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HomeMy WebLinkAbout19-Mayor's Office r "- ~ \- ,-. L CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Kent Paxton, Assistant to the Mayor Subject: Resolution of the Mayor and Common Council authorizing the execution of a contract between the City of San Bernardino and the County of San Bernardino for Public Health Nursing services in the three Operation Phoenix Target Areas. Council Meeting Date: 4/7/2008 Dept: Mayor's Office Date: 3/25/2008 Synopsis of Previous Council Action: November 19, 2007 - The Mayor and Common Council approve the expansion of the Operation Phoenix Initiative and authorize the Director of Finance to amend the fiscal year 07-08 budget to reflect the costs of the expansion. Recommended motion: Adopt resolution. liA_.tt~ f 9 . ature ,/ ....". ~/ Contact person: Kent Paxton Phone: 384-5133 Supporting data attached: Staff report, resolution Ward: All FUNDING REQUIREMENTS: Amount: $45,877 from Account No. 001-076-5505 Source: Finance: Council Notes: Agenda Item No. ~ ~/1JDr ~ c c c STAFF REPORT SUBJECT Resolution of the Mayor and Common Council authorizing the execution of a contract between the City of San Bernardino and the County of San Bernardino for Public Health Nursing services in the Operation Phoenix Target Areas. BACKGROUND On November 19, 2007, the Mayor and Common Council approved the expansion of the Operation Phoenix Neighborhood Initiative, authorizing the Director of Finance to amend the FY 07-08 Adopted Budget to reflect the cost of expanding the Operation Phoenix Neighborhood Initiative for the remainder ofFY 07-08. Included in the expansion was an agreement between the City of San Bernardino and the San Bernardino County Department of Public Health for Public Health Nursing services for the Operation Phoenix target areas for the period of January I - June 30, 2008. A total of $45,877 was approved for the reimbursement of Public Health Nursing services as part of the November 10,2007 Council action. The Public Health Nursing Program is designed to ensure the health and safety of San Bernardino County residents by accomplishing the following: · Promoting and encouraging healthy behaviors · Assuring the quality and accessibility of health services · Educating and empowering people about health issues · Enforcing laws and regulations that protect health and safety · Monitoring the health status of the community Specific program examples include: . Alcohol and Drug Abuse Prevention . Tobacco use reduction · Aids and Sexually Transmitted Disease Control · Maternal, Child and Adolescent Health Services · Family Support Services These services would not necessarily be focused in the city and Operation Phoenix areas without the City's financial participation. All Public Health programs are categorically funded. Since the first team inspection done on June 23, 2006, through the inspection done on February 27 2008, Public Health Nurses evaluated 198 households with 772 members in the households. Currently, we have active cases with 285 household members. These inspections have allowed public health to provide the community with essential health related information and connection to resources that would otherwise be ignored. We have been able to get into these homes where the families were either unable, due to lack of knowledge, or afraid because of the unsafe neighborhood to try and access services. Pef'lae,,.,,,,-f f'.JIP.s /l.JP. 19 .. _ .1 c r , "- c Attached is information from the County Public Health Department describing several scenarios whereby the Public Health Nurse's services were utilized with beneficial results. FINANCIAL IMPACT $45,877 will be reimbursed to the County for Public Health Nursing from Account Number 001-076-5505. RECOMMENDATION Adopt resolution. c c c COUNTY PUBLIC HEALTH REPORT Since the first sweep occurred on June 23, 2006, through the sweep occurring on February 27, 2008 , the Public Health Nurses (PHN) participated in 6 block parties, evaluating approximately 3000 community members. They did blood pressure screening and consultations on various medicaVdental and behavioral health issues. Public Health provided educational materials geared to the lay population. During one ofthe block parties, a 15 year old pregnant teen approached the booth with her mother. The PHN asked her about her pregnancy and discovered that she had only been to the physician 2 times. She was 7 months along. The PHN obtained her demographics, and got permission from the teen and her mother to refer to the PH Perinatal Adolescent Life Section which manages the pregnant and parenting teen. She enrolled and received appropriate health care. As a caveat, during the recent fire evacuations, the teen recognized the PHN from the OP block party. She was with her mother and her I year old child. She expressed gratitude for the help she and her daughter received. She stated she was going to school and would graduate in 2008. Also at a block