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Home My WebLink About2008-003 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2008-3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACCEPTING FUNDING IN THE AMOUNT OF $58,436 FROM THE CORPORATION FOR NATIONAL AND COMMUNITY SERVICE TO CONTINUE THE ADMINISTRATION AND OPERATION OF THE RETIRED SENIOR VOLUNTEER PROGRAM FOR THE PERIOD OF OCTOBER 1, 2007 THROUGH SEPTEMBER 30, 2008, AND RATIFYING ALL ACTION TAKEN BETWEEN OCTOBER 1, 2007 AND THE DATE THAT THIS RESOLUTION IS ADOPTED. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That the Mayor and Common Council of the City of San Bernardino authorize acceptance of $58,436 from the Corporation of National and Community Service to continue the administration and operation of the Retired Senior Volunteer Program; a copy of the grant application is attached hereto, marked Exhibit "A", and SECTION 2. That the implementation date is October I, 2007; therefore, any action taken between October 1, 2007, and the adoption of this Resolution is hereby ratified. III III III III III III III III III 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACCEPTING FUNDING IN THE AMOUNT OF $58,436 FROM THE CORPORATION FOR NATIONAL AND COMMUNITY SERVICE TO CONTINUE THE ADMINISTRATION AND OPERATION OF THE RETIRED SENIOR VOLUNTEER PROGRAM FOR THE PERIOD OF OCTOBER I, 2007 THROUGH SEPTEMBER 30, 2008, AND RATIFYING ALL ACTION TAKEN BETWEEN OCTOBER 1, 2007 AND THE DATE THAT THIS RESOLUTION IS ADOPTED. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a joint regular meeting thereof, held on the 2th... day of January Council Members: AYES NAYS ESTRADA ---L- BAXTER x BRINKER x DERRY ~ KELLEY x - JOHNSON x McCAMMACK X , 2008, by the following vote, to wit: ABSTAIN ABSENT Q~h.~ Radtel G. Clark, City Clerk The foregoing resolution is hereby approved this /~pr day of ,Januarv ~~ City of San Bernardino ,2008. Approved as to form: James F. Penman, City Attorney By: lJ~fl tI~ , DUUgt:?1.1'lWHU1VC IUI UOt.U\.VI U"TJI .~ Budget Narrative: RSVP-San Bernardino for City of San Bernardino EXHfi€ Itlt Section I. Volunteer Support Expenses A. Project Personnel Expenses PoslionfTitIe -Qty -Annual Salary -% Time CNCS Share Grantee Total Amount Excess Share Amount RSVP DHdor: - 1 pel'lOll(s) at 33947 each x 100 % usage 28,<469 5,478 33,947 0 Coordinator of Volunteers 1 person at 13171 each x 100% 425 12,748 13,171 0 usage.: -1 person(s) at 13171 each x 100 % usage Aooount CIertc III 5% 01 time: - 1 person(s) at 1807 each x 100 % 0 1,807 1,807 0 usage PIT assiSlant, up to 8hr/day not more than 1,040 hrslyr 1 person at 12156 aach x 100% usage.: -1 person(s) at 12156 each x 100 8,450 3,706 12,156 0 % usage CATEGORY T""''' 37,344 23,737 61,081 0 B. Personnel Fringe Benefits Item -Description CNCS Share Grantee Total Amount Excess Share Amount FICA: 0 0 0 0 Heafth Ins_IIC8: 0 0 0 0 Reiinsment: 0 0 0 0 Life Insuranos: 0 0 0 0 Fmge Benefit Paclcages: Ful fringe benells pkg at approx .2597 for full-time personnel; fringe benefits for part-time ..sislant 0 12,949 12,849 0 inlcudes only workers comp, unemployment and medicare. CATEGORY Totala 0 12,849 12,849 0 C. Project Staff Travel Local Travel Purpose .calculation CNCS Share Grantee Total Amount Excess Share Amount Direc:lor and staff site vIsils,travel175 miles x .34.5: 175x.34.5x12 805 120 725 0 months CATEGORY Totola 805 120 725 0 Long Distance Travel Purpose -Deslinalion -Trans. Amount_alsI Lodging .()ther CNCS Share Grantee Total Amount ExcesS Travel Share Amount , DUUg~l1"1tw.nlL1Vt; tVl VO..,.l'-VI O'"'l'JI .~ lItIend Senior Corps conferences: meels, lodging, lrensportation- 2,845 1,155 4,000 0 Meals 0 Lodging/Trens 0 Other 4.000 CATEGORY Totals 2.845 1,155 4,000 0 D. Equipment IIemIPurpose -QIy -Unit Cost CNCS Share Grantee Total Amount excess Share Amount CATEGORY Totals 0 0 0 0 E. Supplies IIeml Purpose -Calculation CNCS Share Grantee Total Amount Excess Share Amount desktop and other supplies such as paper. pens, dips, etc.: $200 300 500 800 0 per quarleffy usage Chairs. lighting. storage and any other related for new off'oce 0 2,150 2,150 0 space: CATEGORY Totals 300 2,650 2,950 0 F. Contractual and Consultant Services Purpose -Calculation CNCS Share Grantee Total Amount Excess Share Amount . CATEGORY TobIls 0 0 0 0 I. Other Volunteer Support Costs Rem CNCS Share Grantee Total Amount Excess Share Amount postage: regular and bult maiing: 0 800 800 0 Telephone: 43.75 x 12 plus out of area 6,33 x 12: 0 625 625 0 printing: newslellers - 550 coples x 4 pages x .053 x 5 edlions: 365 196 563 0 Volunteer limesheels - 630 x 12 x .035 , forms and flyers copying 265 150 415 0 - 357 x 12 x .035: -$p8C8 is provided by sponsor althe 5th Slleet Senior Center. II is calcul_ at 6% oflha totalspece...custocfl8~ maintenance, 0 6,342 6,342 0 security and utilllies are induded: CATEGORY Totals 650 6,115 6,765 0 J. Indirect Costs Celculatlon -Rate Type -Claimed -Cosl Basis -Rate CNCS Share Grantee Total Amount Excess Share Amount , Duuge,J. l'l4WntUVC IUl VO..;JJ.'-V I U"'TJ I CATEGORY Totals I o ~ o ~ 01 0 SEcnON Total. 41,744 48,626 90,370 0 PERCENTAGE I 46% 54% Section II. Volunteer Expenses A. Other Volunteer Costs lIem -Description CNCS Share Grantee Tolal Amount excelS Share Amount Meals: 100 ""Is x 12 x $1.25 0 1,500 1,500 0 Unilonns: 0 0 0 0 Insurance: 152x1.40 acclclent; 152x1.09 ""I. Habiity; 13Ox5.06 937 100 1,037 0 autoliabilily Recognition: genoral recognition (luncheons, related costs):300 1,841 1,225 3,066 0 1IOls x applOX. $10.22 per person. Volunteer Travel: 72 mlleshno x $.25 per mie x 75 yols x 12 mos; .8 ""Is by bus x 9 daya x 12 moo x $.50; lICC8S$ van 4 yols x 9 13,914 4,086 18,000 0 daya x 12 mos x $1.40 CATEGORY Totals 16,892 6,911 23,603 0 SEcnON Total. 