HomeMy WebLinkAbout2008-001
(Note: Acce1a agreement not executed)
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RESOLUTION NO. 2008-1
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE
PURCHASE AGREEMENTS WITH ACCELA INC. AND CDCE INC. FOR THE
PURCHASE OF SOFTWARE AND HARDWARE FOR THE AUTOMATION OF
DEVELOPMENT PROCESSES; AND AUTHORIZING THE FINANCE DIRECTOR
OR DESIGNEE TO SOLICIT LEASE-PURCHASE RATE QUOTES AND TO AWARD
A LEASE-PURCHASE TO THE LOWEST RESPONSmLE LEASING COMPANY.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The City Manager of the City of San Bernardino is hereby authorized to
execute on behalf of the City an Agreement between the City of San Bernardino and Accela
Inc., a copy of which is attached hereto, marked Exhibit "A" and incorporated herein by
reference as fully as though set forth at length.
SECTION 2. The purchase to Accela Inc. is exempt from the formal contract
procedures of Section 3.04.070 of the Municipal Code, pursuant to Section 3.04.010 B.3 of said
Code "Purchases approved by the Mayor and Common Council".
SECTION 3. The Finance Director or her designee is hereby authorized to issue a
purchase order to Accela Inc., in the amount of $232,922.28 for the purchase of specified
PermitsPlus Add-on Software Components and installation services. The Purchase Ord~r shall
reference this Resolution and shall read, "Purchase of PermitsPlus Add-on Software
Components and installation services not to exceed $232,922.28" and shall incorporate the
terms and conditions of the Agreement.
SECTION 4. The City Manager of the City of San Bernardino is hereby authorized to
execute on behalf of the City an Agreement between the City of San Bernardino and CDCE
Inc., a copy of which is attached hereto, marked Exhibit "B" and incorporated herein by
reference as fully as though set forth at length.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE
PURCHASE AGREEMENTS WITH ACCELA INC. AND CDCE INC. FOR THE
PURCHASE OF SOFtwARE AND HARDWARE FOR THE AUTOMATION OF
DEVELOPMENT PROCESSES; AND AUTHORIZING THE FINANCE DIRECTOR
OR DESIGNEE TO SOUCIT LEASE-PURCHASE RATE QUOTES AND TO AWARD
A LEASE-PURCHASE TO THE LOWEST RESPONSIBLE LEASING COMPANY.
SECTION 5. The Finance Director or her designee is hereby authorized to issue a
purchase order to CDCE Inc., in the amount of $119,631.60, for the purchase of21 Panasonic
Toughbook Computers, Model CF-19, 21 Pentax Pock~et 3 Plus Printers, mounting hardware,
and installation services. The Purchase Order shall reference this Resolution and shall read,
"Purchase of21 Panasonic Toughbook Computers, Model CF-19, 21 Pentax Pock~et 3 Plus
Printers, mounting hardware, and installation services for the implementation of wireless
inspection services not to exceed $119,631.60" and shall incorporate the terms and conditions
of the Agreement.
SECTION 6. The Finance Director or her designee is hereby anthorized to solicit as
needed, lease-purchase rate quotes and to award a lease-purchase to the lowest responsible
leasing company.
SECTION 7. The authorization to execute the above referenced Purchase Orders and
agreements are rescinded if not issued within sixty (60) days of the passage of this resolution.
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RESOLUTION OF THE MAYOR.AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO
EXECUTE PURCHASE AGREEMENTS WITH ACCELA INC. AND CDCE INC. FOR
THE PURCHASE OF SOFTWARE AND HARDWARE FOR THE AUTOMATION OF
DEVELOPMENT PROCESSES; AND AUTHORIZING THE FINANCE DIRECTOR
OR DESIGNEE TO SOUCIT LEASE-PURCHASE RATE QUOTES AND TO AWARD
A LEASE-PURCHASE TO THE LOWEST RESPONSIBLE LEASING COMPANY.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
joint
and Common Council of the City of San Bernardino at a regular meeting thereof, held
on the 7th day of January
, 2008, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
x
BAXTER
x
BRINKER
----1L-
DERRY
x
KELLEY
x
JOHNSON
x
MCCAMMACK
x
Q~,J. b.~
Rachel G. Clark, City Clerk
2008.
The foregoing resolution is hereby approved this /,?J7iI' day of January
"'-t~r.....""""',
ck J. Morris,
of San Bernardino
Approved as to Form:
h;~ff~
James F. City Attorney
\
"
2008-1
Exhibit" A"
,-
COpy
CONSULTANT SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this 7th day of January
2008 ("Effective Date"), by and between the CITY OF SAN BERNARDINO, a charter
city ("CITY"), and ACCELA INCORPORATED a California corporation
("CONSULTANT").
WITNESSETH:
A. WHEREAS, CITY proposes to have CONSULTANT perform the services
described herein below; and
B. WHEREAS, CONSULTANT represents that it has that degree of specialized
expertise contemplated within California Government Code, Section 37103, and holds all
necessary licenses to practice and perform the services herein contemplated; and
C. WHEREAS, CITY and CONSULTANT desire to contract for the purchase and
installation of the software add-on components identified in Exhibits "A-I", "A-2",
"A-3", and "A-4" for Accela's PermitsPlus Software System currently utilized by the
City's Development Services Department; and
D. WHEREAS, no official or employee of the CITY has a financial interest, within
the provisions of California Government Code, Sections 1090-1092, in the subject matter
of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and
conditions contained herein, the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONSULTANT
1.1. SCODe of Services. For the remuneration stipulated, CONSULTANT shall
provide the software and professional services described in the Estimates attached hereto
as Exhibits "A-I", "A-2", "A-3", and "A-4" and incorporated herein by this reference. If
a conflict arises between the Estimates and this Consultant Services Agreement
(hereinafter "Agreement"), the terms of this Agreement shall govern.
1.2. Professional Practices. All professional services to be provided by
CONSULTANT pursuant to this Agreement shall be provided in a manner consistent
with the standards of care, diligence and skill ordinarily exercised by professional
consultants in similar fields and circumstances in accordance with sound professional
practices. CONSULTANT also warrants that it is familiar with all laws that may affect
its performance of this Agreement and shall advise CITY of any changes in any laws that
may affect CONSULTANT's performance of this Agreement. CONSULTANT further
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2008-1
Exhibit" A"
represents that no CITY employee will provide any services under this Agreement.
1.3. Warranty. CONSULTANT warrants that it shall perform the services
required by this Agreement in compliance with all applicable Federal and California
employment laws including, but not limited to, those laws related to minimum hours and
wages; occupational health and safety; fair employment and employment practices;
workers' compensation insurance and safety in employment; and all other Federal, State
and local laws and ordinances applicable to the services required under this Agreement.
CONSULTANT shall indemnify, and hold harmless CITY from and against all claims,
demands, payments, suits, actions, proceedings, and judgments of every nature and
description including attorneys' fees and costs, presented, brought, or recovered against
CITY for, or on account of any liability under any of the above-mentioned laws, arising
from or related to CONSULTANT's performance under this Agreement.
1.4. Non-discrimination. In performing this Agreement, CONSULTANT
shall not engage in, nor permit its officers, employees or agents to engage in,
discrimination in employment of persons because of their race, religion, color, national
origin, ancestry, age, mental or physical disability, medical condition, marital status,
sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the
Government Code. Violation of this provision may result in the imposition of penalties
referred to in Labor Code, Section 1735.
1.5 Non-Exclusive AllreeID.ent. CONSULTANT acknowledges that CITY
may enter into agreements with other consultants for services similar to the services that
are subject to this Agreement or may have its own employees perform services similar to
those services contemplated by this Agreement.
1.6. De1eaation and Assianment. This is a personal service contract, and the
duties set forth herein shall not be delegated or assigned to any person or entity without
the prior written consent of CITY. CONSULTANT may engage a subcontractor(s) as
permitted by law and may employ other personnel to perform services contemplated by
this Agreement at CONSULTANT's sole cost and expense.
1.7. Conflicts of Interest. During the term of the Agreement, CONSULTANT
shall at all times maintain a duty of loyalty and a fiduciary duty as to the CITY and shall
not accept paYment from or employment with any person or entity which will constitute a
conflict of interest with the CITY.
1.8. CITY Business Certificate. CONSULTANT shall obtain and maintain
during the term of this Agreement, a valid CITY Business Registration Certificate
pursuant to Title 5 of the City of San Bernardino Municipal Code and any and all other
licenses, permits, qualifications, insurance and approvals of whatever nature that are
legally required of CONSULTANT to practice its profession, skill or business.
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2008-1
Exhibit" AU
2.0. COMPENSATION AND BILLING
2.1. Comnensation. Except as provided herein, CONSULTANT shall be paid
compensation as required in Exhibits "B", "C", "D" and "E".
2.2. Additional Services. CONSULTANT shall not receive compensation for
any services provided outside the scope of services specified in this Agreement unless the
CITY, prior to CONSULTANT performing the additional services, approves such
additional services in writing. It is specifically understood that oral requests and/or
approvals of such additional services or additional compensation shall be barred and are
unenforceable.
2.3. Method of Billing. CONSULTANT may submit invoices to CITY for
approval. Said invoices shall be based on the total of all of CONSULTANT's services
and realized benefits which have been completed to CITY's sole satisfaction. Upon its
approval, CITY shall pay CONSULTANT's invoices as set forth in Exhibits "A-I", "A-
2", "A-3",and "A-4". The invoices shall describe in detail the services performed and
any realized benefits. Any additional services approved and performed pursuant to this
Agreement shall be designated as "Additional Services" and shall identify the number of
the authorized change order, where applicable, on all invoices.
2.4. Records and Audits. Records of CONSULTANT's services relating to
this Agreement shall be maintained in accordance with generally recognized accounting
principles and shall be made available to CITY for inspection and/or audit at mutually
convenient times for a period of three (3) years from the Effective Date.
3.0. TERM AND NOTIFICATION.
3.1. Term This Agreement shall commence on the Effective Date and
continue through the completion of services as set forth in Exhibits "A-I" "A-2" "A-3"
, , ,
and "A-4" unless the Agreement is previously terminated as provided for herein.
3.2. Termination. CITY or CONSULTANT may terminate this Agreement
upon thirty (30) days written notice to the other party. In the event of terminatiOIl,
CONSULTANT shall be paid the reasonable value of services rendered to the date of
termination.
3.3 Documents. In the event of termination of this Agreement, all documents
prepared by CONSULTANT in its performance of this Agreement including, but not
limited to, finished or unfinished work, shall be delivered to the CITY within ten (10)
days of delivery of termination notice to CONSULTANT, at no cost to CITY. Any use
of uncompleted documents without specific written authorization from CONSULTANT
shall be at CITY's sole risk and without liability or legal expense to CONSULTANT.
