AND AUTHORIZING
THE CITY MANAGER TO EXECUTE AN MOU WITH COUNTY PROBATION TO
5 PROVIDE EXPANDED G.R.E.A.T. TRAINING AT SAN BERNARDINO CITY
UNIFIED SCHOOL DISTRICT SCHOOLS.
6
7 SECTION 1. The Mayor and Common Council of the City of San Bernardino
8 hereby ratify the G.R.E.A.T. Grant application and authorize the Police Department to expend
9 the $312,550 awarded grant funds as outlined in the Grant Expenditure Plan submitted to
10 OJJDP.
11 SECTION 2. The Mayor and Common Council of the City of San Bernardino
12
hereby authorize the City Manager to execute a Memorandum of Understanding (Attachment
13
14 B) with the County of San Bernardino Probation Department and provide expanded G.R.E.A.T.
t'
15 training at San Bernardino City Unified School District schools.
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1
RESOLUTION NO:
2
RESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYING THE
3 SUBMITTAL OF A GRANT APPLICATION TO THE OFFICE OF JUVENILE
4 JUSTICE AND DELINQUENCY PREVENTION (OJJDP) AND AUTHORIZING
THE CITY MANAGER TO EXECUTE AN MOU WITH COUNTY PROBATION TO
5 PROVIDE EXPANDED G.R.E.A.T. TRAINING AT SAN BERNARDINO CITY
UNIFIED SCHOOL DISTRICT SCHOOLS.
6
7 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
8 Common Council of the City of San Bernardino at a meeting thereof, held on
9
the day of , 2008, by the following vote, to wit:
10
11 Council Members Ayes Nays Abstain Absent
12 ESTRADA
13
BAXTER
14
15 BRINKER
16 DERRY
17 KELLEY
18 JOHNSON
19 McCAMMACK
20
21 Rachel G. Clark, City Clerk
22 The foregoing resolution is hereby approved this day of 92008.
23
24 Patrick J. Morris, Mayor
City of San Bernardino
25
26 A roved as to Form:
27
t es F. Penman, City Attorney
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OJJDP FY 08 Earmarks Programs Page I of 2
C ,4 OJJDP FY 08 Earmarks Program -2008-50639-CA-.1L
Application Correspondence Switch to ...
Application Handbook Applicant Information
Overview Verify that the following information filled is correct and fill out any missing
information. To save changes, click on the "Save and Continue" button.
Applicant
Information *Is the applicant delinquent on any -
federal debt Yes '.o.' NO
Project Information *Employer Identification Number
6000772
(EIN)
Budget t and
Type of Applicant 'Municipal
Program
Attachments Type of Applicant(Other):
Assurances and *organizational unit Police Department
Certifications
*Legal Name (Legal Jurisdiction San Bernardino Police I
Review SF 424 Name)
*Vendor Address 1 710 N.
Submit Application -
Vendor Address 2 P.O. Box 1559
Help/Frequently
*Vendor City San Bernardino
Asked Questions Vendor County/Parish San Bernardino
GMS Home *Vendor State California
Log Off *Vendor ZIP 92401 - 1559 Need help for ZIP+4?
Please provide contact information for matters involving this application
*Contact Prefix: Mr.
Contact Prefix (Other):
*Contact First Name: Robert
Contact Middle Initial:
*Contact Last Name: Curtis
Contact Suffix: Select a Suffix
Contact Suffix (Other)
*Contact Title: Civilian Manager
*Contact Address Line 1: 710 N.
OJJDP FY 08 Earmarks Programs Page 2 of 2
Contact Address Line 2: P.O. Box 1559
*Contact City San Bernardino
Contact County: San Bernardino
*Contact State: California
*Contact Zip Code: 92401 - 1559 Need help for ZIP+4?
*Contact Phone Number: 909 384 5713 Ext:
Contact Fax Number: 909 384 5721
*Contact E-mail Address: Curtis_ro @sbCity.or9
Save and Continue
OJJDP FY 08 Earmarks Programs Page 1 of 1
OJJDP FY 08 Earmarks Programs -2008--50639-cA-.ru
Application Correspondence Switch to ...
Application Handbook Project Information
Overview *Descriptive Title of Applicant's Project
City of San Bernardino GREAT Program
Applicant
Information
*Areas Affected by Project
Project Information
City of San Bernardino �!
Budget and
Program
Attachments Proposed Project
... ..._......
Assurances and *start May 01 2008
Certifications Date
*End Date April 30 2010
Review SF 424
*Congressional Districts of
Submit Application Congressional District 01, CA
,%U'' Congressional District 02, CA
Project Congressional District 03, CA
Help/Frequently Congressional District 04, CA
Asked Questions
*Estimated Funding
GMS Home Federal $ 312550 .00
Log Off Applicant $ 0 .00
State $ 0 .00
Local $ 0 .00
Other $ 0 .00
Program Income $ 0 .00
TOTAL $ 312550 .00
Save and Continue
. 1
City Of San Bernardino GREAT Narrative
fi PROBLEM STATEMENT
The city of San Bernardino is located in San Bernardino County, the fourth most
populated county in California, in an area known as the Inland Empire. The County of San
Bernardino consists of 24 cities, which have a collective population of 1,886,500. 22.1% of
the under 18 years of age population live in a household below the poverty line. In 2002 this
county had a juvenile violent crime arrest rate higher than the U.S. average. In 2006 the San
Bernardino County Annual Survey conducted by the Institute of Applied Research and
Policy Analysis at California State University, San Bernardino determined that among
residents gangs were listed as the worst thing abut living in the county. Moreover, among the
989 respondents, crime and gang activity were the most often mentioned negative factor
associated with living in the county. 48% of the respondents were residents from the East
Valley region, an area that includes the City of San Bernardino.