16,892 6,911 23,603 0 PERCENTAGE I 71% 29% BUDGET Totals I 58,436 I 55,537 I 113,973 0 PERCENTAGE I 51% I 49% Source of Funds Section Description Matching funds are from the City of San Bernardino Pam, Recreation & Community ServiceS Department annual budget Accounting Cieri< III, Section I. Volunteer Support Expenses supplies, printin9 costs for copies, telephone, postage and space are provided in part as an in-kind contribution from the City of San Bernardino and the Par1<s Dept.. Matching funds are from fund reising etforts and other donations from Section II. Volunteer Expenses volunteer slles and community partners. Some funds will also be augmented from the sponsor when possible and/or Frtends of Par1<s. PART I - FACE SHEET - "u_",.._ ______ APPLICATION FOR FEDERAL ASSISTANCE 1.TYPEOFSUBfJlSSION: Wodified Standard Form 424 (Rev .02107 to confirm to the Corporation's eGrants System) Application ;~_ Non-Construction 28. DATE SUBMTTED TO CORPORATION FOR NA TlONAL AND COf..IM.JNITY SffiVlCE (=l: 07111/07 2b. APPLICATION 0; 08SR078457 5. APPI.JCA TION NFORrv1A. OON 3. DATERECElVIDBY STATE: STATEAPPLICA TION OENTlAER 4. DA TERECBVED BY FEDERAL AGe.tCY: 07l11f07 FEDERAL DENTFIffi: Q7SRPCA001 DUNS NUfvBffi: 143695398 NA~ AND CONTACT NFORMA TION FOR PROJECT QRECTOR OR OTIER PERSON TO BECONlAClB) ON MATIERS tNOLVNG nus AFR.CATION (give area codes): NA~ Nancy Ostfelter TaEFtfONENUfvBER: (909)384-5414 FAX NUrvem: (909) 364.5160 MERNEr SNAIL ADDRESS: clatfelter@sbcity.org LEGAL NAME: City of San Bernardino ADDRESS (give street address, city, slate, zip code and county): 300 North 0 Street San Bernardino CA 92418.0001 County: 6. E/.ROYER IlENIlFCATlON NLMlER (8N): 956000772 7. lYPE OF APR.lCANT: 78. local Government. M.micipal 7b. Local Government, MJnicipal 8. TYPE OF APFUCA TION (Cleck appropriate box). NEW NB'VIPREVIOUS GRANTEE A~ x CONTNUA TION If Amendment, enter appropriate Ietter(s) In box(es): A. AUGtvENTATION B. BLOOET REVISION C. NO COST EX1"B'51ON D. OTHffi (specify below): 9. NA~OF FBJERALAGENCY: Corporation for National and Community Service 10a. CATALOG OF FEDERAL OOWESOC ASS15TANCE NUf..BER: 94.002 10b. TITLE: Retired and Senior Volunteer Program 11.a. DESCRPTJVE lTTlE OF APA.JCANl'S PROJECT: RSVP-San Bernardino 12. AREAS AFFECTED BY PROJECT (List Qties, Counties, States, etc): covers San Bernardino County including the high desert from Barstow to the Victor Valley, the San Berdo. rrtns., and the valley from Rialto to Highland and Yu 11.b. CNCS PROGRAM NlTL6.TWE(IF ANY): 13. FRoroSED PROJECT; START DATE: 10/01f06 15. ESTlr...1A.TEDFlJN[lI\IG: Year#:2 END DATE: 09/30109 14. CONGRESSIONAL OISTRICT OE aApplicant b.Program ==-j a. FEDERAL S 58.436.00 b. APFt~NT S 55,537.00 c. STATE S 0.00 d. LOCAL S ~5,s,~7.QQ e. OTHER S 0.00 f. FROGRAM INCOrvE S 0.00 16. IS APPLICATION SUBJECT TO REVEW BY STATEEXECUTlVE ORDER 12372 PROCESS? >C YES. THIS PREAPPlICAOOWAPA.ICAOONWAS MADEAVALABLE TO THE STATE EXECUTlVEORDffi 12372 PROCESS FOR REVIEW ON: OATE: 01-QCT-06 00: FROORAMiS NOT OOVERED BY' E,o.-1ij72" -----.-------- 17.15 THE APPlJCANT D8..NQUENTONANY FEDERAL DEBT? YES if ~Yes: attach an explanation. X NO g. TOTAL" $ 113,973.00 ". ----.---- 18. TO lrIE BEST OF MY KNOWLa:x3EAND BaEF, ALL DATA IN THIS APFtICATlONIPREAPPLICATION ARETRUEAND CORRECT, THE DOCl.fJBIlT HAS BEEN DULY AUTHORIZED BY THE GOVERNNG BODY OFTHEAPA..ICANT AND TI-lE APA...ICANT WILL CO~Y WrTH THE AlTACHEO ASSURANCES IF nEASSISTAr<<;E IS A WARDED. a. TYPED NAtvE OF AUTHORIZED REPR.ES8'fTA TlVE: Kevin Haw kins Director PR&CS Dept. c. TB..ffi-IONE NUM3ER: (909) 384.5233 b. TITLE: d. SIGNATURE OF AUTHORlZSJ REPRESENTATIVE: e. OATESGreJ: 07111/07 Page 1 For OffIcial Use Only Narratives Strengthening Communities Strengthening Communities The City of San Bernardino's RSVP currently serves 50% of the San Bernardino County population (potentially 704,314 of its 1,418,362 residents). The service area covers 8,067.32 square miles. Cities served include: San Bernardino, Highland, Yucaipa, Redlands, Grand Terrace, Colton, The San Bernardino mountain areas and High Desert communities of Phelan, Hesperia, Victorville, Apple Valley, Hinkley and Newberry Springs. In the more metropolitan areas, needs appear to lean more toward issues of education, health and nutrition, community and economic development and most especially, with this past year's increase in murders in San Bernardino County, there is the issue of public safety. The more rural and isolated communities have needs more directly related to the human needs and community and economic development areas. Information provided by the San Bernardino County Department of Aging and Adult Services, administrative personnel of several area school districts and local law enforcement agencies, suggest the needs of most communities within our service area are the same. SERVICES WITH COLLABORATIVE AGENCIES: RSVP will continue working with the County Health Department and the City's Center for Individual Development (CID) to provide public information and assistance primarily within the senior populations of our service area. Current medical information and the availability of services are shared with all of our project participants on a regular basis. Some pamphlets are also provided by the Community