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2008-1
Exhibit" AU
4.0. INSURANCE
4.1. Minimum Scone and Limits of Insurance. CONSULTANT shall obtain
and maintain during the term of this Agreement all of the following insurance coverages:
(a) Commercial general liability, including premises-operations,
products/completed operations, broad form property damage,
blanket contractual liability, independent contractors, personal
injury with a policy limit of not less than One Million Dollars
($1,000,000.00), combined single limits, per occurrence and
aggregate.
(b) Automobile liability for owned vehicles, hired, and non-owned
vehicles, with a policy limit of not less than One Million Dollars
($1,000,000.00), combined single limits, per occurrence and
aggregate.
(c) Workers' compensation insurance as required by the State of
California.
4.2. Endorsements. The commercial general liability insurance policy shall
contain or be endorsed to contain the following provisions:
(a) Additional insureds: "The City of San Bernardino and its elected
and appointed boards, officers, agents, and employees are addition-
al insureds with respect to this subject project and contract with
City."
(b) Notice: "Said policy shall not terminate, nor shal1 it be materially
changed or cancelled, nor the coverage reduced, until thirty (30)
days after written notice is given to City."
(c) Other insurance: "Any other insurance maintained by the City of
San Bernardino shall be excess and not contributing with the
insurance provided by this policy."
4.3. Certificates of Insurance. CONSULTANT shall provide to CITY
certificates of insurance showing the insurance coverages and required endorsements
described above, in a form and content approved by CITY, prior to performing any
services under this Agreement.
4.4. Non-limirin~. Nothing in this Section shal1 be construed as limiting in any
way, the indemnification provisions contained in this Agreement, or the extent to which
CONSULTANT may, be held responsible for payments of damages to persons or
property.
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2008-1
Exhibit" A"
5.0. GENERAL PROVISIONS
5.1. Entire Am:ement. This Agreement constitutes the entire Agreement
between the parties with respect to any matter referenced herein and supersedes any and
all other prior writings and oral negotiations. This Agreement may be modified only in
writing, and signed by the parties in interest at the time of such modification. The terms
of this Agreement shall prevail over any inconsistent provision in any other contract
document appwtenant hereto, including exhibits to this Agreement.
5.2. Notices. Any notices, documents, correspondence or other
communications concerning this Agreement or the work hereunder may be provided by
personal delivery, facsimile or mail and shall be addressed as set forth below. Such
communication shall be deemed served or delivered: a) at the time of delivery if such
communication is sent by personal delivery; b) at the time of transmission if such
communication is sent by facsimile; and c) 48 hours after deposit in the U.S. Mail as
reflected by the official U.S. postmark if such communication is sent through regular
United States mail.
IF TO CONSULTANT:
IF TO CITY:
Maury Blackman, President/CEO
Accela, Inc.
2633 Camino Ramon, Suite 120
Bishop Ranch 3
San Ramon, CA 94583
Fax: (925) 659-3201
Tel: (925) 659-3200
Toll Free: (888) 722-2352
Valerie C. Ross
Director of Development Services
300 North "D" Street
San Bernardino, CA 92418
Fax: 909-384-5080
Tel: 909-384-5357
5.3. Attornevs' Fees. In the event that litigation is brought by any party in
connection with this Agreement, the prevailing party shall be entitled to recover from the
opposing party all costs and expenses, including reasonable attorneys' fees, incurred by
the prevailing party in the exercise of any of its rights or remedies hereunder or the
enforcement of any of the terms, conditions, or provisions hereof. The costs, salary and
expenses of the City Attorney and members of his office on behalf of the CITY shall be
considered as "attorneys' fees" for the purposes of this Agreement.
5.4. Governing Law. This Agreement shall be governed by and construed
under the laws of the State of California without giving effect to that body of laws
pertaining to conflict of laws. In the event of any legal action to enforce or interpret this
Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of
competent jurisdiction located in San Bernardino County, California.
5.5. Assionment. CONSULTANT shall not voluntarily or by operation oflaw
assign, transfer, sublet or encumber all or any part of CONSULTANT's interest in this
Agreement without CITY's prior written consent. Any attempted assignment, transfer,
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2008-1
Exhibit" A"
subletting or encumbrance shall be void and shall constitute a breach of this Agreement
and cause for termination of this Agreement. Regardless of CITY's consent, no subletting
or assignment shall release CONSULTANT of CONSULTANT's obligation to perform
all other obligations to be performed by CONSULTANT hereunder for the term of this
Agreement.
5.6. Indemnification and Hold Harmless. CONSULTANT shall protect,
defend, indemnify, and hold harmless CITY and its elected and appointed officials,
boards, commissions, officers, attorneys, agents and employees from any and all claims,
losses, demands, suits, administrative actions, pena1ties, liabilities and expenses,
including reasonable attorney fees, damage to property or injuries to or death of any
person or persons or dam'lges of any nature including, but not limited to, all civil claims
or workers' compensation claims arising from or in any way related to CONSULTANT's
performance under this Agreement, except when caused solely by the CITY's negligence.
5.7. Independent Contractor. CONSULTANT, at all times while performing
under this Agreement, is and shall be acting at all times as an independent contractor and
not as an agent or employee of CITY. CONSULTANT shall secure, at its expense, and
be responsible for any and all payment of wages, benefits and taxes including, but not
limited to, Income Tax, Social Security, State Disability Insurance Compensation,
Unemployment Compensation, and other payroll deductions for CONSULTANT and its
officers, agents, and employees, and all business licenses, if any are required, in
connection with the services to be performed hereunder. Neither CONSULTANT nor its
officers, agents and employees shall be entitled to receive any benefits which employees
of CITY are entitled to receive and shall not be entitled to workers' compensation,
insurance, medical insurance, life insurance, paid vacations, paid holidays, pension, profit
sharing or social security on account of CONSULTANT and its officers', agents' and
employees' work for the CITY. This Agreement does not create the relationship of
agent, servant, employee partnership or joint venture between the CITY and
CONSULTANT.
5.8 Conflict of Interest Disclosure: CONSULTANT or its employee may be
subject to the provisions of the California Political Reform Act of 1974 (the "Act"),
which (1) requires such persons to disclose financial interests that may be materially
affected by the work performed under this Agreement, and (2) prohibits such persons
from making or participating in making decisions that will have a foreseeable financial
affect on such interest.
CONSULTANT shall conform to all requirements of the Act. Failure to do so
constitutes a material breach and is grounds for termination of the Agreement by CITY.
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2008-1
Exhibit" A"
5.9. ReSDOnsibilitv for Errors. CONSULTANT shall be responsible for its
work and results under this Agreement. CONSULTANT, when requested, shall furnish
clarification and/or explanation as may be required by the CITY's representative,
regarding any services rendered under this Agreement at no additional cost to CITY. In
the event that an error or omission attributable to CONSULTANT occurs, then
CONSULTANT shall, at no cost to CITY, provide all other CONSULTANT professional
services necessary to rectify and correct the matter to the sole satisfaction of CITY and to
participate in any meeting required with regard to the correction.
5.10. Prohibited Emolovment. CONSULTANT shall not employ any current
employee of CITY to perform the work under this Agreement while this Agreement is in
effect.
5.11. Costs. Each party shall bear its own costs and fees incurred in the
preparation and negotiation of this Agreement and in the performance of its obligations
hereunder except as expressly provided herein.
5.12. No Third party Beneficiary Rillhts. This Agreement is entered into for the
sole benefit of CITY and CONSULTANT and no other parties are intended to be direct
or incidental beneficiaries of this Agreement and no third party shall have any right in,
under or to this Agreement.
5.13. HeadinllS. Paragraphs and subparagraph headings contained in this
Agreement are included solely for convenience and are not intended to modify, explain or
to be a full or accurate description of the content thereof and shall not in any way affect
the meaning or interpretation of this Agreement.
5.14. Amendments. Only a writing executed by the parties hereto or their
respective successors and assigns may amend this Agreement.
5.15. Waiver. The delay or failure of either party at any time to require
performance or compliance by the other of any of its obligations or agreements shall in
no way be deemed a waiver of those rights to require such performance or compliance.
No waiver of any provision of this Agreement shall be effective unless in writing and
signed by a duly authorized representative of the party against whom enforcement of a
waiver is sought. The waiver of any right or remedy with respect to any occurrence or
event shall not be deemed a waiver of any right or remedy with respect to any other
occurrence or event, nor shall any waiver constitute a continuing waiver.
5.16. Severability. If any provision of this Agreement is determined by a court
of competent jurisdiction to be invalid or unenforceable for any reason, such
determination shall not affect the validity or enforceability of the remaining terms and
provisions hereof or of the offending provision in any other circumstance, and the
remaining provisions of this Agreement shall remain in full force and effect.
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2008-1
Exhibit" A"
5.17. Countemarts. This Agreement may be executed in one or more
counterparts, each of which shall be deemed an original. All counterparts shall be
construed together and shall constitute one agreement.
5.18 Coroorate Authoritv. The persons executing this Agreement on behalf of
the parties hereto warrant that they are duly authorized to execute this Agreement on
behalf of said parties and that by doing so, the parties hereto are formally bound to the
provisions of this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their respective authorized officers, as of the date first above written.
CITY OF SAN BERNARDINO,
A Municipal Corporation,
CONSULTANT
ACCELA, INCORPORATED
Fred Wilson, City Manager
Signature
Name and Title
2008-1
<ACCELN
Exhibit A-I
Government Software
DATE: January 31, 2005
REVISION 1: May 9, 2006
REVISION 2: May 10, 2007
REVISION 3: November 30, 2007
ESTIMATE #11056a(rev-3)
TO:
FROM:
Joe Lease
City of San Bernardino, CA
Angela Fish, Regional Account Executive
RE:
N
Accela GIS (Agency Hosted)
In response to your request, following is a cost estimate to add Accela GIS to your 'PERMITS' Plus
system. This estimate is based on 10 named users. Additional licenses can be purchased in blocks of
5.
Please note that an on-site trip will be necessary. The travel time and expenses for this trip have not
been included in the total below. Actual travel time and expenses will be billed as incurred. Travel time
will be billed at a rate of $140.00 per hour.
- Accela GIS Server Software
(Includes one (1) 5-user pack - named users)
$ 9,995.00'
- Five Additional Users
(Additional users may be purchased in blocks of 5)
($2,995.00 for each block of 5)
$ 2,995.00
- Sales Tax on License (8.00%)
$ 1,039.20
$ 2,598.0<1
- Annual Maintenance
(Includes user support, troubleshooting, and upgrades)
- Sales Tax on 50% of Maintenance (8.00%)
$ 103.92
- Installation Services for Accela GIS $14.800.003
(Includes: Project Management, Training, Business Requirements Analysis,
and System Set-Up and Configuration. Subject to confirmation by Accela
services.)
TOTAL $31.531.1ZC
OPTIONAL:
- Optimized Routing Software $ 9,995.00
(Includes 1 site license. Annual maintenance an additional 20%.)
2008-1
<ACCELI-\?
