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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director
Subject: Resolutions of the Mayor and
Common Council of the City of San
Bernardino authorizing increases to
Contract Purchase Order Number 08-
062 in the amount of $176,000 to Matich
Corporation and Contract Purchase
Order Number 08-063 in the amount of
$22,000 to Pavement Recycling
Systems, Inc. pursuant to Section
3.04.010 B-3 of the Municipal Code for
City street repairs.
Dept: Public Services
Date: April 3, 2008
Meeting Date: April 7, 2008
Synopsis of Previous Council Actions:
October 1, 2007 - Resolution No. 2007-411 - Council authorized the execution of an
agreement and purchase order in the amount of $1 ,586,560 with Matich Corporation.
October 1, 2007- Resolution No. 2007-410 - Council authorized the execution of a purchase
order in the amount of $245,300 by exercising its first year option with Pavement Recycling
Systems, Inc. for cold planing services; labor and equipment rental for City street repairs.
Recommended Motion:
Adopt Resolutions.
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7 ,2/Slgnature
Contact person: Ken Fischer, Director
Supporting data attached:
Staff Report and Resolutions
Phone:
Ward:
5140
2,5
Source:
$ 198,000
See Staff Report
FUNDING REQUIREMENTS:
Amount:
Finance:
Council Notes:
Agenda Item No. _
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolutions of the Mayor and Common Council of the City of San Bernardino authorizing
increases to Contract Purchase Order Number 08-062 in the amount of $176,000 to Matich
Corporation and Contract Purchase Order Number 08-063 in the amount of $22,000 to
Pavement Recycling Systems, Inc. pursuant to Section 3.04.010 B-3 of the Municipal Code for
City street repairs.
Background:
Development Services has asked Public Services to complete two additional mill and overlay
projects budgeted in this year's Capital Improvement Budget (CIP). These projects are:
1) (SS06-49) Pavement rehabilitation of 30th Street from G Street to H Street, for an estimated
paving cost of $78,000; and
2) (SS06-51) Pavement rehabilitation of H Street from 9th Street to Baseline Street for an
estimated paving cost of $98,000.
In order to complete these two additional projects, we will need to increase our spending
authority with Pavement Recycling Systems so they can grind the roadway, and increase our
purchasing authority with the Matich Corporation so they can repave the roadway.
Public Services has an agreement with Pavement Recycling Systems authorizing up to
$284,000 in cold planing services. We have a purchase order approved for $245,300.
Therefore, we have the ability to increase our purchase order by the $22,000 necessary to
complete the pavement grinding necessary to complete the budgeted work on 30th Street and H
Street. Staff recommends increasing PO Number 08-063 by $22,000.
Public Services has an agreement with Matich Corporation authorizing $2,022,955 for street
paving. We have a purchase order amount of $1,586,560. Therefore, we have the ability to
increase our purchase order by the $176,000 necessary to complete the budgeted work on 30th
Street and H Street. Staff recommends increasing PO Number 08-062 by $176,000.
Financial Impact:
Funds for grinding the roadway are available and have been budgeted in the FY 07-08 Capital
Improvement Budget, Account No. 240-379-5504-7624 (30th Street from "G" Street to "H"
Street) in the amount of $8,000 and Account No. 240-379-5504-7695 ("H" Street from 9th Street
to Base Line Street) in the amount of $14,000.
Funds for paving the roadways repairs are available and have been budgeted in the FY 07-08
Budget, Account No. 240-379-5504-7624 (30th Street from "G" Street to "H" Street) in the
amount of $78,000 and Account No. 240-379-5504-7695 ("H" Street from 9th Street to Base Line
Street) in the amount of $98,000.
Recommendation:
Adopt Resolutions.
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCil OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO CONTRACT PURCHASE
ORDER NUMBER 08-062 IN THE AMOUNT OF $176,000 TO MATICH
CORPORATION PURSUANT TO SECTION 3.04.010 B-3 OF THE MUNICIPAL
CODE FOR ADDITIONAL STREET PAVING SERVICES.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCil OF THE CITY
OF SAN BERNARDINO AS FOllOWS:
WHEREAS, the current Contract Purchase Order Number 08-062 of
$1,586,560 needs to be increased by $176,000 for a total Contract Purchase Order
amount of $1 ,762,560;
SECTION 1. Pursuant to this determination the Director of Finance or his/her
designee is hereby authorized to increase Contract Purchase Order Number 08-062
by $176,000.
SECTION 2. This purchase is exempt from the formal contract procedures of
Section 3.04.010 of the Municipal Code, pursuant to Section 3.04.010. B-3 of said
Code "Purchases approved by the Mayor and Common Council".
SECTION 3. The Contract Purchase Order shall reference this Resolution No.
2008 and shall read, "Matich Corporation for additional street paving
services. "
SECTION 4. The authorization to execute the above referenced Contract
Purchase Order is rescinded if it is not issued within sixty (60) days of the passage of
this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO CONTRACT PURCHASE
ORDER NUMBER 08-062 IN THE AMOUNT OF $176,000 TO MATICH
CORPORATION PURSUANT TO SECTION 3.04.010 B-3 OF THE MUNICIPAL
CODE FOR ADDITIONAL STREET PAVING SERVICES.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 2008, by the
following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
BAXTER
BRINKER
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this day of
,2008.
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to Form:
By: ~ h~
Tim Sabo
Special Counsel
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO CONTRACT PURCHASE
ORDER NUMBER 08-063 IN THE AMOUNT OF $22,000 TO PAVEMENT
RECYCLING SYSTEMS, INC. PURSUANT TO SECTION 3.04.010 B-3 OF THE
MUNICIPAL CODE FOR ADDITIONAL COLD PLANING SERVICES, LABOR AND
EQUIPMENT RENTAL FOR CITY STREET REPAIRS.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
WHEREAS, the current Contract Purchase Order Number 08-063 of $245,300
needs to be increased by $22,000 for a total Contract Purchase Order amount of
$267,300;
SECTION 1. Pursuant to this determination the Director of Finance or his/her
designee is hereby authorized to increase Contract Purchase Order Number 08-063
by $22,000.
SECTION 2. This purchase is exempt from the formal contract procedures of
Section 3.04.010 of the Municipal Code, pursuant to Section 3.04.010. B-3 of said
Code "Purchases approved by the Mayor and Common Council".
SECTION 3. The Contract Purchase Order shall reference this Resolution No.
2008 and shall read, "Pavement Recycling Systems, Inc. for additional cold
planing services, labor and equipment rental for city street repairs."
SECTION 4. The authorization to execute the above referenced Purchase
Order is rescinded if it is not issued within sixty (60) days of the passage of this
resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO CONTRACT PURCHASE
ORDER NUMBER 08-063 IN THE AMOUNT OF $22,000 TO PAVEMENT
RECYCLING SYSTEMS, INC. PURSUANT TO SECTION 3.04.010 B-3 OF THE
MUNICIPAL CODE FOR ADDITIONAL COLD PLANING SERVICES, LABOR AND
EQUIPMENT RENTAL FOR CITY STREET REPAIRS.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 2008, by the
following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
BAXTER
BRINKER
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby. approved this
,2008.
day of
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to Form:
BY:l..<-^-*
Tim Sa
Special Counsel