Hospital of San Bernardino. These items are then distributed by volunteers and staff at the senior centers. For OffIcial Use Only Page 2 For Official Use Only Narratives We generally participate in at least one senior health and fitness fair annually and at other events that present opportunities to handout information on the various aspects of volunteer service and to highlight the community partnerships with which our program collaborates. This includes, but is not limited to, programs and projects under our local sponsor - the City of san Bernardino Parks, Recreation & Community Services Dept. SENIOR NUTRITION SERVICES: RSVP works with the PR&CS Department's Senior Nutrition Services, a County sponsored, federal grant funded program. Currently, a majority of our volunteers are in placements to help with the facilitation of the nutrition program. The County has stated that with the ever increasing growth of the senior population, it is essential for the programs to be maintained and expanded in San Bernardino County. Not only are they vital for nutritional reasons but they play an even more important aspect in socialization. Volunteers are then in place to encourage lunchtime participants to join in other activities provided at the same locations. Volunteers at these locations also provide the extra work force needed to help with the Health Department's immunization programs that provide free flu and pneumonia shots on an annual basis. . The auxiliary volunteers at the Community Hospital of San Bernardino and San Bernardino County Hospital provide information throughout the community at various times of the year for families with For OfflclallJse Only Page 3 For Official U.. Only Narratives young children and provide low-cost or free immunizations. Our volunteers serving on the west-side of San Bernardino at the 16th St. Seventh-Day Adventist Church provide assistance for people throughout the community. They also serve as back up to the Community Hospital's Disaster Program by making quilts which they have stock piled if blankets run out at the hospital. INFORMATION & REFERRAL SERVICES The County projects a sharp increase in the senior population as the baby boomers reach 60, with the over 75 age group being the fastest growing age group. Statistics show that between the year 2010- 2030 seniors will account for 20% or better of the overall population. This means not only will RSVP be challenged to find interesting volunteer assignments, but also to meet the rising requests from our currently established partners, as their need for volunteers increases. In order to fulfill the ever increasing senior population's need for assistance and services. RSVP works with the staffs of Senior Information and Assistance at the Department of Aging and Adult Services, San Bernardino Adult School. Highland Senior Center, and the City of San Bernardino's Senior and Community Centers. Volunteers are trained to work with staff to provide diverse. quality services and' to provide information for seniors on various needs. For OffIcial Use Only Page 4 For OffIcial U. Only Narratives SAN BERNARDINO ADULT SCHOOL SERVICES: We have strengthened our partnership with San Bernardino Adult School staff. Our volunteers assist and facilitate seniors in computer literacy, as well as recreational activities. Department of Aging information and observation of participants have shown that participating in mentally stimulating and or physical activities can improve the quality oflife and longevity of our senior population. Because of the seniors' participation in our programs, improvement is shown in their demeanor and appearance, and there is marked improvement in socialization skills. SENIOR TRANSPORTATION SERVICES: Transportation services do not serve all remote areas. Services are extremely inadequate in the high desert and mountain communities and do not always meet the needs of seniors or individuals with disabilities. They are generally high cost and require 24 hour notice. This is a continuing high priority need. RSVP volunteers are currently participating in Highland Senior Center's Transportation Assistance Program (TAP) but fill only a small portion of the area's need. Without this transportation alternative, seniors are at the mercy of private, high cost individuals or businesses in order to go to the doctor, get groceries and medicine or just to alleviate isolation. RSVP will continue its endeavors with Highland Senior Center to increase the number of available drivers to meet the needs of an everincreasing client list. Friendly Visitor volunteers serving in the remote and rural areas of Hinkley and Newberry Springs For OffIcial Use Only Page 5 For Official Use Only Narratives continue to provide their senior neighbors with transportation into Barstow for doctor visits, grocery shopping and social activities. INCOME TAX PREPARATION ASSISTANCE: Considering that county statistics show 72% of the elderly residents over the age of 65 live at or below the poverty level, tax consulting and preparation are provided by RSVP volunteers at both Perris Hill and 5th Street Senior Services Centers at no charge. Tbese volunteers serve for three months a year and see hundreds of people who could not afford to have their taxes done or do not understand certain nuances of tax law that relate directly to seniors. Tbe . clients' trust the volunteers who are their peers in relation to age. PUBLIC SAFE'IY SERVICES: Public Safety remains this RSVP's key focus. In a county known