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Home My WebLink About2007-482 1 2 RESOLUTION NO. 2007-482 3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE 4 AMENDMENT NO. 4 TO CONTRACT 05-689 WITH THE COUNTY OF SAN BERNARDINO HUMAN SERVICES DEPARTMENT FOR A COST OF LIVING 5 ALLOWANCE (COLA) AND A CHILD AND ADULT CARE FOOD PROGRAM 6 (CACFP) ADJUSTMENT, FOR THE HEAD STARTIPRESCHOOL PROGRAM AT DELMANN HEIGHTS COMMUNITY CENTER FOR FY 2007-2008. 7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY 8 OF SAN BERNARDINO AS FOLLOWS: 9 SECTION I. The City Manager is hereby authorized to execute Amendment No.4 to 10 Contract No. 05-689 for a cost of living allowance (COLA) increase in the amount of $4,058 and 11 12 13 a Child and Adult Care Food Program (CACFP) adjustment increase in the amount of $12,237 for a total of $16,295 for the administration and operation of the Head StartlPreschool program 14 at Delmann Heights Community Center for FY 2007-2008 a copy of which is attached hereto, 15 marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length. 16 17 18 19 20 21 III 22 III 23 III SECTION 2. The authorization granted hereunder shall expire and be void and of no further effect if the agreement is not executed by both parties and returned to the Office of the City Clerk within 120 days following effective date of the Resolution. III 24 III 25 III 26 III 27 28 III RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 1 SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE 2 AMENDMENT NO. 4 TO CONTRACT 05-689 WITH THE COUNTY OF SAN BERNARDINO HUMAN SERVICES DEPARTMENT FOR A COST OF LIVING 3 ALLOWANCE (COLA) AND A CHILD AND ADULT CARE FOOD PROGRAM (CACFP) ADJUSTMENT, FOR THE HEAD STARTIPRESCHOOL PROGRAM AT 4 DELMANN HEIGHTS COMMUNITY CENTER FOR FY 2007-2008. 5 6 7 8 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a joint regular Meeting, thereof, held on the 17 th day of December , 2007, by the following vote to wit: 9 COUNCIL MEMBERS 10 11 12 AYES NAYS ABSTAIN ABSENT ESTRADA x x BAXTER 13 BRINKER 14 DERRY 15 KELLEY 16 JOHNSON 17 MCCAMMACK 18 19 x x x x x ~k,~~C~ :-rjY The foregoing resolution is hereby approved this \1" day of December ,2007. 20 21 22 23 24 Approved as to Form: 25 cr-1 1 orris, May an Bernardino 26 27 28 FAS New Vendor Code Dept. Contract Number I- SC A. ~ Change CITYOFS772 05-689 A-4 Cancel County Department Dept. Orgo. Contractor's License No. Preschool Services Department HPS County Department Contract Representative Telephone Total Contract Amount I. ~egina Dalton (909) 388-0241 $894,520 o Revenue 00 Encumbered Contract Type o Unencumbered 0 Other: If not encumbered or revenue contract type, provide reason: Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount July 1, 2005 June 30, 2008 $278,590 $16,295 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount RSC HPS 150 . 300 3252 , $16,295 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount , Fund Dept. Organization Appr. ObjlRev Source GRC/PROJ/JOB No. Amount . , Project Name Estimated Payment Total by Fiscal Year FY Amount 110 FY Amount 110 PSD - Deleqate Aqency 07/08 $16.295 I - - - - - - - Contract Type 2(b) FOR COUNTY USE ONLY 't County of San Bernardino STANDARD CONTRACT THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, called the County, and Name City of San Bernardino Parks & Recreation Address 600 W. 5th SI. hereinafter called DELEGATE AGENCY (DELEG~TE) San Bernardino, CA 92410 Phone Birth Date (909) 384-5233 Federal 10 No. or Social Security No. 95-6000772 IT IS HEREBY AGREED AS FOllOWS: AMENDMENT NO.4 It is hereby agreed to amend Contract #05-689 as follows: Exfl/B /r "/} 01 Page 1 of 3 V. DELEGATE AGENCY GENERAL RESPONSIBILITIES Paragraph L, Item 4 is amended to read: 4. Delegate shall ensure that any written report of known or suspected instances of child abuse or neglect andlor any unusual incident reports submitted to Community Care Licensing are submitted within five business days of filing the report to: County of San Bernardino Preschool Services Department Attn: Licensing Analyst 662 S. Tippecanoe Avenue San Bernardino, CA 92415-0630 VII. FISCAL PROVISIONS Paragraphs A is amended to read: A. The maximum amount of reimbursement under this contract shall not exceed $894,520, and shall be subject to availability of funds to the County. The consideration to be paid to Delegate, as provided herein, shall be in full payment for all Delegate's services and expenses incurred in the performance hereof, including travel and per diem. Citv of San Bernardino Parks & Recreation Original Can tract $ 278,590 July 1,2005 throuoh June 30, 2006 Amendment 1 - COLA $ 2,505 Increase far Julv 1, 2005 thrauah June 30, 2006 Amendment 2 $ 298.565 JulY 1, 2006 throuoh June 30, 2007 Amendment 3 $ 298,565 Julv 1 2007 thrauah June 30, 2008 Amendment 4 - COLA $ 4,058 Increase far July 1, 2007 through June 30, 2008 CACFP Adi. $ 12,237 MAXIMUM REIMBURSEMENT $ 894,520 Julv 1. 