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Home My WebLink About19-Police Department c c c CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION From: Michael A. Billdt, Chief of Police Subject: Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the purchase of (4) Panasonic Mobile Data Computers (MDCs) and mounting equipment from GSTI Corporation. Dept: Police Department Date: February 25, 2008 MlCC Meeting Date: March 17, 2008 Synopsis of Previous Council Action: Feb. 4,2008 Resolution #2008-43 - Authorizing the purchase of (12) Panasonic Mobile Data Computer devices. July 8, 2004 Resolution #2004-217 - Authorized the purchase of (I 40) Panasonic . laptop based Mobile Data Computers (MDC) for Police and Fire vehicles Recommended Motion: Adopt resolution. ~~ MICHAEL A. BILLDT, Chief of Police Contact person: r~pt~ln ThPonl'i,C! l-JpnC!nn phnn~. 1114_~I>()Q Supporting data attached: Staff Ro:port Ward: CitywidE' FUNDING REQUIREMENTS: Amount: $28,835.06 Source: Measure Z funds (Account #001-223-5703) Finance: Council Notes: Agenda Item No. ~ 3/n}of C CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subiect Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the purchase of (4) Panasonic Mobile Data Computers (MDCs) and mounting equipment from GSTI Corporation. Backl!round The City of San Bernardino's FY 2007/08 adopted budget includes funding in the Measure Z budget (Police budget account #223) for the purchase and equipping of six police vehicles (4- marked and 2-unmarked) to support the Police Department's Combined Hiring Plan to Enhance Police Staffing. The four marked police units will be equipped with Mobile Data Computers (MDC's) to provide voiceless communications between field units and Police Dispatch and to allow field access to various automated police databases. c The Panasonic CF-30 laptop is the standard MDC used by the Police Department. GTSI Corporation is the Original Equipment Manufacturer provider recommended by Panasonic. GTSI Corporation managed the original MDC project that upgraded a majority of the PD vehicles to the new MDC technology. GTSI Corporation has agreed to sell all of the essential MDC components under the terms of the Los Angeles City Fire Department competitive bid award with pricing at or below the LAFD awarded price. It is recommended that the City Council approve a sole source purchase for these Panasonic devices pursuant to San Bernardino Municipal Code Section 3.04.01 O.B.3 (Purchases approved by the Mayor and Common Council). It is requested that (4) Panasonic MDC's and related mounting equipment be purchased using $28,835.06 in funding contained in the Measure Z budget. Separately, a Request for Purchase for $10,556.08 will be completed with the Motorola Corporation to supply (4) Vehicle Radio Modems (VRMs) needed for a wireless network connection between the Computer Aided Dispatch (CAD) system and MDCs. The total cost of all MDC components will be $39,391.14. The MDC Purchase is a selected source purchase. GTSI is continuing to offer us the discounted pricing from the Los Angeles City FD purchase contract. Panasonic and many other vendors sell the same computers at a higher retail rate. There are no local vendors authorized to sell Panasonic MDC computers. Regional vendors authorized are not allowed to sell at GTSl's discounted rate. Financial ImDact $43,800.00 for this purchase has been budgeted in the City's FY 2007/08 adopted budget in the Measure Z budget, Account #001 -223-5703. c Recommendation Adopt resolution. ~tplc:uerYIe"t P." No .I~ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE PURCHASE OF (4) PANASONIC MOBILE DATA COMPUTERS (MDCs) AND MOUNTING EQUIPMENT FROM GTSI CORPORATION. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: WHEREAS, GTSI corporation is a sole selected provider of Mobile Data Computer (MDC) equipment; SECTION I. That the Director of Finance or his/her designee is hereby authorized to issue a Purchase Order for (4) Panasonic CF-30 laptop based Mobile Data Computers as configured in Quote QUT2214861 (a copy of which is attached hereto and incorporated herein as Exhibit "A") for a total of $28,835.06 to GTSI Corporation. The purchase order shall reference the number of this resolution and shall read "4 Panasonic CF-30 laptop based Mobile Data Computers. GTSI Quote QUT2214861. Not to exceed $28.835.06." SECTION 2. That the Mayor and Common Council authorize an exemption from the regular bid process in accordance with Section 3.04.010.B.3 of the San Bernardino Municipal Code. III III III III III 03-/7 -Cf({ :if /9 III III 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE PURCHASE OF (4) PANASONIC MOBILE DATA COMPUTERS (MDCs) AND MOUNTING EQUIPMENT FROM GTSI CORPORATION. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor aod Common Council of the City of Sao Bernardino at a meeting thereof, held on day of , 2008, by the following vote, to wit: the Abstain Council Members Aves Navs Absent ESTRADA BAXTER BRINKER DERRY KELLEY JOHNSON McCAMMACK Rachel G. Clark, City Clerk The foregoing resolution is hereby approved this _ day of ,2008. Patrick J. Morris, Mayor City of Sao Bernardino ~ gtsi. , GTSI Corp. Sales Quotation 3901 Stonecroft Boulevard Chantilly, VA 20151-1010 1-600-999-GTSI customerorders@gtsi.com www.gtsi.com To: Mike Eckley CITY OF SAN BERNARDINO CUSTOMER #: 20055559 Reference No:l-ll H75Xl Gov!. Contract # : 58301 Ship Via: GROUND Quotation #: QUT2214861 Date: 05-FEB-2008 Sales Rep.: BRAD EDELEN Phone: 703/502-2674 FAX: 703/222-5202 # PartNa Manufacturer Item Description Unit Price Quantity Extended Price CUN Mfg pin Contract Vehicle WVCd 500496 PANASONIC -"VISTA DOWNGRADE TO XP -INTEL CORE 001 2 DUO L7500 1.6GL V (CENTRINO), 13.3" NON TOUCH XGA, 1 GB, eoGB, INTEL 802.11A+B+G,WlN XP SP2, TPM1.2, BLUETOOTH, NO OPTICAL $3,039.20 4 $12,156.80 CF-30F3SAZAM 56301 3983 PANASONIC 12.1"PDRC (DISPLAY ONLY, ROHS 002 COMPLIANT) $1,561.80 4 $6,247.20 OPEN MARKET CF-VDL02BM OPEN MARKET 7656-1965378 TOO ELECTRONICS STANDARD RED LED BACKLIT KAYBOARD WITH 003 TOUCHPAD AND PS2 INTERFACE $288.47 4 $1,157.88 OPEN MARKET KBA-BL TD-5RBIVS OPEN MARKET GTSI pin 7656-1965378 MIr SKU - KBA-BL TD-5RBIVS STANDARD RED LED BACKLIT KAYBOARD WITH TOUCHPAD AND PS2 INTERFACE 2661-2003403 SURCHARGE DISPOSAL FEE FOR COVERED ELECTRONIC 004 DEVICE WITH A SCREEN SIZE OF LESS THAN 151N $6.00 4 $24.00 CAlFEE6 56301 252081 GAMBER-JOHNSON, 005 LLC NP-PDRC-IND4 IN DASH MOUNT SUPPOORT. $291.30 4 $1,165.20 OPEN MARKET 711Q.0681 OPEN MARKET 252080 GAMBER-JOHNSON, 006 LLC GAMBER JOHNSON DOCK BASE BRACKET $67.39 4 $288.56 OPEN MARKET 711Q.0680 OPEN MARKET 340124 GAMBER-JOHNSON, 007 LLC GAMBER THREADED ROD FOR IN DASH ASSEMBLY $3.72 4 $14.88 OPEN MARKET 11966 OPEN MARKET 6068-1159046 GAMBER-JOHNSON, 008 LLC 13" MCS EPIC PACKAGE WITH LONG TOP PLATE FOR CHEVY CAPRICE (1990-95) & FORD CROWN VIC (1991-NEWER) $213.80 4 $654.40 OPEN MARKET MCS-EPICl3CCV-L OPEN MARKET 898-1355968 PANASONIC TOUGHBOOK PROTECTION PLUS (3 YEARS) $252.81 4 $1,011.24 009 CF-8VCL TNF3Y 56301 497-1441435 LIND 010 ELECTRONICS CAR ADAPTER F/PANASONIC 12" PO $88.76 4 $355.04 PAl540-795 56301 6068-2018799 GAMBER-JOHNSON, 011 LLC PANASONIC TOUGH BOOK 27, 28 & 29 DOCKiNG STATION WITH SINGLE RF $693.26 4 $2,773.04 NP-PANDOCK-1 56301 Quote Nbr 0UT2214861 Page 1 of 2 This quotation is submitted in confidence and contains trade secrets or confidential commercial and financial information exempt from disclosure by exemption 3 and 4 of the Freedom of Information Act (FOIA) and the Tracie Secrets Ad. 5 U.S.C.A. Section 552(b)(3) and (4). 