for its high crime rate, and this year the increase in murders and gang related violence, challenges are being tackled by our Citizen Patrols (COPs) and California Highway Patrol (CHP) volunteers. We are continuing to work with law enforcement agencies to train their staff and volunteers as Fraud Fighters. Fraud Fighters then work internally in the community to educate others about telecommunication fraud, especially against seniors. For Official Use Only Page 6 For OffIcial Use Only Narratives As a normal part of their volunteering duties, the CO Ps and CHPs address other issues including education on the proper use of child safety seats, finger printing children for identification purposes, vacation watch and disaster preparation. RSVP volunteers are making a significant impact on all issues of public safety within our service area. This includes the area of elder abuse as well. We continue to work closely with the Victim/Witness Program, the DA's office and DAAS and their staff at Adult Protective Services as well as AARP and are looking for funding options to hold another area- wide community training for the seniors and volunteers. We are currently in discussion with the office of Senator Bob Dutton to work on this issue. Recruitment and Development Recruitment and development Recruitment and training will be determined and developed around specific targeted efforts to meet the national service priorities with consideration of each community's area of need; increasing the quality of volunteer experience by inclusion in the selection of projects and planning and guaranteeing levels of promotion and responsibilities. Opportunities to serve as Team Leaders and trainers will be developed to oversee and assist in the effort to increase station participation and in the recruitment and training of new volunteers. In June of 2007, we began seeking new collaborators to work with us developing a community "Transition Center" which would focus on addressing the needs of the rising tide of baby boomers. Initial partners include San Bernardino Adult School. Inter Valley Health Plan (IVHP) and Hesperia Adult School. We have our 2nd steering committee scheduled for July 21st and which will also include members of our advisory council. Focus will be people transitioning from the workforce into the next chapter of their lives. Included in discussion has been the start of a Senior Leadership For OffIcial Use Only Page 7 For OffIcial Use Only Narratives Academy so that the recipients of the training may then utilize their new skills to teach other seniors and or act as a peer counseling facilitator. New brochures and handouts will be the focus for this grant cycle. We wish to increase the quality of materials currently being distributed and utilized. By designing something we can distribute in public venues as well as volunteer training sessions, we will keep things functional and economical. Items will need to have substantial boomer appeal and be something to entice those who are still working; to be used as we venture out to have discussions with up and coming retirees of local companies and businesses. Program Management Program management We will continue to utilize the Volunteer Works database for updating records and files on an ongoing basis to ensure the most current information is available for reporting at any time. Join Senior Service Now (JASON) is currently being used for online recruiting and staff are working on expanding the available listings. A monthly station request for data, information & update form will still be a required report for site supervisors to include with the timesheet submissions or check verification signed sheets. This tool will be used to notify RSVP staff for changes to station, staff and their volunteers, as well as any specific needs or requests they may have for the RSVP office. The form will also be used for data collection relevant to national service priorities for outcome reporting and verification. An annual project assessment and/or update survey will be sent to all volunteers. This information will allow RSVP to keep records up to date even more so, as well as analyze overall satisfaction of For OffIcial Use Only Page 8 For Offtclal Use Only Narratives participation and service and allows for their comments. We will continue to seek volunteer and station collaboration and participation for fundraising endeavors to increase financial resources that will be used to cover related expenses for training, recognition and outside evaluation costs as required. We will also seek other in-kind contributions or sharing options that can be cooperatively exchanged for mutual benefits with other partners and community collaborations. Organizational Capacity Organizational Capacity The City of San Bernardino's RSVP project has been under the sponsorship of the Parks, Recreation and Community Services (PR&CSl Department for over 32years. Kevin Hawkins, the new Director of PR&CS, has been over to see us and talk to us about the RSVP and what were working on right now. This meant the overview of our program and the Transition Center concept along with a brief discussion of my involvement with CNCS and our newly formed Affinity Group for putting a new face to our RSVP in the future. Support, leadership and supervision is also provided byCurtis Brown, our Recreation Superintendent and Aaliyah Harkley, Senior Recreation Supervisor. Ms. Harkley acts as our RSVP staffs immediate supervisor. The project manager, Nancy