party in 2007, a Hispanic father of 3 stopped by the booth for a blood pressure check. He was with his wife who stated he is diabetic but not taking care of himself. He had not been to a physician for years. His blood pressure was elevated. The PHN spent a great deal of time educating him and his wife about the importance of managing his disease. He did not have insurance for himself as his job did not offer any. A referral was made to the LLUMC SAC clinic for follow up on his medical condition. The OP PHN followed up one month later to find out that he did go to the clinic, and was now on a diabetic regime. The father expressed that without the intervention of the PHN, most likely he would either be dead or out of job and unable to provide for his family. On a recent sweep, a family of 7 was living marginally in a 2 bedroom apartment in the East OP area. The PHN discovered that an older gentleman was suffering from medical neglect. His conditions prohibited him from sleeping supine. He was only able to carry out minimal daily routine activities. His only insurance was medical MIA (Medically Indigent Adult) because his SSI was pending. His wife also suffered numerous medical conditions which limited her ability to care for the children and her spouse. The PHN helped the family with referrals to the County McKee clinic. The family was displaced from their vermin infested apartment by Code Enforcement and put in a motel. They subsequently contacted the PHN to report that the male householder could not sleep flat in the motel. The PHN contacted Adult Protective Service hotline to report the issue. APS provided him with a wedge for sleeping. He was also assisted with obtaining MediCal. Without the intervention of the PHN, this male would have probably ended up in the hospital, putting an even greater strain on his family situation. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 III 27 III 28 RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL AUTHORIZING THE EXECUTION OF A CONTRACT BETWEEN THE CITY OF SAN BERNARDINO AND THE COUNTY OF SAN BERNARDINO FOR PUBLIC HEALTH NURSING SERVICES IN THE OPERATION PHOENIX TARGET AREAS. WHEREAS, the Mayor and Common Council approved the expansion of the Operation Phoenix initiative; and WHEREAS, the Finance Director was authorized to amend the Fiscal Year 07-08 Budget to reflect the costs associated with the expansion; and WHEREAS, the County of San Bernardino has agreed to provide Public Health Nursing Services to the Operation Phoenix expansion areas as set forth in that standard contract between the County of San Bernardino and the City (Agreement). NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNRDINO AS FOLLOWS: SECTION 1. The City Manager is hereby authorized to execute the formal Agreement attached hereto as Exhibit A. SECTION 2. The total reimbursement amount shall not exceed $45,877. SECTION 3. This Resolution is rescinded if the parties to the Agreement fail to execute within sixty (60) days of the passage of this Resolution. III III III III IV 0 /1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL AUTHORIZING THE EXECUTION OF A CONTRACT BETWEEN THE CITY OF SAN BERNARDINO AND THE COUNTY OF SAN BERNARDINO FOR PUBLIC HEALTH NURSING SERVICES IN THE OPERATION PHOENIX TARGET AREAS. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the _ day of , 2008, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA BAXTER BRINKER DERRY KELLEY JOHNSON MCCAMMACK City Clerk The foregoing resolution is hereby approved this day of 2008. Patrick J. Morris, Mayor City of San Bernardino Approved as to form: By: James F. Pe City Attorney THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Name City of San Bernardino hereinafter called City Address 300 North D Street - Mayor's Office San Bernardino, CA 92418-0001 Telephone FederallD No. or Social Security No. (909) 384-5133 IT IS HEREBY AGREED AS FOllOWS: (Use space below and additional bond sheets. Set forth sSIVice to be rendered, amount to be paid, manner of payment, time for performance or compfetion, determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.) ,v~. . County of San Bernardino FAS STANDARD CONTRACT FOR COUNTY USE ONLY EXHIBIT 'IA" ~ New Vendor Code Oept. Contract Number ~ Change CITYOFS772 SC PHL A Cancel County Department Oept. Orgn. Contractor's License No. Public Health PHL PHL County Department Contract Representative Telephone Total Contract Amount Kay Fangerow (909) 388-0476 $ 45,877 11(1 IRevenue n Encumbered ~ontract Type n Other: Unencumbered If not encumbered or revenue contract type, provide reason: Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount 94800 1/1/2008 6/30/2008 $45,877 $ Fund Oept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No Amount AAA PHL 3203 9972 , 94800 $ 45,877 Fund Oept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount , $ Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount . , $ Project Name Estimated Payment Total by Fiscal Year City of San Bernardino