HomeMy WebLinkAbout2008-021
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RESOLUTION NO. 2008-21
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND
ISSUANCE OF A PURCHASE ORDER TO FAIRVIEW FORD OF SAN
BERNARDINO PURSUANT TO SECTION 3.04.010-B3 OF,THE MUNICIPAL CODE
FOR THE PURCHASE OF THREE 2008 FORD F-350 FLAT BED TRUCKS, TO BE
UTILIZED BY THE PUBLIC SERVICES AND PARKS DEPARTMENTS.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The City Manager of the City of San Bernardino is hereby
authorized to execute on behalf of said City an Agreement between the City of San
Bernardino and Fairview Ford, a copy of which is attached hereto, marked Exhibit "A"
and incorporated herein by reference as fully as though set forth at length.
SECTION 2. This purchase is exempt from the formal contract procedures of
Section 3.04.010 of the Municipal Code, pursuant to Section 3.04.010. B.3 of said
Code "Purchases approved by the Mayor and Common Council".
SECTION 3. That Fairview Ford has offered a purchase price of $81,123.15
including tax pursuant to Section 3.04.010 B-3 of the Municipal Code for the purchase
of three 2008 Ford F-350 flat bed trucks. Pursuant to this determination the Finance
Director or his/her designee is hereby authorized to issue a purchase order to Fairview
Ford, in the amount of $81.123.15, which will facilitate the procurement of the three
2008 Ford F-350 flat bed trucks.
SECTION 4. The Purchase Order shall reference this Resolution No. 2008-~
and shall read, "Purchase of three 2008 Ford F-350 flat bed trucks two with liftgates
and one with a dump body, P.O. not to exceed $81,123.15" and shall incorporate the
terms and conditions of the Agreement.
January 9, 2008
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND
ISSUANCE OF A PURCHASE ORDER TO FAIRVIEW FORD OF SAN
BERNARDINO PURSUANT TO SECTION 3.04.010-B3 OF THE MUNICIPAL CODE
FOR THE PURCHASE OF THREE 2008 FORD F-350 FLAT BED TRUCKS, TO BE
UTILIZED BY THE PUBLIC SERVICES AND PARKS DEPARTMENTS.
SECTION 5. The authorization to execute the above referenced Purchase
Order and agreement is rescinded if not issued within sixty (60) days of the passage of
this resolution.
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January 9, 2008
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND
2 ISSUANCE OF A PURCHASE ORDER TO FAIRVIEW FORD OF SAN
BERNARDINO PURSUANT TO SECTION 3.04.010-B3 OF THE MUNICIPAL CODE
3 FOR THE PURCHASE OF THREE 2008 FORD F-350 FLAT BED TRUCKS, TO BE
4 UTILIZED BY THE PUBLIC SERVICES AND PARKS DEPARTMENTS.
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a ioint regular
meeting thereof, held on the 22nd
day of
Januarv
, 2008, by the
following vote, to wit:
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Council Members: AYES NAYS ABSTAIN ABSENT
ESTRADA x
BAXTER x
BRINKER x
x
DERRY
KELLEY x
JOHNSON x
MCCAMMACK x
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25 A~wo~t~ forn;Y:7 A
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26 James F. Penman, City Attorney
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~~h.~
Rachel G. Clark, City Clerk
is hereby approved this e:.2-f/"" day of
The foregoing resolution
January , 2008.
.-......
""l......
~atri ~k J. Morr~, r
"";'1 f San Bernardino
January 9, 2008
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2008-21
VENDOR SERVICE AGREEMENT
This Vendor Service Agreement is entered into this 22nd day of January
2008, by and between Fairview Ford Sales Inc. ("VENDOR") and the City of San Bernardino
("CITY" or "San Bernardino").
WITNESSETH:
WHEREAS, the Mayor and Common Council has determined that it is advantageous
and in the best interest of the CITY to contract for the purchase of three 2008 Ford F-350 flat
bed trucks utilized by the Public Services and Parks Departments; and
WHEREAS, the City of San Bernardino did solicit and accept bids from a number of
vendors for three 2008 Ford F-350 flat bed trucks, two with liftgates and one with a dump
body.
NOW, THEREFORE, the parties hereto agree as follows:
1. SCOPE OF SERVICES.
For the remuneration stipulated, San Bernardino hereby engages the services of
VENDOR to provide three 2008 Ford F-350 flat bed trucks, two with liftgates and one with a
dump body.