2005 throuah June 30, 2008 Paragraph~ B is amended to read: B. The Delegate will contribute $199,534 to the program funds. Such contributions shall be in cash ar in-kind in the amount of $199,534. In-Kind Oriainal Can tract $ 62,635 Julv 1. 2005 thrauoh June 30, 2006 Amendment 1 $ 626 Increase far July 1, 2005 thrauoh June 30, 2006 Amendment 2 $ 67,629 July 1, 2006 thrauoh June 30, 2007 Amendment 3 $ 67,629 July 1, 2007 throuah June 30, 2008 Amendment 4 $ 1,015 Increase far July 1, 2007 thrauoh June 30, 2008 MINIMUM CONTRIBUTION $ 199,534 July 1, 2005 thrauoh June 30, 2008 Paragraph K is added as follows: K. Contractor shall accept all payments from County via electronic funds transfer (EFT) directly deposited into the Contractor's designated checking or other bank account. Contractor shall promptly comply with directions and accurately complete forms provided by County required to process EFT payments. Page 2 of 3 All other terms and conditions in this contract remain in full force and effect. This amendment shall become effective upon execution hy both parties. - .. COUNTY OF SAN BERNARDINO City of San Bernardino Parks and Recreation (Print or type name of corporation. company, contractor, etc.) ~ Paul Biane. Chairman. Board of Supervisors By ~ (Authorized signature - sign in blue ink) Dated Name Fred Wilson (Print or type name of person signing contract) SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD Clerk of the Board of Supervisors of the County of San Bernardino. Title City Mana!:jer (Print or Type) Dated Deputy Address 600 W. 5'" SI. San Bernardino. CA 92410 By Approved as to Legal Form Reviewed by Contract Compliance Presented to BOS fOf Signature ~ Julie Surber, County Counsel ~ Lori Ciabattini, HS Contract Administration ~ Ron Griffin, Director Date Date Date Auditor/Controller-Recorder Use Onl o Contract Database 0 FAS Input Dat Keyed By APPROVED AS TO FORM: James F. Penm.., City Attorney .,.p.L~ Page 3 of 3 REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY, CALIFORNIA AND RECORD OF ACTION January 8, 2008 FROM: RON GRIFFIN, Director Preschool Services Department SUBJECT: AMENDMENTS TO CONTRACTS WITH DELEGATION OF ACTIVITIES PROVIDERS RECOMMENDATION: Approve Amendments to Contracts with the following agencies, increasing the total combined contract amount by $81,361, from $8,679,225 to $8,760,586, for Delegation of Activities for the Head Start/State Preschool Program through June 30, 2008. Contract Agency Current FY 2005-06 Proposed Proposed Total Number through 2007-08 Increase Contract Total Contract FY 2007/08 Amount Amount 05-638 A-4 Colton Joint Unified School District $3,511,359 $24,678 $3,536,037 05-639 A-5 Easter Seals Southern California, Inc. $2,910,528 $16,042 $2,926,570 05-640 A-4 Needles Unified School District $1,379,113 $24,346 $1,403,459 05-689 A-4 City of San Bemardino Parks & Recreation $878,225 $16,295 $894,520 Total $8,679,225 $81,361 $8,760 586 BACKGROUND INFORMATION: The County's Preschool Services Department (PSD) has operated the Head Start and State Preschool programs in San Bemardino County since 1965. The programs provide ongoing comprehensive early childhood development and food services to eligible low-income children and their families through a combination of direct and contracted services through with Delegate Agencies. Delegate Agencies are public and/or private non-profit organizations or agencies to which PSD, as a Head Start grantee, has delegated all or part of the responsibility for operating a Head Start Program. On February 8, 2005, the Board of Supervisors (BOS) approved and authorized PSD to release a Request for Applications to solicit and identify qualified Head Start Delegation of Activities providers for San Bernardino County for FY 2005/06. Page 1 of2 cc: HS Contracts-Dalton w/agree. Agency w/agree. c/o HS Contracts ACR-Accounts Payable Manager w/agreement Periculum w/agreement Risk Management PSD-Griffin HS Contracts-Ciabattini HS Finance-Chacon County Counsel-Surber CAO/HSG-Morris File w/agreement Record