The City of San Bernardino encompasses 60 square miles, has a population of
approximately 204,552. The Morgan Quitno Press, which tracks the safest and most
dangerous cities in the United States based upon violent crime rates (murder, forcible rape,
robbery and aggravated assault) ranked San Bernardino as the 24th most dangerous city in the
U.S., down from 18th and 16th in the previous two years. According to the 2005 California
Department of Justice, Bureau of Criminal Information and Analysis Report in 2004, 1, 432
juveniles were arrested in San Bernardino County for variety offenses. Arrest ages varied
from under ten years old to age 17:
OFFENSE CLASS OFFENSE TYPE MALE FEMALE TOTAL
FELONY HOMICIDE I I 1 12
FELONY ROBBERY 236 21 257
FELONY ASSAULT 599 148 747
FELONY WEAPONS 382 34 416
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City Of San Bernardino GREAT Narrative
According to the U.S. Census Bureau (2005), 60% of the city's population is over 16
years of age and eligible to work, significantly less than the national average of 66%.
Approximately 28.1% of the population lives below the poverty level compared to the
national average of 13.3%. Only 65.3% of people 25 and older have graduated high school.
This number is drastically lower than the national average of 84.2% and shows a lack of
commitment and achievement on behalf of the city's youth (SB County Children's Network
2005 Report/Urban Institute of Education Policy).
High school dropout rates in San Bernardino have been increasing continuously since
2000 and the city's dropout rate of 17% is much higher than the state average of 13%. (The
State of the Region Report 2005) A study conducted by The Seattle Social Development
tw
Project showed that juveniles who had low academic achievement were 3.1 times more likely
to join a gang. It is clear that poor academic performance and low commitment to school
correspond directly to gang membership. The Seattle project concluded that as the number
of risk factors increased, an adolescent was more likely to join a gang.I
In 2001 the San Bernardino Countywide Gangs and Drugs Task Force (GDTF)
sponsored a two-year community assessment of the impact of gangs on county communities.
The scope of the assessment included a survey of 470 agencies including law enforcement
agencies, community and faith based organizations, all county high schools, and a sample of
middle and elementary schools. Supporting information included in the survey results was
based upon a review of secondary information: Crime statistics, school district surveys, and
input from members of the GDTF executive board.
http://depts.washington.edu/ssdp/
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City Of San Bernardino GREAT Narrative
The GDTF Preliminary Assessment report issued in late 2003 revealed many issues. An
approximate annual cost for detaining gang members at the county juvenile detention, county
jail or in other county facilities was estimated at $25 million annually. Seventy percent of
responding school administrators reported indicators of gang violence on school campuses,
and fifty percent acknowledged that gangs increase problems on campus. In fact, more than
half of the responding schools requested law enforcement assistance, at some point during
the three years preceding the survey, to deal with gang related issues on campus. More than
two hundred community-based organizations responded to the GDTF survey, but only five
agencies provided intervention or prevention programs specifically for gang members.
Current attempts to address the problem of gangs are being undertaken at various levels:
County and City government, a countywide multi-agency coalition (GDTF), Probation
prevention programs, and a series of suppression efforts. In 2004 the GDTF issued the
countywide strategic plan on gangs based upon the results of the previously mentioned two-
year long community assessment. The results were issued to the public as part of a
comprehensive Preliminary Assessment report, which identified key findings and made
recommendations for communities and agencies within the county to address gangs. The
most significant recommendation, "Development of a countywide plan addressing
community gang violence", resulted in the development of the Countywide Strategic Plan on
Gangs, which was unanimously endorsed by members of the GDTF executive board. The
plan was issued to the public in April 2005.
The strategic plan consists of three components: 1) Plan Development, tracking and
evaluation, 2) Gang suppression, and 3) Gang prevention and intervention. Collectively the
three components of the plan identify twelve objectives for the successful management,
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City Of San Bernardino GREAT Narrative
intervention and prevention of gang crime, incidents and results. Moreover, seventy-five
suggested strategies to achieve the identified objectives are identified.
In response to the community concerns identified as part of the assessment report in May
of 2005 the San Bernardino County Board of Supervisors unanimously approved a $4.5
million Gang Initiative authorizing funding, personnel, and equipment for the County
Sheriff's Department, Probation, the District Attorney's Office, and the Public Defender's
Office to enhance or develop existing gang suppression, intervention, and/or prevention
services. The probation department implemented a broad, three-prong, strategy to address
gangs. The City's response to the high levels of gang violence is "Operation Phoenix"2,
which provides a data driven and coordinated response to crime and related family and youth
issues through the Mayor's office. Operation Phoenix consists of two phases. On June 10,
2006, Mayor Pat Morris officially launched Phase-I, which brought an unprecedented
collaboration by leaders in government and the community to create a comprehensive set of
interlocking crime suppression, intervention and prevention strategies. On June 29, 2006,
Phase-II of Operation Phoenix was launched, The Safe Summer for Youth program, which is
a short-term strategy to expand recreational activities for children and youth throughout the
city of San Bernardino; and a long-term strategy to build capacity for youth based prevention
programs in the city.
Impact/outcomes and Evaluation
I
A portion of the funding allocated to probation through the Gang Initiative was used to
implement a secondary prevention program, Gang Resistance Education And Training
(G.R.E.A.T), using three full-time Probation Officers,who implement elementary and middle
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City Of San Bernardino GREAT Narrative
school components within three regions of the county. Subsequently during the 2007/2008
fiscal year the Probation Department was awarded a U.S. Department of Justice, Office of
Justice Programs' Bureau of Justice Assistance grant, which funds one additional full-time
G.R.E.A.T officer who is dedicated to implementing G.R.E.A.T classes at various
elementary and middle schools within the San Bernardino City Unified School District. In
summer 2007 the probation Department developed a collaboration with the Boys and Girls
Clubs of San Bernardino, Victor Valley, Fontana, and the American Red Cross of San
Bernardino, the County of San Bernardino County Public Health Department, the San
Bernardino County Sheriff's Department, Mother's Against Drunk Driving, I Love To Cook,
as well as various other agencies to provide a G.R.E.A.T summer program for students ages,
11- 14 through out the county.
The extensive nature of the Probation Department collaborations permits the department
to provide a broad range of services directed at stemming gang crimes, and potential gang
involvement.