18 U.S.C.A.Section 1905. Do not copy or distribute arry portion of this quotation to others without notification to the Seller pursuant to execl.4ive order 12600. GgtsL GTSI Corp. Sales Quotation 3901 stonecroft Boulevard Chantilty, VA 20151-1010 1-800-999-GTSI customerorders@~i.com www.gtsi.com 497-1705933 012 LIND ELECTRONICS 12V CAR ADAPTER F/PANASONIC TB W2,V2,T1,T2, R1,CF-18,-29,-48, .QO,-73,BARE WIRE W/FUSE 58301 $87.64 4 $350.56 PA1555-968 SHIP-TO~NFORMATlON San Bernardino, CA - 92401 United States SUBTOTALS: TAX: TOTAL: $26,379.80 $2,455.26 $28,835.06 - ATTENTION CONTRACTING - UnIH' otherwise specifted within this quote or agreed to by the Seller In writing, full p8yrNnt for order Is due 'NIthln 30 days of receipt of equipment or services. AA.U,AA,U.....UeJ.* * The prices In this quote are valid for 30 calendar days 'oUowIng the Quotation date. * This quote is only valid In Its entirety and PO, placed for partJalltems in a quote may be rejected. * All orders are subject to availability. . Any quotas containing Items with Part Numbers SKU TBD or o00.ooo are considered budgetary quot. with estimated prices, which are not binding. Please cont8ct your Sales Representaave tor an updllted and final quote before placing an order. * Unless oth.-wtse stMed, prldng shown for maintenanc&'support requl.... payment In full within 30 days of the Invoke date. . All orders are subject to Return Pollcy:http://www.gtsl.comfservkeslretumpolicy.aspx * Electronic and Information tec:h~y (Err) Usted on this quolaUon shall be capable, at the time of Its delivery, when used In accordence with the contrector's essocleted documents, end other wrttten InfonMtlon provld" to the government, of providing comparable IICC8SS to Indlvlduels wlh dlsebllltles consistent with the terms and conditions applicable to this contlact at the time of ewerd, provided that any esslstlve technologies used with the listed EIT properly Interoperetes with It end other essistlve technolog". -***...,U.....t.AJ.J.* ACH or E~onlc Funds Trensfer (EFT) payment by Check SUNTRUsr BANK Baltimore, MD ABAIROlJflNG '# 061000104 ACCOUNT '# 202969894 GTSI Corp. P.O. Box 79296 For questions related to ACH enrollment or EFT, please contact Nicole Bell By FAX 7031885-4588 By Emell nicole.bell@gtsLcom Baltimore, MD - 21279-0296 TO ENABLE FASTER DEl.JVERY,PLEASE INCLUDE THE FOLLOWING STATEMENT ON YOUR PURCHASE ORDER: -PAR11A.L SHIPMENT AND PAYMENT AUTHORIZED-. THIS ALLOWS US TO DROP SHIP ITEMS DIRECn Y TO THE SHIP TO LOCAnON, AS WELL AS DELIVER THE ITEMS WE HAVE IN STOCK, AS SOON AS POSSIBLE. Quote. QlJf2214861 Contract # 58301 Payment Terms: NET 30 DAYS (Pending Credit Approval) Duns #: 10793-9357 Tax 10 #: 54-1248422 CAGE Code: 8Y261 Quote Nbr CUT2214861 Page 2 of 2 This quotation is submitted in confidence and contains trade secrets or confidential commercial and financial information exempt from disclosure by exemption 3 and 4 of the Freedom of Information Act (FOIA) and the Trade Secrets Act. 5 U.S.C.A. Section 552(b)(3) and (4). 18 U.S.C.ASection 1905. Do not copy or distribute any portion of this quotation to others without notification to the Seller pursuant to executive OI'der 12600.