FY Amount I/O FY Amount 110 Operation Phoenix FY 07-08 $45,877 - - - - - - This agreement is made and entered into by the City of San Bernardino, hereinafter referred to as City, and the County of San Bernardino, a political subdivision of the State of California, hereinafter referred to as County. The San Bernardino County Department of Public Health will hereinafter be referred to as Department. WHEREAS, the above named parties desire to set forth in writing the specific terms and conditions mutually agreed to regarding nursing services for the purposes authorized by Sections 49452, 49452.5, 49454 and 49455 of the Education Code. NOW THEREFORE, it is mutually agreed and covenanted that: 1. The Department shall provide nursing services for the City of San Bernardino, Operation Phoenix as listed in Attachment A to this agreement. Hours of service to be rendered to City shall be performed as indicated in Attachment A to this agreement. Attachment A is hereby made a part of this agreement. 2. City will reimburse the Department at the rate of $45.00 an hour, for 832 hours, for a total of $37,440 for nursing services and $4,992 for nursing supervision with corresponding benefits of $2,368 for a total personnel cost of $44,800 as listed in Auditor/Controller-Recorder Use Onl I::J Page 1 of2 Attachment B to this agreement. Costs for services and supplies will be $1,077 as listed in Attachment B Attachment B is hereby made a part of this agreement. 3. Reimbursement for all services referenced herein shall be due upon receipt of an invoice stating the hours of services rendered and the costs incurred thereby as listed in Attachment C; said invoice to be rendered to. City by the Department on or about the following date(s): April 30, 2008 and July 31, 2008. Attachment C is hereby made a part of this agreement. 4. The Department or the City may request changes to the contracted hours through a written amendment. Otherwise, alteration or variation of the terms of this agreement shall be invalid unless made in writing and signed by the parties hereto. No oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. 5. City agrees to indemnify, defend and hold harmless the Department, the County and their authorized agents, officers, volunteers and employees against any and all claims or actions arising from the City's acts or omissions and for any costs or expenses incurred by the Department, County or City on account of any claim therefore. 6. The County agrees to indemnify and hold harmless the City and its authorized agents, officers, volunteers and employees against any and all claims or actions arising from County's negligent acts or omissions and for any costs or expenses incurred by the Department, County or City on account of any claim therefore. 7. The period of this agreement shall be from January 1, 2008 through June 30, 2008. This agreement may be terminated by either party upon thirty (30) days written notice to the other. The Public Health Director shall exercise full County rights under the terms of this agreement. In the case of such termination, the Department will invoice the City for costs associated with activities performed in accordance with this agreement prior to the effective date of termination. COUNTY OF SAN BERNARDINO Citv of San Bernardino (Print or type name of corporation, company, contractor, ate.) ~ Paul Biane, Chairman, Board of Supervisors By ~ (Authorized signature. sign in blue ink) Dated: Name: Fred Wilson (Print or type name of person signing contract) SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE Title: Citv Manaaer CHAIRMAN OF THE BOARD Dena M. Smith Clerk of the Board of Supervisors of the County of San Bernardino (Print or Type) Dated: By Deputy Address: 300 North D Street - Mavor's Office San Bernardino. CA 92418-001 Reviewed by Contract Compliance Presented to BOS for Signature ~ ~ Jim Lindley, Interim Director Date Date Date Auditor/Controller-Recorder Use Onl CJ Contract Database CJ FAS Input Date Keyed By APPROVED AS TO FORM: James F. Penman, City Attorney Page 2 of 2 By: Attachment A COUNTY OF SAN BERNARDINO - DEPAR1MENT OF PUBLIC HEALTH (DPH) CHILD AND FAMILY HEALTH SERVICES SECTION Scope of Work for PUBLIC HEALTH NURSE Operation Phoenix Definition Under the general direction of the Supervising Public Health Nurse, the Public Health Nurse (PHN) position will perform a variety of public health nursing duties focused on the concepts of health care coordination for the population served by Operation Phoenix (OP). The PHN is expected to exercise independent and professional judgment in assessing the complex medical, developmental, mental health, and dental needs and problems faced by children/adolescents, medically fragile elderly, their families and other related individuals. Additionally the PHN must have a thorough and detailed knowledge of the laws, regulations, and procedures governing the various programs administered at the county level and working familiarity of health