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HomeMy WebLinkAbout19-Public Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Lynn Merrill, Director Subject:: Authorization to advertise for Request for Proposal for a Fleet Operational Efficiency Review Dept: Public Services Date: May 4, 1999 ORIGINAL Synopsis of Previous Council Action None Recommended Motion: That the Purcbuing Manager be authorized to advertise for Request for Proposal VI! a Fleet Operationti Efficiency Review. ~~ Lynn Merrill Contact person: Lynn Merrill Phone: 5140 Supporting data attached: Ward: FUNDING REQUIREMENTS: Amount: $50,000.00 Source: 635-341-5502 ~~xltl~ Fmance/ Council Notes: Agenda Item No. /f 5/;1/" CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT: Authorize the Purchasing Manager to advertise for Request for Proposal for a Fleet Operational Efficiency Review. BACKGROUND: In order to ensure that the City's Fleet Division is performing in the most cost-effective and efficient manner, and to determine whether the appropriate combination of in-house services and out-sourcing is occurring, the City Administrator and the Director of Public Services are recommending that a professional consultant be retained to review the Fleet Division operations and costs. The scope of this study will include: . A comparison of City costs and productivity measures to industry standards; . A comparison of current outsource programs against industry standards; . An evaluation of the vehicle replacement program and assignment control techniques; . A review of productivity standards, reports and benchmarks; . An examination of fmancial management, control and rates. If authorized, this Request for Proposal will be released on May 18, 1999 and responses due June 15, 1999. It is anticipated that this item would be brought before Council for approval in July 1999. A copy ofthe RFP is attached. FINANCIAL IMPACT: The estimated cost for the Fleet Efficiency Review is projected between $25,000 and $50,000. This item will be budgeted within the FY 99-00 Fleet Division budget with 60% of the cost from the Refuse Division Enterprise Fund and 40% from Fleet Division fund balances. RECOMMENDATION: That the Mayor and Common Council authorize the Purchasing Manager to release Proposal Specification F-OO-Ol for a Fleet Operational Efficiency Review. CITY OF San Bernardino FINANCE DEPARTMENT BARBARA PACHON DIRECTOR OF FINANCE Proposal Specification F.OO.01 May 3, 1999 REFERENCE: FLEET OPERATIONAL EFFICIENCY REVIEW Dear Fleet Industry Consultant The City of San Bernardino, Public Services Department Fleet Maintenance Division is pleased to enclose a Request For Proposal to solicit from your firm a statement of qualifications and a brief proposal for a review of the City Fleet Maintenance Division's operating efficiencies. The Fleet Division operates a full service operation for the City, providing maintenance and repair to Police vehicles, Refuse trucks, service trucks, street sweepers, trailers, lawnlturf equipment and executive automobiles. The DEADLINE FOR SUBMISSION IS 3 p.m. PST, Tuesday, May 25, 1999. Please submit four (4) copies of the proposal, and one (1) copy of the Price Summary Sheet in a separate, sealed envelope marked 'Price Summary". Proposals must be received at the Purchasing Division of the Finance Department City Hall, 4th Floor, City of San Bernardino, 300 North '0' Street San Bernardino, CA 92418, by the date and time referred above. Late proposals will not be accepted. Requests for information related to this RFP should be submitted in writing to the Purchasing Manager no later than May 10,1999 at address above, or faxed to 909-384-5043. The City shall respond to all questions in the form of an Addendum no later than May 14, 1999. No price proposal will be accepted unless it is submitted as indicated and made on the Price Summary Form included in this packet The City reserves the right to reject any and all proposals. No respondent may withdraw his proposal within 45 days from the date of the proposal opening. Successful respondent (Consultanij shall obtain and maintain in force during the term of this contract at his or her expense, and submit certificate for, professional liability insurance in companies and through brokers approved by the City, adequate to protect against liability from damage claims arising out of Consultanfs operations in a minimum amount of $1,000,000 (one million) comprehensive liability with 30 days notice of cancellation. City of San Bernardino to be named as additional insured. 