PROJECT PROPOSAL
Using the Earmark funding provided through the Office of Juvenile Justice and Delinquency
Prevention (OJJDP), the City of San Bernardino will collaborate with the San Bernardino
County Probation Department, The San Bernardino City Unified School District, and the San
Bernardino City Police Activities League to expand the existing Gang Resistance Education
And Training program provided within the City of San Bernardino. Adding one Probation
Officer to the existing program will expand the program to initiate a two-year G.R.E.A.T
Z http://www.ci.san-bemardino.ca.us/depts/mayor/operation_phoenix/operation_phoenix_homepage.asp
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City Of San Bernardino GREAT Narrative
program in Operation Phoenix areas. The additional Probation Officer will provide
G.R.E.A.T programs in the Operation Phoenix areas. In addition, funding will be allocated to
the Police Activities League to work in conjunction with existing Operation Phoenix
programs and the G.R.E.A.T Officers to provide the G.R.E.A.T Families and G.R.E.A.T
Summer program components.
Through this grant award the probation department will provide one Probation Officer to
implement the Gang Resistance Education And Training (G.R.E.A.T)program. G.R.E.A.T
is an evidence-based, school-based,prevention program that targets elementary and middle
school students designed to produce knowledge and attitudinal changes through the use of
facilitative teaching,positive behavior rehearsal, cooperative and interactive learning
techniques, and extended teacher activities. The program has integrated National Learning
English Language Arts Standards and National Health Standards and is based on effective
research practices. The elementary component is a nine-week program and the middle school
curriculum is a thirteen-week program, and both programs include a graduation program.
Aside from the core school-based program components, the program incorporates two other
programs: G.R.E.A.T Summer and the G.R.E.A.T Families programs.
The Families program is a research-based family-strengthening program consisting of a
six-session family curriculum. The Families curriculum uses group interaction, activities, and
skills practice to engage parents and children ages, 10-14 to foster positive family
functioning. The G.R.E.A.T summer program builds on the school curriculum, and is
enhanced by existing partnerships developed by the Probation Department. These pre-
existing partnerships include, but are not limited to Mothers Against Drunk Driving, San
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Bernardino County Fire Department, the San Bernardino County Sheriff's Department, the
San Bernardino County Museum, I Love to Cook, Noah ad Friends, the San Bernardino
Feldhym Library, and the Boys & Girls Club of Victor Valley. The expanded program will
also incorporate existing Operation Phoenix programs, as applicable, to provide services.
The primary objective of the G.R.E.A.T program will be to focus on the students in 4th
through 8th grades who are at risk because they reside in the problem areas in the target areas
in the City of San Bernardino. The secondary objective is to limit the number of risk factors
present related to delinquency, gang membership, violence and criminal activity while
increasing protective factors and developing positive relationships with law enforcement.
This project will focus the prevention level at the school sites, through the implementation of
the Gang Resistance Education and Training (G.R.E.A.T.) program within the middle
"^ schools and elementary schools.
The basis of the school prevention/intervention program will be the Gang Resistance
Education And Training(G.R.E.A.T)program, which will revolve around the effective
identification of those schools within the district that are located in high crime areas,that
have a correlation of increased gang recruiting, activity, attendance and disciplinary
problems within the schools located in that area. G.R.E.A.T will be implemented in
identified elementary and middle school sites within the City of San Bernardino Operation
Phoenix areas. The school-based programs (elementary and middle schools)will target 4th
thru 8th grade student populations.
A five member G.R.E.A.T steering committee is in place within the San Bernardino City
Unified School District (SBCUSD) and consists SBCUSD School Police Chief Gary
Underwood, Supervising Probation Officer Kimberly Epps, GREAT Probation Officer
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Denice Curtis, SBCUSD Gang Intervention Specialist 'Walt Snyder, and rotating school
principals and counselors. The existing steering committee model will be used for the
expanded Operation Phoenix area G.R.EA.T programs and will consist of School Police
designee, school representatives from the target area, and a representative from the City of
San Bernardino Police Department. The steering committee is responsible for identifying
"high need" schools sites within the city, which will be targeted for G.R.E.A.T services. The
steering committee will select school sites that are located in Operation Phoenix areas
identified as high intensity gang activity zones. An emphasis will be placed on identifying
school "groups" to receive the services. School groups will consist of all middle
school/junior high school and elementary schools located in the city as well as those
elementary schools that feed into the middle schools. This will insure that over a period of
several years, a majority of the students will benefit from all four of the G.R.E.A.T.
components.
The G.R.E.A.T Summer program, a primary collaboration between the San Bernardino
Boys & Girls Club, and Operation Phoenix will target youth ages 9-15 years. Participants
will be separated into age appropriate groups. The program will include the summer
curriculum and supplemental activities that make an application to the lessons presented.
This will include in-kind providers, the aforementioned identified existing partner(paragraph
2, page 15). Classroom space for the families and summer programs will be provided
through a grant match from the Boys & Girls Club and Operation Phoenix.
A secondary prevention/intervention component of GREAT will target families, who
have students participating in, or who have completed the core elementary and middle school
programs. The primary focus will be identifying the families of those students who have been
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or will be identified through school site evaluations and observations as being at greater risk
of becoming delinquent. A series of causal factors will be considered: Truancy, behavior
problems, peer conflicts, low self-esteem, and poor parent control issues, prior experiences
with violent loss of loved ones, fighting, etc. Moreover, Children involved in the G.R.E.A.T.
program and their families who come from generational gang backgrounds and those
assessed, as "high-risk" for future gang involvement will be engaged in the G.R.E.A.T
Families program. A wide range of services will be available, through an already established
collaboration of county, city and community-based organizations, including individual,
family and/or group therapy. The basis of this program will be the G.R.E.A.T Families
component. In this way issues such as family communications, supportive assistance
(employment training and referral, parenting, developing family systems, etc.), anger
management and family relationships will be addressed.
PROGRAM OBJECTIVES:
G.R.E.A.T
• To provide the core G.R.E.A.T program services to a minimum of 600 elementary
school students each year of the grant
• To provide the core G.R.E.A.T program services to a minimum of 600 middle school
students each year of the grant
• To provide the G.R.E.A.T Families program to a minimum of 60 families each year
of the grant
• To provide G.R.E.A.T Summer program to a minimum of 120 youth each year of the
grant
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• To provide an evidence-based gang prevention core program to elementary and
middle school students, which consist of school site, classroom activities.
• To provide family strengthening services to the identified at-risk families of students,
who participate in the core school-based G.R.E.A.T program through the G.R.E.A.T
families program
• To provide a G.R.E.A.T Summer Program to students from various schools, who
completed the core G.R.E.A.T program and to members of the San Bernardino Boys
&Girls Club.