care resources in the community. Duties include but are not necessarilv limited to the followiol!: A. Identify and track each referral from the various agencies operating in the OP service area. B. Participate in OP Street Team sweeps along with the other agencies. C. Use skilled medical professional expertise; make appropriate referrals to agencies as needed for families and individuals in the OP area. D. Using skilled medical professional expertise, provide support and professional consultation to agencies on the OP Street Team on issues of medical, dental, developmental and mental health. E. Monitor the treatment progress of the OP referrals, and advise the referent of the progress. F. Participate in all the OP functions including but not limited to OP Street Team meetings, block parties, expansion events etc. G. Provide support to the OP Street Team as requested including consultation on matters relating to medical (includes issues of domestic violence), dental, developmental, nutritional issues. Participate in multi-disciplinary case consultation team to provide explanations and recommendations regarding preventive and acute health related problems with appropriate interventions. H. Coordinate provision of health education, Public Health Nursing/Case Management, and specialized follow-up to substance exposed children in the Operation Phoenix area. L Provide confidential counseling and referral for treatment regarding Sexually Transmitted Diseases and other health related issues. Ouality Manal!ement A. Maintain data log reporting the cases received, tracking outcomes, monitoring to see that health care problems receive appropriate and timely attention, and describing the level of client compliance. 1 . , Attachment A B. Participate in team meeting to evaluate and make recommendations in the development, implementation, and data collection for quality assurance/quality improvement plan. C. Evaluate effectiveness of the PHN role in relation to the OP project. Location and hours: A. The PHN will be housed at the San Bernardino Code Enforcement Office located at 210 North "E" Street San Bernardino. B. The PHN will be provided the tools for managing the cases, which include, but are not limited to: desk, telephone, computer with MS Office installed, access to a printer, copier and fax and other office supplies. C. The PHN will work .4 FTE at this time. This will be a contract position with San Bernardino Department of Public Health. D. The PHN will work two 8 hour weekdays for the period January 1, 2008 through June 30, 2008. 2 . Operation Phoenix San Bernardino City Budget Proposal (Revised) I. PERSONNEL Public Health Nurse II Hourlv Rate $ 45 Benefits (None) Subtotal. PHN Supervising PHN Annual Salarv : $ 83,200 . Benefits@ 47.43% of salaries HOURS 832 HE 0.06 Total Salaries and Benefits ! -- - ---- II. SERVICES AND SUPPLIES Travel ' --- -, -. ..'- ---- ,Head Lice Treatment Products! education materials' i I _ Total Services and Supplies , . :Total Budget . Nix and nit combs to treat homeless and low income families for head lice. Attachment B COST $ 37,440 $ $ 37,440 $ 4,992 $ $ 2,368 7,360 $ 44,800 $ 500 t...--.. $ 577 $ 1,077 $ 45,877 INVOICE DATE: February 23,2008 TO: Kent Paxton City of San Bernardino - Mayor's Office 300 North D Street San Bernardino, CA 92418-0001 FROM: Department of Public Health, Family Violence Prevention Program 120 Carousel Mall San Bernardino, CA 92415-0475 SUBJECT: Program 3203 - Operation Phoenix PERSONNEL PERIOD 1. Public Health Nurse II Period 2. Supervising Public Health Nurse Period Benefits @ 47.43% of Supervising Public Health Nurse OPERATING EXPENSES 1. Education Materials 2. Medical Supplies Expense 3. Travel HOURS Attachment C COST $ $ $ Total Personnel $ Total Operating Expenses $ TOTAL CLAIM Send Pavment to: Department of Public Health 120 Carousel Mall San Bernardino, CA. 92415-0475 Attn: Jeff Marold Please specify payment is for reimbursemenf for Operation Phoenix (3203) cc: Mary Peluffo. FAS $ $ $ $ THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Name City of San Bernardino hereinafter called City Address 300 North D Street - Mayor's Office San Bernardino, CA 92418-0001 Telephone Federal 10 No. or Social Security No. (909) 384-5133 County of San Bernardino FAS STANDARD CONTRACT FOR COUNTY USE ONL Y ~ New Vendor Code Dept. Contract Number Change CITYOFS772 SC PHL A In Cancel County Department Dept. Orgn. Contractor's License No. Public Health PHL PHL County Department Contract Representative Telephone Total Contract Amount Kay Fangerow (909) 388-0476 $ 45,877 1\11 IRevenue n Encumbered Contract Type n . n - Unencumbered Other: If not encumbered or revenue contract type, provide reason: Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount 94800 1/1/2008 6130/2008 $45,877 $ Fund Dept. Organization Appr. Obj/Rev Source GRCIPROJIJOB No Amount AM PHL 3203 9972 , 94800 $ 45,877 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount , $ Fund Dept. Organization App. Obj/Rev