300 NORTH '0' STREET, SAN BERNARDINO. CA 02418-0001 ('O')314.1242.FAX('OI)314.5043 Consultant to submit automobile liability insurance certificate in the amount of $1,000,000 and property damage insurance certificate in the amount of $1 ,000,000 with the City of San Bernardino named as additional insured. Consultant agrees to indemnify and hold City harmless from all claims, demands, causes of action or suits, of whatever nature, arising out of the services furnished by consultant or his or her subcontractors under this contract, and from all laborers', material providers', and mechanics'liens upon the real property upon which the work is located or any property of the City. (' (' / 1-J ~:~UL ~{ {~/t L,-,-- David Batson, Purchasing Manager City of San Bernardino CITY OF SAN BERNARDINO REQUEST FOR PROPOSAL F-OO-Ol FLEET OPERATIONAL EFFICIENCY REVIEW May 3, 1999 INTRODUCTION The City of San Bernardino Public Services Department invites proposals from qualified consultants with experience in performing public sector operational efficiency studies to conduct an operational efficiency and comparison review of the City of San Bernardino's Fleet Division. BACKGROUND The City of San Bernardino, Public Services Department, Fleet Division provides fleet management, maintenance and repair services for both light and heavy vehicles assigned to the various operating departments of the City, including the Mayor Office, Common Council, City Clerk, City Administration, Finance, Development Services, Fire Department (small support and administrative vehicles only), Police Department, Facilities Management, Parks and Recreation, Public Services - Streets, Library, Cemetery, Cable Television, Animal Control, Sewer Line Maintenance, Baseball Stadium, Refuse, Risk Management and the City's Motor Pool. As of April 1999, there are a total of 677 vehicles under management by the Fleet Division including 305 light vehicles, 115 Police patrol vehicles, 64 Refuse collection trucks, 38 heavy vehicles, 32 units of heavy equipment, 47 trailers, 21 pieces of turf equipment and 55 miscellaneous units. The Division currently has a staff of 29 employees. The Division includes Light Vehicle Maintenance, Heavy Vehicle Maintenance, Administrative and Maintenance Support functions. The Division has an annual FY 98-99 budget of $4,225,500, which includes Vehicle Replacement of $540,000, Motor Fuel & Lubricants of $580,000 and Debt Service of $402,200. Actual vehicle repair and maintenance functions cost approximately $2,703,300 per year, including. $785,700 for parts and $417,700 for outside services. SCOPE OF SERVICES The City desires to have a qualified Fleet Management Consultant conduct an evaluation of the existing Fleet Division to identify and make recommendations for actions necessary to improve the overall efficiency and effectiveness of the current operation, including any recommendations for service improvements, costs savings or streamlining. This project is being conducted under the supervision of the Director of Public Services who shall serve as the Project Manager. Findings shall be reported to the City Administrator and Mayor. Throughout this document, the term "Industry Standard" shall mean those measures commonly used in the public and/or private Fleet Management sectors used to benchmark productivity and to measure costs, such as labor rates, to provide service. The following are the tasks necessary to perform this evaluation and prepare recommendations: TASK 1 IDENTIFY AND DEVELOP CITY FLEET SERVICES COSTS, SERVICE AND STAFFING LEVEL INDICA TORS 1.1 DEVELOP STANDARD PRICING INDICATORS The Consultant shall review the existing and projected Fleet budget data and calculate current rates for costs for comparison purposes. These indicators will include calculation of the full cost-recovery hourly labor rates for current fleet services now delivered by the Fleet Division and the full cost- recovery prices to be charged for fuel and parts. 1.2 COMPARE CITY COSTS AND PRODUCTIVTY MEASURES TO INDUSTRY STANDARD Evaluate and compare the cost competitiveness of the City's fleet maintenance services with industry-wide standards. Evaluate mechanic efficiency, productivity, effectiveness, staffmg levels, current job classifications and descriptions, training, subcontracting methods for maintenance and repair services, customer satisfaction and competitiveness with other providers of fleet maintenance services. Compare to local-area private maintenance providers, comparable private maintenance services firms and other public and private sector fleets within Los Angeles, Orange, Riverside and San Bernardino counties. Consultant shall identify and propose a list of five private and five public agencies operating comparable sized vehicle fleets that shall be used for comparison, subject to review and approval of the City at time of award. 