Clatfelter, with over thirteen years experience, and the coordinator of volunteers, Teresa Dobbs with over eight years with both RSVP & SCP, have established an extensive network of people to provide assistance with assessing community needs and sharing/providing training and technical assistance. Teri, although currently serving as Acting Manager for SCP, may still return to her Coordinator position with RSVP. Jamilla Cornell, Recreation Aide, has been working in an assistant capacity with RSVP until such time as staffing needs for RSVP and SCP have been For OftIclal Use Only Page g For OfIIclal Use Only Narratives reviewed and the hiring process gone through. Goals and objectives are provided to the department by the RSVP Manager and Coordinator of Volunteers on a regular basis and/or as part of the annual performance appraisal process. At this writing, Budget reviews are done by the Parks Administration Staff and the City's Finance Department. The Finance Department distributes quarterly financial status reports, which are reviewed by the project director. The Finance Department also handles the financial status reporting in the electronic reporting programs. Also new this year (2007) is that the Finance Dept. began direct mailing of reimbursement checks to the volunteers at home. This is a very practical and economic savings to us as now there is less handling of the checks and Finance pays to m ail them. PR&CS Department administrators encourage attendance at seminars and training venues that support the staff and program. The RSVP Advisory Council usually conducts an annual assessment of the project and staff. Other N/A PNS Amendment (if applicable) N/A For OfIIclal use Only Page 10 For OffIcial Use Only Work Plan/Performance Measures Total Number of Undupllcated Volunteers: 400 Part 1: Need Community Need Non-PFI Part 2: Action Plan Service Activities Adult Education & Literacy: Volunteers will assist in the planning and delivery of educational subjects/projects under the San Bernardino Adult School at one of the off site locations such as Olive Street. Stations: 1 Volunteers: 3 Library Services: 2 volunteers will be recruited for service at 2 library sites. This may include behind the scenes bindery or stacks work and possibly book sale events to the public (fundraising). Stations: 2 Volunteers: 0 After School Programs: Volunteers will be recruited to help at 1st Congregational Church in San Bernardino. Station: 1 Volunteers: 0 Other Education: Volunteers will support various educational training programs such as arts and crafts, dancing, painting and Tai Chi at Perris Hill and Highland Senior Centers. Stations: 2 Volunteers: 2 Computer Literacy: For OflIclal U.. Only Page 11 For OllIclalllse Only Work Plan/Performance Measures sth Street Senior Center will act as the training center for adult computer literacy. Stations: 1 Volunteers: S Anticipated Input Anticipated Accomplishments/Outputs Surrrnary Period of Accomplishment: Performance Measure: Anticipated Intermediate Impact/Outcome Surrrnary Period of Accomplishment: Performance Measure: Anticipated End Impact/Outcome Surrrnary Period of Accomplishment: Performance Measure: Part 1: Need Community Need Non-PFI Part 2: Action Plan SelVice Activities Tax Consulting/Counseling: 4 volunteers will help low income seniors with their tax preparation or questions from January to April1sth at 1 station (sth Street Sr. Ctr.). Stations: 1 Volunteers: 4 Thrift Store: 2 volunteers will provide service at each of the 2 thrift stores sorting, displaying and selling merchandise. Stations: 2 Volunteers: 4 Social Services Planning & delivery Sys/Community Organizations: For OffIcial u. Only Page 12 For OffIcial Use Only Work Plan/Performance Measures Frazee Community Center and Catholic Chariities will provide 2 locations for volunteer recruitment to assist with homeless clientel, distribution of food, clothes and services for poor' and elderly. Stations: 2 Volunteers: 0 Other Community & Economic development sites will include Assemblyman Cook and San Bernardino Mayor's Office. @ sites with 1 volunteer currently at the mayor's office. These positions are stictly limited to reception and greeting duties not politcal in nature. Stations: 2 Volunteers: 1 Transportation Services: Highland Senior Center will assist homebound frail elderly with transportation needs to grocery shop, doctor, etc. Station: 1 Volunteers: 12 Community Based Volunteer Program: There will also be volunteers available to work on bulk mailing and similar needs through Leisure Pointe. Stations: 1 Volunteers: 6 Anticipated Input Anticipated Accomplishments/Outputs Summary Period of Accomplishment: Performance Measure: Anticipated Intermediate Impact/Outcome Summary Period of Accomplishment: Performance Measure: Anticipated End Impact/Outcome Summary Period of Accomplishment: Performance Measure: For Official U.. Only Page 13 For otnclal Use Only Work Plan/Performance Measures Part 1: Need Community Need Low-income and other seniors need low-cost meals to help them remain living independently in our communitiies. San Bdno. County census figures confirm an increasing elder population over the next few years with up to 10% increase possible by 2010. Seniors, who are now living longer, will be forced to address additional independent living issues. Part 2: Action Plan Service Activities Senior volunteers will serve as hosts, food service workers and activities aides at these sites: 5th St., Perris Hill, Highland Sr.Ctr., Yucaipa