Exhibit A-l
Government Software
NOTES:
- 1 If an agency has an existing license of ArcIMS, that license may be used provided the version of
ArclMS is supported by Accela GIS. If an agency does not have ArclMS, they will need to obtain a
copy from ESRI. Instructions for purchasing ArclMS from ESRI at a special rate are available from
the Regional Account Manager. This is a fully functioning version of ArcIMS intended for exclusive
use with Accela products. The cost is $0 plus the cost of the first year of maintenance, currently
$2,000. The agency will be responsible any subsequent maintenance fees for ArcIMS.
- 2 This is in addition to the Agency's annual maintenance for the current fiscal year. The additional
maintenance may be pro-rated dependent upon when the Agency acquires the additional licenses.
- 3 Pavment Terms: 100% of total server software, additional licenses, and maintenance costs outlined
above are due upon receipt of purchase order. 50% of total installation services are also due upon
receipt of purchase order or contract. Remaining 50% of total installation services are due upon
completion of services. Travel time and expenses will be billed as incurred. Travel time will be
billed at a rate of $140.00 per hour. All billing terms are Net 30.
- If the Agency requires additional on-site assistance, a separate estimate will be provided.
- These costs do not include hardware or equipment. Please contact your selected hardware vendor
for additional hardware or software costs.
- The client/agency is responsible for any applicable sales tax.
- Agency acknowledges and agrees that Accela shall have the right to use third parties to fulfill its
obligations.
- The pricing set forth herein refiects information generally known to Accela, supplied to Accela by
client, and based on Accela's interpretation of the work to be performed. Further information gathered
through detailed investigation and configuration analysis by Accela is required before a final
Statement of Work and pricing can be mutually agreed upon.
Prior to Contract execution, Accela may request a mutually agreed upon evaluation of the Client's
business practices and operations in preparation of the final Statement of Work.
- These costs are valid for 90 days. After the 9D-day period, all prices are subject to change.
- Alternate Terms Disclaimed: The parties expressly disclaim any alternate terms and conditions
accompanying drafts and/or purchase orders issued by Customer.
2008-1
<J-\CCELA?
Exhibit A-I
Government Software
To procure the above-mentioned products I services, submit a valid purchase order,
contract, or signed estimate with the following:
· Signature of authorized personnel (If there is a signature line on the purchase
order)
. Estimate Number
. Date
. Any Terms and Conditions of Purchase Order
In order to expedite the process, submit authorization via fax to (925) 407-2722 or by
email to contractsadmin@accela.com. Please note that If faxing a purchase order,
please fax both front and back and send the original purchase order in the mall.
If you have any questions, please feel free to contact me at (559) 627-1959x127 or afish/Blaccela.com.
Thank you.
2008-1
<ACCELA?
Exhibit A-2
Government Software
DATE:
December 13, 2007
ESTIMATE #2007-12-13-2248
TO:
Joe Lease
City of San Bemardino, CA
FROM:
Angela Fish, Regional Account Executive
RE:
. Accela IVRTM (Accela Hosted)
In response to our conversation, following is a cost estimate to add Accela IVR to your 'PERMITS' Plus
system. This is based on Accela-Hosted only.
Please note that an on-site trip will be necessary. The travel time and expenses for this trip have not
been included in the total below. Actual travel time and expenses will be billed as incurred. Travel time
will be billed at a rate of $140.00 per hour.
ACCELA-HOSTED FOR AGENCY-HOSTED ACCELA PERMIT SYSTEMS
(For 'PERMITS' Plus, Tidemark Advantage and Kiva DMS clients)
This est/mate is based on Tier 0 with the minimum 2 ports.
All prices are on an annual subscription basis.
License:
- Accela IVR Software Annual Licensing
(Includes software and vocalizer)
- Additional User Blocks (in blocks of 5 end-user licenses)
($9,995.00 for each block of 5)
- Speech Recognition Options (cost per port) (2 port minimum)
Tier 0 - Single digits $2,495.00
Tier 1 - Single digits and yeslno $2,995.00
Tier 2 - Single word per utterance < 40 words $3,495.00
Tier 3 - Single word per utterance> 40 words $3,995.00
Tier 4 - Multiple words per utterance $4,495.00
$ 9,995.00
$ N1A
$ 4,990.00
- Sales Tax on License (8.00%)
Subtotal of License Fee
$ 1.198.80
$16,183.80
2008-1
<ACCELR
Exhibit A-2
Government Software
Annual Maintenance and Manaaed Service Fees:
- Annual Maintenance and Support
- Annual Managed Service Fees (Based on 2 Ports)
$ 2,997.00
$ 200.00
- Sales Tax on 50% of Maintenance and Annual Managed Service Fees (8.00%) $ 127.88
Subtotal of Annual Maintenance & Managed Service Fees
$ 3,324.88
Installation Services:
- Installation Services $14.800.00
(Includes: Project Management, Training, Business Requirements Analysis,
and System Set-Up and Configuration - subject to confirmation by Accela
Services)
Subtotal of Implementation Services
$14,800.00
ODtlonal:
- Fax Back Services (OPTIONAL)
Fax Back Service can be provided at the cost of .151page
through a service provider such as Interfax.
$ N1A
GRAND TOTAL
1.'4..308,t!J!'
NOTES:
- 1 Pavment Terms: 100% of total server software, additional licenses, maintenance and annual
managed service fees outlined above are due upon receipt of purchase order. 50% of total
installation services are also due upon receipt of purchase order or contract. Remaining 50% is due
upon installation of Accela IVR. Travel time and expenses will be billed as incurred. Travel time will
be billed at a rate of $140.00 per hour. All billing terms are Net 30.
- Please note that the above costs do not include hardware. For Supported hardware and
software/operating system platforms, please refer to the Accela IVR fact sheet.
- The above estimate is based on a 1-year contract. If the Agency decides not to renew the agreement
after 1 year, the Agency will be responsible for removing the application from the server.
- Phone lines are a separate cost and are available through your local phone service company.
Agency shall provide phone lines necessary for the Accela IVR implementation. Agency shall also
provide an internet connection with a QoS of 64kbps.
- If Accela Hosted, hardware interfaces are available at a per port cost.
- The client/agency is responsible for any applicable sales tax.
- There is an extra charge for each language.
2008-1
<ACCEL~
Exhibit A-2
Government Software
- The above proposal is based on the Agency using Analog VolP gateway Unit.
- Agency acknowledges and agrees that Accela shall have the right to use third parties to fulfill its
obligations.
- The pricing set forth herein reflects information generally known to Accela, supplied to Accela by
client, and based on Accela's interpretation of the work to be performed. Further information gathered
through detailed investigation and business configuration by Accela Is required before a final
Statement of Work and pricing can be mutually agreed upon.
Prior to Contract execution, Accela may request a mutually agreed upon evaluation of the Client's
business practices and operations in preparation of the final Statement of Work.
- These costs are valid for 90 days. After the 9O-day period, all prices are subject to change.
- Alternate Terms Disclaimed: The parties expressly disclaim any alternate terms and conditions
accompanying drafts and/or purchase orders issued by Customer.
To procure the above-mentioned products I services, submit a valid purchase order,
contract, or signed estimate with the following:
· Signature of authorized personnel (if there is a signature line on the purchase
order)
. Estimate Number
· Date
· Any Terms and Conditions of Purchase Order
In order to expedite the process, submit authorization via fax to (925) 407-2722 or by
emall to contractsadmln@accela.com. Please note that if faxing a purchase order,
please fax both front and back and send the original purchase order In the mall.
If you have any questions, please feel free to contact me at (559) 627-1959x127 or afishtiilaccela.com.
Thank you.
2008-1
<ACCELN
Exhibit A-3
Government Software
DATE: May 9,2006
REVISION 1: May 10, 2007
REVISION 2: November 30, 2007
ESTIMATE #11990a(rev-2)
TO:
Joe Lease
City of San Bemardino, CA
FROM:
Angela Fish, Regional Account Executive
RE:
Accela Wireless™
In response to our conversation, following is a cost estimate to add Accela Wireless to your 'PERMITS'
Plus system.
Please note that an on-site trip will be necessary. The travel time and expenses for this trip have not
been included in the total below. Actual travel time and expenses will be billed as incurred. Travel time
will be billed at a rate of $140.00 per hour.
Agency-Hosted (ALL PERMIT SYSTEM PRODUCTS)
Please refer to Accela Wireless Fact Sheet for details.
This proposal Is based on 10 named users.
- Accela Wireless Server Software
(Includes Application Server Software License and 5 End-User Licenses)
- One Additional User Block (in blocks of 5 end-user licenses)
($9,995.00 for each block of 5)
$34,995.00
$ 9,995.00
- Sales Tax on License (8.00%)
$ 3,599.20
$ 8,998.001
$ 359.92
- Annual Maintenance
- Sales Tax on 50% of Maintenance (8.00%)
- Implementation Services $14.800.00
(Includes: Project Management, Training, Business Requirements Analysis,
and System Set-Up and Configuration. Upon execution of the contract,
Accela and the Agency will work together to create a mutually agreeable
Statement of Work that will precisely detine the work / services to be
performed by Accela. Preparation of the Statement of Work will be included
in the implementation services and this Statement of Work will supersede all
previOUS discussions and/or agreements concerning work / services.)
TOTAL
~72.747.1r
2008-1
Exhibit A-3
<ACCEL~
Government Software
NOTES:
. 1 This is in addition to the Agency's annual maintenance for the current fiscal year. The additional
maintenance may be pro-rated dependent upon when the Agency acquires the additional licenses.
- 2 Pavment Terms: 100% of total server software, additional licenses, maintenance and any annual
subscription and applications server costs outlined above are due upon receipt of purchase order.
50% of total installation services are also due upon receipt of purchase order or contract. Remaining
50% due upon acceptance of the System Configuration and System Install Document.. Travel time
and expenses will be billed as incurred. Travel time will be billed at a rate of $140.00 per hour. All
billing terms are Net 30.
. For Supported hardware and software/operating system platforms, please refer to the Accela
Wireless fact sheet.
. Please note that the above costs do not include hardware (a Windows 2000/2003 server is required
for the application server software and a Windows 200012003 server for the subscription server
software).
. Accela Wireless is based on named users.
. The client/agency is responsible for any applicable sales tax.
. Agency acknowledges and agrees that Accela shall have the right to use third parties to fulfill its
obligations.
. The pricing set forth herein reflects information generally known to Accela, supplied to Accela by
client, and based on Accela's interpretation of the work to be performed. Further information gathered
through detailed investigation and business configuration by Accela is required before a final
Statement of Work and pricing can be mutually agreed upon.
Prior to Contract execution, Accela may request a mutually agreed upon evaluation of the Client's
business practices and operations in preparation of the final Statement of Work.
- These costs are valid for 90 days. After the 9O-day period, all prices are subject to change.
- Alternate Terms Disclaimed: The parties expressly disclaim any alternate terms and conditions
accompanying drafts and/or purchase orders issued by Customer.
