HomeMy WebLinkAbout22-Parks and Recreation
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Kevin Hawkins, Director
Dept: Parks, Recreation &
Community Services Dept.
Date: December 17, 2007
Subject: Resolution authorizing
execution of a Vendor Service
Agreement and issuance of a Purchase
Order in the amount of $58,578 to
Morrison Hope Roofing, Inc. for the
purchase and installation of metal
roofs on three picnic shelters located
at Wildwood, Hudson and Lytle Creek
Parks, and five restrooms located at
Blair, Perris Hill, Littlefield, Encanto
and Horine Park
MICC Meeting Date: April 21, 2008
Synopsis of Previous Council Action:
Project was approved in CI P for 2006-2007.
Recommended Motion:
Adopt Resolution.
/
Signatur
Contact person: Jan Wages
Phone: 5233
Supporting data attached:
FUNDING REQUIREMENTS:
Council Notes:
yes Ward: 1.2.3.5&7
Amount: $67,500.
Source: (A""t Nn) ?.4'l_'lA'l_<;<;n.4_77?<;
Finance:
Agenda Item No. ~
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CITY OF SAN BI!RNARDINO - RI!QUI!ST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
City Manager to execute a Vendor Service Agreement and issuance of a purchase order in the
amount of $58,578.00 to Morrison Hope Roofing, Inc. for the purchase and installation of
metal roofs on three picnic shelters located at Wildwood, Hudson and Lytle Creek Parks, and
five restrooms located at Blair, Perris Hill, Littlefield, Encanto and Horine Parks.
Background:
The picnic shelter roofs at Wildwood Park, Hudson Park and Lytle Creek Park are in need of
replacement. The restrooms at Blair, Perris Hill, Littlefield, Encanto and Horine Parks
currently have composition roofs. The Department has standardized the use of metal roofs on
all new restrooms and picnic shelters to minimize expensive repairs and extend the longevity of
the structures.
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The Parks, Recreation and Community Services Department prepared the appropriate
specifications and the Purchasing Division of the Finance Department published and furnished
Request for Proposal (RFP) documents to vendors. Contract bid documents were advertised in
the Sun Newspaper, San Bernardino Chamber of Commerce and City web site. The job walk
was conducted on December 18, 2007. Proposals were opened and declared on January 23,
2008.
Bids were received from the following vendors:
Company City
Morrison Hope Roofing, Inc. San Bernardino
Cluck Air Conditioning, Inc. San Bernardino
United Contractors San Bernardino
Joe Putrino General Contractor Yucca Valley
Best Contracting Services, Inc. Gardena
Bid
$ 58,578.00
$ 85,953.00
$ 94,618.00
$107,015.00
$192,882.00
Staff from the Parks, Recreation and Community Services Department evaluated the bid
proposals. The bid from Morrison Hope Roofing, Inc. was the low bid at $58,578. Staff
recommends award of a Vendor Service Agreement and issuance of a purchase order to
Morrison Hope Roofing, Inc. in the amount of $58,578 for the purchase and installation of
metal roofs at eight City park locations, with a contingency amount of $8,922.
Financial Impact:
Funding is available for this project in Account No. 243-363-5504-7725.
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Recommendation:
Adopt Resolution.
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE A
VENDOR SERVICE AGREEMENT AND ISSUANCE OF A PURCHASE ORDER IN
THE AMOUNT OF $58,578.00 TO MORRISON HOPE ROOFING, INC. FOR THE
PURCHASE AND INST ALLA TION OF METAL ROOFS ON THREE PICNIC
SHELTERS LOCATED AT WILDWOOD, HUDSON AND LYTLE CREEK PARKS,
AND FIVE RESTROOMS LOCATED AT BLAIR, PERRIS HILL, LITTLEFIELD,
ENCANTO AND HORINE PARKS.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Morrison Hope Roofing, Inc. is the lowest and best responsible
bidder for the purchase and installation of metal roofs on three picnic shelters located at
Wildwood, Hudson and Lytle Creek Parks, and five restrooms located at Blair, Perris Hill,
Littlefield, Encanto and Horine Parks. A Vendor Service Agreement is awarded accordingly to
said bidder in a total amount of $58,578, with a contingency amount of $8,922, but such award
shall be effective only upon being fully executed by both parties. All other bids, therefore, are
hereby rejected. The City Manager is hereby authorized to execute a Vendor Service
Agreement (attached hereto and marked Exhibit "A") and the Director of Finance, or her
designee, is hereby authorized to issue a purchase order to Morrison Hope Roofing, Inc. in the
amount of$58,578.
