HomeMy WebLinkAbout12-City Administrator's Office
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Fred Wilson, City Administrator
Subject: Resolution of the Mayor and Common
Council of the City of San Bemardino
Authorizing the Submittal of the SCAQMD
Triennial Employee Trip Reduction Plan.
Dept: City Administrator's Office
OR I f'\ 18 , ~ L
Date: September 17, 2002 II \,., I i V i-\ .
MCC Date: 10/07/02
Synopsis of Previous Council Action:
10/02/95
Mayor and Common Council approved the 1995 Triennial Employee Trip Reduction Plan.
10/05/98
Mayor and Common Council approved the 1998 Triennial Employee Trip Reduction Plan.
1 0/05/0 1
Mayor and Common Council approved the 2001 Triennial Employee Trip Reduction Plan.
Recommended Motion:
Adopt resolution.
Iub,re
Contact person: Teri Baker
Phone: 5122
Supporting data attached: Staff report, resolution, plan
Ward:
FUNDING REQUIREMENTS: Amount: $1262.00 (plan fee)
Source: (Accl. No.) 111-241-5181
(Accl. Description) AS 2766 Air Quality
Finance:
Council Notes:
'\2-E&J~ ~;l-3\~
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Agenda Item No. ~ ;)....,
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Sublect:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing
the submittal of the SCAQMD Triennial Employee Trip Reduction Plan.
Backl!round:
South Coast Air Quality Management District Rule 2202 - On-Road Motor Vehicle
Mitigation Options requires that all employers of 250 employees or more submit a
Triennial Employee Trip Reduction Plan (more commonly known as the Rideshare
Program). The plan must demonstrate conformance with the Employee Trip Reduction
Program Guidelines. Rule 2202 is designed to bring the South Coast Air Basin into
compliance with the federal Clean Air Act. The attached Triennial Plan is designed to
help the City reach an average vehicle ridership (A YR) of 1.5 employees per vehicle
arriving at the work site. An annual survey is conducted to determine the City's current
A YR. This year's survey was conducted during the last week in August and the current
A VR was calculated to be 1.24.
City Hall (including City Yards) and the Police Department are the only sites that the
City is required to offer a Rideshare Program to and survey because those sites have 250
or more employees. In previous years, City Hall and the Police Department have been on
separate schedules as far as surveying and plan due dates. However, because of an
AQMD rule that allows sites located within 2 miles of each other to be treated as one site,
staff requested that the sites be combined under one site identification number. AQMD
approved that request. Although City Hall's Triennial Plan was approved last year, it is
necessary to submit a 2002 Triennial Plan in order to set a new permanent due date.
Although the City is only mandated to provide a Rideshare Program at City Hall and the
Police Department, the program is offered to all City employees. Incentives included in
the plan remain unchanged from previous years. Plan incentives include: an annual paid
day off for employees who rideshare sixty percent of the time, preferential parking for
carpoolers, monthly and quarterly drawings, gas vouchers for carpools of three or more,
subsidized bus passes, and an annual equipment reimbursement of up to $50 for walkers
and bikers. A marketing plan is also included.
Financial Impact:
The Rideshare Program is funded through the AB 2766 Transportation Fund. The budget
for the Rideshare Program incentives is $20,000 per year. The Triennial Trip Reduction
Plan fee is $1262.00, which is also funded through AB 2766. Combining the sites will
save approximately $1260 triennially and $475 each year in between because the two
sites will be considered one (for AQMD mandate purposes).
Recommendation:
Adopt resolution.
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R1:S0LUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE SUBMITTAL OF THE SCAQMD
TRIENNIAL EMPLOYEE TRIP REDUCTION PLAN.
WHEREAS, the Southcoast Air Quality Management District requires all employers of
250 or more employees to comply with District Rule 2202; and
WHEREAS, Rule 2202 requires the implementation of an emissions reduction porgram
to reduce emissions related to employee commutes: and
WHEREAS, Rule 2202 is designed to bring the South Coast Air Basin into compliance
with the federal Clean Air Act;
NOW, THEREFORE, IT IS RESOLVED BY THE MAYOR AND COMMON
10 COUNCIL OF THE CITY OF SAN BERNARDINO:
11
Section 1.
