HomeMy WebLinkAbout17-Fire Department
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept:
Fire
Subject: Resolution authorizing the Director of Finance or
her designee to issue a purchase order to Motorola
in the amount of $43,599.39 and GTSI Corp. in the
amount of $46,915.72 for communication
equipment.
From:
Michael J. Conrad, Fire Chief
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Date:
January 15,2008
MC/C Meeting Date:
February 4, 2008
Synopsis of Previous Council Action:
08/06/07
Resolution #2007-319 authorizing the execution of an Agreement with and purchase order to
Pierce Manufacturing Inc. for seven new Pierce fire engines; solicit bids to purchase one utility
truck, ancillary equipment and emergency medical services equipment.
09/17/07
Resolution #2007-397 authorizing the City of San Bernardino to enter into a new agreement with
San Manuel Band of Mission Indians.
09/17/07
Resolution #2007-384 ratifying the submittal of the FY 2007 Metropolitan Medical Response
System (MMRS) Grant Program budget detail worksheet to the San Bernardino County Fire
Department, Office of Emergency Services.
~~OMMENDATION:
~pt resolution.
~"'-J1~ ~
SIgnature
Contact Person: Michael J. Conrad. Fire Chief
Phone: (909) 384-5286
Supporting data attached: Staff Reoort. Resolution. and Ouotes
Ward: CitYWide
FUNDING REQUIREMENTS:
Amount: $42.126.00
Source: (Acct No.) 123-751-5703
2007 MMRS Grant
Amount: $48.389.11
Source: (Acct No.) 211-377-5111
Fire Eauioment Acauisition
Finance:
Oneil Notes:
J.J9/. ,
Agenda Item No. --11
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STAFF REPORT
SUBJECT
Resolution authorizing the Director of Finance or her designee to issue a purchase order
to Motorola in the amount of $43,599.39 and GTSI Corp. in the amount of$46,915.72 for
communication equipment.
BACKGROUND
On August 6, 2007, the Mayor and Common Council approved resolution #2007-319
authorizing the Fire Department to purchase seven (7) new Pierce fire engines; solicit
bids to purchase one utility truck, ancillary equipment and emergency medical services
equipment. The fire engines are being built by Pierce Manufacturing, Inc. and scheduled
to be delivered to the city by May 31, 2008.
On September 17, 2007, the Mayor and Common Council approved resolution #2007-
397 authorizing the City to enter into a new agreement with San Manuel Band of Mission
Indians. Revenue generated from the agreement funded the purchase of two (2) Pierce
100' Tractor Drawn Aerial Fire trucks and ancillary equipment.
In anticipation of the arrival of the fire engines and fire trucKs, the Fire Department
applied for the 2007 Metropolitan Medical Response System Grant Program to assist in
funding fire equipment. On January 10,2008, Fire received notification that the funding
is available to purchase requested equipment. The amount awarded will partially fund
the communication equipment necessary for each fire engine.
The IT Department purchases our 800 MHz radios directly from Motorola because the
radios are the standardized proprietary communications products for our City owned
private 800 MHz radio system. No other products can be used on this proprietary system
and we are only allowed to purchase from Motorola's Govemment Sales Unit.
Also, the City will need to purchase Panasonic computers from GTSI Corp. that will be
connected with the VRM850s 800MHz device purchased from Motorola. These
components are required to complete the mobile data computers (MDC) that are installed
on the fire engines and fire trucks. GTSI Corp. managed the original MDC project that
upgraded the Fire Department vehicles to the new MDC technology. GTSI Corp. has
agreed to sell all of the essential MDC components under the terms of the Los Angeles
City Fire Department competitive bid award with pricing at or below the Los Angeles
City Fire Department awarded price.
Therefore, Fire is requesting a "selective source" purchase order for Motorola in the
amount of $43,599.39 and GrSI in the amount of $46,915.72 for nine (9) XTL 2500
mobile radios and six (6) VRM850 with accessories that are required for the nine (9)
Panasonic mobile data computers from GTSI (attachment A and B). In accordance with
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the City of San Bernardino Municipal Code Section 3.04.010B (3) purchasing procedures
for "selective source", we recommend that Motorola and GTSI be issued a purchase order
for communication equipment. This technology will let us organize and connect any
radio or other communication device used at the incident scene to any other user, support
group, or organization. The user can instantly deliver critical information to field
personnel, eliminating or minimizing communication problems when time is most
critical.
FINANCIAL IMPACT
Funding in the amount of $42,126 is available in account number 123-751-5703 (2007
Metropolitan Medical Response System grant) and funding in the amount of $48,389.11
is available in account number 211-377-5111 (San Manuel Band of Mission Indians
money).
RECOMMENDATION
Adopt resolution.
2
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1
RESOLUTION NO.
2
3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE OR DESIGNEE TO
4 ISSUE A PURCHASE ORDER TO MOTOROLA IN THE AMOUNT OF $43,599.39 AND
GTSI CORP. IN THE AMOUNT OF $46,915.72 FOR COMMUNICATION EQUIPMENT.