SECTION 2. The authorization granted hereunder shall expire and be void and of no
further effect if the Agreement is not executed by both parties and returned to the Office of the
City Clerk within 120 days following effective date of the Resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE A
VENDOR SERVICE AGREEMENT AND ISSUANCE OF A PURCHASE ORDER IN
THE AMOUNT OF $58,578.00 TO MORRISON HOPE ROOFING, INC. FOR THE
PURCHASE AND INST ALLA TION OF METAL ROOFS ON THREE PICNIC
SHELTERS LOCATED AT WILDWOOD, HUDSON AND LYTLE CREEK PARKS,
AND FIVE RESTROOMS LOCATED AT BLAIR, PERRIS HILL, LITTLEFIELD,
ENCANTO AND HORINE PARKS.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof, held on the day of , 2008, by the following
vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
10 ESTRADA
BAXTER
BRINKER
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
2008.
PanickJ.Monis,Mayor
City of San Bernardino
Approved as to form:
James F. Penman, City Attorney
By:~~tfI~
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e{It/IG-/T 11
VENDOR SERVICE AGREEMENT
This Vendor Service Agreement is entered into this _ day of
2008, by and between Morrison Hope Roofing, Inc. ("VENDOR") and the City of San
Bernardino ("CITY" or "San Bernardino").
WITNESSETH:
WHEREAS, the Mayor and Common Council has determined that it is adv~tageous
and in the best interest of the CITY to purchase and install metal roofs on three picnic shelters
located at Wildwood, Hudson and Lytle Creek Parks, and five restroorns located at Blair, Perris
Hill, Littlefield, Encanto and Horine Parks; and
WHEREAS, the City of San Bernardino did solicit and accept proposals and bids from a
number of vendors for the purchase and installation of metal roofs at eight park locations; and
WHEREAS, it is in the best interests of the CITY to utilize the vendors approved and
authorized by the City of San Bernardino to provide such purchase and installation of metal roofs
at City park locations.
NOW, THEREFORE, the parties hereto agree as follows:
1. SCOPE OF SERVICES.
For the remuneration stipulated, the CITY hereby engages the services of VENDOR to
provide those products and services as set forth in Attachment "A," Technical Specifications
RFP F-08-11 "Metal Roofs at: Wildwood Park, Blair Park, Hudson Park, Lytle Creek Park,
Perris Hill Park, Littlefield Park, Encanto Park and Horine Park", attached hereto and
incorporated herein by this reference.
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2.
COMPENSATION AND EXPENSES.
For the services delineated above, the CITY, upon presentation of an invoice,
shall pay the VENDOR the amount of$58,578.00, for purchase and installation of metal roofs at
eight City parks. No other expenditures made by VENDOR shall be reimbursed by CITY.
3. TERM; TERMINATION.
This Agreement may be terminated at any time by thirty (30) days written notice by
either party. The terms of this Agreement shall remain in force unless mutually amended.
4. INDEMNITY.
Vendor agrees to and shall indemnifY and hold the City, its elected officials, employees,
agents or representatives, free and harmless from all claims, actions, damages and liabilities of
any kind and nature arising from bodily injury, including death, or property damage, based or
asserted upon any actual or alleged act or omission of Vendor, its employees, agents, or
subcontractors, relating to or in any way connected with the accomplishment of the work or
performance of services under this Agreement, unless the bodily injury or property damage was
caused by the sole negligence of the City, its elected officials, employees, agents or
representatives. As part of the foregoing indemnity, Vendor agrees to protect and defend at its
own expense, including attorney's fees, the City, its elected officials, employees, agents or
representatives from any and all legal actions based upon such actual or alleged acts or
omissions. Vendor hereby waives any and all rights to any types of express or implied
indemnity against the City, its elected officials, employees, agents or representatives, with
respect to third party claims against the Vendor relating to or in any way connected with the
accomplishment of the work or performance of services under this Agreement.
