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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date: April 24, 2008
Subject: Resolution of the Mayor and
Common Council of the City of San
Bernardino authorizing an increase to
Annual Purchase Order Number 208213
by $21,300 issued to the County of San
Bernardino Solid Waste Management
Division for street sweeping and right-of-
way crew waste fees.
From: Ken Fischer, Director
Dept: Public Services
Meeting Date: May 5, 2008
Synopsis of Previous Council Action:
September 4, 2007- Resolution 2007-370 Council increased purchase order number
208213 by $92,001 for street sweeping and right-of-way crew waste fees.
Recommended Motion:
Adopt Resolution.
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Agenda Item No. If,
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution ot the Mayor and Common Council ot the City ot San Bernardino authorizing
an increase to Annual Purchase Order Number 208213 by $21,300 issued to the
County ot San Bernardino Solid Waste Management Division tor street sweeping and
right-ot-way crew waste tees.
Background:
The City ot San Bernardino has approximately 630 road miles and 1,300 curb miles.
These road and curb miles, along with the street dumps, produce nearly 324 tons ot
trash per month, which is 3,888 tons per year tor twice per month sweeping.
On September 4, 2007, Council authorized the increase to purchase order number
208213 tor $92,001 tor street sweeping and right-ot-way crew waste tees per
Resolution 2007-370. Prior to increasing the purchase order, the Public Services
Department, Integrated Waste Management Division had a purchase order with the
County ot San Bernardino Solid Waste in the amount ot $24,999. Staff used this
amount to cover the waste tees until we went to Council tor approval ot the tull amount.
Staff used the $24,999 amount in order to begin paying our waste dump tees tor the
months ot July and August.
'-' The increase ot $92,001 was anticipated to cover the dump waste tees tor the
remainder ot the FY 07-08. At the time, staff estimated that the street sweeping and
right-ot-way crew operations would produce 274.13 tons ot trash per month, which was
3,300 tons per year. However, the street sweeping and right-ot-way crew operations is
producing nearly 324 tons ot trash per month since Public Services initiated twice per
month sweeping operations. Twice per month sweeping operations began in June f,
2007 in order to sweep up all material trom the gutter and prevent it trom entering our
storm drain system. However, due to sweeper breakdowns, staff could not accurately
determine tonnage averages and decided to wait tor better figures.
The County ot San Bernardino Solid Waste Management Division charges the City ot
San Bernardino $35.56 per ton in dump waste tees. It will cost the City ot San
Bernardino approximately $138,300 per year to dispose ot the street sweeping and
right-ot-way crew materials. The current purchase order was based on a 274 monthly
ton average. Theretore, $21,300 is needed to tully tund the twice per month street
sweeping and right-ot-way crew operations.
The City is required to use the County ot San Bernardino landfills under the Waste
Delivery Agreement (WDA) between the City and the County that is in affect until
December 31, 2012. The Public Services Department, Integrated Waste Management
Division has a purchase order with the County ot San Bernardino Solid Waste Division
in the amount ot $117,000. Increasing this purchase order by an additional $21,300 will
'-' cover the waste tees tor the remainder ot the FY 07-08.
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_ CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
i...- Staff Report- Continued
Financial Impact:
Funding for this increase is contained in the Integrated Waste Management Division FY
07-08 budget, Account No. 527-414-5179 (Dump/Waste Fees) in the amount of
$21,300.
Recommendation:
Adopt Resolution.
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RESOLUTION NO. -
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO ANNUAL PURCHASE
ORDER NUMBER 208213 BY $21,300 ISSUED TO THE COUNTY OF SAN
BERNARDINO SOLID WASTE MANAGEMENT DIVISION FOR STREET
SWEEPING AND RIGHT -OF.WAY CREW WASTE FEES.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
WHEREAS, the City entered into a Waste Delivery Agreement with the County
of San Bernardino dated December 15, 1997, which requires the City to utilize the
County landfill; and
WHEREAS, the current purchase order of $117,000 needs to be increased to
$138,300 in order to cover the remainder of FY 07-08; and
WHEREAS, the total amount of $138,300 is required to meet the costs of street
sweeping and right-of-way crew waste fees for FY 07-08.
SECTION 1. The Mayor and Common Council hereby authorize an increase to
the existing purchase order by an additional $21,300 not to exceed $138,300.
SECTION 2. That pursuant to this determination the Director of Finance or
hislher designee is hereby authorized to increase Purchase Order 208213 to the
County of San Bernardino Solid Waste Management Division for a total amount of
$138,300.
SECTION 3. The Purchase order shall reference this Resolution No.
2008 and shall read, "County of San Bernardino Solid Waste for street
sweeping and right-of-way crew waste fees."
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RESOLUTION OF THE MAYOR AND-COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO ANNUAL PURCHASE
ORDER NUMBER 208213 BY $21,300 ISSUED TO THE ,COUNTY OF SAN
BERNARDINO SOLID WASTE MANAGEMENT DIVISION FOR STREET
SWEEPING AND RIGHT -OF-WAY CREW WASTE FEES.
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SECTION 4. The authorization to execute the above referenced Purchase
Order is rescinded if it is not issued within sixty (60) days of the passage of this
resolution.
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RESOLUTION OF THE MAYOR AND-COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO ANNUAL PURCHASE
ORDER NUMBER 208213 BY $21,300 ISSUED TO THE COUNTY OF SAN
BERNARDINO SOLID WASTE MANAGEMENT DIVISION FOR STREET
SWEEPING AND RIGHT-OF-WAY CREW WASTE FEES.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
, 2008, by the
day of
meeting thereof, held on the
following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
BAXTER
BRINKER
DERRY
KELLEY
JOHNSON
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MCCAMMACK
Rachel G. Clark, City Clerk
hereby approved this
day of
The foregoing resolution is
,2008,
Patrick J. Morris, Mayor
City of San Bernardino