HomeMy WebLinkAbout2008-022
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RESOLUTION NO. 2008-22
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND
ISSUANCE OF A PURCHASE ORDER TO FAIRVIEW FORD OF SAN
BERNARDINO PURSUANT TO SECTION 3.04.010-B3 OF THE MUNICIPAL CODE
FOR THE PURCHASE OF ONE 2008 FORD F-450 AERIAL MANLlFT TRUCK, TO
BE UTILIZED BY THE PUBLIC SERVICES DEPARTMENT STREET DIVISION.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The City Manager of the City of San Bernardino is hereby
authorized to execute on behalf of said City an Agreement between the City of San
Bernardino and Fairview Ford, a copy of which is attached hereto, marked Exhibit "A"
and incorporated herein by reference as fully as though set forth at length.
SECTION 2. This purchase is exempt from the formal contract procedures of
Section 3.04.010 of the Municipal Code, pursuant to Section 3.04.010. B.3 of said
Code "Purchases approved by the Mayor and Common Council".
SECTION 3. That Fairview Ford has offered a purchase price of $82,409.77
including tax pursuant to Section 3.04.010 B-3 of the Municipal Code for the purchase
of one 2008 Ford F-450 Aerial Manlift truck. Pursuant to this determination the
Finance Director or his/her designee is hereby authorized to issue a purchase order to
Fairview Ford, in the amount of $82,409.77, which will facilitate the procurement of the
2008 Ford F-450 Aerial Manlift truck.
SECTION 4. The Purchase Order shall reference this Resolution No. 2008-.11...
and shall read, "Purchase of one 2008 Ford F-450 Aerial Manlift truck, P.O. not to
exceed $82,409.77" and shall incorporate the terms and conditions of the Agreement.
January 2, 2008
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND
ISSUANCE OF A PURCHASE ORDER TO FAIRVIEW FORD OF SAN
BERNARDINO PURSUANT TO SECTION 3.04.010-B3 OF THE MUNICIPAL CODE
FOR THE PURCHASE OF ONE 2008 FORD F-450 AERIAL MANLlFT TRUCK, TO
BE UTILIZED BY THE PUBLIC SERVICES DEPARTMENT STREET DIVISION.
SECTION 5. The authorization to execute the above referenced Purchase
Order and agreement is rescinded if not issued within sixty (60) days of the passage of
this resolution.
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December 27, 2007
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
2 SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND
3 ISSUANCE OF A PURCHASE ORDER TO FAIRVIEW FORD OF SAN
BERNARDINO PURSUANT TO SECTION 3.04.010-B3 OF THE MUNICIPAL CODE
4 FOR THE PURCHASE OF ONE 2008 FORD F-450 AERIAL MANLlFT TRUCK, TO
BE UTILIZED BY THE PUBLIC SERVICES DEPARTMENT STREET DIVISION.
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a ioint re\!ular
meeting thereof, held on the 22nd day of January
, 2008, by the
9 following vote, to wit:
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Council Members: AYES NAYS ABSTAIN ABSENT
ESTRADA x
BAXTER x
BRINKER x
x
DERRY
KELLEY x
JOHNSON x
MCCAMMACK x
a""J,' k.~
~~T~'."'(;Iark, City Clerk
hereby approved this 02p..". day of
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:g;,~
27 James F. Penman, City Attorney
The foregoing resolution is
January , 2008.
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December 27, 2007
2008-22
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VENDOR SERVICE AGREEMENT
This Vendor Service Agreement is entered into this 22nd day of January
2008, by and between Fairview Ford Sales Inc. ("VENDOR") and the City of San Bernardino
("CITY" or "San Bernardino").
WITNESSETH:
WHEREAS, the Mayor and Common Council has determined that it is advantageous
and in the best interest of the CITY to contract for the purchase of one 2008 Ford F-450 Aerial
Manlift truck utilized by the Public Services Department, Street Division; and
WHEREAS, the City of San Bernardino did solicit and received one quote from
Fairview Ford for one 2008 Ford F-450 Aerial Manlift truck.
NOW, THEREFORE, the parties hereto agree as follows:
1. SCOPE OF SERVICES.
For the remuneration stipulated, San Bernardino hereby engages the servIces of
VENDOR to provide one 2008 Ford F-450 Aerial Manlift truck.