To procure the above-mentioned products I services, submit a valid purchase order,
contract, or signed estimate with the following:
· Signature of authorized personnel (if there is a signature line on the purchase
order)
. Estimate Number
. Date
· Any Terms and Conditions of Purchase Order
2008-1
Exhibit A-3
<ACCELN
Government Software
In order to expedite the process, submit authorization via fax to (925) 407-2722 or by
email to contractsadmin@accela.com. Please note that If faxing a purchase order,
please fax both front and back and send the original purchase order In the mall.
If you have any questions, please feel free to contact me at (559) 627-1959x127 or afishallaccela.com.
Thank you.
2008-1
<ACCELA?
Exhibit A-4
Government Software
DATE: August 13, 2007
REVISION 1: November 30, 2007
ESTIMATE #2007-GS-13-G13(rev-1)
TO:
Joe Lease
City of San Bernardino, CA
FROM:
Angela Fish, Regional Account Executive
'PERMITS' OfficeLink ~
RE:
In response to your request, following i.s a cost estimate to add 'PERMITS' OfficeLink to your
'PERMITS' Plus~ system. 'PERMITS' OfficeLink allows for word processing, spreadsheet,
presentation files and other documents to be attached to an AlPID, Parcel Address or CIAJEJO entry.
Association is done by creating a disk subdirectory for each NPID as required and keeping the
document(s) in that directory. Subdirectories are created below a directory as specified in the
PERMPLUS.lNI file.
- 'PERMITS' OfficeLink (for 58 concurrent licenses)
- Sales Tax on License (8.0%)
- Annual Support for 'PERMITS' OfficeLink~ (for 58 concurrent licenses)
- Sales Tax on 50% of Maintenance (8.0%)
TOTAL
$ 4,600.00
$ 368.00
$ 1,150.00'
$ 46.00
f 6.164.0Q2
NOTES:
- 1 This is in addition to the Agency's annual maintenance for the current fiscal year. The additional
maintenance may be pro-rated dependent upon when the Agency acquires the add-on module.
- 2100% of total license and maintenance costs are due upon receipt of purchase order or contract. All
billing terms are Net 30.
- Please note that this estimate is based on the Agency's current 'PERMITS' Plus concurrent user
license. If the Agency decides to increase concurrent users, the above costs may increase.
- These costs do not include hardware or equipment. Please contact your selected hardware vendor
for additional hardware or software costs.
- The clienVagency is responsible for any applicable sales tax.
- Agency acknowledges and agrees that Accela shall have the right to use third parties to fulfill its
obligations.
2008-1
Exhibit A-4
<ACCELA?
Government Software
_ The pricing set forth herein reflects information generally known to Accela, supplied to Accela by
client, and based on Accela's interpretation of the work to be performed. Further information gathered
through detailed investigation and business analysis by Accela is required before a final Statement of
Work and pricing can be mutually agreed upon.
Prior to Contract execution, Accela may request a mutually agreed upon evaluation of the Client's
business practices and operations in preparation of the final Statement of Work.
_ These costs are valid for 90 days. After the 9O-day period, all prices are subject to change.
_ Altemate Terms Disclaimed: The parties expressly disclaim any alternate terms and conditions
accompanying drafts and/or purchase orders issued by Customer.
To procure the above-mentioned products I services, submit a valid purchase order,
contract, or signed estimate with the following:
. Signature of authorized personnel (if there is a signature line on the purchase
order)
. Estimate Number
. Date
. Any Terms and Conditions of Purchase Order
In order to expedite the process, submit authorization via fax to (925) 407-2722 or by
email to contractsadmin@accela.com. Please note that if faxing a purchase order,
please fax both front and back and send the original purchase order in the mail.
If you have any questions, please feel free to contact me at (559) 627-1959x127 or afish@accela.com.
Thank you.
2008-1
Exhibit "B"
CONSULTANT SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this 7th day of January
2008 ("Effective Date"), by and between the CITY OF SAN BERNARDINO, a charter
city ("CITY"), and CDCE INCORPORATED a California corporation
("CONSULTANT").
WITNESSETH:
A. WHEREAS, CITY proposes to have CONSULTANT perform the services
described herein below; and
B. WHEREAS, CONSULTANT represents that it has that degree of specialized
expertise contemplated within California Government Code, Section 37103, and holds all
necessary licenses to practice and perform the services herein contemplated; and
C. WHEREAS, CITY and CONSULTANT desire to contract for the purchase and
installation of wireless laptop computers, printers, and vehicle mounting hardware and
related components in accordance with the specifications contained within RFQ F-08-03,
on file in the Development Services Department, and the CONSULTANT's subrnitted
quote dated October 18,2007, attached and incorporated herein as Exhibit "B-1"; and
D. WHEREAS, no official or employee of the CITY has a financial interest, within
the provisions of California Government Code, Sections 1090-1092, in the subject matter
of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and
conditions contained herein, the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONSULTANT
1.1. ScoDe of Services. For the remuneration stipulated, CONSULTANT shall
provide the computer hardware and professional installation services described in
RFQ F-08-03 and Exhibit "B-1", both being incorporated herein by this reference. If a
conflict arises between the specifications contained in RFQ F-08-03, the
CONSULTANT'S proposal and this Consultant Services Agreement (hereinafter
"Agreement"), the terms of this Agreement shall govern.
1.2. Professional Practices. All professional services to be provided by
CONSULTANT pursuant to this Agreement shal1 be provided in a manner consistent
with the standards of care, diligence and skill ordinarily exercised by professional
consultants in similar fields and circumstances in accordance with sound professional
practices. CONSULTANT also warrants that it is familiar with all laws that may affect
1
2008-1
Exhibit "B"
its performance of this Agreement and shall advise CITY of any changes in any laws that
may affect CONSULTANT's performance of this Agreement. CONSULTANT further
represents that no CITY employee will provide any services under this Agreement.
1.3. Warranty. CONSULTANT warrants that it shall perform the services
required by this Agreement in compliance with all applicable Federal and California
employment laws including, but not limited to, those laws related to minimum hours and
wages; occupational health and safety; fair employment and employment practices;
workers' compensation insurance and safety in employment; and all other Federal, State
and local laws and ordinances applicable to the services required under this Agreement.
CONSULTANT shall indemnify, and hold harmless CITY from and against all claims,
demands, payments, suits, actions, proceedings, and judgments of every nature and
description including attorneys' fees and costs, presented, brought, or recovered against
CITY for, or on account of any liability under any of the above-mentioned laws, arising
from or related to CONSULTANT's performance under this Agreement.
1.4. Non-discrimination. In performing this Agreement, CONSULTANT shall
not engage in, nor permit its officers, employees or agents to engage in, discrimination in
employment of persons because of their race, religion, color, national origin, ancestry,
age, mental or physical disability, medical condition, marital statns, sexual gender or
sexual orientation, except as permitted pursuant to Section 12940 of the Government
Code. Violation of this provision may result in the imposition of penalties referred to in
Labor Code, Section 1735.
1.5 Non-Exclusive Agreement. CONSULTANT acknowledges that CITY
may enter into agreements with other consultants for services similar to the services that
are subject to this Agreement or may have its own employees perform services similar to
those services contemplated by this Agreement.
1.6. Delegation and Assil!.nment. This is a personal service contract, and the
duties set forth herein shall not be delegated or assigned to any person or entity without
the prior written consent of CITY. CONSULTANT may engage a subcontractor(s) as
permitted by law and may employ other personnel to perform services contemp1ated by
this Agreement at CONSULTANT's sole cost and expense.
1.7. Conflicts of Interest. During the term of the Agreement, CONSULTANT
shall at all times maintain a duty of loyalty and a fiduciary duty as to the CITY and shall
not accept payment from or employment with any person or entity which will constitute a
conflict of interest with the CITY.
1.8. CITY Business Certificate. CONSULTANT shall obtain and maintain
during the term of this Agreement, a valid CITY Business Registration Certificate
pursuant to Title 5 of the City of San Bernardino Municipal Code and any and all other
licenses, permits, qualifications, insurance and approvals of whatever nature that are
legally required of CONSULTANT to practice its profession, skill or business.
2
2008-1
Exhibit "B"
2.0. COMPENSATION AND BILLING
2.1. Compensation. Except as provided herein, CONSULTANT shall be paid
compensation in accordance with RFQ F-OS-03 and the CONSULTANT'S proposal in an
amount not to exceed $119,631.60.
2.2. Additional Services. CONSULTANT shall not receive compensation for
any services provided outside the scope of services specified in this Agreement unless the
CITY, prior to CONSULTANT performing the additional services, approves such
additional services in writing. It is specifically understood that oral requests and/or
approvals of such additional services or additional compensation shall be barred and are
unenforceable.
2.3. Method of Billinl/:. CONSULTANT may submit invoices to CITY for
approval. Said invoices shall be based on the total of all of CONSULTANT's services
and realized benefits which have been completed to CITY's sole satisfaction. Upon its
approval, CITY shall pay CONSULTANT's invoice as set forth in Exhibit "B-1". The
invoice shall describe in detail the services performed and any realized benefits. Any
additional services approved and performed pursuant to this Agreement shall be
designated as "Additional Services" and shall identifY the number of the authorized
change order, where applicable, on all invoices.
2.4. Records and Audits. Records of CONSULTANT's services relating to
this Agreement shall be maintained in accordance with generally recognized accounting
principles and shall be made available to CITY for inspection and/or audit at mutually
convenient times for a period of three (3) years from the Effective Date.
3.0. TERM AND NOTIFICATION.
3.1. Term This Agreement shall commence on the Effective Date and
continue through the completion of services as set forth in Exhibit "B-1", unless the
Agreement is previously terminated as provided for herein.
3.2. Termination. CITY or CONSULTANT may terminAte this Agreement
upon thirty (30) days written notice to the other party. In the event of termination,
CONSULTANT shall be paid the reasonable value of services rendered to the date of
termination.
3.3 Documents. In the event of termination of this Agreement, all documents
prepared by CONSULTANT in its performance of this Agreement including, but not
limited to, finished or unfinished work, shall be delivered to the CITY within ten (I 0)
days of delivery of termination notice to CONSULTANT, at no cost to CITY. Any use
of uncompleted documents without specific written authorization from CONSULTANT
shall be at CITY's sole risk and without liability or legal expense to CONSULTANT.
3
2008-1
Exhibit "B"
4.0. INSURANCE
4.1. Minimum ScoDe and Limits of Insurance. CONSULTANT shall obtain
and maintain during the term of this Agreement all of the following insurance coverages:
(a) Commercial general liability, including premises-operations,
products/completed operations, broad form property damage,
blanket contractual liability, independent contractors, personal
injury with a policy limit of not less than One Million Dollars
($1,000,000.00), combined single limits, per occurrence and
aggregate.
(b) Automobile liability for owned vehicles, hired, and non-owned
vehicles, with a policy limit of not less than One Million Dollars
($1,000,000.00), combined single limits, per occurrence and
aggregate.
(c) Workers' compensation insurance as required by the State of
California.
