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Home My WebLink About11-Development Services ~9":'l;.'.' .. .." CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION 0 From: Valerie C. Ross, Director Dept: Development Services Date: January 11,2008 File Nos. 4.7166 Subject: Authorization for the Director of Development Services to execute Contract Change Order No. One to the contract with Roadway Engineering & Contracting, Inc. for Storm Drain and Street Improvements on Belmont Avenue, west of Little League Drive (SO-B), per Project Plan No. 11528; and authorization for the Director of Finance to amend the FY 2007/08 Budget. MCC Date: February 4, 2008 Synopsis of Previous Council Action: August 2006 The Mayor and Common Council approved FY 2006-07 CIP Budget. April 2007 The Mayor and Common Council authorized the Director of Finance to amend the FY 2006/07 Budget by transferring $50,000 from Account No. 126-369-5504-7362 (S5-I) "Residential Street Repairs" and $80,000 from Account No. 248-368-5504-7167 (SO-A) "Cross Gutter and Drainage Inlet Repairs" to Account No. 126-369-5504-7166 (SO-B) "Box Culvert Repairs," and Adopt Resolution awarding contract in the amount of $163,404.00 to Roadway Engineering & Contracting, Inc. for Storm Drain and Street Improvements on Belmont Avenue, west of Little League Drive (SO-B), per Project Plan No. 11528, and authorized the Director of Finance to amend the FY 2006/07 Budget. c Recommended Motion: Authorize the Director of Finance to amend the FY 2007/08 Budget by transferring $49,000 from Account No. 129-367-5504-7156 (SS-C) "Street Safety Improvements at Various Locations" to Account No. 129-367-5504- 7166 (SO-B) "Box Culvert Repairs," and transferring $36,000 from Account No. 248-368-5504-7260 (SD04-07) "Baseline Street Storm Drain" to Account No. 248-368-5504-7166 (SO-B) "Box Culvert Repairs," and Authorization for the Director of Development Services to execute Change Order No. One in the amount of $9,950.00 to a contract with Roadway Engineering & Contracting, Inc. for Storm Drain and Street Improvements on Belmont Avenue, west ofLinle League Drive (SO-B), per Project Plan No. 11528. VdlWvu.~ Valerie C. Ross Contact Person: Robert Eisenbeisz, Acting City Engineer Phone: 5203 Supporting data attached: Staff Report, CCO No. One, Cost Distribution Chart & Map Ward: 5 FUNDING REQUIREMENTS: Amount: $ 9,950 Source: (Acct. Nos.) 248-368-5504-7166; 248-368-5504-7260; 129-367-5504-7156; 126-369-5504-7166 and new 129-367-5504-7166 c Acct. Description: Finance: Storm Drain Construction Fund, Gas Tax Fund Y, cent sales tax. ~ Council Notes: AopndA ltpm Nn. n -.'''''''';' CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION STAFF REPORT C Subject: Authorization for the Director of Development Services to execute Contract Change Order No. One to the contract with Roadway Engineering & Contracting, Inc. for Storm Drain and Street Improvements on Belmont Avenue, west of Little League Drive (SO-B), per Project Plan No. 11528; and authorization for the Director of Finance to amend the FY 2007/08 Budget. Background: On August 7, 2006, the Mayor and Common Council allocated funds, as part of the FY 2006/07 Capital Improvement Program (CIP) for box culvert repairs (SO-B). On April 16, 2007 The Mayor and Common Council authorized the Director of Finance to amend the FY 2006/07 Budget by transferring $50,000 from Account No. 126-369-5504-7362 (SS-I) "Residential Street Repairs" and $80,000 from Account No. 248-368-5504-7167 (SO-A) "Cross Gutter and Drainage Inlet Repairs" to Account No. 126-369-5504-7166 (SO-B) "Box Culvert Repairs," and Adopt Resolution awarding contract in the amount of $163,404.00 to Roadway Engineering & Contracting, Inc. for Storm Drain and Street Improvements on Belmont Avenue, west of Little League Drive (SO- B), per Project Plan No. 11528. c On August 20,2007, the Mayor and Common Council approved FY 2007-08 CIP Budget. On April 16, 2007, a purchase order was issued for the full contract amount. The Development Services Department intended the unused portion to be carried over to this year's CIP. Unfortunately, the adopted CIP did not include the carryover needed to cover the purchase order. Staff has identified funds from other accounts that will cover the existing purchase order and additional charges, including this change order. These projects are not able to be constructed this fiscal year, due to time and/or funding constraints. These projects will be reevaluated for the 2008/09 CIP. ChanlZe Order No. One: Rock slope protection (rip-rap) was discovered underneath the existing soil, which needed to be removed before any grading could take place. When the street improvements were constructed it was noticeable that the street could potentially drain onto private property, so an asphalt berm was installed to help prevent this. It was also determined that the southwest comer of BeImont Avenue and Little League Drive would be subject to erosion during rainstorms and a berm was erected to prevent this. Change Order No. One, in the amount of $9,950.00, consists of the following changes: ItemNo. I-I Item No. 1-2 Item No. 1-3 Removal of rip-rap in the channel area. Installation of 100 linear feet of asphalt berm for drainage purposes. Installation of asphalt berm at Belmont A venue and Little League Drive. Financial Impact: c The Development Services Department is requesting to transfer $85,000 from Account Nos. 248-368- 5504-7166 and 126-369-5504-7166 to cover the previously awarded contract, Change Order No. One, and other expenses. 