The City Administrator of the City of San Bernardino is hereby
authorized to submit the City's Triennial Employee Trip Reduction Plan to the Southcoast Air
Quality Management District, a copy of which is attached hereto, marked as Attachment "A"
and incorporated herein by reference as though set forth at length.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL (
SAN BERNARDINO AUTHORIZING THE SUBMITTAL OF
2 TRIENNIAL EMPLOYEE TRIP REDUCTION PLAN.
1
I HEREBY CERTIFY that the foregoing resolution was duly adoptee
4 Common Council of the City of San Bernardino at a m
on the day of , 2002 by the following vote
5
6
3
COUNCIL MEMBERS
AYES
NAYS
ABSTAIN
AE
7
8
9
10
11 DERRY
ESTRADA
LIEN
MC GINNIS
12 SUAREZ
13
14
]5
16
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19
20
ANDERSON
MC CAMMACK
Rachel Clark, Cit)
The foregoing resolution is hereby approved this
day of
,2002.
2] Approved as to form
And legal content:
22
James F. Penman
23 City Attorney
JUDITH V ALLES, MAY
City of San Bernardino
24
:. ByJ~_fL
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ATTACHMENT A
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Year:1 2002
Site 10#:1 065890 I
C Section 1-1: Employer Profile
A. Name and Address of Organization (site address):
Employer Name:
I City of San Bernardino
Street Number: (N,S,E,W):
1300 I 0
Street Name:
I "D"
Type (Ave, St, Blvd.):
I I Street I I
I
Unit/Suite:
I
City:
I San Bernardino
State: Zip + 4:
I CA II 92418
County (LA,OR,RS,SB)
- I I SB I
B. Contact Person:
All correspondence regarding this program will go to the person and address shown here.
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Mr./Ms.:
I Ms.
First Name:
I Ten
Last Name:
I Baker
Department:
I City Administrator
Title:
I Sr. Administrative Analyst
Mailing Address:
I 300 N. "D" Street
City:
I San Bernardino
State:
Zip + 4:
~
92418
Phone:
I (909) 384-5122
Ext:
Fax:
I (909) 384-5138
C E-Mail Address:
.1 BakeUe@sbcity.org
SOuth Coast Air Quality Management District
1
Year:1 2002
Site 10#:1 065890 I
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Section 1-1: Employer Profile (cont.)
C. Highest ranking official/person responsible for allocating resources for implementing this program:
Mr./Ms.:
~
First Name:
1 Fred
Last Name:
I Wilson
Title:
I City Administrator
Mailing Address:
I 300 N. "D" Street
City:
I San Bernardino
Phone:
I (909) 384-5122
State: Zip + 4:
I ~ 92418
Ext: Fax:
1 D I (909) 384-5138
I
I
E-Mail Address:
C I wilsonJr@sbcity.org
D. Certified Employee Transportation Coordinator at this site:
(Attach a copy of your initial ErC training certificate.)
Mr./Ms.: First Name:
I Ms. I I Teri
Last Name:
I Baker
Department:
City Administrator
Title:
I Sf. Administrative Analyst
Mailing Address:
I 300 N. "D" Street
City:
I San Bernardino
Phone:
I (909) 384-5122
E-Mail Address:
C I baker_te@sbcity.org
State:
Zip +4:
I CA
92418
Ext:
I I
Fax:
I I (909) 384-5138
South Coast Air Quality Management District
2
Year:1 2002
Site ID#:I 065890 I
C Section 1-1: Employer Profile (cont.)
E. Plan preparer or Additional ETC, On-site Coordinator or Consultant ETC:
(Attiilch a copy of your initial Ere l:riJining certifiC3te.)
Type:
rEl E = Employee Transportation Coordinator
L.J C = Consultant ETC
o = On-site Coordinator
P = Program Preparer
Mr./Ms.: First Name:
~ I Ten
I
Last Name:
I Baker
Title:
I Sr. Administrative Analyst
Department:
I I City Administrator
Company:
I City of San Bernardino
C Mailing Address:
I 300 N "D" Street
City:
I San Bernardino
Phone:
I (909) 384-5122
State: Zip + 4:
I I CA I I 92418
Ext: Fax:
D I (909) 384-5138
E-Mail Address:
I baker_te@sbcity.org
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South Coast Air Quality Management District
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Site 10#:1 065890
Year:1 2002
C Section 11-1: Worksite Analysis
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Workslte Services I Amenities Inventory
Indicate which of the following selYiceS/amenities are available to your employees by pladng an (X) in Column A and/or Column B.