4.2. Endorsements. The commercial general liability insurance policy shall
contain or be endorsed to contain the following provisions:
(a) Additional insureds: "The City of San Bernardino and its elected
and appointed boards, officers, agents, and employees are addition-
al insureds with respect to this subject project and contract with
City."
(b) Notice: "Said policy shall not terminate, nor shall it be materially
changed or cancelled, nor the coverage reduced, until thirty (30)
days after written notice is given to City."
(c) Other insurance: "Any other insurance maintained by the City of
San Bernardino shall be excess and not contributing with the
insurance provided by this policy."
4.3. Certificates of Insurance. CONSULTANT shall provide to CITY
certificates of insurance showing the insurance coverages and required endorsements
described above, in a form and content approved by CITY, prior to performing any
services under this Agreement.
4.4. Non-limitiUl!. Nothing in this Section shall be construed as limiting in any
way, the indemnification provisions contained in this Agreement, or the extent to which
CONSULTANT may be held responsible for payments of damages to persons or
property.
4
2008-1
Exhibit "B"
5.0. GENERAL PROVISIONS
5.1. Entire Al!l'eeIIlent. This Agreement constitutes the entire Agreement
between the parties with respect to any matter referenced herein and supersedes any and
all other prior writings and oral negotiations. This Agreement may be modified only in
writing, and signed by the parties in interest at the time of such modification. The terms
of this Agreement shall prevail over any inconsistent provision in any other contract
document appurtenant hereto, including exhibits to this Agreement.
5.2. Notices. Any notices, documents, correspondence or other
communications concerning this Agreement or the work hereunder may be provided by
personal delivery, facsimile or mail and shall be addressed as set forth below. Such
communication shall be deemed served or delivered: a) at the time of delivery if such
communication is sent by personal delivery; b) at the time of transmission if such
communication is sent by facsimile; and c) 48 hours after deposit in the U.S. Mail as
reflected by the official U.S. postmark if such communication is sent through regular
United States mail.
IF TO CONSULTANT:
IF TO CITY:
Carrie Solomon, President
CDCE Inc.
22641 Old Canal Rd.
Y orba Linda, CA 92887
Fax: (714) 282-1501
Tel: (714) 282-8881
Valerie C. Ross
Director of Development Services
300 North "0" Street
San Bernardino, CA 92418
Fax: 909-384-5080
Tel: 909-384-5357
5.3. Attornevs' Fees. In the event that litigation is brought by any party in
connection with this Agreement, the prevailing party shall be entitled to recover from the
opposing party all costs and expenses, including reasonable attorneys' fees, incurred by
the prevailing party in the exercise of any of its rights or remedies hereunder or the
enforcement of any of the terms, conditions, or provisions hereof. The costs, salary and
expenses of the City Attorney and members of his office related to said litigation on
behalf of the CITY shall be considered as "attorneys' fees" for the purposes of this
Agreement.
5.4. Governim! Law. This Agreement shall be governed by and construed
under the laws of the State of California without giving effect to that body of laws
pertaining to conflict of laws. In the event of any legal action to enforce or interpret this
Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of
competent jurisdiction located in San Bernardino County, California.
5
2008-1
Exhibit "B"
5.5. Assiomnent. CONSULTANT shall not voluntarily or by operation oflaw
assign, transfer, sublet or encumber all or any part of CONSULTANT's interest in this
Agreement without CITY's prior written consent. Any attempted assignment, transfer,
subletting or encumbrance shall be void and shall constitute a breach of this Agreement
and cause for termination of this Agreement. Regardless of CITY's consent, no subletting
or assignment shall release CONSULTANT of CONSULTANT's obligation to perform
all other obligations to be performed by CONSULTANT hereunder for the term of this
Agreement.
5.6. Indemnification and Hold Harmless. CONSULTANT shall protect,
defend, indemnify, and hold harmless CITY and its elected and appointed officials,
boards, commissions, officers, attorneys, agents and employees from any and all claims,
losses, demand,., suits, adminil<trative actions, penalties, liabilities and expenses,
including reasonable attorney fees, damage to property or injuries to or death of any
person or persons or damages of any nature including, but not limited to, all civil claims
or workers' compensation claims arising from or in any way related to CONSULTANT's
performance under this Agreement, except when caused solely by the CITY's negligence.
5.7. Indeoendent Contractor. CONSULTANT, at all times while performing
under this Agreement, is and shall be acting at all times as an independent contractor and
not as an agent or employee of CITY. CONSULTANT shall secure, at its expense, and
be responsible for any and all payment of wages, benefits and taxes including, but not
limited to, Income Tax, Social Security, State Disability Insurance Compensation,
Unemployment Compensation, and other payroll deductions for CONSULTANT and its
officers, agents, and employees, and all business licenses, if any are required, in
connection with the services to be performed hereunder. Neither CONSULTANT nor its
officers, agents and employees shall be entitled to receive any benefits which employees
of CITY are entitled to receive and shall not be entitled to workers' compensation,
insurance, medical insurance, life insurance, paid vacations, paid holidays, pension, profit
sharing or social security on account of CONSULTANT and its officers', agents' and
employees' work for the CITY. This Agreement does not create the relationship of
agent, servant, employee partnership or joint venture between the CITY and
CONSULTANT.
5.8 Conflict of Interest Disclosure: CONSULTANT or its employee may be
subject to the provisions of the California Political Reform Act of 1974 (the "Act"),
which (I) requires such persons to disclose financial interests that may be materially
affected by the work performed under this Agreement, and (2) prohibits such persons
from making or participating in making decisions that will have a foreseeable financial
affect on such interest.
CONSULTANT shall conform to all requirements of the Act. Failure to do so
constitutes a material breach and is grounds for termination of the Agreement by CITY.
6
2008-1
Exhibit "B"
5.9. ResDonsibilitv for Errors. CONSULTANT shall be responsible for its
work and results under this Agreement. CONSULTANT, when requested, shall furnish
clarification and/or exp1anation as may be required by the CITY's representative,
regarding any services rendered under this Agreement at no additional cost to CITY. In
the event that an error or omission attributable to CONSULTANT occurs, then
CONSULTANT shaH, at no cost to CITY, provide all other CONSULTANT professional
services necessary to rectify and correct the matter to the sole satisfaction of CITY and to
participate in any meeting required with regard to the correction.
5.10. Prohibited EmDlovment. CONSULTANT shall not employ any current
employee of CITY to perform the work under this Agreement while this Agreement is in
effect.
5.11. Costs. Each party shall bear its own costs and fees incurred in the
preparation and negotiation of this Agreement and in the performance of its obligations
hereunder except as expressly provided herein.
5.12. No Third party Beneficiary Rights. This Agreement is entered into for the
sole benefit of CITY and CONSULTANT and no other parties are intended to be direct
or incidental beneficiaries of this Agreement and no third party shall have any right in,
under or to this Agreement.
5.13. Headinlzs. Paragraphs and subparagraph headings contained in this
Agreement are included solely for convenience and are not intended to modifY, explain or
to be a full or accurate description of the content thereof and shall not in any way affect
the meaning or interpretation of this Agreement.
5.14. Amendments. Only a writing executed by the parties hereto or their
respective successors and assigns may amend this Agreement.
5.15. Waiver. The delay or failure of either party at any time to reqnire
performance or compliance by the other of any of its obligations or agreements sha1I in
no way be deemed a waiver of those rights to require such performance or compliance.
No waiver of any provision of this Agreement shall be effective unless in writing and
signed by a duly authorized representative of the party against whom enforcement of a
waiver is sought. The waiver of any right or remedy with respect to any occurrence or
event shall not be deemed a waiver of any right or remedy with respect to any other
occurrence or event, nor shall any waiver constitute a continuing waiver.
5.16. Severabilitv. If any provision of this Agreement is determined by a court
of competent jurisdiction to be invalid or unenforceable for any reason, such
determination shall not affect the validity or enforceability of the remaining terms and
provisions hereof or of the offending provision in any other circumstance, and the
remaining provisions of this Agreement shall remain in full force and effect.
7
2008-1
Exhibit "B"
5.17. Counteroarts. This Agreement may be executed in one or more
counterparts, each of which shall be deemed an original. All counterparts shall be
construed together and shall constitute one agreement.
5.18 Coroorate Authoritv. The persons executing this Agreement on behalf of
the parties hereto warrant that they are duly authorized to execute this Agreement on
behalf of said parties and that by doing so, the parties hereto are formally bound to the
provisions of this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their respective authorized officers, as of the date first above written.
CITY OF SAN BERNARDINO,
A Municipal Corporation,
CONSULTANT
CDCE, INCORPORATED
~~
Signature
F
CAd../l.i6 S~LOMO tV P/I:ESIOE~r
/
Name and Title
Approved as to form:
James F. Penman,
City Attorney
By
Ila~ If (1#f/W
U
8
~
Cl '1~E!
Exhibit B-1
Ruapd and Rtoli.ttle Wireless ConnediYity
October 19,2007
RFQ F-08-03 Response
1. Presentation
a) RFQ Response Submitted by:
CDCE Incorporated
22641 Old Canal Rd
Yorba Linda, CA 92887
Office (714) 282-8881
Fax (714) 282-1501
CDCE is a Mobile Systems Integrator that designs, supplies, installs, integrates and
maintains enterprise-level Wireless Mobile Computing Solutions and provides a single
point of contact to service all your wireless computing needs. CDCE is the only California
TP3 (Panasonic authorized) reseller that supplies, installs, and supports the Panasonic
Toughbook product.
b) CDCE does not outsource any of its services to sub contractors. All purchasing,
installation, service, and support is provided by trained CDCE personnel.
c) CDCE received the original RFP. No addendum was issued.
d) This project will be managed by:
Mike Contois
CDCE Account Manager
(714) 282-8881 x228
mcontoisi@cdce.com
e) This bid shall remain valid for a period of 120 days. It may be extended upon the mutual
agreement of CDCE and the City of San Bernardino.
Signature
t) I have read the terms and instructions of RFQ F -08-03 and as an authorized representative
ofCDCE do hereby agree to comply with all terms set forth in this RFQ.
~ bk~ I''', le/I'b""!
,.-/ .
C:'4 iLl;; ,Ck Le,\.{ 0 tV Title i1:e>-< vel.': I
Name
22641 Old C~anal Rd" Yoma Linda CA 82007.. .'300.2-7:3-5253" 'N'.,'f;joj{J:..crp~ a 1~1'Xn~'''::210:;,:>jC0-;(~,'m
"
. '
2008-1
d"'"
C CE!
lUlled i1nd ~iable Wireless Connectivity
2. ExceDtionsIDeviations
CDCE does not take exception to any of the tecliiIical requirements set forth in RFQ F-
08-03. CDCE's proposal meets or exceeds all technical specifications.