2. COMPENSATION AND EXPENSES.
a. For the services delineated above, the CITY, upon presentation of an invoice, shall pay the
VENDOR up to the amount of$81,123.15 for the purchase of three 2008 Ford F-350 flat
bed trucks, two with liftgates and one with a dump body.
b. No other expenditures made by VENDOR shall be reimbursed by CITY.
3. TERM; SEVERABILITY.
The term of this Agreement shall be for a period of one year.
01/09/08
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2008-21
This Agreement may be terminated at any time by thirty (30) days' written notice by
either party. The terms of this Agreement shall remain in force unless mutually amended. The
duration of this Agreement may be extended with the written consent of both parties.
4. INDEMNITY.
CITY agrees to indemnifY and hold harmless VENDOR, its officers, agents and
volunteers from any and all claims, actions, or losses, damages and/or liability resulting from
CITY's negligent acts or omissions arising from the CITY's performance of its obligations
under the Agreement.
VENDOR agrees to indemnify and hold harmless the CITY, its officers, agents, and
volunteers from any and all claim, actions, or losses, damages and/or liability resulting from
VENDOR's negligent acts or omissions arising from the VENDOR's performance of its
obligations under the agreement.
In the event the CITY and/or the VENDOR is found to be comparatively at fault for any
claim, action, loss, or damage which results from their respective obligations under the
Agreement, the CITY and/or VENDOR shall indemnify the other to the extent of this
comparative fault.
5. INSURANCE.
While not restricting or limiting the forgoing, during the term of this Agreement,
VENDOR shall maintain in effect policies of comprehensive public, general and automobile
liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory
worker's compensation coverage, and shall file copies of said policies with the CITY's Risk
Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an
additional named insured in each policy of insurance provided hereunder. The Certificate of
01/09/08
2008-21
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Insurance furnished to the CITY shall require the insurer to notify CITY of any change or
termination in the policy.
6. NON-DISCRIMINATION.
In the performance of this Agreement and in the hiring and recruitment of employees,
VENDOR shall not engage in, nor permit its officers, employees or agents to engage in,
discrimination in employment of persons because of their race, religion, color, national origin,
ancestry, age, mental or physical disability, medical conditions, marital status, sexual gender or
sexual orientation, or any other status protected by law, except as permitted pursuant to Section
12940 of the California Govermnent Code.
7. INDEPENDENT CONTRACTOR.
VENDOR shall perform work tasks provided by this Agreement, but for all intents and
purposes VENDOR shall be an independent contractor and not an agent or employee of the
CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment of
Income Tax, Social Security, State Disability Insurance Compensation, Unemployment
Compensation, and other payroll deductions for VENDOR and its officers, agents, and
employees, and all business licenses, if any are required, in connection with the services to be
performed hereunder.
8. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS.
VENDOR warrants that it possesses or shall obtain, and maintain a business registration
certificate pursuant to Chapter 5 of the Municipal Code, and any other license, permits,
qualifications, insurance and approval of whatever nature that are legally required of VENDOR
to practice its business or profession.
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III
01109/08
2008-21
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9. NOTICES.
Any notices to be given pursuant to this Agreement shall be deposited with the United
States Postal Service, postage prepaid and addressed as follows:
TO THE CITY:
Public Services Director
300 North "D" Street
San Bernardino, CA 92418
Telephone: (909) 384-5140
TO THE VENDOR:
Fairview Ford Sales Inc.
808 West 2nd Street
San Bernardino, CA 92412-5516
Telephone: (909) 386-0281
Attn: Todd Eff
10. ATTORNEYS' FEES.
In the event that litigation is brought by any party in connection with this Agreement,
the prevailing party shall be entitled to recover from the opposing party all costs and expenses,
including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of
its rights or remedies hereunder or the enforcement of any of the terms, conditions or
provisions hereof. The costs, salary and expenses of the City Attorney and members of his
office in enforcing this Agreement on behalf of the CITY shall be considered as "attorneys'
fees" for the purposes ofthis paragraph.
11. ASSIGNMENT.
VENDOR shall not voluntarily or by operation of law assign, transfer, sublet or
encumber all or any part of the VENDOR's interest in this Agreement without CITY's prior
written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void
and shall constitute a breach of this Agreement and cause for the termination of this
Agreement. Regardless of CITY's consent, no subletting or assignment shall release VENDOR
01109/08
2008-21
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of VENDOR's obligation to perform all other obligations to be performed by VENDOR
hereunder for the term of this Agreement.