2. COMPENSATION AND EXPENSES.
a. For the services delineated above, the CITY, upon presentation of an invoice, shall pay
the VENDOR up to the amount of $82,409.77 for the purchase of one 2008 Ford F-450
Aerial Manlift truck.
b. No other expenditures made by VENDOR shall be reimbursed by CITY.
3. TERM; SEVERABILITY.
The term of this Agreement shall be for a period of one year.
This Agreement may be terminated at any time by thirty (30) days' written notice by
either party. The terms of this Agreement shall remain in force unless mutually amended. The
duration of this Agreement may be extended with the written consent of both parties.
01/10/08
2008-22
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4. INDEMNITY.
CITY agrees to indemnifY and hold harmless VENDOR, its officers, agents and
volunteers from any and all claims, actions, or losses, damages and/or liability resulting from
CITY's negligent acts or omissions arising from the CITY's performance of its obligations
under the Agreement.
VENDOR agrees to indemnifY and hold harmless the CITY, its officers, agents, and
volunteers from any and all claim, actions, or losses, damages and/or liability resulting from
VENDOR's negligent acts or omissions arising from the VENDOR's performance of its
obligations under the agreement.
In the event the CITY and/or the VENDOR is found to be comparatively at fault for any
claim, action, loss, or damage which results from their respective obligations under the
Agreement, the CITY and/or VENDOR shall indemnify the other to the extent of this
comparative fault.
5. INSURANCE.
While not restricting or limiting the forgoing, during the term of this Agreement,
VENDOR shall maintain in effect policies of comprehensive public, general and automobile
liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory
worker's compensation coverage, and shall file copies of said policies with the CITY's Risk
Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an
additional named insured in each policy of insurance provided hereunder. The Certificate of
Insurance furnished to the CITY shall require the insurer to notify CITY of any change or
termination in the policy.
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2008-22
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6. NON-DISCRIMINATION.
In the performance of this Agreement and in the hiring and recruitment of employees,
VENDOR shall not engage in, nor permit its officers, employees or agents to engage in,
discrimination in employment of persons because of their race, religion, color, national origin,
ancestry, age, mental or physical disability, medical conditions, marital status, sexual gender or
sexual orientation, or any other status protected by law"except as permitted pursuant to Section
12940 of the California Government Code.
7. INDEPENDENT CONTRACTOR.
VENDOR shall perform work tasks provided by this Agreement, but for all intents and
purposes VENDOR shall be an independent contractor and not an agent or employee of the
CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment of
Income Tax, Social Security, State Disability Insurance Compensation, Unemployment
Compensation, and other payroll deductions for VENDOR and its officers, agents, and
employees, and all business licenses, if any are required, in connection with the services to be
performed hereunder.
8. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS.
VENDOR warrants that it possesses or shall obtain, and maintain a business registration
certificate pursuant to Chapter 5 of the Municipal Code, and any other license, permits,
qualifications, insurance and approval of whatever nature that are legally required of VENDOR
to practice its business or profession.
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2008-22
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9. NOTICES.
Any notices to be given pursuant to this Agreement shall be deposited with the United
States Postal Service, postage prepaid and addressed as follows:
TO THE CITY:
Public Services Director
300 North "D" Street
San Bernardino, CA 92418
Telephone: (909) 384-5140
TO THE VENDOR:
Fairview Ford Sales Inc.
808 West 2nd Street
San Bernardino, CA 92412-5516
Telephone: (909) 386-0281
Attn: Todd Eff
10. ATTORNEYS' FEES.
In the event that litigation is brought by any party in connection with this Agreement,
the prevailing party shall be entitled to recover from the opposing party all costs and expenses,
including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of
its rights or remedies hereunder or the enforcement of any of the terms, conditions or
provisions hereof. The costs, salary and expenses of the City Attorney and members of his
office in enforcing this Agreement on behalf of the CITY shall be considered as "attorneys'
fees" for the purposes ofthis paragraph.
11. ASSIGNMENT.
VENDOR shall not voluntarily or by operation of law assign, transfer, sublet or
encumber all or any part of the VENDOR's interest in this Agreement without CITY's prior
written consent. Any attempted assigmnent, transfer, subletting or encumbrance shall be void
and shall constitute a breach of this Agreement and cause for the termination of this
Agreement. Regardless of CITY's consent, no subletting or assigmnent shall release VENDOR
01110/08
2008-22
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of VENDOR's obligation to perform all other obligations to be performed by VENDOR
hereunder for the term of this Agreement.