CDCE will use vehicle specific steel mounting hardware for all components of this
installation. The bases for all the vehicles will be specifically designed for use in each
vehicle type. For the non standard vehicles (Neon's, Taurus, Cavalier) CDCE will
fabricate a custom base using the same material as the standard mounts at CDCE. This
will insure a sturdy and reliable mounting platform to secure the CF - 19 and Pentax
printers. The CDCE vehicle power kit will include a 3 position fuse block, ground block,
adjustable shut down timer and DC power supply for both the CF- 19 and Pentax printer.
CDCE has installed thousands of these vehicle power kits in public safety, public works
and utility vehicles across California. This power kit will be connected directly to the
vehicle battery (no splicing into existing power lines) and will use proper gauge wire and
fuses to prevent any vehicle fires. All exposed wires will be split loomed for protection.
2?S4" Old i:arr3! Rd" V,:M;~ U!1eJa c.~ 2;":::3:37 ~ ':OO~373..5353 ..'.V/"N '"f'!()-" n:~ . i":'(V'rt"':I~,'~n1r-,:, "',~m
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2008-1'\\\)
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3. Appendices
Apendix A
Statement of Work (SOW)
Hardware To Be Installed
1) CF-19 with additional memory installed
2) Vehicle Power Kit with shut down timer, DC power supply for CF-19 and Pentax printer
3) Vehicle specific mounting hardware per the list provided in the RFO. Each kit will include a base, pole, arm,
clevis, and CF-19 cradle
4) Pentax Printer and mount with paper roll holder
Vehicles
Chevy 5-10
Chevy Cavalier
Ford Taurus
Ford Ranger
Dodge Neon
Ford E 1 00 Van
Ym:l!) ~
1998 6
1998,2000 4
1997 1
2000, 2003, 2006 4
1997 3
1997 1
All product used and installed by CDCE is new product and is not refurbished, substandard or factory rejects.
CDCE technicians arrive onsile at the predetermined Ci1y of San Bernardino location. Each crew of two (2) CDCE
technicians will be capable of completing two (2) to three (3) vehicles per day depending on the start time and
availability of vehicles. Typical working hours are 8-5 but other arrangement can be made if necessary.
Each vehicle will have a CDCE vehicle power kit installed. This kit will be connected directly to the positive and
negative terminals of the vehicles battery and ran directly into the fuse block and ground block located inside the
power kil enclosure. The powered fuse block will be connected to the shut down timer which will disconnect the
vehicle battery from the fuse block to prevent the vehicle bettery from being drained by the CF-19 or Pentax printer
charging while the vehicle is not running for a set amount of time (15 minutes to 18 hours). All exposed wire will be
wrapped in splilloom. The DC power adaptor for both the CF-19 and Pentax printer will be connected, fused and
grounded appropriately inside the vehicle power kit.
Each vehicle will have a Gamber Johnson vehicle specific steal base attached to the floor of the passenger seat
using the front 2 seat bolts. The Neon's, Cavaliers and Taurus will require a custom base be fabricated by CDCE
technicians. CDCE already has a template for the Neon's to build the bases. The Cavaliers and Taurus will require
that one of each of those vehicle be driven to CDCE's office so a base can be fabricated using the vehicles
dimensions. If the vehicles are brought down together iI should take approximately 1-2 hour to design the mounts.
Each steal base will have a pole, arm, clevis and CF-19 cradle boiled to iI. If needed a support arm will be added to
stabilize the mount. This solution will provide an adjustable and secure mounting platform for the CF-19to be utilized
from. The Pentax printer will be mounted using an arm that will attach to the lower portion of the pole. A Pentax
Pocket Jet III specific mount with paper roll holder will be installed on top of the arm. Power will be connected to both
the CF-19 and the Pentax printer and the installation will be complete.
CDCE technicians will provide a vehicle check off sheet which will include all parts installed and a check off list. The
CDCE technician and the authorized City of San Bernardino personal will go thru the vehicle and test the solution to
ensure proper functionality before signing off the installation as complete. CDCE technicians will remove all trash
before leaving the area.
All parts and labor provided by CDCE will be warranted for a period of one (1) year. On-Site maintenance contacts
are available from CDCE to cover the installations after the initial warranty expires for addilional costs.
Product Dellverv
All products will be ordered immediately upon receipt of order. The mounting hardware and vehicle power kits are
typically in stock at CDCE. Any missing parts for these kits typically take about 2 weeks to come in. The Panasonic
Toughbooks have a lead time of 4-6 weeks. The Toughbooks are occasionally in stock and ifthat is the case when
the order is placed then they will be available within one week after receipt of order.
Samole Schedule twill vary if product arrives eartierl
1) Day 1 CDCE receives order from City of San Bernardino and product is ordered.
2) Week 1-6 While product is on order CDCE has Cavalier and Taurus brought down to CDCE shop for design
of mount.
3) Week 4-6 All product arrives at CDCE. CDCE installation manger will contact the City of San Bernardino to
begin scheduling the vehicles for installation. -If prOduct arrives earlier installs will be pushed up"
4) Installation will be completed within 1to 2 weeks as long as at least 2 vehicles are available per day.
?2541 Old Car;:)) Pr!. Y":m::ll jr',rl::t C'.A q:'.~P7. ;J;(() .~7"-t:;~:.::;'J .\~~.~^.'~,...,." ,....".,....... ,..,^"'......4-__.~.-.-.._,.I'"'" _~ ~ ~
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2008-1
Warranties of Products Supplied and Labor
Gamber Johnson - Mountlna Hardware
NO-NONSENSE LIMITED WARRANTY
Gamber-Johnson warrants to every user of any Gamber-Johnson product that it will perform to its
specified ratings and will be free from defects in materials and workmanship.
Your remedies for the failure of any Gamber-Johnson product to perform to its specified ratings or for a
defect in materials or workmanship are limited to repair or replacement of any non-conforming product.
Gamber-Johnson will repair or replace, without charge, any Gamber-Johnson product that does not
conform to its warranty only if you give us notice of a failure of our product to perform to the specified
ratings or of a defect in material or workmanship within the time period stated below:
Mounting Systems (non-electronic)- within three (3) years of the date of purchase.
Any failure of any Gamber..Johnson product that is due to damage or misuse, such as excessive force,
improper installation, or application of power in excess of specified ratings is not covered by this warranty.
Warranty will be void on electronic products if the warranty label is removed or altered.
Also, Gamber-Johnson will not be responsible for any incidental or consequential damages due to failure
of a Gamber..Johnson product. Incidental and consequential damages are excluded from this warranty. In
some states in the U.S., exclusion or limitation of incident or consequential damages is not allowed, so
this exclusion may not apply to you.
There are no warranties, express or implied, which extend beyond the description of the warranties on the
face hereof including all implied warranties for fitness or merchantability.
IMPORT ANT: The Gamber-Johnson No-Nonsense Limited Warranty gives you specifiC legal rights, and
you may have other rights which vary from state to state.
Panasonlc Touahbooks
Limited Warranty -Hardware
Panasonic Computer Solutions Company (referred to as "Panasonic") will repair this Product (other than
software, which is covered by a separate warranty) with new or rebum parts, free of charge in the U.S.A.,
for three (3) years from the date of original purchase in the event of a defect in materials or workmanship.
This warranty includes the AC Adapter but excludes the batteries and all other options and accessories
which are covered for a period of one (1) year from the date of purchase.
This warranty is extended solely to the original purchaser. A purchase receipt or other proof of date of
original purchase will be required before warranty service is rendered.
This warranty is limited to failures due to defects in materials or workmanship which occur during normal
use.
It does not cover damage which occurs in shipment, or failures which are caused by products not
supplied by Panasonic, or failures which result from alteration, accident, misuse, introduction of liquid or
other foreign matter into the unit, abuse, neglect, installation, maladjustment of consumer controls,
improper maintenance, modification or service by anyone other than a Factory Service Center or
authorized Panasonic Service Dealer, or damage that is attributable to acts of God.
Pentax Printers
Stsndard 1-YearWarranty
During the first year of ownership, Pentax will repair or replace, at its option, any PocketJet unit or
accessory (excluding battery and Pentax Paper") which malfunctions due to failure of parts or
workmanship. Owner must call Pentax for a Return Material Authorization (RMA) number, then send the
unit postpaid to Pentax, with proof of purchase. Pentax will fix or replace the malfunctioning unit and
return it to the owner postpaid.
"Battery and Pentax Paper have a 90-day warranty from original purchase.
Vehicle Power Kits
The vehicle power kits provided by CDCE will be warranted for a period of 1 year. This will cover the shut
down timer, fuse block, and DC power supply.
Installation
All labor provided by CDCE will be warranted for a period of one (1) year. This will cover any issues
related to the installation work that CDCE provided. If it is found that the installation has been modified or
the issue is not a result work done by CDCE then a labor rate of $75 will apply to all repairs. On-Site
maintenance contacts are available from CDCE to cover the installations after the initial warranty expires
for additional costs.
22641 Old Canal Rd. Yorta Linda CA 92887 ~ 300-373..53S~ .. 'N.'IW r"tiro f'f"m .. l"'YYi/""\mi~;:;:,-rl('~ .....r"'\m
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Appendix B
CDCE Installation, Service & Maintenance Reference List (partial):
Southern California Edison
Michael Jensen
Vendor Management & Project Deployment Manager
(626) 302-7819
CDCE provides product, installation, in-vehicle maintenance and service for over 1500 Panasonic
CF-27, 28, 29, and 34 MDCs on an ongoing basis. CDCE continues to provide power management
systems, mounting hardware, wireless modems, antennas, mobile printers as well as the installation
and service for this equipment. CDCE has installed Panasonic solutions in over 20 different vehicle
types. In 2004 CDCE began on-site services and help desk for Edison which continues to the
present time.
Anaheim Public Works
Julie Seay
Building Official
714-765-5153 ex!. 5764
CDCE has installed 50 Toughbook solutions consisting of Panasonic CF18's, Port Replicators,
Mounting Hardware, O'Neil Printers, Antennas and Power Management Systems. CDCE built
custom mounts for Anaheim's vehicles that did not have standard mounts built. CDCE continues to
service and install solutions as needed and supports Anaheim through an annual maintenance
contract agreement.
Orange County Sheriff
Mike James
Captain
(714) 834.0322
In 2003 CDCE has provided OCS with 200 CF-28s, 29s, PDRCs, and MDWDs with magnetic stripe
reader, mounting solutions, wireless modems, Pentax printers and antennas. CDCE has also
provided OCS with 12 Panasonic CF-18s, MDWDs with magnetic stripe reader, printers, wireless
modems and mounting solutions for their BMW motor units. CDCE continues to support the
departments' needs regarding the MDC solutions including installations, maintenance and service.
Anaheim PO
Sgt. Lew Wuest
714-497-0401
CDCE provided Anaheim PD with 140 PDRCs and 240 wireless ready CF-29's. We installed the CF-
29 and PDRC combo into 140 vehicles using custom designed mounting hardware to meet Anaheim
PO needs and requirements. Along with the Toughbook solution CDCE also installed a new custom
vehicle power kit which allowed Anaheim PO to remove the second battery system they had been
running with their old MDC systems. By doing this CDCE standardized their fleet with one power
system making maintenance of the vehicles much easier.