Source GRC/PROJ/JOB No. Amount , , $ Project Name Estimated Payment Total by Fiscal Year City of San Bernardino FY Amount I/O FY Amount I/O Operation Phoenix FY 07-08 $45,877 - - - - - - IT IS HEREBY AGREED AS FOLLOWS: (Use space below and addiUonal bond sheets. Set forth service to be rendered, amount to be paid, manner of payment, time for performance or completion, determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.) This agreement is made and entered into by the City of San Bernardino, hereinafter referred to as City, and the County of San Bernardino, a political subdivision of the State of California, hereinafter referred to as County. The San Bernardino County Department of Public Health will hereinafter be referred to as Department. WHEREAS, the above named parties desire to set forth in writing the specific terms and conditions mutualiy agreed to regarding nursing services for the purposes authorized by Sections 49452, 49452.5, 49454 and 49455 of the Education Code. NOW THEREFORE, it is mutually agreed and covenanted that: 1. The Department shall provide nursing services for the City of San Bernardino, Operation Phoenix as listed in Attachment A to this agreement. Hours of service to be rendered to City shall be performed as indicated in Attachment A to this agreement. Attachment A is hereby made a part of this agreement. 2. City will reimburse the Department at the rate of $45.00 an hour, for 832 hours, for a total of $37,440 for nursing services and $4,992 for nursing supervision with corresponding benefits of $2,368 for a total personnel cost of $44,800 as listed in Auditor/Controller-Recorder Use Onl o Contract Database 0 FAS Input Date Keyed By Page 1 of 2 - Attachment B to this agreement. Costs for services and supplies will be $1,077 as listed in Attachment B. Attachment B is hereby made a part of this agreement. 3. Reimbursement for all services referenced herein shall be due upon receipt of an invoice stating the hours of services rendered and the costs incurred thereby as listed in Attachment C; said invoice to be rendered to City by the Department on or about the following date(s): April 30, 2008 and July 31, 2008. Attachment C is hereby made a part of this agreement. 4. The Department or the City may request changes to the contracted hours through a written amendment. Otherwise, alteration or variation of the terms of this agreement shall be invalid unless made in writing and signed by the parties hereto. No oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. 5. City agrees to indemnify, defend and hold harmless the Department, the County and their authorized agents, officers, volunteers and employees against any and all claims or actions arising from the City's acts or omissions and for any costs or expenses incurred by the Department, County or City on account of any claim therefore. 6. The County agrees to indemnify and hold harmless the City and its authorized agents, officers, volunteers and employees against any and all claims or actions arising from County's negligent acts or omissions and for any costs or expenses incurred by the Department, County or City on account of any claim therefore. 7. The period of this agreement shall be from January 1, 2008 through June 30,2008. This agreement may be terminated by either party upon thirty (30) days written notice to the other. The Public Health Director shall exercise full County rights under the terms of this agreement. In the case of such termination, the Department will invoice the City for costs associated with activities performed in accordance with this agreement prior to the effective date of termination. COUNTY OF SAN BERNARDINO Citv of San Bernardino (Print or type name of corporation, company, contractor, etc.) ~ Paul Biane, Chairman, Board of Supervisors By ~ (Authorized signature - sign in blue ink) Dated: Name: Fred Wilson (Print or type name of person signing contract) SIGNED AND CERTIFIED THAT A COpy OF THIS DOCUMENT HAS BEEN DELIVERED TO THE Title: Citv Manaaer CHAIRMAN OF THE BOARD Dena M. Smith Clerk of the Board of Supervisors oflhe County of San Bernardino (Print or Type) Dated: By Deputy Address: 300 North D Street - Mavor's Office San Bernardino. CA 92418-001 Reviewed by Contract Compliance Presented to BOS for Signature ~ ~ Jim Lindley, Interim Director Dale Date Date APPROVED AS TO FORM: James F. Penman, City Attorney By: hOc/L~II~ii?J Page 2 of2 Attachment A COUNTY OF SAN BERNARDINO - DEPARTMENT OF PUBLIC HEALTH (DPH) CHILD AND FAMILY HEALTH SERVICES SECTION Scope of Work for PUBLIC HEALTH NURSE Operation Phoenix Definition Under the general direction of the Supervising Public Health Nurse, the Public Health Nurse (PHN) position will perform a variety of public health nursing duties focused on the concepts of health care coordination for the population served by Operation Phoenix (OP). The PHN is expected to exercise independent and professional judgment in assessing the complex medical, developmental, mental