HomeMy WebLinkAbout1985-034
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RESOLUTION NO. R~ <4
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH THOMAS, BYRNE & SMITH FOR ACCOUNTIN
SERVICES IN CONJUNCTION WITH COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDS AND JOB BILL FUNDS.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby
authorized and directed to execute on behalf of said City an
agreement with Thomas, Byrne & Smith for accounting services in
conjunction with Community Development Block Grant funds and Job
Bill funds, a copy of which is attached hereto, marked Exhibit "A"
and incorporated herein by reference as fully as though set forth
at length.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on
regular
the 2lst
day of
, 1985, by the following vote,
,1?lTl11Flry
to wi t:
AYES:
Council Members
cast~nnde, RBi1.J~'. Iiernatldcz~~
Marks. QpieJ, F:::-AZ ieT. ;_:t.r5.i:~;:_1_(~.,:-
NAYS:
None
ABSENT:
None
~,4///?#/L26Ab
/' City Clerk
of
, 1985.
..1J...W day
The foregoing resolution is hereby
.Jf!nU2.~'..H
San Bernardino
:: ;;i'?~
jl")~ City Attorney /
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't;'
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A G R E E MEN T
(Accounting Services)
THIS AGREEMENT, entered into the day and year set forth
below, between the CITY OF SAN BERNARDINO, hereinafter "City", and
THOMAS, BYRNE & SMITH, an accountancy corporation, hereinafter
"Accountant" sets forth the terms and conditions upon which
I '
,
Icertain auditing functions will be provided to the City.
I The parties hereto agree:
1. Accountant agrees to perform certain auditing functions
lin conjunction with Community Development Block Grant funds and
Job Bill funds administered for the City of San Bernardino by the
Redevelopment Agency of the City of San Bernardino, for the fiscal
year ended June 30, 1984. Accountant agrees to provide those
accounting and auditing services specified in a letter from
Accountant dated December 26, 1984 to the Redevelopment Agency of
the City of San Bernardino, a copy of which is annexed hereto as
Exhibit "I" and incorporated herein by reference. Accountant
agrees to provide all such services promptly and in accordance
with the terms specified in Exhibit "1".
2. City retains the services of Accountant for the purposes
specified in Paragraph 1 above, and agrees to pay to Accountant
the fees for services specified in Exhibit "I", computed on the
basis of the hourly rates specified in Paragraph 7 thereof. Total
cost of the services to the City shall not exceed $14,000.00.
Payment for services shall be made promptly upon receipt of
Accountant's final report, accompanied by an itemized bill for
services rendered. Payment shall be made by the Executive
Director of the Redevelopment Agency from Community Development
, '.
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Block Grant funds and Job Bill funds allocated for that purpose.
IN WITNESS WHEREOF, the parties have hereunto executed this
agreement effective the
/r.1/L day of
!
, 1985.
ATTEST:
~/h?/l<,d'$
~lty Clerk
By
Approved as to form:
/l~~~
Clty Attorney
-2-
,.
.:
THOMAS, BYRNE & SMITH
AN ACCOUNTANCY CORPORATION
CERTIFIED PUBLIC ACCOUNTANTS
4362 Orange Street. Riverside. California 92501
682-4851
Donald l. Thomas, C_PA
o Richard Byrne, C_P,A.
V, C Smith. Jr. CP_A
Allen C Harrison, CPA
December 26, 1984
Ms. Glenda Saul, Executive Director
Redevelopment Agency of the
City of San Bernardino
300 North "D" Street, Room 320
San Bernardino, California 92418
Dear Ms. Saul:
In accordance with your request for a proposal in connection with an Audit of
the Community Development Block Grant and Jobs Bill Funds administered by the
Agency, for the fiscal year ended June 30, 1984, we submit the following
information:
1) We are Independent Public Accountants licenses by the State of
California.
2) The Audit will be conducted in accordance with generally accepted
auditing standards, Standards for Audit of Governmental O~ganizations,
Programs, Activities and Functions, issued by the Comptroller General
of the United States, and in accordance with HUD Audit Guide and
Standards for Community Development Block Grant Recipients, Publication
No. IG6505.2.
3) Copies of our reports will be remitted directly to the appropriate HUD
offices pursuant to the Audit Guide.
4) We shall promptly inform a responsible official of the Agency regarding
reasonable indication of defalcation or other irregularities that may
come to our attention in connection with the examination.
5) We shall commence our examination within seven days of written notification
that the books and records of the Agency have been closed for the year
ended June 30, 1984 and complete the Report within approximately ninety
calendar days, provided further that such estimated completion date may
be modified by mutual agreement.
6) This proposal is made with the understanding that the Agency will use all
appropriate resources to assist us in obtaining prompt responses to our
Audit inquiries with HUD.
EXHIBIT
,
,-
I
,
.
Ms. Glenda Saul, Executive Director
Redevelopment Agency of the
City of San Bernardino
December 26, 1984
Page 2.
7) It is understood that the fees for the services shall be computed
according to the following hourly rates:
Junior Accountant $27 . 00 to $30.00
Semi-Senior Accountant $32.00 to $36.00
Senior Accountant $38.00 to $46.00
Manager $48.00 to $60.00
Partner $80.00 to $90.00
8) Every effort shall be made to perform the services of this agreement
for an amount not to exceed $14,000.00. We further agree to notify
the Agency if and when it is evident that .this cost level will be exceeded.
Such notification shall include a statement of the reasons why we would
be unable to complete the services without exceeding the agreed upon cost
level and a statement of the additional amount of funds necessary to
complete the services. It is understood that the amount payable pursuant
to this paragraph shall at that time be subject to revision pursuant to
a mutually agreed upon written amendment, but that in no event shall the
amount payable pursuant to this paragraph exceed $14,000.00 in the
absence of a written amendment to the contrary.
9) Payment shall be made by the Agency upon receipt of our final report.
10) We agree to retain all working papers, audit programs and other documents
prepared or obtained during the course of the Audit for a period of three
years and to make them available upon request during this period for the
use of the Agency and appropriate federal agencies.
If additional information is desirable, or if you have any questions, please call
our office.
Respectfully submitted,
THO":.~~YRNE & SM
:ri!MCO
By: D. Richar yrne
Certified Public Accountant