North County San Diego JPA & San Miguel Fire Department
NCSD: Joe Napier
(760) 535-8505
SMFD; Gary Croucher
(619) 660-5352
CDCE is currently rolling out 240 full MDC systems into fire engines and command vehicles. The
solution consisted of CF-29s, 30s and PDRCs with integrated Verizon EVDO modems, internal and
external GPS devices, mounting hardware and installation services. CDCE also equipped all the
reserve units with mounting and power solutions to allow the CF-29s & 30s to be easily swapped in
minutes in case a frontline unit goes down.
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2008-1
d\"~
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RIIJI"l Met ltfti-'* WI..!_ COllMcti~ty
Appendix C
Pictures of Similar Installs With Quote Components
22641 Ok:! C303: Rd . voma L.Jnda CA 9~,387 . 800-37~5353 . WVJwcda> mm . mm"t,-,,~(,,' rr'"", ,-" '"
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2008-1
Appendix 0
d'\'\~
C CE!
mobile computing Vehicle
Universal Power
Distribution System
Improve. employee .afety and prevents vehicles from being
stranded due to Incidental battery drain.
If you can't start a vehicle, all the technology in the world
won't do anyone any good. CDCE's Power Distribution
and Isolation System keeps your vehicles on the road and
in service. CDCE has utilized its broad experience in
vehicle installations to create a power distribution and iso-
lation system that virtually eliminates inadvertent
vehicle power failures due to excessive draw from radio!
modem, MOTs, and other computer add-on equipment.
This unit not only regulates how long the computer is
allowed to draw power from the battery of a sleeping
vehicle, but also adds additional circuits for the equipment
installed.
The system locates all terminals and fuses related to ra-
dios, modems, MOTs and other mobile computer instal-
lation add-ons in a convenient enclosure that is easily
mounted and connected to all electrical devices in your
vehicle's mobile computer system.
It comes complete with an easily accessible reset fuse
in the rare case of an overload that might trip a fuse.
And, it is easily replaced should the need ever arise-which
isn't likely.
Features:
. A duty cycle timer with a 15-minute interval up to 15 hours
in 1-hour intervals. Prevents your components from
draining your vehicle's battery by dlHlnergizing the
control circuit after a user specified duration.
. An emergency reset allows an additional 15 minutes of
service after the duty cycle timer has shut off.
. Low (<11V) and high (>18V) voltage disconnect sen-
sor. Extends vehicle battery life by preventing complete
discharge of battery.
. Reverse polarity protection.
. Connections for MOTs, mobile computers, mobile dis-
plays and modems.
. Six-position fuse block provides adequate circuit
protection for virtually all vehicle applications.
. Common ground connected directly to vehicle chassis
eliminates grounding problems with control circuit.
. High capacity 1 O-gauge cable connects power source
to the fuse block and enables a greater power draw to
adequately supply components.
Protected by a plastic box with removable lid for easy
access. Mountable virtually anywhere in the vehicle.
To keep your vehicles on the road and operational contact:
Michael Contois, Account Manager
22641 Old Canal Road . Yorba Linda, CA 92887' 800-373-5353 . www.cdce.com.mcontois@cdce.com
'" 2005. CDCE Incorporated
v
2008-1
Licensing &
Certifications
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2008-1
I?J
'AWOIle
TOUlHBOOK
PREMIER
PARTNER
Panasonic.
Computer Solutions Company
Panasonic Toughbook Premier Partner Program 2007-2008
The following company is a certified Panasonic Toughbook Premier Partner (TP3), and is
authorized to sell all products manufactured and sold by the Panasonic Computer
Solutions Company at all sales locations.
TP3:
CDCE Incorporated
22641 Old Canal Road
Yorba Linda, CA 92887
Telephone: 714-282-8881
800-373-5353
Fax: 714-282-1501
E-mail: sales@cdce.com
Web: http://www.cdce.com
CDCE is a wireless computer specialist, selling, installing and servicing all Panasonic
Computer Solutions Company products.
Signed:
/"'" ~
//
C.. -~</--f::,/'/ ')
,;~, ./ ~.;;:-^--_.
r- /,1diko Slorling
Date: February 1, 2007
Mike Sterling, District Sales Manager
1286 University Ave. Suite 261 San Diego. CA 92103 Phone: 619-296-8819
2008-1
- Cllent#: 12347 CDCEINC99
ACORD~ CERTIFICATE OF LIABILITY INSURANCE T DATE (UMlDOIYYYYI
03/08/07
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Armstrong/Robitaille Full 1010 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
680 Langsdorf Drive #100 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
P.O. Box 34009
Fullerton, CA 92834-9409 INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A: Federallnsuranc8 ComDany 20281
CDCE, Inc. INSURER., Preferred Emplovers Insurance Co. 10900
22641 Old Canal Road INSURER c: General Insurance Company of America 24732
Yorba Linda, CA 92887 INSURER 0:
INSURER E;
COVERAGES
THE POLICIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRlaeo HEREIN [8 SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
~ TYPE OF INSURANCE POUCY NUMBER POLlCY EFFECTIVE Y EXPlRATI N UMITS
A ~NERAL L1ABIUTY 35785064 03/09/07 03/09/08 EACH OCCURRENCE '1 000 000
X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED .1000000
- --1 ClAIMS MADE ~ OCCUR MED EXP (Any onII petIOn) .10000
PERSONAL. 6 ADV INJURY '1 000 000
- GENERAL AGGREGATE .2 000 000
~'LAGG~nEILIMlT APnS PER: PRODUCTS - COMPfOP AGG .2 000 000
X POLICY ~~ LOC
C ~TOM081L.E L.IABILITY 24CC0354943 03109/07 03/09/08 COMBINED SINGLE LIMIT
t!- ANY AUTO (ee accident) '1,000,000
I- ALL OWNED AUTOS BODilY INJURY
.
I- SCHEDUlEO AUTOS (Pwpel'lClfl)
~ HIRED AUTOS BOOll Y INJURY
.
i.!- NON-QWNED AUTOS (Pet eccldentj
f- PROPERTY DAMAGE .
(Per.ccldenl)
RRAGE LIA8IUTY AUTO ONLY. EA ACCIDENT .
ANY AUTO OTHER THAN EAACC S
AUTO ONLY: AGG .
A ::::~rSSJUIIBRELL.A UABIUTY 79863279 03/09/07 03109/08 EACH OCCURRENCE .5 000 000
X OCCUR 0 CLAIMS MADE AGGREGATE .5 000 000
.
=1 ~EDUCTIBLE .
RETENTION . .
B WORKI!RS COMPENSATION AND WKNll07275 06108108 06108/07 X I we STATU- IDJ);'-
EMPLOYERS' LlABlUTY .1 000 000
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L EACH ACCIDENT
OFFICERlMEMBER EXCLUDED? E.L DISEASE. EA EMPLOYEE .1000000
IIve..deacnbeunder .1 000 000
speCIAL PROVISIONS below E.L. DISEASE. POLICY LIMIT
A OTHER Transit 35785064 03/09/07 03/09/08 $15,000 Limit
$2,500 Deductible
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
Proof of Coverage
CERTIFICATE HOLDER CANCELLATION -
SHOULD ANY OF THI! ABove DESCRIBED POLICIES BI! CANCELJ.ED BEFORE THE EXPIRATION
Proof of Coverage DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL ~ DAYS WRrrTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE lEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OIlUGATlON OR UABILlTY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
REPRESENTATIVES.
~UTHORIZED REPRESeNTATlV1!
A'...-~ tJi/M,..)
ACORD 25 (2001/08) 1 of 2
#537 4203/M37 4202
5DKAM
Ii> ACORD CORPORATION 1988
2008-1
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or aiter the coverage afforded by the policies listed thereon.
ACORD 25-S (2001/08) 2 of 2
#S374203/M374202
2008-1
Cllen"', 12347 CDCEIN"99
ACORDN CERTIFICATE OF LIABILITY INSURANCE I DATE IMM/DDIYYYY)
0610612007
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Armstrong/Robitaille FUll 1010 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
680 Langsdorf Drive .100 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
P.O. Box 34009
Fullerton, CA 92834.9409 INSURERS AFFORDING COVERAGE NAIC.
INSURED INSURER k Employers Compensation Insurance Co 11512
CDCE, Inc. INSURER B:
22641 Old Canal Road INSURER c:
Yorba Linda, CA 92887 INSURER 0:
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLlCV PERIOD INDICATED, NOTWITHSTANDING
ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE IssueD OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. eXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
TR TYPE OF INSURANCE POUCY NUIIBER POUCY EFFE~ POUCY EXPIRATION UMITS
~NERAL UABlUTY EACH OCCURRENCE .
COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED .
I CLAIMS MADE D OCCUR MED EXP (AIry on. person) .
PERSONAl & ADV INJURY .
GENERAL AGGREGATE .
~~AGG~nE LIMIT APPnSIPER: PRODUCTS. COMPIOP AGG .
POlICY I .~ LOC
~UTOMOBILE UABIUTY COMBINED SINGLE LIMIT .
""Y AUTO (Eaac:c:il>>nl)
-
- ALL OWNED AUTOS BOOIL Y INJURY
(Per person) .
- SCHEDULED AUTOS
I- HIRED AUTOS BODILY INJURY
(Peraccldenl) .
I- NON-OWNED AUTOS
I- PROPERTY DAMAGE .
(Per acaIMnt)
~RAGE u.mUTY AUTO ONLY - EA ACCIDENT .
ANY AUTO OTHER THAN EAACC .
AUTO ONLY: AGG .
:5~88NMBRELLA LlABIUTY EACH OCCURRENCE .
OCCUR D ClAIMS MADE AGGREGATE .
.
=i ~EDucnBlE .
RETENTION . .
A WORKERS COMPENlAnoN AND EIG10388080 06108/07 06/08108 X I WCSTATlJ:.1 IO~
EMPLOYERS' LIABILITY .1 000000
ANY PROPRIETORJPARTNERlEXECUTIVE E.L. EACH ACCIDENT
OFFICERlMEMBER EXCLUDED? E.L. DISEASE - EA EMPLOYEE .1 000000
~~t,:'~~~s1ONS belaN E.L DISEASE - POLICY LIMIT .1 000000
OTHER
DESCRIPTION OF OPERAnoNS I LOCAnoNS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT f SPECIAL PROVISIONS
CERTIFICATE HOLDER CANCELLATION TA_ t ft'
SHOULD ANY OF THE ABOYE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXfltRATlON
Insured. Proof of Coverage DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL ...!3Q.. DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO 00 so SHALL
IMPOSE NO OBUGATION OR UABIUTY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
REPRESENTATIVEII,
o\UTHORlZED REPRESENT '\ TIVE
N,..... ~ 4J(/~
ACORD 25 (2001/08) 1 of 2
#53891 09/M3891 08
SDKAM
10 ACORD CORPORATION 1988
"
2008-1
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD 25-5 (2001/08) 2 of 2
183891 09/M3891 08
.