12. VENUE.
The parties hereto agree that all actions or proceedings arising in connection with this
Agreement shall be tried and litigated either in the State courts located in the County of San
Bernardino, State of California or the U.S. District Court for the Central District of California,
Riverside Division. The aforementioned choice of venue is intended by the parties to be
mandatory and not permissive in nature.
13. GOVERNING LAW.
This Agreement shall be governed by the laws of the State of California.
14. SUCCESSORS AND ASSIGNS.
This Agreement shall be binding on and inure to the benefit of the parties to this
Agreement and their respective heirs, representatives, successors, and assigns.
15. HEADINGS.
The subject headings of the sections of this Agreement are included for the purposes of
convenience only and shall not affect the construction or the interpretation of any of its
provisions.
16. ENTIRE AGREEMENT; MODIFICATION.
This Agreement constitutes the entire agreement and the understanding between the
parties, and supercedes any prior agreements and understandings relating to the subject manner
of this Agreement. This Agreement may be modified or amended only by a written instrument
executed by all parties to this Agreement.
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01109/08
2008-21
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VENDOR SERVICE AGREEMENT
IN WITNESS THEREOF, the parties hereto have executed th!s Agreement on the day
and date set forth below.
Dated: /EB. 2. ,2008
VENDOR
By:
Its:
Dated 7}""^' :J f; , 2008
By:
Fre
Approved as to Form:
01/09/08
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OS/29/2007 09:46
9093860292
VAL EFF
PAGE 04
@
FAIRVlEWFORD
FLEET & TRUCK CENTER
801 W. 2ad STRD:T
P.o. Bcm 5516
SAN BERNARDINO. CA. 92.41%
(909) 386-0281 or Fax: (909) 386-0292
/
VEHICLE ORDER CONFIRMATION
=;>
2008 F-SERIES SO
order No: 0000 Priority: H4 Ord FIN: QC414
Ord PEP: 640A CUst/Flt Name: CITY OF sa
RETAIL
1'36 1'350 4X2 CHAS/C $23700
141' lI""VT Il1ISE
ZI OXFORD WHITE CC
V VINYL BENCH
5 MtDIUI!; STONE
640A PREF EQUIP PKG
.XL TIl.IM
5SD . DRIVER AIMAG
SSP . PASSNGER AIRI!AG
587 .JIM/IM STER/CLIC
99Y 6.8L EFI VI0 EN
44T 5-SPD ~TIC
TBK .LT245 SS" AS 17
X41 4.10 REG AXLE
90L PIiR EQUIP GROUP
--;>
VEHICLE OI\DER CONFIRMATION
2008 F-SERIES 50
Order No: 0000 Priority: H4 Ord FIN: QC414
Or<!. np: 640A cust/Flt llIame: CITY OF SB
RETAIL
572 AIR CONDITIONER $850
61J JACK NC
65Z AFT AXLE TANK NC
794 PRICE CONCESSN
REKl\RKS TIl.AILER
SP DLR 1\CCT ADJ
SP FLT 1\CCT CR
13 O.S. GAL GAS
84A NET INV FLT OPT
PRICED DOl\A
DEBT JlND DELIV
TOTAL IlA$E JlND OPTIONS 27845
TOTAL 27845
OS/25/07 14:19:01
Dealer: F71156
Paq..: 1 of 2
Order Type. 58 Price L..vel: 815
PO Number:
422
47Z
RETAIL
TELE TT MIR-PNR
CAL. BOARD FEES
1300011 GVIIR PKG
CALIF EMISSIONS
J\HB PKG NOT ~Q
JOB *1 BUILD
SPARE TIR!/lIIILJ
NC
NC
350
NC
NC
NC
NC
1490
Ne
NC
530
TOTAL BASE AND OPTIONS 27845
TOTAL 27845
.....-
OS/25/07 14:19:18
Dealer: F71156
paqe: 2 of 2
Order Type: 58 price Level: 815
PO Number:
RETAIL
NC
NC
925
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. 85/29/2887 89:46 9893868292
Vi>L EFF
PAGE 85
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FAlRVlEW FORD
FLEET & TRUCK CENtER
801 w. 28cl snu:n
P.o. Boa 5516 '
SAN BERNARDINO. CA. 9241%
(909) 386-0281 or Fax: (909) 386--0292
"
~' .~~~i;,:',;:'t',:C: - :_:' ,",'- ::::<-~iIT!OIt<:,;;,/'::'~0:::>'-'i='</:::>~(;.~}
~ 1..00 IIX IO'STAKEIEDDUMP
I 1..00 MOUNTED
C 1..00 PAINTED
D 1..00 Itucev Lft4 J,m HOIST
E 1..00 42" HIGH CATES
F 1.00 DIAMOND PLATE STEfl FLOOR
G 1..00 10.00C>> ItEClilVEIl HITCH
H 1..00 TltAlLER CONNECTOR
I 1..00 LECAl aC;HTS
OPT1OH:
I) TOMMY ,GATE .UFf III DUM'" 16001 UFTC;ATE + $2855.00
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09/14/2007 16:11
9093860292
VAL EFF
PAGE 02.