Sr. Ctr., Redlands Nutrition, Home of Neighborly Service, Hinkley Sr. Ctr. and Newberry Springs Sr. Ctr. They will provide information on agency/site activities/programs to help promote socialization. As mandated court reporters for elder abuse/neglect, the volunteers will keep a watchful eye and open ear on the senior clientele and when appropriate present information to insure healthy, safe, independent living for all the seniors. Anticipated Input 50 RSVP Volunteers will provide 3000 hours of service quarterly to congregate meal sites throughout the service area. Senior Nutrition Programs under the City of San Bernardino Parks, Rec. & Community Svs. Dept. are: 5th Street Senior Center, Perris Hill and Highland Senior Center. County projects sites are at Home of Neighborly Service,Yucaipa, Redlands, Hinkley and Newberry Springs Senior Centers. Nutrition programs will cover the expenses for training, and provide reimbursement or offer at no cost: certification and TB tests as required and any other related/required items such as background checks or figerprinting needs when/if needed. RSVP will work with Jeri Calles at the 5th St. facility to establish a curriculum and training schedule. Period of 10/1/07- 9/30/08 Accomplishment: Performance ,X Measure: ~, Anticipated Accomplishments/Outputs Surrrnary For Official Use Only Page 14 For OIliel.1 Use Only Work Plan/Performance Measures Seniors will have been provided low cost meals. Indicator: # of meals served per day. Target: 300# How MeasuredActiv~y log Description: Totals are compiled by the s~e supervisors and compared to previous Plus and Mnus Reports. Rgures are given to RSVP at the end of March and September. Anticipated Intermediate Impact/Outcome Period of 10/1/07- 9/30/08 Accomplishment: Performance " Measure: Lj(, Surrmary Isolation of seniors living alone decreases due to the encouragement of the senior aides/volunteers. Indicator: Percent of 300 seniors attending for meal w ho stay for socializing. Target: 10% How MeasuredSign-in sheet Description: Sign in sheets w ill be provided for all activ~ies, participants to sign in. Sem-annual figures from the sites w ill be provided by the site supervisors and used to create a graph for the semi-annual reporting. Anticipated End Impact/Outcome Period of 10/1/07- 9/30/08 Accomplishment: Performance Measure: ,X Surrmary Seniors surveyed will say they are less lonely. have an overall increase in well-being since increasing their participation and social activities. Indicator: Percent of 300 seniors surveyed who report increase in well-being. Target: 5% How MeasuredRecipient satisfaction survey Description: Annual assessment provided to stations by Advisory Council. Part 1: Need Community Need For OffIcial Use Only Page 1 S For Official Use Only Work Plan/Performance Measures Non-PFI Part 2: Action Plan Service Activities Other Health/Nutrition: 30 volunteers will serve at 2 stations assisting the various departments, manning the gift shop, transporting patients between floors, auxiliary, fundraising and other participatory needs of the hospitals' volunteer staff. 2 volunteers will also be recruited to assist at Blood Bank, 16th St and YMCA. Stations: 5 Volunteers: 32 Health Education: Health materials distribution (for educational awareness) and other internal office support will be given by volunteers at American Lung Association and the Dept. of Public Health. Stations: 2 Volunteers: 0 Disabilities Programs: Front desk reception and disabilities programs' information specialist will be recruited in support of cm (Center for Individual Development). Stations: 1 Volunteers: 0 Anticipated Input Anticipated Accomplishments/Outputs Surrrnary Period of Accomplishment: Performance Measure: Anticipated Intermediate Impact/Outcome Surrrnary Period of Accomplishment: Performance Measure: Anticipated End Impact/Outcome Period of Accomplishment: Performance Measure : For Official Use Only Page 16 For OffIcial Use Only Work Plan/Performance Measures Surrmary Part 1: Need Community Need Non-PFI Part 2: Action Plan Service Activities Housing Rehab/Construction sites are to include Habitat for Humanity and Viclor Valley Community Services Council. Recruitment will be started to find at least 2 volunteers (1 at each site) to interact between each agency and RSVP until we can develop job assignments that will work appropriately for each location. Stations:2 Volunteers:2 Anticipated Input Anticipated Accomplishments/Outputs Surrmary Period of Accomplishment: Performance Measure: Anticipated Intermediate Impact/Outcome Surrmary Period of Accomplishment: Performance Measure: Anticipated End Impact/Outcome Surrmary Period of Accomplishment: Performance Measure: Part 1: Need Community Need Non-PFI Part 2: Action Plan For OffIcial Use Only Page 17 For OlIIelal Use Only Work Plan/Performance Measures Service Activities Senior Center Programs(non-residential): 51 volunteers will serve at 5 various stations. They may be line dancers promoting exercise as well as the fun and giving of performance, especially the those living in nursing and convalescent environments. Or they might be serving as a recreation aide with one of the various programs offered at the sites. Some of these volunteers will also assist behind the scenes with office duties and answering the phones or giving front desk assistance to the public and participants. Stations: 5 Volunteers: 51 Companionship/Outreach Programs: PAL (Phone Alert League) volunteers and Friendly Visitors will regularily