2008-1
Cost & Price Forms
22641 O~ Canal Rd. Yort)a Lind;) CA 92387 ~ aOO-373-52-53 .'MW/ C""Jse.c:f;1 '. i:'l00n~-C'SlwcjC:I~_ ~om
. ,
2008-1
PRICE FORM
REQUEST FOR QUOTES: RFQ F-08-03
DESCRIPTION OF RFQ: Panasonic Toughbook Computers
BIDDER'S NAME/ADDRESS: eeL E -:t:v--LO/ V{C(Te<-~
~2.V11 0,\ G:....,,\ k~
~br\JCi l,V\;{c\ cA 'tf-.-'i;tl
NAMElTELEPHONE NO. OF ,I
AUTHORIZED REPRESENTATIVE VV\'Y-L ~ t6,~/lt-cu:vv.J V'V'\'Vl'Iyt' ('
IlL{ -Ji) - giff ( x IUY
Please provide detailed Firm Fixed Price cost information in the spaces provided below, and any other
incidental or additional costs required to complete the Technical Specification requirements.
Item # Description Qty. Bid $ Extended $
leach)
1 LAPTOPS: 21 ,')/C0. CoO 05";" /ce,. CD
Panasonic CF-19, Specific build: CF19CJBAXBM
Intel Core Duo Processor U2400 1.06 Ghz (Centrino
Processor)
. 10.4" Touch Screen Display
. 80GB Hard Disk
. 1GB RAM
. Intel 802.11 a/bIg Wi-Fi
. Bluetooth
. Rubber Backlit Keyboard
. Windows XP Professional with Service Pack 2 (SP2)
2 PRINTERS: 21 7 v,-- CC ':T 8' C'C:
---)(~ ':). - (j'--' --'). /
Pentax Pocket jet 3 Plus printers
. 300 DPI print quality
Intearated Bluetooth /IRDA / USB connectivity
3 Mountina EQuipment 19 ")1:.lC.CK-: I y,c,,-r. ,.-,
. '-, J -,' t..- L-
4 Installation Services 19 _:~ 75"-{C' /(,:, 'i .J- (;-, (,r ~
.
2008-1
Item # Description Qty. Bid $ Extended $
leachl
5 Extended Warrantv - 2 vears - or- 21 ~ 7S": ex, Sj I'). [(~
6 Extended Warrantv - 5 years 21 4;0. CO J: 0/e'. DC
7.75% + (0.25% .1(,17).... YO
7 Sales Tax where
annlicable \
Are there any other additional or incidental costs, which will
requirements of the Technical Specifications? Yes / No
Yes', please provide detail of said additional costs:
required by your firm in order to meet the
. (circle one). If you answered"
Please indicate any elements of the Technical Specifications which cannot be met by your firm.
C.N:.-E \1'tt--t 0\\ Te<.\."'.V\,u..\ c,j'e (s.
Have you included in your bid all informational items and forms as requeste@ / No .
(circle one). If you answered "No', please explain:
This offer shall remain firm for 90 days from RFQ close date.
Terms and conditions as set forth in this RFQ apply to this bid.
Cash discount allowable ~ % - days; unless otherwise stated, payment terms are: Net thirty
(30) days.
In signing this bid, Bidder warrants that all certifications and documents requested herein are attached
and properly completed and signed.
From time to time, the City may issue one or more addenda to this RFQ. Below, please indicate all
Addenda to this RFQ received by your firm, and the date said Addenda was/were received.
Verification of Addenda Received
Addenda No:
Addenda No:
Addenda No:
-----
.~
Received on:
Received on:
Received on:
_1. ~ \.
2008-1
AUTHORIZED SIGNATURE:
PRINT SIGNER'S NAME AND TITLE:
~fJ7'~
CAt1..Ll~ .5OLcM.~ N Pk-slcO=:7Jr
DATE SIGNED:
10/(2/2-001
. ,
CDLE, ( NCal-filt.~Il:;Q
Z-2.4 '-II 0 L-D CANAL R-tJMj
Yol!.h/f L/~Ptf / G4 '1ZJJ1
F~{f4) 2.$2.-/)'6 [
COMPANY NAME & ADDRESS:
PHONE: (7/Lf )-2 $ 2. -8~ 5s (
IF SUBMITTING A "NO BID", PLEASE STATE REASON (S) BELOW:
.'
,c'
2008-1
NON - COLLUSION AFFIDAVIT
TO: THE COMMON COUNCIL, CITY OF SAN BERNARDINO
In accordance with Title 23, United States Code, Section 112, the undersigned hereby states, under
penalty of perjury:
That he/she has not, either directly or indirectly, entered into any agreement, participated in any
collusion, or otherwise taken action in restraint of free competitive bidding in connection with RFQ F-08-
03.
Business Name C()(E LV\(c;p, rAp)
Business Address)J./"LJ cb.t, ",I. (A 'l.2 587
Signature of bidder X
tJiU../1 Pl1llC I uf
Place of Residence
18~
Subscribed and sworn before me this _
day of ((k--ro Af/? J , 20f21;-
Notary Public in and for the County of Ik'A Ny?./ , State of California.
My commission expires ~~ I 8 ~ 11< , 200 i .
1 I
1;:4;. ,~@~E3~"l
W RNERSIDE COUNTY .....
J . . . . .. My c~~. .E~P: Jun'1~, 20~
('
Software ~1tIon and Mal_nee
_ GIS Sul't>.a..
AcceIa GlS Server Softwar8
Five Additional Usef8
Software I Ucense SubIotaI
5I*Js Tu an L..k:sIee
Annual Mtili4e.__
S*sTlIXon......_0C6 (112 rA8%)
,--
ESRIIMS Setver
GIS 0pIi0nlII1Iem
~--
ArwiulII........._..... foroplon
T""""'"
On-Itte tralnlno 3 Oava
AcceII GIS Total
_NR
AcceIa rvR SoIIMn AmIIII ~
Speech _ 0plI0n (2 pon.........)
SoftMn J lJcense SU:doIaf
Sales Tax on IJoense (8.00%)
Annu8I........__ Md ~ Services Fees
Sales Tax on MaMiilb.__ (1/2 at 8%)
--
Trainng .
On-tlte tr81n1na 3 Oava
Accea.1YR Total
--
2008-1
Exhibit "C"
Cost Analysla . Aceele Upgrade Project
u... u... Coet ..... SutIIo8I
1 $9;995.00
5 $2,995.00
1 $20,000.00
1 $9.995.00
$9,995.00
$14,975.00
$20,000.00
$9,995.00
UnR: UnIt CoM 111m .......
1 $8.995.00
2 $2,495.00
$9,995.00
$4,990.00
Ul'tll UnltCoet 111m.......
$34,995.00
$29,985.00
Ac::ceIII WhIIIsa Server ~
One AddItional User Block (5 users)
Software I LJc:ense SOOtot8I
S8tea Tax on Ucense (8.00%)
Amuaf MaL....._...... (2OlII.)
SlIIes Tax on ......_1ICe {112 of 8%}
1m,Ab............ SerW:es
T_
Qn..aiIetralnlna30ava
Acce" Wi....... lobll
~ OIkeLInk
1 $34,_.00
3 $9,995.00
UnIt UnllCoet bm SUbmIaI
$4,800.00
PERMI'TS 0tIIc:eli* (for 58 Coot. licenses)
SaIeI Tax on LJc8Iee (8.00%)
__(20'10)
S8Ies Tax on MaIrDnance 11/2 of 8%1
PERMITS OfIIceLink 10lil1
SoIlwI.. Total
1 $4,600.00
T_
-
Indudes 5 users.
For. toI8I of 30 users.
$24,970.00
$1,997.80 at 8%
$4.,984.00
$199.78
$14,800.00
$20,000,00
$9,995..00
$1,999.00
Estimate - Based upon IrW*lg time, travel time. meals, lodging, etc.
ssooooo
........)1
T_
-
Millmal option . does not Include advance speech recognition
$14,985.00 feahns
$1,198.80
$3,197.00
$127.88
$14,800.00
15.000.00 EsIImate - B8Md upon frainlng tine, travel time, meals, ~. etc.
"',301."
T_
-
_5_
Total of 20 users purchased (19 pIanned).
$84,980.00
$5,198..40
$12,998.00
$519.84
$14.800.00
IS 000.00 EaUmate - Based upon training tme, travel time, meals, Iods;ng, etc.
"..........
T_
-
$4.600.00 Includes 5 ......
$368.00
$1,150.00
148.00
$8,184.00
S232.822.28
Hardware. Aceala Upgl'llde Project
--
DelIPowooEdge860 _11VR. GIS. _)
Laptops and Acceaortes
21 Panasonic CF.19 Laptop Computers
WI-_rtdllO
Cellular WI...... C.... (Disc:oLmed)
_Tox_on..,prIco)
VolP~
Hardware Total
Urdl .... Coot
2 $3,572.35
2008-1
Exhibit "C"
T_
-
$7.'44.70 CooI__Tox__(___>.
1 $119,631.60 $119,631.80 Colt incIudea c:omputera. printers. momtIng Idts, installation servlces,and
~..vices.. provided In quoI8 by the low bidder, CDCE, Inc.
Colt inc:Iudee..
19 $34.99
$410.39
$1,000.00
$884.81 H____. _and_typewillbeevalualed
M'O.39bylT..__. c-aga.___._be1ha_
fllclrwln~,.dt.lIIwhich<<*dto~.
$1,000.00 u.dfor Aa:eIlIIVR - Volc:e(NflIP~ Devka..,_,,,,....,dbd
by AcooIa.
$128.851.50
2008-1
Exhib~ "C"
Summary. Accela Upgrade Project
Total implementation CoalII (Softwa.., Hardwa.., Services, eII:)
Total project annual COllta (aller 1at year)
$361,773.78
$&1,954.28
Annual Collis . Aceela Upgrade project
Software and I.IceMIng
AcceIlI GIS ArnAII.........__
Sates Tax on M8II......a (50%)
Acc8Io IVR SoftwantAmual ~
SIIeI Tax on UcenIrt (8.00%)
Aa::eII rvR Annual Ml.a....__ am MInIged Service F_
Sales Tax on .......... (1/2 ~ 8%)
Acc8Io _
Sales Tax on ........1C8 (1/2 of 8%)
Acc8Io ~
SaIet T8X on r..w....__ (112 of 8%)
SoftwaI,.. AnnUli "Imen.net ToIIil
W1-.
--
Unit Cost _
$4,984.00
$199.76
$14,885.00
$1,198.80
$3,197.00
$127.88
$12.996.00
$519.84
$1,150.00
.....00
$31.414.21
2008-1
Exhibll"C.
19 $12.5<<1.00 Costa811Um8819whlesslaplops., Ulingftglnof$!S5.00 permonltJ perdevlce.
lobi' projected annual coate
$11,914.28