5
6 WHEREAS, Motorola 800 MHz radios are the standardized proprietary communications
7 products for the City's existing 800 MHz radio system; and
8 WHEREAS, Motorola's Government Sales Unit is the only distributor who can provide
9 this product to the City; and,
10 WHEREAS, GTSI Corp. managed the original mobile data computers (MDC) project that
11 upgraded the Fire Department vehicles to the new MDC technology; and,
12 WHEREAS, GTSI Corp. has agreed to sell all of the essential MDC components at or
13 below the price given to the Los Angeles Fire Department after a competitive bidding process;
C 14
15
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
16 OF SAN BERNARDINO AS FOLLOWS:
17 SECTION 1. That the Mayor and Common Council authorize the Director of Finance or
18 designee to issue a Purchase Order to Motorola in the amount of $43,599.39 for communication
19 equipment as set forth in the Quotation attached hereto as Exhibit "A" and incorporated herein by
20 thisreference.
21 SECTION 2. That the Mayor and Common Council authorize the Director of Finance or
22 designee to issue a Purchase Order to GTSI Corp. in the amount of$46,915.72 for communication
23 equipment as set forth in the Quotation attached hereto as Exhibit "B" and incorporated herein by
2 4 this reference.
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25 SECTION 3. That these purchases are exempt from the fonnal contract procedure set forth
26 in San Bernardino Municipal Code Section 3.04.070 by the exemption set forth in San Bernardino
27 Municipal Code Section 3.04.01O(B)(3);
28 III/
(1)0./7
~-Lf-O'6
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE OR DESIGNEE TO
2 ISSUE A PURCHASE ORDER TO MOTOROLA IN THE AMOUNT OF $43,599.39 AND
GTSI CORP. IN THE AMOUNT OF 546,915.72 FOR COMMUNICATION EQUIPMENT.
3
4 SECTION 5. That the Motorola Purchase Order shall reference this Resolution and shall
5 be issued for 6 VRM8~0 800 MHz, 9 antenna kits, 9 VRM cables, and 9 XTL2500 MHz mobile
6 radios in amount not to exceed $43,599.39;
7 SECTION 6. That the GTS! Corp. Purchase Order shall reference this Resolution and shall
8 be issued for 9 Panasonic Intel core duo processors and components in an amount not to exceed
9 $46,915.72; and
10 SECTION 7. The above authorizations are rescinded if they are not fully executed/issued
11 within sixty (60) days of the passage of this resolution.
12 lIlt
13 1/1/
14 11//
15 11//
16 1/1/
17 11//
18 /11/
19 1/1/
20 11//
21 /11/
22 11//
23 11//
24 11//
25 11//
26 1/1/
27 1/1/
28 /11/
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8 COUNCIL MEMBERS:
9 ESTRADA
10 BAXTER
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE DIRECTOR OF FlNANCE OR DESIGNEE TO
2 ISSUE A PURCHASE ORDER TO MOTOROLA IN THE AMOUNT OF 543,599.39 AND
GTSI CORP. IN THE AMOUNT OF 546,915.72 FOR COMMUNICATION EQUIPMENT.
3
4
5 I HEREBY CE~TIFY that the foregoing Resolution was duly adopted by the Mayor and
6 Common Council of the City of San Bernardino at a
meeting thereof, held on
7 the
day of
, 2008, by the following vote, to wit:
AYES
NAYS
ABSTAIN ABSENT
11 BRINKER
12 DERRY
13 KELLEY
14 JOHNSON
15 MCCAMMACK
16
17
Rachel G. Clark, City Clerk
City of San Bernardino
18
The foregoing Resolution is hereby approved this
day of
,2008.
19
20
Patrick J. Morris, Mayor
City of San Bernardino
21
Approved as to form:
22
23
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Attachment "A"
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MOTOROLA
Mark Herzog
Private Data SYStems Sr. Account Manaaer
CUSTOMER: City of San Bernardino Fire Department
ATTN: Bob Evans
PROJECT: VRM Quotation
DATE: 1/1612008
ITEM QTY DESCRIPTION UNIT EXTENDED
1 6 F4454 VRM850 800 MHz 15-35watt $2,332.00 $13,992.00
la 6 19.2 protocol $0.00 $0.00
3 9 RRA4914 Antenna Kit $30.00 $270.00
4 9 FKN4369 Cable, VRM to D.T.E. 10' DB9 M-F $39.60 $456.40
.
Equipment Sub-Total $.14,718.40
Sales Tax $1,214.27
Shipping (est) $150.00
Installation /Integration Sves." T.B.D.
Total (Less Services) $16,082.67
" Integration services are defined as programming the
modem to operate on the system and setting up the
TxMessenger mobile application to operate on the
system. These services are over and above the
installation of the hardware itself.
Notes/Comments: 1 .) Quote does not include installation. These services can be
quoted upon request.
2.) Quote does not Include Intearatlon services. It can be included
upon request.
Mark Herzog
Motorola
28683 Canyon Oak Drive
Highland, CA. 92346
Motorola-S B-FIRE-vrm-1-2008
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Attachment "B"
GTSI CORP.