@
\
FAlRVIEWFORD
FLEET" TRUCK CENTER
101 W. W snu:rr
. P.o. Bos 5516
SAN IIJ:RNARDINO. CA. fUU
(909) 386-0281 or Fax:. (909) 386--0292
.
. /
.."
VEHICLE OIUlEI\ CONFIRMATION
1->
OS/25/07 14:19:01
Dealer: MU56
Page: 1 01: 2
Order Type: S8 Price Level: 815
PO NUlllber:
2008 F-SERIES SO
Order No: 0000 priority: H4 ord FIN: QC414
O:r;d PEP: 640A CUat/Flt Name: CITY or S8
RETAIL
F3S F350 4X2 CHAS/c $23700
141" lIIlEELBASE
OXFORD WIT!: CC
VINYL BENCH
MEDIUM STONE
PREF EQUIP PKG
.XL TRIM
550 . DRIVER AIRIIAG
SSP . PA5SNGEa AtRBAG
587 .AM/EM STER/CLK
99Y S.8L EFI vIO EN
44T 5-5PO AUTOMATIC
TllK .LT245 SSW AS 17
X41 4.10 REG AXLE
901. J?WR EQUIP GROUP
Zl
V
S .
i 640A
-> .
RET}.I L
TELE TT KII\-PlIll.
CAL. IlOl\I\Il FEES
13000* GVWR PKG
422 CALIF EMISSIONS
47Z J\MII PKG NOT Iq:Q
. J08 t1 8UlLO
SPARE TIRE/iiHL3
NC
NC
350
Ne
NC
Ne
NC
1490
NC
NC
530
TOTAL BASE AND OPTIONS 27845
TOTAL 27845
......--
OS/25/07 14:19:18
Dealer: MUSS
page: 2 of .2
Order Type: 5a price Level: 815
l'(j Number:
VEHlCU: OROEI\ CONFIllMATION
2008 F-SERIES SO
order No: 0000 priority: H4 Ord FIN: QC414
Ord PEP: 640A Cust/Flt Hallie: Cln OF S8
RETAIL
572 AIR CONDITIONER $850
61J JACK NC
65Z AI"l" JlXLE TANK NC
794 PRIcE CONCES5N
REMl\RlCS TI\AILEI\
SP DLR JlCCT A1)J
SP ELT ACCT CR
13 U.S. GlU. GAS
B4A NET INV FLT OPT
PRICED OOI\A
DEST :AND DELIV
RETAIL
HC
Ne
925
. <"-'-5 ~/CE f//+ 81 :J.Q4693~
.~ . ~.
. . g~ ~ 1M .:~ /975-
'CJ/L. "7iRe. FEE. : It I ~ ~-
~L :'/1 c20('80~
E~.
TOTAL BASE AND OPTIONS 21845
TOTAL 27845
09/14/2007 16:11 9093860292
. .
VAL EFF
PAGE . 03
.' :
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FAIR VIEW FORD
FLEET" TRUCK CENTER
808 w. 2IId STRUT
P.o. 80s. 551'
SAN BERNARDINO. CA. 9141Z
(909) 386-0281 or Fax: (909) 386-0292
.
:;:~: .:~'.. ~: )~~ .~~:'::'1~~.::~~~~~~.7~~i~" :~_t~~;~..~. ,.: . .'.: .~..~. ..: ..ff
A 1.00 ~ lllO' STAItU!D
. 1.00 MOUNTED
C 1.00 PAINTED
D 1.00 IIOOfCA'AaTYTOMMYCATEUFTCiATE
E 1.00 42" HIGH CATES
" I.DO DIAMOND PLATE STEEl. FLOOR
G 1.00 LECAL LIGHTS
H 1.00 10,OOOIt RECEIVER HITCH
I 1.00 TRAILER CONNECTOR