1.3 COMPARE CURRENT OUTSOURCE PROGRAM AGAINST INDUSTRY STANDARDS Review and determine the current level of outsourcing within the five identified public agencies and compare these levels with those currently being used by the City's Fleet Division. Provide a compendium of information on national efforts in outsourcing fleet services with any case studies available through general trade or technical publications. TASK 2 DATA TREND ANALYSIS. Perform a simple numeric trend analysis by year comparing information from 1987 through current 1999 data. This analysis will include total numbers in each category as well as the change from Fiscal Year to Fiscal year. All dollars reported shall be adjusted to current value in order to determine real growth or decline. The analysis should include: changes in the total number of vehicles by heavy and light type; changes in staffing levels; annual regular and overtime hours; increases or decreases in the total annual fiscal year budget excluding vehicle replacement and leases; changes in outside services by number of vendors and dollar amounts; number of vehicles replaced each year and dollar amount set aside for vehicle replacement; changes in the dollar amount of materials and supplies obtained from outside vendors; changes in garage and fuel charges by each City department including the number of vehicles assigned to each City department. City shall provide data to consultant in hard copy and consultant shall be required to enter this data into an electronic spreadsheet. Data presentation should include both tabular presentations by category as well as graphic data. All graphic data shall be formatted using Microsoft Excel and be downloadable to Microsoft Powerpoint. TASK 3 EVALUATE CURRENT SERVICE LEVELS. Perform the following evaluations of the City's current fleet management practices as related to the best management, technical and cost accounting practices in the industry. 3.1 OVERALL REVIEW. Identify, evaluate and discuss any current issues, problems or opportunities relating to the maintenance and repair of the City's existing vehicles. Prepare recommendations as to how these items may be enhanced or improved in order to maximize the quality of service delivered by the fleet management program. 3.2 ORGANIZATION AND MANAGEMENT. Review and analyze the division's organizational and management structure to determine if functions are properly organized and that staffmg levels and current job descriptions are adequate and appropriate for the present and immediate future fleet needs. Review and evaluate potential improvements in fleet management policy and procedures as the basis for an effective fleet management program; review existing work load management and internal organization and make recommendations for improved management and supervision; evaluate customer service satisfaction as a basis for improving fleet services to City departments. 3.3 VEHICLE REPLACEMENT AND CONTROL. Review and evaluate fleet asset management issues. Evaluate the division's current fleet and equipment acquisition strategies and fleet acquisition and replacement strategies and practices as compared to the best fleet management practices in the industry. Review the use of centralized fleet management practices including issues relating to: fleet size and utilization of the fleet; the assignment of vehicles and equipment to City departments and the use of management techniques to control assignments and utilization; the use of centralized motor pools, private rental services; replacement policy and options for replacing vehicles, including possible leasing versus purchasing of replacement vehicles. 3.4 MAINTENANCE PROGRAMS. Review and evaluate fleet services program. Review the preventive maintenance and repair program; shop operations; maintenance operations productivity; parts inventory control; fuel management systems; staffing; the use of management systems and performance measures as management tools; and, the use of contracting out/consolidating services. Make recommendations for productivity or efficiency improvements through use of different equipment and technology, training, operating policies and procedures, consolidation and/or privatization. Determine whether the quality and quantity of services provided by the Division are appropriate. Identify performance indicators that should be used by the Division as an ongoing basis to evaluate efficiency and effectiveness. Evaluate and recommend the possibility of eliminating areas of service. 3.5 PREVENTIVE MAINTENANCE AND REPAIR PROGRAMS. Review preventive maintenance and repair program. Investigate preventive maintenance program content, intervals, scheduling, compliance, pre- trip inspection and defect reporting requirements, warranty management, repair authorization, scheduling, assignment procedures, mechanic supervision and quality assurance. 3.6 PRODUCTIVITY STANDARDS. REPORTS AND BENCHMARKS. Review the use of management performance standards and reports. Develop benchmarks that will be used to assess improvements in the overall performance of the fleet management program. Develop benchmarks to quantify the efficiency and effectiveness of fleet management, operations, vehicle availability and utilization, and customer service. Recommend management reports using existing information systems that are capable of being produced and distributed on a daily, weekly, monthly, and annual basis to measure improvements in fleet operating results and customer satisfaction. 