SALES QUOTATION
3101 Stonecrofl BouIftanI
CblntIHy.VA20151-1010
,.............
cw.to...._......oo..Lc:om
-..........
To MikeEckley
CITY OF SAN BERNARDINO
CUltomert: 20055559
QuoIaUon t:
DIM:
..........:
-:
FAlO
0UT2210860
1~
RACHEL WHI1WELL
703-502-2630
7--=0
GovL ConInid:' 58301
Ship Via: GROUND
.
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CUN
Item hlcrlpUon
Contnct Vehle" WVCd
UnIt.....
..............
Quo""
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... pin
500530
PANASONIC "'"VISTA DOWNGRADE TO XP -INTEL CORE 2 Dl $3.83920
CF-3OFASAZAM 58301
$34.552.80
.
2 2661-2003403 SURCHARGE DISPOSAl FEE FOR COVERED ELECTRONIC OEV $6.00
CAlFEES 58301
. 497.1705933 LIND ElECTRO'" 12VCAR ADAPTER FIPANASONIC fB W2.Y2.T1.T2 $87.64
PA 1555-968 58301
. 426281 GAMBER.JOHM: CF30 DOCKING STATION WiOPTIONAL LOCK AND S580.68
OPEN MARKET 7160-0027-03 OPEN MARKET
. ...... GAMBERoJOHNf 1r LOCKING SLIDE ARM $333.20
OPEN MARKET 7160-0053 OPEN MARKET
9 $54.00
9 $788.76
9 55,046.12
9 52.998.80
SHtP.TO-INFORMATlON
CITY San Bernardino
STATE CA 92401
SUBTOTALS: S43,<t40.48
TAX: $3,475.24
TOTAL : $46,915.72
COUNTRY
UnltedSIales
- ATTENTION CONTRAC"nNG -
UnIeIs otherwise specified within thII quote or agr'Md to by the SeI.... In wrttIng, full payment for onIM' Is due wtthIn 30 days 01 NCeIpt of equipment or HrVIces.
. The ~ In thiI quole are wild for SO calendlr days foIkJwIna the Quotation DIlle.
. ". quat. .. only valid In tis enIhty and pas placed for parttal ItImI In a quote may b. Njected.
. All onIen... aubjtct to aVIIUlblllty.
. Any quotes containing ...". with Part NunlbeIw SKU TBD or 000.00o .... conaId..... budgelafy quotes with estimated prtcea, which a... not binding.
P..... conIacI:your II'" RepI....Uw. for an ~ and ftnal quote before P"cIng an order.
.. U...... otherwIH allied, pricing Down for maInIIInInce.'tUIIIl art........... payment In full within 30 days orb invoice da...
.. All Old.. ...tubjKtto ReUn Poley: http://www~'''px
.. EIectranIc and IrIonnItion tecIli.lOIoI) (EIT)...... on thII quotation .hlll bt Apable..-: the time of lis delivery, wIWI unci In ac:cardInce with the
~ usoctated cIoamuIs, and oIbwwrttlen InfomlIUon provided to the IiIA.t........ of provId... comparabll acceM to IndMdullI with
dlNb'" COllI""'" with tha ..... and condlUonl applicable to IhII conb'aCt at .... time of award, provIHd that any uallttve technologies
lolled............... EIT propq 1ntIIro...... will . and ather ...1ItIYe technoIog....
AtH or EIIdronIC Fundi Tral'llfer (EFT)
SUNTRUST BANK
...-. am
ABAIROUTlNGf; 061000104
ACCOUNT tI; 202968894
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GTSI Ccrp.
P.O. Box 79296
For qu..uona ......... to AtH enroament or EFT
p..... contact NIcoJe ....
By FAX 7D3/88500t588
By EmIli n1co1e.beIIOgb11.com
Baltimore
21279-0296
am
TO ENABLE FASTER DEUVERY, PLEASE INCWDE THE FOLlOWING STATEMENT ON YOUR PURCHASE ORDER: .PARTIAL SIVMENT AND PAYIENT AUTHORIZED"'.
THIS ALLOWS US TO DROP StIP ITEMS tNRECTLV TO THE StIP TO LOCATION. AS WELL AS DELIVER THE I1DII WE HAVE IN STOCK, AS SOON AS POSSIBLE.
Quote. QUT2210860
Payment Tamil NET 30 DAYS
(,...... c..o........q
Cunal: 107U-1357
Tax ID': ...1241422
CAGE Coda: 1Y211
Contract, 58301
ThIs quotation Is IUbll'itted in confIcIance and contalns trade seaets or confidential c:orrmerd8Iancl financllll informltlon exetfl)t from d1ac1osure by ~on
3 and 4 cfthe FI'Hdcm of IrtforntIon Ad (FOIA) and the Trade Seaats Ad. 6 U.$.CA SectIon 552(b)(3}and (4). 18 U.S.CA.Sedion 1905.
Do nol Q)p)' or distribute any pottIon of this quotation to others Y1tthoul notification to the Sell. purwuanl.to executive Ol'der 12600.