12. VENUE.
The parties hereto agree that all actions or proceedings arising in connection with this
Agreement shall be tried and litigated either in the State courts located in the County of San
Bernardino, State of California or the U.S. District Court for the Central District of California,
Riverside Division. The aforementioned choice of venue is intended by the parties to be
mandatory and not permissive in nature.
13. GOVERNING LAW.
This Agreement shall be governed by the laws of the State of California.
14. SUCCESSORS AND ASSIGNS.
This Agreement shall be binding on and inure to the benefit of the parties to this
Agreement and their respective heirs, representatives, successors, and assigns.
15. HEADINGS.
The subject headings of the sections of this Agreement are included for the purposes of
convenience only and shall not affect the construction or the interpretation of any of its
provIsions.
16. ENTIRE AGREEMENT; MODIFICATION.
This Agreement constitutes the entire agreement and the understanding between the
parties, and supercedes any prior agreements and understandings relating to the subject manner
of this Agreement. This Agreement may be modified or amended only by a written instrunIent
executed by all parties to this Agreement.
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01/10/08
2008-22
VENDOR SERVICE AGREEMENT
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IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day
and date set forth below.
Dated: rG$. I , 2008
Date9'~ c2f ,2008
Approved as to Form:
01/10/08
VE~
By: ~~
Its: h~ /)'//JAlI9GeIL
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10/16/2007 09:34
9093860292
VAL EFF
PAGE 02
FAIR\fIEWFORD
FLEET 4 TRUCK CENTER
101 w. W STRDT
. P.o." 5516
SAN IIDlwmlNo,CA. t241Z
(909) 386-0181 or Fu: (M) 316-0292
.'
=>
10/16/01 13:23:21
Dealer: F11156
Page: 1 of 2
Order Type: 58 Price Level: 820
PO Number:
VEHICLE ORDER CONFIRMATION
2008 Y-SERIES SD
Order No: 0000 priority: A3 Ord FIN: QC414
ord PEP: 650A cust/Flt NlltlI8: CITY OF SB
lIETAIL
F46 1'450 4X2 CHaS/C $27415
165" WllEELBIlSE
Zl Ol<roRD WlTE CC
V VINYL BENCH
S MEDIUM STONE
650A pREF EQUIP PlCG
. XL TRIM
550 . Dl'tWll AIllBAG
SSP .. PASSNGER AIllBAG
581 .AM/IM STEll/CLK
.An' AXLE TANK
99Y 6.8L EFI VIa EN
44T 5-SPO ~TIC
TVB .225/19.5 BSW
X48 4.08 REG AXLE
""'=>
JU:TAIL
gaL PWR EOOIP GROUP $530
TELE TT KIIl-PWR
JOll *2 BUILD
CAL. 80l\1lD FEES
16000* GVWR PI<ll
425 . 50 STATE EMISS
41 Z AM!! PKG NOT REO
NC
NC
He
He
NC
TOTAL BASE AND OPTIONS 31810
TOTAL 31810
NC
1490
He
NC
10/16/07 13:23:28
Dealer: r71156
Page: 2 of 2
Order Type: 5B price Level: 820
PO Number:
VEHICLE ORDER CONFIRMATION.
2008 F-SEllIES 50
Order No: 0000 Priority: A3 Ord FIN: QC414
Ord PEl:': 65QA CUst/Flt Name: CITY OF S8
lU:TAIL
SPARE TIRE/liHLG $350
512 AIll CONDITIONEll 050
61J JACK NC
621l TaANS I:'TO !'ROV 250
794 PRICE CONCESSN
REMl\1U{S TRAILER
SP DLIl ACCT ADJ
SP Ft.T ACC! Cft
13 U.S. GAL GAS
B4A NET tNV FLT OI:'T
PRICED DORA
DEST AND DELIV
RETAIL
He
NC
925
5us . ~'CE. IAJrrH .
&0'1 i oP1iOf.JS ~ It 76aQ,+ ~
8'0' s,te; lAX : II 6/03 g
Colt.. fiRE FEE : 11 / d -a2.
~diJL ." It 8:;;4.0927 ~fI.
.TOTAL BASE AND OPTIONS 31010
10/16/2007 09:34
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PAGE 82/84
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fOllDlI01OIlCOMPAHY .' ___~""........