2 01122/20014:49 PM c c c -- CITY OF SAN BERNARDINO REQUEST FQR COUNCIL ACTION STAFF REPORT - Continued The estimated project costs are as follows: TOTAL Oril!inal Contract Amount $ 163,404.00 Contract Chanl!e Order No. One $ 9,950.00 Revised Contract Amount S 173.354.00 Administrative Costs $ 11,646.00 Total Proiect Cost S 185.000.00 This change order represents an increase of 6.09% in the contract amount. Recommendation: Authorize the Director of Finance to amend the FY 2007/08 Budget by transferring $49,000 from Account No. 129-367-5504-7156 (SS-C) "Street Safety Improvements at Various Locations" to Account No. 129-367-5504-7166 (SD-B) "Box Culvert Repairs," and transferring $36,000 from Account No. 248-368-5504-7260 (SD04-07) "Baseline Street Storm Drain" to Account No. 248-368- 5504-7166 (SD-B) "Box Culvert Repairs," and Authorization for the Director of Development Services to execute Change Order No. One in the amount of $9,950.00 to a contract with Roadway Engineering & Contracting, Inc. for Storm Drain and Street Improvements on Belmont Avenue, west of Linle League Drive (SD-B), per Project Plan No. 11528. Attachment: Cost Distribution Chart Change Order No. One 3 nln?nMA.4".40PU c c c >0- --- g g g g .. g Ii! _11 ~ ~ ~ ~ t~ l ~ if .. 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Ii = ! u ..I ~ 0<1 .. .. .. 0<1 .. .. .. .. .. g g g . p . ~ ~ ~ 5 E . i :i Ii .. 0 ~. \!! ! .. .. .. .. s fid r~t . ;; .. . .1IH ! 0 s h-' lh~ 0 1= I OJI~ .!lg~~ &!!8~1 . ~ to 0:1 g ~ & '" e~ Uti "iP ~ II ~o " II1i8 " E~ u i I" u J: -. i 0 "& u J r! '" HI- HI- ~H- . l'c _5 ",1: -OJ ~ -"'E~ -"'E~ ;; . i -I -I _t 0 .. .. .. .. OJ J J .. E .. .. .. E ~ u . .. .. .. . .. z OJ '" OJ Z '" g, .. OJ . U u I ~ ~ ~ j i ~ N E ':- .. .. .. .. ~ . ~ ~ ~ . ~ z z ~ ~ ~ "I . ~ ~ ;! . ~ . ! ~ . .. 0 ~ 0 ill u u ,; do .:! i .. .:! ~ ::! N ::! ::! N ,. .. N i s: c o DEVELOPMENT SERVICES DEPARTMENT 300 North "0" Street. San Bernardino' CA 92418-0001 Planning & Building 909.384.5057. Fax: 909.384.5080 Public WorkslEngineering 909.384.5111 . Fax: 909.384.5155 www.sbcity.org .. CONTRACT CHANGE ORDER NO. ONE FILE NO. 4.7166 DATE: FEBRUARY 4, 2008 W.O. NO. 7166 PROJECT: STORM DRAIN & STREET IMPROVEMENTS ON BELMONT AVENUE WEST OF LITTLE LEAGUE DRIVE (SD-B 06/07). TO: ROADWAY ENGINEERING & CONTRACTING, INC. 8861-A JURUPA RD. RIVERSIDE, CA 92509 GENTLEMEN: You are hereby compensated for performing the additional work as follows: ITEM NO: DESCRIPTION OF CHANGE COST 1-1 Remove Rip-Rap $ 5,050.00 1-2 Install 100 I.f. of Asphalt Berm @ $14.00 per I.f. $ 1,400.00 1-3 Install 250 I.f. of Asphalt Berm $ 3,soo.00 TOTAL COST CCO #1 $ 9,950.00 JUSTIFICA nON: Remove Rio-Rao During construction, the contractor discovered rip-rap that was buried beneath the sandy bottom of the wash. It was necessary to remove the rip-rap to complete the installation of the new concrete draina e i . . Install 100 I.f. of Asohalt Berm <IV $14.00 ner I.f. After the cul-de-sac was complete, it was observed that water could potentially drain onto private property. An asphalt berm was constructed around the cul-de-sac to ensure that an draina e remained on the ublic ri t-of-wa. Install 250 I.f. of Asohalt Berm Historically, the property at the southwest corner of Belmont Ave. and Little League Dr. would erode during times of storm. This berm was to control storm runoff on Little Lea e Dr. to assist in the elimination of the erosion of rivate ro Item 1-1 No. Item 1-2 No. Item 1-3 No. C c o c ~. CHANGE ORDER NO. ONE - ROADWAY ENGINEERING It CONTRACTING, 1Ne. STORM DRAIN It STREET IMPROVEMENTS ON BELMONT A VENUE WEST OF LrrrLE LEAGUE DRIVE (SD-B 06107) SUMMARY OF CONTRACT COSTS The estimated revised contract cost is as follows: Original Bid Amount................................... ........................$ 163,404.00 Contract Change Order No. One. . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....................$ 9.950.00 Revised Construction Contract cost. . . . . . . . . . . . . . . . . . . . . . . . .. ....................$ 173,354.00 Additional time to complete Contract due to this Change Order.......................... 0 Working Days This change order represents 6.09% of the original contract amount. ROADWAY ENGINEERING & CONTRACTING, INC. CONTRACTOR Accepted By: CITY OF SAN BERNARDINO DEVELOPMENT SERVICES Approved By: VALERIE C. ROSS Director of Development Services Title: Date: Date: Approved by Mayor and Common Council Date: February 4, 2008 Item No. 2