PROGRAM ACTIVITIES:
G.R.E.A.T Program
• Provide the nine week G.R.E.A.T. program to elementary schools located in the
target area
• Provide the nine week G.R.E.A.T. program to elementary schools located in
neighboring areas that are "feeder schools"to the target area middle schools
• Provide G.R.E.A.T Families Program to the families of core program students
• Provide G.R.E.A.T Summer Program services to students, who completed the core
G.R.E.A.T program and members of the San Bernardino Boys & Girls Club.
PROGRAM EVALUATIONS/MEASURES
G.R.E.A.T Program
The effectiveness and outcomes of the G.R.E.A.T programs will be measured and
evaluated through a series of quantitative and qualitative measures. Students participating in
the core school-based program will be measured administering pre and post-completion
OWN surveys to student. Surveys will initially measure perceptions of gang members, community
a It
responsibility, and violence. The p ost
survey is used to determine changes or improved
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perceptions of the same. Teachers at the end -of each class series complete instructor
evaluations that will measure the quality of presentations, instructor preparation and ability to
engage students, and program barriers or improvement needs. Participants in the G.R.E.A.T
Families and summer programs will complete a series of surveys, questionnaires, and
comment cars, which will be used to develop a report for qualitative perceptions of the
program and effectiveness.
MANAGEMENT/ORGANIZATIONAL CAPACITY
The City of San Bernardino will be providing the administrative and fiscal oversight for this
the sub-grantee participating in this grant program and will designate appropriate
management level personnel as the specific fiscal grant coordinator. San Bernardino City has
the organizational capacity to coordinate and mange this grant.
The San Bernardino County Probation Department will act as a sub-grantee participating in
this grant program. The department has over 400 sworn Probation Officers. These officers
administer programs and provide supervision for approximately 3,000 juvenile offenders and
11,000 adult offenders throughout the county. As part of the countywide Gang Initiative
funded by the County of San Bernardino Board of Supervisors Probation developed and
implemented a 17 member gang unit, which consists of two divisions: Suppression and
Intervention/Prevention services. The model developed and implemented by the department
is a comprehensive tri-level approach addressing intervention,prevention, and suppression.
The Gang Resistance Education And Training program (G.R.E.A.T was implemented by
probation throughout the county in late 2005 with three full-time officers. In September 2006
the Probation Department expanded the G.R.E.A.T program with a grant award from the
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Bureau of Justice Assistance, which funds two additional-full=time Probation Officers. Since
the inception of the program G.R.E.A.T services have been provided in more that thirty
school sites countywide, graduating more than 5, 000 students collectively from the
elementary and middle school programs. The department has also successfully implemented
two additional components of this program: G.R.E.A.T Families and the summer program.
More than 150 participants have completed the summer program and more than seventy
families have benefited from the Families Program.
Probation will assign personnel to implement the G.R.E.A.T programs. The designated
GREAT officer will provide the identified probation program services and maintain and
report evaluation and measures information. The GREAT officer will provide services at
elementary and middle school sites located in the target area and at elementary"feeder
schools"that have students that will attend middle schools in the target area. The officer will
establish participation agreements with participating schools,plan and scheduled G.R.E.A.T
components, plan post-completion graduations, and collect pre and post completion surveys.
Although the officer will be involved in this program, they will continue to work under the
supervision of a Supervising Probation Officer(SPO). The SPO will be responsible for
gathering completed program surveys,pre and post, for processing. The SPO will develop
statistical reports that provide information on the number of sites served, students completing
the program, and outcome measures. Additional information will include the results of post-
completion instructor evaluations completed by classroom teachers at each site.
Kimberly Epps, a Supervising Probation Officer, will provide direct supervision of the
Probation Officer supported by this grant, , and Clerical support staff leveraged as a match
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through probation funding to support the program. Ms. Epps has 17 years experience with
probation, including five years as a Senior Probation Officer. His experience as a Probation
Officer includes assignments to both adult and juvenile divisions, investigations and field
positions.
The proposed Probation Officer for this position will meet the qualifications of a Probation
Officer as identified in the attached job description. The officer will complete the required
two-week training program prior to the implementation of the program.
Over the past ten years, the San Bernardino County Probation Department has received in
excess of $15 million in Federal and State grants and has successfully administered those
grants with no material deficiencies reported by the granting agencies. The granting agencies
for these awards include the Department of Justice, California Office of Criminal Justice
Planning, the Bureau of Justice Assistance, and the California Board of Corrections.
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OJJDP FY 08 Earmarks Programs Page 1 of 2
OJJDP FY 08 Earmarks Programs -2006-50639-cA-JL
..- Van,
Application Correspondence Switch to ...
Application Handbook Assurances and Certifications
Overview_ To the best of my knowledge and belief, all data in this
application/preapplication is true and correct, the document has been duly
Applicant authorized by the governing body of the applicant and the applicant will
Information comply with the attached assurances if the assistance is awarded.
Project Information Your typed name, in lieu of your signature represents your legal binding
acceptance of the terms of this application and your statement of the
Budget and veracity of the representations made in this application. The document has
Program been duly authorized by the governing body of the applicant and the
Attachments applicant will comply with the following:
Assurances and 1. Assurances
Certifications 2• Certifications Regarding Lobbying; Debarment Suspension and Other
Responsibility Matters; and Drug-Free Workplace requirements.
Review SF 424
If you are an applicant for any Violence Against Women grants, this
Submit Application includes the Certification of Compliance with the Statutory Eligibility
Requirements of the Violence Against Women Act.
Help/Frequently *Prefix: Mayor
Asked Questions
Prefix (Other):
GMS Home
*First Name: Patrick
Log Off Middle Initial: J
*Last Name: Morris
Suffix Suffix:
Suffix (Other):
*Title: Mayor
*Address Line 1: 300 North D Street
Address Line 2:
*city: San Bernardino
County: San Bernardino
*state: California
*Zip Code: 92401 -
OJJDP FY 08 Earmarks Programs Page 2 of 2
*Phone: 909 - 384 - 5133 EXt
Fax: 909 - 384 - 5067
*E-mail: morris_pa @sbcity.org
W I have examined the information provided here regarding the
signing authority and certify it is accurate. I am the signing authority,
or have been delegated or designated formally as the signing authority
by the appropriate authority of official, to provide the information
requested throughout this application system on behalf of this
jurisdiction. Information regarding the signing authority, or the
delegation of such authority, has been placed in a file and is available
on-site for immediate review.