3.7 TECHNOLOGICAL SUPPORT. Evaluate current information technology used to monitor and manage the Fleet. Review the use of existing technology, data base systems and fleet management information systems and make recommendations for state-of-the-art practices and procedures in fleet management, such as the use of reengineering technology. Recommend improvements and the integration of information systems where appropriate. 3.8 FINANCIAL MANAGEMENT. CONTROL AND RATES. Examine rate and charge structure. Review the current rate and charge structure to ensure that all fleet costs, including city indirect cost allocations, are accounted for and recovered. Review the accuracy and reasonableness of the methods used to allocate costs and charges to the various user departments. Test the validity of the basis and methods used to calculate billable units of service. Assess the current system and make recommendations where appropriate. Recommend a rate structure that meets the objectives of the City and encourages fleet customers to use resources efficiently and influences fleet maintenance to meet a market cost standard for its services. Examine the City's policies and practices regarding responsibility and accountability for accidents, damage, abuse, misuse and other losses sustained by the fleet during operation by other departments. DELIVERABLES Based upon the cost per subtask or task submitted by the consultant, the City shall reserve the right to assign any or all items set forth above and to modify the expected deliverables accordingly during negotiations with the successful vendor. The following are the generally expected deliverables for each task or su btask. Recommendations Report. Prepare a written report discussing the findings and results of each analysis performed. Based on the results of the analysis, prepare recommendations that will enhance or improve the City's fleet management program. Implementation Plan. Based on the recommendations provided, prepare an implementation plan, including priorities, for any recommended improvement opportunities. Develop annual action plans for the next two years including priority projects, defined objectives, required scope of work, estimated resource requirements, anticipated results and performance measures. Consultant shall prepare a draft of both the Recommendations Report and Implementation Plan for review by City staff. Staff shall review this plan and provide any corrections, comments or changes and shall submit these changes to the Consultant. The Consultant shall make these changes and then prepare ten bound copies and one reproducible master of both deliverables for fmal delivery. Final Presentation of Study. Consultant shall prepare a one-hour presentation at conclusion of this project for presentation to the Mayor, City Administrator and key Department Directors and staff. Said presentation may include a question-and-answer session between the Consultant and City staff. CONTENTS OF PROPOSAL Proposals shall contain only information relevant to the REQUEST FOR PROPOSAL (RFP). Proposals shall be kept to a length of no more than fifteen (15), two-sided pages, for a total of thirty (30) numbered pages, excluding title page, table of contents, appendix, sample reports, and cost page. Any information submitted by the Consultant that is deemed to be confidential or proprietary in nature shall contain a statement to that effect on each page that such information is provided. Proposals shall include all of the following information. I. WORK PLAN. The offeror must provide a detailed work plan describingohow each task and subtask shall be performed and the relative scheduling of those tasks including a detailed listing of offeror resources, according to skill level. All deliverable items should be identified and described. II. CITY FURNISHED SUPPORT & REPORTS. The offeror must indicate the level of support required from City personnel for the completion of each task. The offeror shall describe any necessary reports to be provided by the City. III. RELATED EXPERIENCE. Describe recent and relevant experience of the offeror during the last five (5) years in conducting projects for municipal and private clients. Include the name of the client, contact name, telephone number, description of work done and dates of project. IV. STATEMENTS OF OWNERSHIP AND ECONOMIC INTERESTS. The City desires to ensure a fair and unbiased study of the Fleet Division, and therefore prefers Consulting firms that do not have any current economic ties to any firms primarily involved in the privatization of muniCipal Fleet operations. In order to ensure full and complete