check/look in on the frail, homebound participants and neighbors in their communities to ensure their safety and well-being. Stations: 1 Volunteers:3 Other Human Needs: Specialty programs such as those offered at Westside Senior Services (bill paying, food, health, job assistance, etc.) and DAAS-Ombudsman and Task Force will require volunteers who will be trained specifically to the programs' needs or for a one-time project. Stations: 3 Volunteers:6 Anticipated Input Anticipated Accomplishments/Outputs Summary Period of Accomplishment: Performance Measure: Anticipated Intermediate Impact/Outcome Summary Period of Accomplishment: Performance Measure: For OffIcial Use Only Page 18 For Official Use Only Work Plan/Performance Measures Anticipated End Impact/Outcome Surrrnary Period of Accomplishment: Pe rforma nce Measure: Part 1: Need Community Need Local law enforcement agencies indicate that both uniformed and non-uniformed employees are struggling to meet their daily work load. This is especially true since the events of 9/11 have triggered an estimated (40 %)increase in inquireies from citizens concerned about their safety. Senior volunteers can help ensure a higher level of customer service and enable uniformed officers to spend more time in direct service to area residents and providing agencies with invaluable cost savings over hiring extra paid staff. Part 2: Action Plan Service Activities Volunteers will handle non-criminal matters in support oflocallaw enforcement agencies, including reception, citizen patrols, crime watch, non-criminal property control, clerical support and data entry. Volunteers may represent the agencies at selected community events. Anticipated Input 138 RSVP Volunteers will support 10 San Bernardino law enforcement agencies by donating 2000 hours quarterly. Mileage reimbursement is estimated to be $1,000 per month. Training, back ground checks, fingerprinting, uniforms or badges will be provided by the agency or volunteers may be asked to cover some costs in the instance of uniforms. Anticipated Accomplishments/Outputs Period of 10/1107- 9/30/08 Accomplishment: Performance Measure: Surrrnary Local law enforcement agencies will have been provided volunteer assistance. For OffIcial Use Only Page 19 For OffIcial Use Only Work Plan/Performance Measures INDICATOR: # of hours served by RSVP volunteers annually. TARG ET: 8,000 hours. HOW MEASURED: Volunteer timesheets collected monthly and totaled for an annual number. DATA COLLECTION TOOL(S): Volunteer timesheets. Anticipated Intermediate Impact/Outcome Period of 10/1/07- 9/30/08 Accomplishment: Performance Measure: Summary The community will will express satisfaction with law enforcement services. INDICATOR: Percent of those surveyed expressing satisfaction. TARGET: 50% How measured? Community satisfaction survey. Anticipated End Impact/Outcome Period of 10/1107- 9/30/08 Accomplishment: Performance Measure: Summary Law enforcement officials will report emergency services will be improved due to the senior volunteers. INDICATOR: Percent increase over prior year level of emergency responses reported by local law enforcement. TARG ET: At least 7% increase in emergency responses. For OfIIclal Use Only Page 20 For OffIcial Use Only Work Plan/Performance Measures How measured? Annual assessment provided by law enforcement agencies. Part 1: Need Community Need San Bernardino County APS staff have indicated a need to increase awareness of elder abuse and how to report it as well as who to report it to, especially in areas where our project has not distributed information before. The census of 2000 indicates that much of our service area will have a substantial rise in senior population by the year 2010. More seniors will or could become victims of abuse if they do not know how to address this kind of issue/situation. Part 2: Action Plan Service Activities Senior volunteers will provide Elder Abuse Awareness seminars to the church groups, senior venues, and other community organizations such as Kiwanis. They will distribute literature in other public venues such as brochures in malls, retirement centers, senior housing, etc. Anticipated Input Volunteers will be recruited from each station to participate in assessing the needs for their area; work with DAAS, AARP and the RSVP staff; recruit other volunteers as needed. 16 volunteers will work to coordinate training and referrals at 8 stations. Period of to/lIO?- 9/30/08 Anticipated Accomplishments/Outputs Accomplishment: SUlTTl1ary At risk seniors will have been provided information about elder abuse. Perfonnance Measure: INDICATORS: number of Elder Abuse Awareness events given per month TARG ET: Two events per month. For Official U. Only Pogo 21 For Official Use Only Work Plan/Performance Measures Measured? Event attendence sheets. Anticipated Intermediate Impact/Outcome Period of 10/1/07- 9/30108 Accomplishment: Pe rforma nce Measure: Surrmary Volunteer stations will receive requests for assistance and or help to make calls and referrals to APS for their senior clients and family members. INDICATOR: Number of calls received by volunteer stations. TARG ET: Three calls total per month. How measured? Referrallogs Anticipated End Impact/Outcome Period of 10/1/07- 9/30108 Accomplishment: Performance Measure: Surrmary , Community residents will be better educated about elder abuse and the actions needed to protect those at risk. INDICATOR: Percent of community residents surveyed receiving information who report an increase in