of Action of the Board of Supervisors AGREEMENTS AS LISTED ABOVE APPROVED LENDAR) BO 5 CO INO MOTION SECON ~ YE AYE 1 ~ 4 5 mil 01/11/08 BY ITEM 051 ", . FAS New Vendor Code Oepl. Contract Number f- SC A ~ Change CITYOFS772 05-689 A-4 Cancel County Department Oepl. Orgn. Contractor's License No. Preschool Services Department HPS County Department Contract Representaflve Telephone Total Contract Amount Regina Dalton (909) 388-0241 $894,520 Contract Type D Revenue 00 Encumbered o Unencumbered D Other: If not encumbered or revenue contract type, provide reason: Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount July 1, 2005 June 30, 2008 $278,590 $16,295 Fund Oepl. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount RSC HPS 150 300 3252 $16,295 Fund Oepl. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount Fund Oepl. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount Project Name Estimated Payment Total by Fiscal Year FY Amount 1/0 FY Amount 1/0 PSD - DeleQate AQencv 07/08 $16,295 I - - - - - - - Contract Type 2(b) FOR COUNTY USE ONL Y " County of San Bernardino STANDARD CONTRACT THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, called the County, and Name City of San Bernardino Parks & Recreation Address 600 W. 5th St. hereinafter called DELEGATE AGENCY (DELEGATE) San Bernardino, CA 92410 Phone Birth Date (909) 384-5233 FederallD No. or Social Security No. 95-6000772 IT IS HEREBY AGREED AS FOllOWS: AMENDMENT NO.4 It is hereby agreed to amend Contract #05-689 as follows: Page 1 of 3 . . V. DELEGATE AGENCY GENERAL RESPONSIBILITIES Paragraph L, Item 4 is amended to read: 4. Delegate shall ensure that any written report of known or suspected instances of child abuse or neglect and/or any unusual incident reports. submitted to Community Care Licensing are submitted within five business days of filing the report to: County of San Bernardino Preschool Services Department Attn: Licensing Analyst 662 S. Tippecanoe Avenue San Bernardino, CA 92415-0630 VII. FISCAL PROVISIONS Paragraphs A is amended to read: A. The maximum amount of reimbursement under this contract shall not exceed $894,520, and shall be subject to availability of funds to the County. The consideration to be paid to Delegate, as provided herein, shall be in full payment for all Delegate's services and expenses incurred in the performance hereof, including travel and per diem. Citv of San Bernardino Parks & Recreation Oriainal Contract $ 278,590 July 1, 2005 throuQh June 30, 2006 Amendment 1 - COLA $ 2,505 Increase for July 1, 2005 throUc1h June 30, 2006 Amendment 2 $ 298,565 July 1,2006 throuQh June 30, 2007 Amendment 3 $ 298,565 July 1 2007 throuah June 30, 2008 Amendment 4 - COLA $ 4,058 Increase for July 1, 2007 through June 30, 2008 CACFP Adi. $ 12,237 MAXIMUM REIMBURSEMENT $ 894,520 July 1, 2005 throuah June 30, 2008 Paragraphs B is amended to read: B. The Delegate will contribute $199,534 to the program funds. Such contributions shall be in cash or in-kind in the amount of $199,534. In-Kind Oriainal Contract $ 62,635 July 1, 2005 throunh June 30, 2006 Amendment 1 $ 626 Increase for July 1, 2005 throuah June 30, 2006 Amendment 2 $ 67,629 July 1, 2006 throuah June 30, 2007 Amendment 3 $ 67,629 July 1, 2007 throunh June 30, 2008 Amendment 4 $ 1,015 Increase for July 1, 2007 throuah June 30, 2008 MINIMUM CONTRIBUTION $ 199,534 July 1, 2005 throuah June 30, 2008 Paragraph K is added as follows: K. Contractor shall accept all payments from County via electronic funds transfer (EFT) directly deposited into the Contractor's designated checking or other bank account. Contractor shall promptly comply with directions and accurately complete forms provided by County required to process EFT payments. Page 2 of 3 . .' ," . . All other terms and conditions in this contract remain in full force and effect. This amendment shall become effective upon execution by both parties. COU SAN BERNARDINO 0-0 ~~ ne, Chairman, Board of Supervisors By ~ nardino Parks and Recreation ~ Paul B1 Dated JAN 0 8 2008 Name Fred Wilson (Print or type name of person signing contract) By Title SIGNED AND CERTIF. DOCUMENT HAS CHAIRMAN OF Dated City ManaQer .):;rint or Type) /"7'l f '7 Address 600 W. 5'" SI. San Bernardino, CA 92410 OS for Signature Date ia attini, HS Contract Administration l2J9 .07 Date -o( Auditor/Controller-Recorder Use Onl D Contract Database D FAS Input nat Keyed By APPROVED AS TO FORMl James F. Penman, City Attorney By: i~~ (/ r:~ /: ...... Page 3 of 3