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5. INSURANCE.
While not restricting or limiting the foregoing, during the term of this Agreement,
VENDOR shall maintain in effect policies of comprehensive public, general and automobile
liability insurance, in the amount of $1 ,000,000.00 combined single limit, and statutory worker's
compensation coverage, and shall file copies of said policies with the CITY's Risk Manager
prior to undertaking any work under this Agreement. CITY shall be set forth as an additional
named insured in each policy of insurance provided hereunder. The Certificate of Insurance
furnished to the CITY shall require the insurer to notify CITY of any change or termination in
the policy.
6. NON-DISCRIMINATION.
In the performance of this Agreement and in the hiring and recruitment of employees,
VENDOR shall not engage in, nor permit its officers, employees or agents to engage in,
discrimination in employment of persons because of their race, religion, color, national origin,
ancestry, age, mental or physical disability, medical condition, marital status, sexual gender or
sexual orientation, or any other status protected by law, except as permitted pursuant to Section
12940 of the California Government Code.
7. INDEPENDENT CONTRACTOR.
VENDOR shall perform work tasks provided by this Agreement, but for all intents and
purposes VENDOR shall be an independent contractor and not an agent or employee of the
CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment of
Income Tax, Social Security, State Disability Insurance Compensation, Unemployment
Compensation, and other payroll deductions for VENDOR and its officers, agents, and
employees, and all business licenses, if any are required, in connection with the services to be
performed hereunder.
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8.
BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS.
VENDOR warrants that it possesses or shall obtain, and maintain a business registration
certificate pursuant to Chapter 5 of the Municipal Code, and any other licenses, permits,
qualifications, insurance and approval of whatever nature that are legally required of VENDOR
to practice its business or profession.
9. NOTICES.
Any notices to be given pursuant to this Agreement shall be deposited with the United
States Postal Service, postage prepaid and addressed as follows:
TO THE CITY:
Director of Parks, Recreation and Community Services
201-A North "E" Street, Suite #103
San Bernardino, CA 92401
Telephone: (909)384-5233
TO THE VENDOR:
Morrison Hope Roofing, Inc.
P. O. Box 5028
San Bernardino, CA 92412
Telephone: (909) 881-5771
10. ATTORNEYS' FEES
In the event that litigation is brought by any party in connection with this Agreement, the
prevailing party shall be entitled to recover from the opposing party all costs and expenses,
including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its
rights or remedies hereunder or the enforcement of any of the terms, conditions or provisions
hereof. The costs, salary and expenses of the City Attorney and members of his office in
enforcing this Agreement on behalf of the CITY shall be considered as "attorneys' fees" for the
purposes of this paragraph.
11. ASSIGNMENT.
VENDOR shall not voluntarily or by operation of law assign, transfer, sublet or
encumber all or any part of the VENDOR's interest in this Agreement without CITY's prior
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written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void
and shall constitute a breach of this Agreement and cause for the termination of this Agreement.
Regardless of CITY's consent, no subletting or assignment shall release VENDOR of
VENDOR's obligation to perform all other obligations to be performed by VENDOR hereunder
for the term of this Agreement.
12. VENUE.
The parties hereto agree that all actions or proceedings arising in connection with this
Agreement shall be tried and litigated either in the State Courts located in the County of San
Bernardino, State of California or the U.S. District Court for the Central District of California,
Riverside Division. The aforementioned choice of venue is intended by the parties to be
mandatory and not permissive in nature.
GOVERNING LAW.
This Agreement shall be governed by the laws of the State of California.
SUCCESSORS AND ASSIGNS.
This Agreement shall be binding on and inure to the benefit of the parties to this
Agreement and their respective heirs, representatives, successors, and assigns.