information, the Consultant shall describe the type of ownership and identify the principal owners or officers of the business. Failure to provide this information may be grounds for rejection. V. COST. Proposal cost summaries must indicate total firm fixed price for each numbered sub-task and task as well as a total cost to the City. In addition, consultant shall provide a list of fully burdened hourly rates for all principal staff. Said rates shall be used to establish any additional work products not herein covered. Proposal cost summaries shaD be submitted in a separate, sealed envelope marked "Proposal Cost Summary. tt EVALUATION CRITERIA The City proposal evaluation committee will independently read, review and evaluate each proposal. Selection will be made on the basis of the criteria included in Scope of Work and as set forth in the following statements. 3.1 Technical knowledge and ability to perform the tasks as set forth herein. 3.2 Experience in governmental fleet management audits or evaluations. Private sector experience may be considered if it is in addition to public sector experience. 3.2 Total overall costs. Although price shall be a consideration, the decision to award will be based on best-overall value to the City. 3.7 Quality and completeness of proposal TENTATIVE SCHEDULE OF EVENTS The following is a tentative schedule of events that may be subject to change. City issues RFP Questions from Vendors Due Bidder's Conference Responses to Questions Proposals due Proposal evaluation complete Interview finalist (if necessary) Vendor Selection Award of contract by Council Initiate Project Project Completion BIDDER'S CONFERENCE Monday, May 2, 1999 Thursday, May 10, 1999 Tuesday, May 11, 1999 Monday, May 14, 1999 Tuesday, May 25, 1999 at 3:00 p.m. Friday, May 28, 1999 Tuesday, June 1, 1999 Tuesday, June 1, 1999 Wednesday, June 21, 1999 Thursday June 22, 1999 Wednesday, September 1, 1999 The City of San Bernardino shall hold a pre-proposal conference on Tuesday, May 11, 1999 at 9:00 a.m. in the Finance Department Conference Room, located on the fourth floor of City Hall, 300 North D Street, San Bernardino. Parking is available in the parking structure immediately south of City Hall. SUBMISSION OF PROPOSALS Proposals shall be submitted no later than 3:00 p.m., on Tuesday, May 25, 1999 to the Purchasing Manager, Finance Department, San Bernardino City Hall, Fourth Floor, 300 North D Street, San Bernardino, California 92418. No proposal shall be accepted after the time and date set forth here. Postmarks are not acceptable. GENERAL SPECIFICATIONS 1. Each proposal shall be in accordance with Specification Number F-OO-Ol. All specifications are minimum. Respondents are expected to meet or exceed these specifications as written. Respondent shall attach to proposal a complete detailed itemization and explanation for each and every deviation or variation from these specifications. Conditional proposals, or those which take exception to the specifications, may be considered non- responsive and may be rejected. 2. The City reserves the right to accept or reject any and all proposals and to award a contract to the respondent who best meets our requirements. This may include waiver of minor irregularities or discrepancies, or nonconformity to specifications in appropriate circumstances. Purchase shall be on a best buy basis after due consideration of a,ll relevant factors, including but not limited to, compatibility with the Public Services Fleet Division, accessibility of service, known evidence of respondent's responsibility and record, durability and known operational record of product and suitability as well as conformity to City needs and requirements. In all cases the best interest of the City shall prevail in all contract awards. 3. The City of San Bernardino reserves the right to contract for more or less than the Scope of Work specified at unit prices of deliverables as proposed. 4. Proposals shall be firm offers, subject to acceptance or rejection within 90 days of the opening thereof. 5. Regular dealer. No respondent shall be acceptable who is not a reputable provider of such services as submitted for proposal consideration. 6. Each respondent shall submit with his proposal a copy of the proposed technical specifications and other descriptive matter in sufficient detail to clearly describe the services offered. Respondents shall submit the Price Summary Sheet in a separate, sealed envelope marked "Price Summary" . 7. Contractor shall defend any and all suits and assume all liability for any and all claims made against the City of San Bernardino, or any of its officials or agents for the use of any patented process, device or article forming a part of equipment or any item or service furnished under the con tract. 