elder abuse knowledge. TARG ET: 15% of residents receiving information will report increased knowledge. How Measured? Voluntary sample survey (presented at outreach events). Part 1: Need Community Need For OIIIclal Use Only Page 22 For Official Use Only Work Plan/Performance Measures Non-PFI Part 2: Action Plan Service Activities Homeland Security:Disaster Prep and Relief: The American Red Cross will act as our disaster prep partnrer in the community. Volunteer positions will be supportive to the facility for non-disaster times. !: Station 1: volunteer Anticipated Input Anticipated Accomplishments/Outputs Surrmary Period of Accomplishment: Performance Measure: Anticipated Intermediate Impact/Outcome Surrmary Period of Accomplishment: Performance Measure: Anticipated End Impact/Outcome Surrmary Period of Accomplishment: Performance Measure: For Official Use Only Page 23 For OIIIelol Use Only Required Documents Document Name ~ Aggregate Dollar Amounts offunding Not Applicable Articles of Incorporation Not Applicable Board of Directors Not Applicable CPA Certification Not Applicable Community Advisory Group names and addresses Already on File at CNCS List of the names of any Funding Organizations/Sources Not Applicable Negotiated Indirect Cost Agreement Not Applicable Organizational Chart Sent Project Director's Job Description Already on File at CNCS Roster of Volunteer Stations Sent Statement of date oflast AI33 audit Sent Statement of whether applicant is subject to A 133 audit Sent For OIIIelol Use Only Page 24 October 16. 2007 6:01 PM Application 10: 08SR078457 Section l. Volunteer Support Expenses A. Project Personnel Expenses B. Personnel Fringe Benefits FICA Health nsurance Retirerrent Life Insurance C. Project Staff Travel local Travel Long Distance Travel O. Equipment E Supplies F. Contractual and Consultant Services I. other Volunteer Support Costs J. Indirect Costs Section I. Subtotal .._-~--- Section II. Volunteer Expenses A. Other Volunteer Costs Weals Uniforms Insurance Recognition V oluntaer Travel Section .11. Subtotal Budget Totals Funding Percentages Required Match # of years Receiving CNCS Funds RPT_BGT_424 RSVP-5an Bernardino City of San Bernardino Budget Dates: 10/01/2006 - 09130/2009 Total Amt CNCS Share Grantee Share Excess Amount 61,081 37,344 23,737 0 12.849 0 12.849 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total $12,849 $0 $12,849 $0 725 605 120 0 4.000 2.845 1,155 0 Total $4,725 $3,450 $1.275 $0 2,950 300 2.650 0 8.765 650 8.115 0 $90,370 $41,744 $48,626 $0 1,500 0 1,500 0 0 0 0 0 1,037 937 100 0 3,066 1,841 1.225 0 18.000 13,914 4,086 0 Total $23,603 $16,692 $6.911 $0 $23,603 $16,692 $6,911 $0 $113,973 $58,436 $55,537 $0 51.3% 48.7% nla n/a Form 424A Page 1 ModWied SF-424A (4/88 and 12/97) Notice of Grant Award Corporation for National and Community Service 601 Walnut Street, Suite 876 E Philadephia, PA 19106 Retired and Seni()~~.<<>1unt~er l'-,"ogram ___ Grantee City of San Bernardino 300 North D Street San Bernardino CA 92418-0001 EIN: 956000772 Award Information Agreement No.: Amendment No.: CFDA No.: 07SRPCAOOI 2 94.002 Project Period: Budget Period: 10/01/2006 - 09/30/2009 10/01/2007 - 09/30/2008 Award Dl!l!~ription ~__ Continuation award in the amount of $58,436. for the period of 1011/07 through 9/30/08. _._._---_._----------~---_. - - --------- Purpose The purpose of this award is to assist the grantee in carrying out a national service program as authorized by the Domestic Volunteer Service Act of 1973, as amended (42 U.S.c., Chapter 22). !'unding~fo!l1l3tiC)11 Current Year Previously Awarded This Year This Awardl Total Current Amendment Year Total Obligated by CNCS $0 $58,436 $58,436 _____n________ Grantee's Unobligated Balance (Carryover) $0 $0 $0 Total Available $0 $58,436 $58,436 Cumulative Funding for Project Period Total Awarded in Previous Years $58,436 $116,872 Total CNCS Funds Awarded to Date _Specil1ICC)!Iditions _ -----.---- ---------------- By June 30, 2008, the grantee must either submit a statement indicating that the agency expended less than $500,000 in federal funds or a copy of the agency's A-133 audit report for the fiscal year ending June 30. 2007 to the Corporation for National & Community Service (CNCS). Failure to submit the requested documentation may result in restriction being placed on the grantee's ability to draw down grant funds from its Payment Management Account. Terms of Acceptance: By accepting funds under this grant, the Grantee agrees to comply with all terms and conditions of the grant that are on the Corporation's website at https://egrants,cns.gov/termsandconditionsIRSVP _ TandC,Revised_20060925.pdf, all assurances and certifications made in the Grant application, and all applicable federal slatutes, regulations and guidelines. The Grantee agrees to administer the funded Program in accordance with the approved Grant application and budget(s), supporting documents, and olher representations made in support of the approved Grant application, Corporation for National and Community Service: Notice of Grant Award 601 Walnut Street, Suite 876 E Philadephia, PA 19106 Retired and Senior Volunteer Program G rante e City of San Bernardino 300 North D Street San Bernardino CA 92418-0001 EIN: 956000772 Corporation for National and Community Service: +hJk /kk~P 10/1612007 Signature Date Merribeth Pentasuglia, 215.597.9999 Grants Official Merribeth Pentasuglia Name (typed) Gayle Hawkins, 310-235-7704 ----- -..------ --- Program Official Senior Grants Officer Title