13.
14.
15. HEADINGS.
The subject headings of the sections of this Agreement are included for the purposes of
convenience only and shall not affect the construction or the interpretation of any of its
provisions.
16. SEVERABILITY.
If any provision of this Agreement is determined by a court of competent jurisdiction to
be invalid or unenforceable for any reason, such determination shall not affect the validity or
enforceability of the remaining terms and provisions hereof or of the offending provision in any
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other circumstance, and the remaining provisions of this Agreement shall remain in full force
and effect.
17. ENTIRE AGREEMENT; MODIFICATION.
This Agreement constitutes the entire agreement and the understanding between the
parties, and supersedes any prior agreements and understandings relating to the subject manner
of this Agreement. This Agreement may be modified or amended only by a written instrument
executed by all parties to this Agreement.
IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day
and date set forth below.
Dated
,2008
Morrison Hope Roofing, INC.
By:
Its:
Dated
,2008
CITY OF SAN BERNARDINO
By:
Fred Wilson, City Manager
Approved as to Form:
James F. Penman, City Attorney
By:
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City of San Bernardino
Technical Specifications
RFQ F-08-11
Metal Roofs at:
Wildwood Park, Blair Park, Hudson Park, Lytle Creek Park, Perris HilI Park,
Littlefield Park, Encanto Park and Horine Park.
ITEM DESCRIPTION
NOTICE: "SPECIAL INSTRUCfrONS TO THE BIDDER"
Services:
Bidder shall complete right hand column indicating brief reasoning for exceptions to
requirements when not acceptable. State "Acceptable" if requirements are agreeable as
set forth on left-hand column.
Equipment:
Bidder shall complete right hand column indicating specific size and/or make and model
of aU components when not exactly as specified. State "As Specified" if item is exactly as
set forth in the left-himd column.
FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID
GENERAL REOUlREMENTS
This project consists of removal and disposal of
existing composite roof shingles, preparation,
purchase and instaUation of metal roofs on three (3)
picnic shelters located at Wildwood Park, Hudson
Park and Lytle Creek Park and five (5) restrooms
located at Blair Park, Perris Hill Park, Littlefield,
Encanto and Horine Park.
ACCEPTABLE I AS SPECIFIED
A-~(JTffl\C-
Remove extension beams six (6) on Blair Park
restrooms.
Colors will be standard brown or green.
Contractor shall posses a Class "A" License or
appropriate specialty licensees) and City of San
Bernardino Business License at time the contract is
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awarded.
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Steel Roof:
I. Roof to be steel (roof) with standing seam 9" to frcC~ ~\> l e-
12" o.c., 24-gauge powder coated. Color to be green
or brown.
Materials: \'/f'
I. Metal Panels - profile: ' standing seam ribs at 9" eQ'\~~
oc to 12" oc.
2. Base metals - Zincalume, Galvanume, ASTM A- f\u--
798-83 or approved equal.
3. Finish - Kynar 500 or approved equal.
Products :
I. The exposed roof panels shall be 25 Ga.
2. Deflection of the roof panels shall not exceed
U240.
3. Secure roof panels to structure with 18 Ga.
concealed clips.
4. Flashing shall match the roof panels and be formed
from same manufacturer's material.
5. Clips shall be positive internal locking steel clips,
19 Ga., G-90 galvanized or Zincalume.
6. Fastenings for metal purlins shall be two #10 Teks ~\~
self-drilling wafer head screws.
7. Sealant approved by manufacturer. 0C'-~
Forming:
I. Form stops ends on roof panels at top of roof
slopes.
2. Form downturns on all panels over eaves, valleys
and gutters.
3. All installation shall conform to approved shop
drawings and the manufacturer's
recommendations.
Note: Installation of metal roof system by company
specializing in metal roof installations with five- (5)
I year's experience.
Underlayment:
I. ASTM 0226 No. 30 asphalt saturated roofing felt. uA~\f,/
2. Wind uplift rated at UL90 classification.
3. Air infiltration-panel without insulation to meet f?r{;
following standard when tested in accordance with
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ASTM E 283-73.