Save and Continue
fir A
OJJDP FY 08 Earmarks Programs Page 1 of 2
OJJDP FY 08 Earmarks Programs -2008-50639-CA-JL
..._..... ........__...._.. ...
Application Correspondence Switch to ...
Review SF-424 Print a.Cony
Application Handbook APPLICATION FOR 2. DATE SUBMITTED Applicant Identifier
FEDERAL ASSISTANCE
Overview March 13, 2008
1. TYPE OF SUBMISSION 3. DATE RECEIVED BY State Application Identifier
Applicant icant STATE
Information Application Non-Construction
4. DATE RECEIVED BY Federal Identifier
FEDERAL AGENCY
Project Information
Budget and S.APPLICANT INFORMATION
Program Legal Name Organizational Unit
Attachments
San Bernardino Police Department Police Department
Assurances and Address Name and telephone
Certifications number of the person to be
710 N. contacted on matters
Review SF 4.24 P.O. Box 1559 involving this application
San Bernardino, California
Submit Application 92401-1559 Curtis, Robert
(909) 384-5713
6. EMPLOYER IDENTIFICATION NUMBER (EIN) 7.TYPE OF APPLICANT
Help/Frequently 95-6000772 Municipal
Asked questions
S.TYPE OF APPLICATION 9. NAME OF FEDERAL
AGENCY
GMS Home New
Office of Juvenile Justice and
Log Off Delinquency Prevention
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE 11. DESCRIPTIVE TITLE OF
APPLICANT'S PROJECT
NUMBER: 16.541
CFDA Developing, Testing and Demonstrating City of San Bernardino GREAT
TITLE: Promising New Programs Program
12. AREAS AFFECTED BY PROJECT
City of San Bernardino
13. PROPOSED PROJECT 14. CONGRESSIONAL
Start Date: May 01, 2008 DISTRICTS OF
End Date: April 30, 2010
a. Applicant
b. Project CA41 CA43
15. ESTIMATED FUNDING 16. IS APPLICATION
Federal $312,550 SUBJECT TO REVIEW BY
STATE EXECUTIVE ORDER
Applicant $0 12372 PROCESS?
!j
OJJDP FY 08 Earmarks Programs Page 2 of 2
State $0 Program has not been
Local $0- selected by state for review
Other $0
Program Income $0 17. IS THE APPLICANT
DELINQUENT ON ANY
FEDERAL DEBT?
TOTAL $312,550
IN
18.TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION
PREAPPLICATION ARE TRUE AND CORRECT,THE DOCUMENT HAS BEEN DULY
AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL
COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED.
Continue
I
I
Attachment"B"
MEMORANDUM OF UNDERSTANDING
between
Probation Department (Department)
and
City of San Bernardino (City)
for
G.R.E.A.T. City Expansion Program 2008
May 1, 2008
WHEREAS, The Department desires to enter into an agreement with the City in order to expand the
Gang Resistance Education and Training (G.R.E.A.T.); and
WHEREAS, The City has been allocated funds by the Office of Juvenile Justice Delinquency Prevention;
and
WHEREAS, The City finds the Department qualified to provide the G.R.E.A.T. curriculum and program
services; and
'EREAS, The City desires that such services be provided by the Department and the Department
ate,ees to perform these services as set forth below;
NOW THEREFORE, The Department and the City mutually agree to the following terms and conditions:
Panes 1 of 7
TABLE OF CONTENTS
I. DEFINITIONS.....................................................................................................................................3
II. THE DEPARTMENT SERVICE RESPONSIBILITIES.........................................................................3
III. THE DEPARTMENT GENERAL RESPONSIBILITIES.......................................................................3
IV. THE CITY RESPONSIBILITIES..........................................................................................................4
V. MUTUAL RESPONSIBILITIES...........................................................................................4
VI. FISCAL PROVISIONS........................................................................................................................5
VII. RIGHT TO MONITOR AND AUDIT..........................................................................................................5
VIII. TERM .......................................................................................................................................................6
IX. EARLY TERMINATION ...........................................................................................................................6
X. GENERAL PROVISIONS.........................................................................................................................6
X1. CONCLUSION .........................................................................................................................................6
*ATTACHMENT A - PROGRAM BUDGET
Page 2 of 7
I. DEFINITIONS
A. OJJDP: Office of Juvenile Justice Delinquency Program within the Federal Department of Justice
B. DOJ: United States Department of Justice
C. The City: The City of San Bernardino The Department: The County of San Bernardino Probation
Department
D. G.R.E.A.T.: Gang Resistance Education and Training program
E. City Director: San Bernardino City
II. THE DEPARTMENT SERVICE RESPONSIBILITIES
A. The Department will collaborate with the San Bernardino City Unified School District and the San
Bernardino City Police Activities League to expand the existing G.R.E.A.T. program.
B. The Department will provide G.R.E.A.T. programs in the Operation Phoenix areas with one
Probation Officer.
III. THE DEPARTMENT GENERAL RESPONSIBILITIES
A. Without the prior written consent of the City, this MOU is not assignable by the Department either in
whole or in part.
B. The Department agrees not to enter into any subcontracting agreements for work contemplated under
the MOU without first obtaining written approval from the City Manager. Any subcontractor shall be
subject to the same provisions as the Department in addition to all contract provisions as required by
County. The Department shall be fully responsible for the performance of any subcontractor.
C. The Department will maintain records and books pertaining to the delivery of services under this MOU
and demonstrate accountability for MOU performance. Said records shall be kept and maintained
within the Department. Designated administrative support staff for the City shall have the right, upon
reasonable notice and at reasonable hours of business, to examine and inspect such records and
books.
D. The Department shall adhere to mutually developed grievance procedures with regard to participants'
satisfaction. The Department shall provide a system, approved by the City, through which recipients of
service will have the opportunity to express and have considered their views and complaints regarding
the delivery of services.