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Put:1IUa'111ou.e auihcrfty ~!e<li!)itI4l Ak ~ BQiIi'I1 by HeidIh 8AdSaf!ity Code tlivlsion 26, Part 5. Chapter 2:
aAd.put'SUantto t~ ~lf;g,ity.\It!~in the undell\igned by He811tt at'ld $ef*lYCcideSecliooli 39515 and 39S1(1l11'1d
~e,OrderG,Q2,OQ3;. " .
IT'II ORDeReb.AJojo M80L YED:' The~ and emisslOlioonl\':ol SV5IemI. Dl'Oduc:ed by !he rnaouf8d\Jrl!l' are certified
at described belQw for UH In on-road MOtor vehIeles WilI1 a ma~ll C3VWR Over 1.,000 pllunQ.s. Produdion
engines shall be in all inliterild l'lMIpllCb lt1lI same ..~ for whiclI.~IiMi& grilnted.
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F'eIlowiRg llre; 1) l!1e'FTP.... . I~_...ion/;Illndards. or r6l1Uy eml',ion limlt(s) all applicable. under 13 ~ 1958.1
(umn bUs) or 18 CCR 19511.8 ~.tIltIn urban bus); 2) fhe.EURQ and NT~ limb under Ihe awlicli\ble California
el<l1aust eminion lItanderdliariil ~i'oc:ecl""" fell ~dieGet englne& IlNIllehldes (tilst Praoedunia); .-ld
3) tbe COIl'8tlPOndlng cerlillGatIon . in \lIbhIHIt. for ltris engne tamlly."O..... co. EURo lIfld NTe ~Iion
com~ miIY haW been ~d tiY the msnutaclI.nr _ proyided~ \he applicable Tast P~l,lres In llBu
Of teSlina. (Far"-l!Ild~,~."'OERT.._ ir11nd<41lI1I1ft ~""""'llIetIMI ....alll'_....... tost.l\oet. FOfIT1lllll.1U8lo;cI
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BE IT fURntER RllOLVEO:Cfirlific8tion to \he FEL(s)JistelOl aboVe. U applICabie.lc ....bjeclll) \he follGwing t8ni)s,
llnlll8tlO1ll1 an.d 000lI1Iion$. TIle FEL(s) lathe emls8icin IevaI ~ l!y (he'manuIllcuer lIfld .-. in lieu Of an
em\S$ioo3land8rd for certitlciIllOil ~In My -.gIng,.banI<Wlg. or ~1nCllA8T) ptQgI8ms. It Will be und for
determining oomplillnc&of any engine ill thlc family and CO<llpllIlnc;e ~ ~ AB't progreltl8.
Bti ttFtiimft!l\ RESOLIIl;D: 'l'helisled engine. models have been certIfitI(l ill the spilt engine blmily standan15 under
13 CCFl195IU(b)ldlesOl engines]wt3CGR 1956.8{uHOtto ong1neJJ 8nd.lhe il\GOlPOfBted 40 CPR 86.007-15(m1(9).
BE rrFURTfteR Rf!8OLVEIk For.lI1e liSted en(Jlrie mOde18 Ih/l manulllelulef hBB8\lbmitlecllhe lYI$Ier_ 10 demon'lr:llle
certificatiOfJ oomp/lanee with 13CCl'! 111I;5 (emissll;lll CQIlllOllabel8) and 'IJ CI;lR '20!5111 eeq. (eml~ion QOntroJ warranty).
BElT AlItTtiER $CiLVEtl: ~ ~ lIllulne lllOdels nave been. cartiflIld to ttlll Oplll)n .I rederal NMHC+NOx
emission lItandaA.l(li) listed aboliePt;rnKlllrlt 16 13 ~19li8.1 tlt 13 CCl't 1-.&.
Engines aerliflect Llnderlhis EXSoo1llie Clrd8r mLlSt (IOIlfot... to llft appIiCeI)Ie California eminion regulations.
The QUreau ofAut~ RepIf!ir wiII'~ 'lQ!IIIedby CQj)y of tIlis ExecutiVe.Or~!lI'.
ThIs ElIecutiv1i Order h....;oy~llI5 ElleCUlive Order A'() 1 0-1452 datilld Deiielilber 7.2006.
Executed at E1~ CaIifornlll OIlltll$
/3~;' dayot Mlltch 2007.
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~;~"eDllrt. Chief .
. MoItU. So~ OpWatlona OM.lon