8. Each respondent must state in his proposal the guaranteed response time to the City of San Bernardino for each deliverable. Time is of the essence relative to this contract. Successful respondent (contractor) shall prosecute the work continuously and diligently and shall deliver the services at the earliest possible date following the initial request for services. 9. Each respondent shall list in his proposal all guarantee coverage and shall submit such written documents evidencing the same attached to the proposal. 10. Successful respondent shall furnish and deliver to the City Public Services complete reports as proposed. 11. Price shall be quoted per tasks, including reports, and shall include all discounts. Proposal shall include California sales tax computed at the rate of 7. 75%(this will normally be shown as a separate line item on the proposal sheet). 12. City shall make payment within thirty (30) days after the complete delivery and acceptance of the specified services by the City of San Bernardino and receipt of the respondent's priced invoice. 13. All Mstandard services" are included in any proposal. Respondents furnishing proposals under these specifications shall supply all items advertised as Mstandard" services even if such services are not stipulated in the specifications, unless otherwise clearly excepted in the proposals. 14. The services which the respondent proposes to furnish the City must comply in all respects with the appropriate regulations of all regulatory commissions of the Federal Government and the State of California, whether such services have been specifically outlined in these specifications or not. 15. Successful respondent delivering services pursuant to these specifications shall guarantee that services meet specifications as set forth herein. If it is found that services delivered do not meet requirements of these specifications the successful respondent shall be required to correct the same at their own expense. 16. By submitting a proposal, each respondent agrees that in the event complete delivery is not made within the time or times set forth pursuant to this specification, damage will be sustained by the City, and that it is, and will be impractical and extremely difficult to ascertain the actual damage which the City will sustain in the event of and by reason of such delay. 17. In case the delivery of the services under this contract are delayed due to strikes, injunctions, government controls, or by reason of any cause or circumstance beyond the control of the contractor, the time for delivery may be extended (in the City's sole discretion) by a number of days to be determined in each instance by mutual written agreement between the successful respondent and the Public Services Department of the City of San Bernardino. The City shall not unreasonably refuse such extension. 18. Contract. Each proposal will be submitted and received with the understanding that acceptance by the City of San Bernardino of proposal in response to this solicitation shall constitute a contract between the successful respondent and the City. This shall bind the successful respondent to furnish and deliver services at the prices given and in complete accordance with all provisions of Specification No. F-OO-Ol. In most cases the basis of award will be the City's standard purchase order that will incorporate this solicitation and contractor's proposal by reference. 19. Prohibited interest. No member, officer, or employee of the City or of any agency of the City during his tenure or for one year thereafter shall have any interest, direct or indirect in this contract or the proceeds thereof. Furthermore, the parties hereto covenant and agree that to their knowledge no board member, officer or employee of the City has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, or in the business of the contracting party other than the City, and that if any such interest comes to the knowledge of either party at any time, a full and complete disclosure of all such information will be made in writing to the other party or parties, even if such interest would not be considered a conflict of int~rest under Article 4(commencing with Section 1090) or Article 4.6(commencing with Section 1120) of Division 4 of Title I of the Government Code of the State of California. 20. One Document. These specifications, the notice inviting proposals, the contractor's proposal, the written agreement executed by the parties, the purchase order and all documents referred to in the complete specifications and all modifications of said documents shall be construed together as one document. Anything called for in anyone of said documents shall be deemed to be required equally as if called for in all. Anything necessary to complete the work properly shall be performed by the contractor, whether specifically set ou t in the contract or not. All sections of the specifications shall be read as constituting a whole and not as an aggregation of individual parts, and whatever is specified in one section shall be construed as applying to all sections. 