E. The Department shall protect from unauthorized use or disclosure, the names and other identifying
information concerning persons receiving services pursuant to this Contract, except for statistical
information not identifying any participant. The Contractor shall not use or disclose any identifying
information for any purpose other than carrying out the Contractor's obligations under this Contract,
except as may be required by law. This provision will remain in force after the termination of the
Contract.
F. The Department shall ensure that all known or suspected instances of child abuse or neglect are
reported to the appropriate law enforcement agency or to the appropriate Child Protective Services
agency. These include:
Pane I of 7
1. Assurance that all employees, agents, consultants or volunteers who perform services
under this Agreement and are mandated by Penal.Code Sections 11164 et seq. to report
child abuse or neglect, sign a statement, upon the commencement of their employment,
acknowledging their reporting requirements and their compliance with them.
2. Development and implementation of procedures for employees, agents, consultants, or
volunteers who are not subject to the mandatory reporting laws for child abuse to report any
observed or suspected incidents of child abuse to a mandated reporting party, within the
program, who will ensure that the incident is reported to the appropriate agency.
3. Provision or arrangement of training in child abuse reporting laws (Penal Code, Sections
11164 et seq.) for all employees, agents, consultants, and volunteers, or verification that
such persons have received training in the law within thirty (30) days of
employment/volunteer activity.
IV. THE CITY RESPONSIBILITIES
A. The City will reimburse the Department for salary, benefits, and supplies as indicated in the
attached approved budget.
B. The City will support the Probation Officer with necessary information regarding this program.
C. The City will provide facility space for the Probation Officer as is needed to fulfill the requirements of
this program model.
D. The City will meet regularly with the Department to report ongoing status of program.
E. The City will be responsible for completing performance outcome reporting to the funding agency as
required.
V. MUTUAL RESPONSIBILITIES
A. The City and the Department agree they will establish mutually satisfactory methods for the exchange
of such information as may be necessary in order that each party may perform its duties and functions
under this agreement and appropriate procedures to ensure all information is safeguarded from
improper disclosure in accordance with applicable State and Federal laws and regulations.
B. The City and the Department agree they will establish mutually satisfactory methods for problem
resolution at the lowest possible level as the optimum, with a procedure to mobilize problem resolution
up through the City and the Department's mutual chain of command, as deemed necessary.
C. The City and the Department agree to develop and implement procedures and forms necessary to
administer and document program referral, participation, compliance and effectiveness.
D. The City and the Department agree to develop procedures for resolving grievances including the
specific steps a participant must follow and the time limits for resolution.
V FISCAL PROVISIONS
A. The maximum amount of reimbursement or payment under this MOU shall not exceed $270,000
and shall be subject to the availability of grant funds to the City. The consideration to be paid to the
PaoP 4 of 7
Department, as provided herein, shall be full payment for all Department services and expenses
incurred in the performance hereof, including travel and per diem.
B. Cost reimbursement will be based on the approved budget. (Attachment)
C. The Department will submit invoices to the City on a regular basis.
E. Reimbursement or payment for services provided shall occur on a monthly basis for approved
expenses incurred. The Department shall submit a claim for payment for the reporting month, in a
format acceptable to the City.
Monthly claims will be sent to:
City of San Bernardino
Police Department
Attn: Financial Unit
Frank Gonzales
F. The Police Department Financial Unit will approve (as appropriate) the claim for payment
processing. Payment shall be limited to approved budget expenses and other conditions that may
apply.
H. A payment shall be processed by the City no later than thirty (30) calendar days after receipt of a
claim for reimbursement from the Department.
G. Costs for services under the terms of this MOU will be incurred during the contract period except as
approved by the City. The Department will not use current year funds to pay prior or future year
obligations.
H. Funds made available under this MOU shall not supplant any federal, state or any governmental
funds intended for services of the same nature as this MOU.
VII. RIGHT TO MONITOR AND AUDIT
A. The administrative support staff for the City or any subdivision or appointee thereof, and the U. S.
Department of Justice, or any subdivision or appointee thereof, shall have absolute right to review and
audit all records, books, papers, documents, corporate minutes, and other pertinent items as
requested, and shall have the absolute right to monitor the performance of the Department in the
delivery of services provided under this MOU. Full cooperation shall be given by the Department in
any auditing or monitoring conducted.
B. The Department shall cooperate with the City in the implementation, monitoring and evaluation of this
MOU and comply with any and all reporting requirements established by this MOU.
C. All records pertaining to service delivery and all fiscal, statistical and management books and records
shall be available for examination and audit by administrative support staff for the City and Federal
representatives for a period of three years after final payment under the MOU or until all pending City,
and Federal audits are completed, whichever is later. Records of the Department that do not pertain to
the services under this MOU shall not be subject to review or audit unless provided in this or another
Contract. Technical program data shall be retained locally and made available upon the City's
reasonable advance written notice or turned over to the City.
Page 5 of 7
VIII. TERM
This Memorandum of Understanding (MOU) is effective as of May 1, 2008 and expires April 30, 2010, but may
be terminated earlier in accordance with provisions of Section IX of this MOU.
IX. EARLY TERMINATION
A. This MOU may be terminated without cause upon thirty (30) days written notice by either party. The
City Manager is authorized to exercise the City's rights with respect to any termination of this MOU.
The Chief of Probation, or his/her appointed designee, has authority to terminate this MOU on behalf of
the Department.
B. The Department will be reimbursed for costs and uncancelable obligations incurred prior to the date of
termination.
C. If, during the term of this MOU, Federal funds appropriated for the purposes of this MOU are reduced
or eliminated, the City may immediately terminate this MOU upon written notice to the Department.
X. GENERAL PROVISIONS
A. No waiver of any of the provisions of the MOU documents shall be effective unless it is made in a
writing which refers to provisions so waived and which is executed by the Parties. No course of
dealing and no delay or failure of a Party in exercising any right under any MOU document shall
affect any future exercise of that right or any exercise of any other right. A Party shall not be
precluded from exercising a right by its having partially exercised that right or its having previously
abandoned or discontinued steps to enforce that right.
B. Any alterations, variations, modifications, or waivers of provisions of the MOU, unless specifically
allowed in the MOU, shall be valid only when they have been reduced to writing, duly signed and
approved by the Authorized Representatives of both parties as an amendment to this MOU. No
oral understanding or agreement not incorporated herein shall be binding on any of the Parties
hereto.