health, and dental needs and problems faced by children/adolescents, medically fragile elderly, their families and other related individuals. Additionally the PHN must have a thorough and detailed knowledge of the laws, regulations, and procedures governing the various programs administered at the county level and working familiarity of health care resources in the community. Duties include but are not necessarilv limited to the foUowinl!: A. Identify and track each referral from the various agencies operating in the OP service area. B. Participate in OP Street Team sweeps along with the other agencies. C. Use skilled medical professional expertise; make appropriate referrals to agencies as needed for families and individuals in the OP area. D. Using skilled medical professional expertise, provide support and professional consultation to agencies on the OP Street Team on issues of medical, dental, developmental and mental health. E. Monitor the treatment progress of the OP referrals, and advise the referent of the progress. F. Participate in all the OP functions including but not limited to OP Street Team meetings, block parties, expansion events etc. G. Provide support to the OP Street Team as requested including consultation on matters relating to medical (includes issues of domestic violence), dental, developmental, nutritional issues. Participate in multi-disciplinary case consultation team to provide explanations and recommendations regarding preventive and acute health related problems with appropriate interventions. H. Coordinate provision of health education, Public Health Nursing/Case Management, and specialized follow-up to substance exposed children in the Operation Phoenix area. I. Provide confidential counseling and referral for treatment regarding Sexually Transmitted Diseases and other health related issues. Ouality Manal!ement A. Maintain data log reporting the cases received, tracking outcomes, monitoring to see that health care problems receive appropriate and timely attention, and describing the level of client compliance. 1 Attachment A B. Participate in team meeting to evaluate and make recommendations in the development, implementation, and data collection for qnality assurance/qnality improvement plan. C. Evaluate effectiveness of the PHN role in relation to the OP project. Location and hours: A. The PHN will be housed at the San Bernardino Code Enforcement Office located at 210 North "E" Street San Bernardino. B. The PHN will be provided the tools for managing the cases, which include, but are not limited to: desk, telephone, computer with MS Office installed, access to a printer, copier and fax and other office supplies. C. The PHN will work .4 FIE at this time. This will be a contract position with San Bernardino Department of Public Health. D. The PHN will work two 8 hour weekdays for the period January 1,2008 through June 30, 2008. 2 Operation Phoenix San Bernardino City Budget Proposal , (Revise<:l)' . . .. . .-- -.- ,Total Salaries and Benefits . !------.. I. PERSONNEL Public Health Nurse II .Benefits (None) Subtotal - PHN [' _.f,uo .J LS.up~rvi~il1gPHN_ j l , Benefits@47.43% of salaries !. --_... .,-- i i I. I .Il j i I . J __. _ d. .._._ II. SERVICES AND SUPPLIES . , , Hourly Rate $ 45 Annual Salarv $ 83,26c) i , - , HOURS 832 HE 0.06 Attachment B COST $ 37,440 $ $ 37,440 i .'.- $ 4,992 , $ 2,368 $ 7,360 $ 44,800 i-- :$ 500 -t--n. 0-. ! $ 577 -- $ 1,077 $ 45,877 I iTravElI__ i _ _ _" .,__1_____ 1 . itlead Lice Treatment Productsl educatio,n materials' i I I I-.-i- t !- -, . i ! _ I ;Total Services and Sueplies . --t, .~,' __n .._,_1 -I i _I + ;fotal Budget , .- , -I , - r- , I ,. " Nix and nit combs to treat homeless and low income families for head lice. ~--- . INVOICE DATE: February 23,2008 TO: Kent Paxton City of San Bernardino - Mayor's Office 300 North D Street San Bernardino, CA 92418-0001 FROM: Department of Public Health, Family Violence Prevention Program 120 Carousel Mall San Bernardino, CA 92415-0475 SUBJECT: Program 3203 - Operation Phoenix PERSONNEL PERIOD 1. Public Health Nurse II Period 2. Supervising Public Health Nurse Period Benefits @ 47.43% of Supervising Public Health Nurse OPERATING EXPENSES 1. Education Materials 2. Medical Supplies Expense 3. Travel HOURS Attachment C COST $ $ $ Total Personnel $ $ $ $ Total Operating Expenses $ TOTAL CLAIM Send Pavmentto: Department of Public Health 120 Carousel Mall San Bernardino, CA. 92415-0475 Attn: Jeff Marold Please specify payment is for reimbursement for Operation Phoenix (3203) cc: Mary Peluffo, FAS $ ;_.- THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Name City of San Bernardino hereinafter called City Address 300 North D Street - Mayor's Office San Bernardino, CA 92418-0001 Telephone FederallD No. or Social Security No. (909) 384-5133 IT IS HEREBY AGREED AS FOllOWS: (Use space below and additional bond sheets. Set forth S81Vice to be rendered. amount to be paid, manner of payment, time for performance or completion, determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.) County of San Bernardino FAS STANDARD CONTRACT FOR COUNTY USE ONL Y g New Vendor Code Dept. Contract Number Change CITYOFS772 SC PHL A Cancel County Department Dept. Orgn Contractor's License No. Public Health PHL PHL County Department Contract Representative Telephone Total Contract Amount Kay Fangerow (909) 388-04 76 $ 45,877 1511 IRevenue n Encumbered . ~ontractType n Other: Unencumbered If not encumbered or revenue contract type, provide reason: Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount 94800 1/112008 6/30/2008 $45,877 $ Fund Dept Organization Appr. Obj/Rev Source GRC/PROJ/JOB No Amount AM PHL 3203 , 9972 94800 $ 45,877 Fund Dept Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount , $ Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount , , $ Project Name Estimated Payment Total by Fiscal Year City of San Bernardino FY Amount I/D FY Amount liD Operation Phoenix FY 07-08 $45.877 - - - - - - This agreement is made and entered into by the City of San Bernardino, hereinafter referred to as City, and the County of San Bernardino, a political subdivision of the State of California, hereinafter referred to as County. The San Bernardino County Department of Public Health will hereinafter be referred to as Department. WHEREAS, the above named parties desire to set forth in writing the specific terms and conditions mutually agreed to regarding nursing services for the purposes authorized by Sections 49452, 49452.5, 49454 and 49455 of the Education Code. NOW THEREFORE, it is mutually agreed and covenanted that: 1. The Department shall provide nursing services for the City of San Bernardino, Operation Phoenix as listed in Attachment A to this agreement. Hours of service to be rendered to City shall be performed as indicated in Attachment A to this agreement. Attachment A is hereby made a part of this agreement. 2 City will reimburse the Department at the rate of $45.00 an hour, for 832 hours, for a total of $37,440 for nursing services and $4,992 for nursing supervision with corresponding benefits of $2,368 for a total personnel cost of $44,800 as listed in Auditor/Controller-Recorder Use Onl o Contract Database 0 FAS Input Date Keyed By Page 1 of 2 Attachment B to this agreement. Costs for services and supplies will be $1,077 as listed in Attachment B. Attachment B is hereby made a part of this agreement. 3. Reimbursement for all services referenced herein shall be due upon receipt of an invoice stating the hours of services rendered and the costs incurred thereby as listed in Attachment C; said invoice to be rendered to. City by the Department on or about the following date(s): April 30, 2008 and July 31, 2008. Attachment C is hereby made a part of this agreement. 4. The Department or the City may request changes to the contracted hours through a written amendment. Otherwise, alteration or variation of the terms of this agreement shall be invalid unless made in writing and signed by the parties hereto. No oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. 5. City agrees to indemnify, defend and hold harmless the Department, the County and their authorized agents, officers, volunteers and employees against any and all claims or actions arising from the City's acts or omissions and for any costs or expenses incurred by the Department, County or City on account of any claim therefore. 6. The County agrees to indemnify and hold harmless the City and its authorized agents, officers, volunteers and employees against any and all claims or actions arising from County's negligent acts or omissions and for any costs or expenses incurred by the Department, County or City on account of any claim therefore. 7. The period of this agreement shall be from January 1, 2008 through June 30, 2008. This agreement may be terminated by either party upon thirty (30) days written notice to the other. The Public Health Director shall exercise full County rights under the terms of this agreement. In the case of such termination, the Department will invoice the City for costs associated with activities performed in accordance with this agreement prior to the effective date of termination. COUNTY OF SAN BERNARDINO Citv of San Bernardino (Print or type name of corporation, company, contractor, ete.) ~ Paul Biane, Chairman, Board of Supervisors By ~ (Authorized signature - sign in blue ink) Dated: Name: Fred Wilson (Print or type name of person signing contract) SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE Title: City Manaoer CHAIRMAN OF THE BOARD Dena M. Smith Clerk of the Board of Supervisors of the County of San Bernardino (Plint or Type) Dated: By Deputy Address: 300 North D Street - Mavor's Office San Bernardino. CA 92418-001 Reviewed by Contract Compliance Presented to BOS for Signature ~ ~ Jim lindley, Interim Director Date Date Date Auditor/Controller-Recorder Use Onlv CJ Contract Database CJ FAS Input Data -r Keyed By APPROVED AS TO FORM: James F~enman. CityAttorn~y By: t(()~1/ UdtR~ Page 2 of 2 - Attachment A COUNTY OF SAN BERNARDINO - DEPARTMENT OF PUBLIC HEALTH (DPH) CHILD AND FAMILY HEALTH SERVICES SECTION Scope of Work for PUBLIC HEALTH NURSE Operation Phoenix Definition Under the general direction of the Supervising Public Health Nurse, the Public Health Nurse (PHN) position will perform a variety of public health nursing duties focused on the concepts of health care coordination for the population served by Operation Phoenix (OP). The PHN is expected to exercise independent and professional judgment in assessing the complex medical, developmental, mental health, and dental needs and problems faced by children/adolescents, medically fragile elderly, their families and other related individuals. Additionally the PHN must have a thorough and detailed knowledge of the laws, regulations, and procedures governing the various programs administered at the county level and working familiarity of health care resources in the community. Duties include but are not necessarilv limited to the followiUl!: A. Identify and track each referral from the various agencies operating in the OP service area. B. Participate in OP Street Team sweeps along with the other agencies. C. Use skilled medical professional expertise; make appropriate referrals to agencies as needed for families and individuals in the OP area. D. Using skilled medical professional expertise, provide support and professional consultation to agencies on the OP Street Team on issues of medical, dental, developmental and mental health. E. Monitor the treatment progress of the OP referrals, and advise the referent of the progress. F. Participate in all the OP functions including but not limited to OP Street Team meetings, block parties, expansion events etc. G. Provide support to the OP Street Team as requested including consultation on matters relating to medical (includes issues of domestic violence), dental, developmental, nutritional issues. Participate in multi-disciplinary case consultation team to provide explanations and recommendations regarding preventive and acute health related problems with appropriate interventions. H. Coordinate provision of health education, Public Health Nursing/Case Management, and specialized follow-up to substance exposed children in the Operation Phoenix area. 1. Provide confidential counseling and referral for treatment regarding Sexually Transmitted Diseases and other health related issues. Ouality Manal!ement A. Maintain data log reporting the cases received, tracking outcomes, monitoring to see that health care problems receive appropriate and timely attention, and describing the level of client compliance. I ., Attachment A B. Participate in team meeting to evaluate and make recommeodations in the developmeot, implemeotation, and data collection for quality assurance/quality improvemeot plan. e. Evaluate effectiveoess of the PHN role in relation to the OP project. Location and hours: A. The PHN will be housed at the San Bernardino Code Enforcemeot Office located at 210 North "E" Street San Bernardino. B. The PHN will be provided the tools for managing the cases, which include, but are not limited to: desk, telephone, computer with MS Office installed, access to a printer, copier and fax and other office supplies. e. The PHN will work .4 FTE at this time. This will be a contract position with San Bernardino Departmeot of Public Health. D. The PHN will work two 8 hour weekdays for the period January 1,2008 through June 30, 2008. 2 .Operation Phoenix San Bernardino City.Budget Proposal (Revised) I. PERSONNEL Public Health Nurse II Benefits (None) Subtotal - PHN f Supervisir19 PHN i j j - ------ . Benefits@ 47.43% of salaries II. SERVICES AND SUPPLIES Hourlv Rate $ 45 Annual Salarv $ 83,200 . HOURS 832 ------- FTE 0.06 Total Salaries and Benefits j ....-....--.-- - - --- - Travel : Head Lic~ Treatment Productsl education materials' _L __ Total Services and Supplies I __ -..--- ,Total Budget . Nix and nit combs to treat homeless and low income families for head lice. ..~ Attachment B COST $ 37,440 $ $ 37,440 $ $ $ $ 44,800 ..._$ 500 $ 577 '$ 1,077 $ 45,877 ,'< INVOICE DATE: February 23,2008 TO: Kent Paxton City of San Bernardino - Mayor's Office 300 North D Street San Bernardino, CA 92418-0001 FROM: Department of Public Health, Family Violence Prevention Program 120 Carousel Mall San Bemardino, CA 92415-0475 SUBJECT: Program 3203 - Operation Phoenix PERSONNEL PERIOD 1. Public Health Nurse II Period 2. Supervising Public Health Nurse Period Benefits @ 47.43% of Supervising Public Health Nurse OPERATING EXPENSES 1, Education Materials 2. Medical Supplies Expense 3. Travel HOURS Total Personnel $ Total Operating Expenses $ TOTAL CLAIM Send Pavmentto: Department of Public Health 120 Carousel Mall San Bemardino, CA, 92415-0475 Attn: Jeff Marold Please specify payment is for reimbursement for Operation Phoenix (3203) cc: Mary Peluffo, FAS - Attachment C COST $ $ $ $ $ $ $