4. Sidelap sealant, 010 CF sq. ft. at 20 PSF.
Water Penetration:
I. Panel to meet following water penetration standard
. when tested in accordance with SA TM E033 1-70
(75).
Shop Drawings:
I. Detailed manufacture drawing and specifications
must be submitted with two (2) weeks after notice
to proceed. Drawings and specifications shal!
indicate all data necessary to clearly describe ~V'?-
gauges, fastener types, accessories required,
flashiness and profiles.
General: \ffC
a. No work shall be performed when rain is eminent.
b. All work shall be inspected by a City
inspector/Representati ve.
c. Once work begins contractor must work
continuously on the project until it is completed.
d. Contractor must demonstrate a minimum of five
(5) years of successful experience in metal roof
installation.
e. Installer to provide City with 20 - year warranty
coverage for metal finish from all defects.
f. 2-year warranty coverage for degradation of water
tightness and inte2ritv of seals.
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PRICE FORM
REQUEST FOR QUOTES:
DESCRIPTION OF RFQ:
RFQ F-08-11
BIDDER'S NAME/ADDRESS:
Metal Roofs for (8) Eight Parks
r.'\ ()'('{'\bo\,\ - \\-oQe.... {kcS..;. ~" \-h.t'"
c;. \ 0 \.>> . 40'"'" '&T"
$c.,~ ~~\"'o, C. 'A- '1. d-y. 0 7
NAME/TELEPHONE NO. OF
AUTHORIZED REPRESENTATIVE ,<;eo-n- c...~ t-'~
~ D~- ~\- $/1 \.
RESTROOMS
C 1. Blair Park Roof
2. Perris Hill
3. Littlefield/Shultis
4. Horine
5. 0
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Sub-Total:
PICNIC SHELTERS
1. Wildwood
2. Hudson
3. Lytle Creek
Sub-Total:
C 8% Sales Tax
(Where applicable)
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$ I J, r-OO' uC)
.
$ crOO'OQ
$ ro~ 78".00
$ L-fL-j 00 . 00
$ ~t.;,OD . c,)O
$ 5(" \ I 'X"'" . DD
.
$ '''3DC' 60
$ 9?OO'DO
$ G;~OD' DO
$ .?.'d-o '-\DD' WO
$ :I"'c..l~.. J
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PRICE FORM (Conti.)
GRAND TOTAL: $ 5~(S78"oO
Are there any other additional or incidental costs, which will be required by your
firm in order to meet the requirements of the Technical Specifications? Yes /
~..(cirCle one). If you answered "Yes", please provide detail of said additional
Please indicate any elements of the Technical Specifications that cannot be met
by your firm.
WfrA-
Have you included in your bid all informational items and forms as reqUested?~
/ No (circle one). If you answered "No", please explain:
This offer shall remain firm for 90 days from RFQ close date.
Terms and conditions as set forth in this RFQ apply to this bid.
Cash discount allowable'~% \ b days; unless otherwise stated, payment terms
are: Net thirty (30) days.
In signing this bid, Bidder warrants that all certifications and documents requested
herein are attached and properly completed and signed.
From time to time, the City may issue one or more addenda to this RFQ. Below,
please indicate all Addenda to this RFQ received by your firm, and the date said
Addenda was/were received.
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Verification of Addenda Received
Addenda No: ~
Addenda No: ~
Addenda No:
Received on: J - \ 5'"" -08"
Received on: \ - , C. - (;) g--
Received on: .
AUTHORIZED SIGNATURE:
~~
PRINT SIGNER'S NAME AND TITLE: .'x.oU" ~"'c-
(l.~.G.
DATE SIGNED:
\ - ?-,--o~
COMPANY NAME & ADDRESS: ~!.~-~ ~'h~~ :1:",(,.. "()'V ~!; ~J
PHONE!1o,' 9'81'" s-n \ FAX: ""0'1- 1i'ft-1' ~rfr
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IF SUBMITTING A "NO BID", PLEASE STATE REASON(S) BELOW:
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