C. The Probation Department is self-insured under the laws of the State of California, and all Department
employees performing services covered under this agreement are County employees.
D. OJJDP discourages the purchase of equipment with funds received under this contract. All equipment,
materials, supplies or property of any kind (including publications and copyrights, etc.) which have a
single unit cost of five hundred dollars ($500.00) or more, including tax, purchased with funds received
under the terms of this contract and not fully consumed in one (1) year shall be the property of OJJDP
and shall be subject to the provisions of this paragraph. The disposition of equipment or property of
any kind shall be determined by the City upon contract termination.
XI. CONCLUSION
A. This MOU, consisting of 7 pages and 1 Attachment, is the full and complete document describing
services to be rendered by the Department to the City including all covenants, conditions and
benefits.
B. The signatures of the Parties affixed to this MOU affirm that they are duly authorized to commit and
bind their respective departments to the terms and conditions set forth in this document.
Pace F of 7
CITY OF SAN BERNARDINO COUNTY OF SAN BERNARDINO
PROBATION DEPARTMENT
Name: Name:
Title. City Manager Title: CHIEF PROBATION OFFICER
Address: Address: 175 W. Fifth Street
San Bernardino, CA San Bernardino, CA 92415-0460
Date: Date:
APPROVED AS TO LEGAL FORM:
Name: Carol A. Greene
Title: Deputy County Counsel
Address: 385 N. Arrowhead Ave.
San Bernardino, CA
Date:
°- MEMORANDUM OF UNDERSTAND_ ING
between
Probation Department (Department)
and
City of San Bernardino (City)
for
G.R.E.A.T. City Expansion Program 2008
May 1, 2008
WHEREAS, The Department desires to enter into an agreement with the City in order to expand the Gang
Resistance Education and Training (G.R.E.A.T.); and
WHEREAS, The City has been allocated funds by the Office of Juvenile Justice Delinquency Prevention;
and
WHEREAS, The City finds the Department qualified to provide the G.R.E.A.T. curriculum and program
services; and
WHEREAS, The City desires that such services be provided by the Department and the Department agrees
-rform these services as set forth below;
NOW THEREFORE, The Department and the City mutually agree to the following terms and conditions:
TABLE OF CONTENTS
I. DEFINITIONS.....................................................................................................................................3
I1. THE DEPARTMENT SERVICE RESPONSIBILITIES.........................................................................3
III. THE DEPARTMENT GENERAL RESPONSIBILITIES.......................................................................3
IV. THE CITY RESPONSIBILITIES..........................................................................................................4
V. MUTUAL RESPONSIBILITIES...........................................................................................4
VI. FISCAL PROVISIONS........................................................................................................................5
VII. RIGHT TO MONITOR AND AUDIT..........................................................................................................5
VIII. TERM .......................................................................................................................................................6
IX. EARLY TERMINATION ...........................................................................................................................6
X. GENERAL PROVISIONS.........................................................................................................................6
X1. CONCLUSION .........................................................................................................................................6
*ATTACHMENT A - PROGRAM BUDGET
I. DEFINITIONS
A. OJJDP: Office of Juvenile Justice Delinquency Program within the Federal Department of Justice
B. DOJ: United States Department of Justice
C. The City: The City of San Bernardino The Department: The County of San Bernardino Probation
Department
D. G.R.E.A.T.: Gang Resistance Education and Training program
E. City Director: San Bernardino City
II. THE DEPARTMENT SERVICE RESPONSIBILITIES
A. The Department will collaborate with the San Bernardino City Unified School District and the San
Bernardino City Police Activities League to expand the existing G.R.E.A.T. program.
B. The Department will provide G.R.E.A.T. programs in the Operation Phoenix areas with one
Probation Officer.
III. THE DEPARTMENT GENERAL RESPONSIBILITIES
A. Without the prior written consent of the City, this MOU is not assignable by the Department either in
whole or in part.
B. The Department agrees not to enter into any subcontracting agreements for work contemplated under
the MOU without first obtaining written approval from the City Manager. Any subcontractor shall be
subject to the same provisions as the Department in addition to all contract provisions as required by
County. The Department shall be fully responsible for the performance of any subcontractor.
C. The Department will maintain records and books pertaining to the delivery of services under this MOU
and demonstrate accountability for MOU performance. Said records shall be kept and maintained
within the Department. Designated administrative support staff for the City shall have the right, upon
reasonable notice and at reasonable hours of business, to examine and inspect such records and
books.
D. The Department shall adhere to mutually developed grievance procedures with regard to participants'
satisfaction. The Department shall provide a system, approved by the City, through which recipients of
service will have the opportunity to express and have considered their views and complaints regarding
the delivery of services.
E. The Department shall protect from unauthorized use or disclosure, the names and other identifying
information concerning persons receiving services pursuant to this Contract, except for statistical
information not identifying any participant. The Contractor shall not use or disclose any identifying
information for any purpose other than carrying out the Contractor's obligations under this Contract,
except as may be required by law. This provision will remain in force after the termination of the
Contract.
F. The Department shall ensure that all known or suspected instances of child abuse or neglect are
reported to the appropriate law enforcement agency or to the appropriate Child Protective Services
agency. These include:
Page 3 of 7
1. Assurance that all employees, agents, consultants or volunteers who perform services
under this Agreement and are mandated-by Penal Code Sections 11164 et seq. to report
child abuse or neglect, sign a statement, upon the commencement of their employment,
acknowledging their reporting requirements and their compliance with them.
2. Development and implementation of procedures for employees, agents, consultants, or
volunteers who are not subject to the mandatory reporting laws for child abuse to report any
observed or suspected incidents of child abuse to a mandated reporting party, within the
program, who will ensure that the incident is reported to the appropriate agency.
3. Provision or arrangement of training in child abuse reporting laws (Penal Code, Sections
11164 et seq.) for all employees, agents, consultants, and volunteers, or verification that
such persons have received training in the law within thirty (30) days of
employment/volunteer activity.
IV. THE CITY RESPONSIBILITIES
A. The City will reimburse the Department for salary, benefits, and supplies as indicated in the
attached approved budget.
B. The City will support the Probation Officer with necessary information regarding this program.
C. The City will provide facility space for the Probation Officer as is needed to fulfill the requirements of
this program model.