21. The City of San Bernardino reserves the right to accept or reject any and all proposals. 22. Prompt payment. Each respondent may stipulate in the proposal a percentage prompt payment discount to be taken by the City in the event the City makes payment to the contractor within ten (10) working days of receipt of material and approval of invoice. For the purpose of this provision, payment is deemed to be made on the date of mailing of the City check. NOTE: prompt payment discounts will only be used during proposal evaluatioD in the case of ties. 23. Inquiries. Direct all inquiries to the Purchasing Manager at 909-384-5086. Technical questions may be sent via fax to 909-384-5043. The answers to material questions will be provided to all potential offerors in the form of an Addendum. 24. Proposal forms. No proposal will be acceptable unless it is made on the proposal forms furnished herein. Deliver all proposals, signed and sealed to the Purchasing Division, Finance Department at 300 North "D" Street, 4th Floor, City Hall, San Bernardino, California 92418. CLEARLY MARK THE SPECIFICATION TITLE (Fleet Operational Efficiency Review) AND . NUMBER (F-OO-Ol) ON THE OUTSIDE OF THE ENVELOPE. 25. Time. All proposals must be received in the Purchasing Division by 3:00 PM, PST on Tuesday, May 25, 1999. Any proposal may be withdrawn prior to the above scheduled time for the reviewing of proposals. Any proposal received after that time and date specified shall NOT be considered. 26. The City of San Bernardino reserves the right at its own discretion to award separate contracts to multiple contractors. 27. In submitting a proposal to a public purchasing body, the respondent offers and agrees that if the proposal is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (U.S.C. See 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700 of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of services by the respondent for sale to the purchasing pursuant to the proposal. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the respondent. 28. MBE/WBE/OBE Requirements. This contract is subject to the provisions set forth in the City of San Bernardino Resolution dated November 21, 1996 which states that "It is the policy of the City of San Bernardino to provide Minority Business Enterprises (MBE's), Women Business Enterprises (WEE's), and all Other Business Enterprises lOBE's) an equal opportunity to participate in all City contracts. Respondents and proposers shall assist the City in implementing this policy by taking all reasonable steps to ensure that all available business enterprises, including local MBE's and WBE's, have an opportunity to compete for and participate in City contracts.. 29. All travel, accommodations and meal expenses related to the work performed by Contractor{s) under this Agreement shall be borne by the Contractor{s), and shall not be eligible for direct reimbursement by the City. Respondents shall incorporate anticipated expenses into their Price Summary totals. . PRICE SUMMARY FORM F -00-01 Operational Efficiency Review and Recommendations For Service Improvement of the Fleet Division Description of Item Price TASK 1 Identify and Develop City Fleet Services Costs, Service and Staffmg Level Indicators. $ TASK 2. Data Trend Analysis $ TASK 3. Evaluate Current Service Levels $ DELIVERABLES Recommendations Report $ Implementation Plan $ Final Presentation of Study $ TOTAL PROPOSAL PRICE $ FIRM NAME: BUSINESS ADDRESS: MAILING ADDRESS: SIGNATURE OF BIDDER(S) If an individual, so state. If a firm or co-partnership, state the firm name and give the names of all individuals and co-partners composing the firm. If a corporation, state legal name of the corporation and the names of the President, Secretary, Treasurer and Manager thereof. Dated: ,1999 Bidders acknowledgement of receipt of addenda: Addendum No. 1 Date Addendum No.2 Date Addendum No.3 Date NON - COLLUSION AFFIDAVIT TO: THE COMMON COUNCIL, CITY OF SAN BERNARDINO In accordance with Title 23, United States Code, Section 112, the undersigned hereby states, under penalty of peljury: That he/she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken action in restraint of free competitive bidding in connection with such contract. Business Name Business Address Signature of bidder X Place of Residence Subscribed and sworn before me this 1999. day of Notary Public in and for the County of , State of California. My commission expires ,19_. WORKER'S COMPENSATION INSURANCE CERTIFICATE The CONTRACTOR shall execute the following form as required by the California Labor Code, Sections 1860 and 1861: I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workmen's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. DATE: (CONTRACTOR) BY: (SIGNATURE) (TITLE) ATTEST: BY: (SIGNATURE) (TITLE)