D. The City will meet regularly with the Department to report ongoing status of program.
E. The City will be responsible for completing performance outcome reporting to the funding agency as
required.
V. MUTUAL RESPONSIBILITIES
A. The City and the Department agree they will establish mutually satisfactory methods for the exchange
of such information as may be necessary in order that each party may perform its duties and functions
under this agreement and appropriate procedures to ensure all information is safeguarded from
improper disclosure in accordance with applicable State and Federal laws and regulations.
B. The City and the Department agree they will establish mutually satisfactory methods for problem
resolution at the lowest possible level as the optimum, with a procedure to mobilize problem resolution
up through the City and the Department's mutual chain of command, as deemed necessary,
C. The City and the Department agree to develop and implement procedures and forms necessary to
administer and document program referral, participation, compliance and effectiveness.
D. The City and the Department agree to develop procedures for resolving grievances including the
specific steps a participant must follow and the time limits for resolution.
FISCAL PROVISIONS
A. The maximum amount of reimbursement or payment under this MOU shall not exceed $270,000
and shall be subject to the availability of grant funds to the City. The consideration to be paid to the
Do n -f7
Department, as provided herein, shall be full payment for all Department services and expenses
incurred in the performance hereof, including travel and per diem.
t
B. Cost reimbursement will be based on the approved budget. (Attachment)
C. The Department will submit invoices to the City on a regular basis.
E. Reimbursement or payment for services provided shall occur on a monthly basis for approved
expenses incurred. The Department shall submit a claim for payment for the reporting month, in a
format acceptable to the City.
Monthly claims will be sent to:
City of San Bernardino
Police Department
Attn: Financial Unit
Frank Gonzales
F. The Police Department Financial Unit will approve (as appropriate) the claim for payment
processing. Payment shall be limited to approved budget expenses and other conditions that may
apply.
H. A payment shall be processed by the City no later than thirty (30) calendar days after receipt of a
claim for reimbursement from the Department.
G. Costs for services under the terms of this MOU will be incurred during the contract period except as
approved by the City. The Department will not use current year funds to pay prior or future year
obligations.
H. Funds made available under this MOU shall not supplant any federal, state or any governmental
funds intended for services of the same nature as this MOU.
VII. RIGHT TO MONITOR AND AUDIT
A. The administrative support staff for the City or any subdivision or appointee thereof, and the U. S.
Department of Justice, or any subdivision or appointee thereof, shall have absolute right to review and
audit all records, books, papers, documents, corporate minutes, and other pertinent items as
requested, and shall have the absolute right to monitor the performance of the Department in the
delivery of services provided under this MOU. Full cooperation shall be given by the Department in
any auditing or monitoring conducted.
B. The Department shall cooperate with the City in the implementation, monitoring and evaluation of this
MOU and comply with any and all reporting requirements established by this MOU.
C. All records pertaining to service delivery and all fiscal, statistical and management books and records
shall be available for examination and audit by administrative support staff for the City and Federal
representatives for a period of three years after final payment under the MOU or until all pending City,
and Federal audits are completed, whichever is later. Records of the Department that do not pertain to
the services under this MOU shall not be subject to review or audit unless provided in this or another
Contract. Technical program data shall be retained locally and made available upon the City's
reasonable advance written notice or turned over to the City.
VIII. TERM
L
This Memorandum of Understanding (MOU) is effective as of May 1, 2008 and expires April 30, 2010, but may
be terminated earlier in accordance with provisions of Section IX of this MOU.
IX. EARLY TERMINATION
A. This MOU may be terminated without cause upon thirty (30) days written notice by either party. The
City Manager is authorized to exercise the City's rights with respect to any termination of this MOU.
The Chief of Probation, or his/her appointed designee, has authority to terminate this MOU on behalf of
the Department.
B. The Department will be reimbursed for costs and uncancelable obligations incurred prior to the date of
termination.
C. If, during the term of this MOU, Federal funds appropriated for the purposes of this MOU are reduced
or eliminated, the City may immediately terminate this MOU upon written notice to the Department.
X. GENERAL PROVISIONS
A. No waiver of any of the provisions of the MOU documents shall be effective unless it is made in a
writing which refers to provisions so waived and which is executed by the Parties. No course of
dealing and no delay or failure of a Party in exercising any right under any MOU document shall
affect any future exercise of that right or any exercise of any other right. A Party shall not be
precluded from exercising a right by its having partially exercised that right or its having previously
abandoned or discontinued steps to enforce that right.
B. Any alterations, variations, modifications, or waivers of provisions of the MOU, unless specifically
allowed in the MOU, shall be valid only when they have been reduced to writing, duly signed and
approved by the Authorized Representatives of both parties as an amendment to this MOU. No
oral understanding or agreement not incorporated herein shall be binding on any of the Parties
hereto.
C. The Probation Department is self-insured under the laws of the State of California, and all Department
employees performing services covered under this agreement are County employees.
D. OJJDP discourages the purchase of equipment with funds received under this contract. All equipment,
materials, supplies or property of any kind (including publications and copyrights, etc.) which have a
single unit cost of five hundred dollars ($500.00) or more, including tax, purchased with funds received
under the terms of this contract and not fully consumed in one (1) year shall be the property of OJJDP
and shall be subject to the provisions of this paragraph. The disposition of equipment or property of
any kind shall be determined by the City upon contract termination.
XI. CONCLUSION
A. This MOU, consisting of 7 pages and 1 Attachment, is the full and complete document describing
services to be rendered by the Department to the City including all covenants, conditions and
benefits.
B. The signatures of the Parties affixed to this MOU affirm that they are duly authorized to commit and
bind their respective departments to the terms and conditions set forth in this document.
CITY OF SAN BERNARDINO COUNTY OF SAN BERNARDINO
PROBATION DEPARTMENT
Name: Name:
Title: City Manager Title: CHIEF PROBATION OFFICER
Address: Address: 175 W. Fifth Street
San Bernardino, CA San Bernardino, CA 92415-0460
Date: Date:
I
APPROVED AS TO LEGAL FORM:
Name: Carol A. Greene
Title: Deputy County Counsel
Address: 385 N. Arrowhead Ave.
San Bernardino, CA
Date:
Page 7 of 7
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