Column A
On-Site
Column B
Within '14 mile
Transit Pass I Token Sales I Vouchers X
Post Office SeNices
Direct DeDOSit X
Movie I Show I Event Tickets X
ON Cleanina Pick-up
Check Cashina SeNices
Cafeteria X
Lunch Room
Caterina Truck
Vendina Machines X
ATM X
Fitness Center X
Dav Care Center X
Gift Shop / Company Store
Showers
Bike Racks X
Bike Lockers
Clothes Lockers
Air Pump
Bank X
Restaurants X
ON Cleanina
PharmacY
Retail Stores X
Food Stores X
Post Office
Auto SeNices
Other (define):
Other (define):
Other (define):
Other (define):
South Coast Air Quality Management District
4
Year:1 2002
Site 10#:1 065890 I
C Section II-l: Worksite Analysis (cant.)
A. Number of bus/rail lines, whether local or regional, or local shuttles services within ';' mile or 3
blocks from site.
lOne
B. Frequency (In minutes) of the bus/rail routes, within '14 mile or 3 blocks from site. Ust only 3 most
frequent routes in the AVR window.
112 minutes 112 minutes I. 112 minutes
C. Are conditions around the workslte conducive to bicycling?
~Yes
DNO
DNO
D. Are conditions around the workslte conducive to walking?
~Yes
CEo
Registered Transportation Management Association (TMA) or Transportation Management
Organization (TMO) information. (See list of TMA/TMO endosed in Notification package)
Is your company a member of a TMA[TMO?
Dyes
~NO
Name of TMA/TMO: I
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South Coast Air Q/J8/ity Management District
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C A,
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E.
F.
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Year:1 2002
Site 10#:1 065890
Section 111-1: AVR Verification Process
Methodology:
Identify the methodology used to obtain the survey data by checking one of the following choices:
District Approved
AVR Survey
(If selected, complete 8 thro F.)
The 7-day survey form is available upon request for qualified employers,
D
Random Sample
Survey
(This method requires prior SCAQMD approval.
If selected, complete sections 8, C; E and F.)
Random Sample Survey
Percent Sampled Number Sampled Certification Number
(If applicable)
I I I I
D Record Keeping (If selected, complete sections 8, C; F and complete Section OI-IA.
IV-2 & IV-J for each monthly/quarterly period.)
Record Keeping 'Need prior approval from AQMD
Certification Number Certification Date
1 I
If commerdal software system is used, piease speaty vendor's name here:
I
Certification Date
I I
B.
Number of employees who report to work within
the standard 6 - 10 am, Monday - Friday window
Current total Total (Prior Yr. Submitlal)
670 II 436* I
Current total I 972
'Last year's submittal did not include Police Department .
c.
Total number of employees reporting to this site*
'Seasonal employees; temporary employees; volunteers; field personnel; field construction workers; and
independent contractors may be excluded from this total (see Rule 2202 - Employee Commute Reduction Program Guidelines
for additional information),
D. Survey Response Rate
Number of surveys returned
from employees reporting to work
within the standard window.
Total number of employees Survey response rate
reporting to work within the (60% minimum response
standard window. rate required,)
I 670 x 100 = 1100 I Percent
1670
divided by
of surve
NOTE: Survey must be taken M-F (5
consecutive days), 6 am - 10 am,
exdusive of holidays and rideshare
week (see holiday listing in the
program guidelines).
S 'fie location where surve s record kee in data are stored at our worksite
City Administrator's Office Storage Room - South Wall File Cabinet (2002 Triennial Report)
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South coast Air Quality Management District
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Year:1 2002
Site 10#:1 065890
Section IV-2: Weekly Employee Survey Summary Form
Summarize the commute modes of employees reporting to work within the standard 6-JO a.m., Hon-Fri window only.
If you have received written District approval prior to taking your survey to use an altemative window, identify your window below:
Days of the week: /1 I .If IJj L- Hours: 6AM through 1D&t
(Identify the 5 consecutive days above) (Identify the 4 consecutive hours above)
Mode
NSR. No Survey Response (60-89%)
A. Drive Alone
B. Motorcycle
e. 2 persons in vehicle
D. 3 persons in vehicle
E. 4 persons in vehicle
F. 5 persons in vehicle
G. 6 persons in vehicle
H. 7 persons in vehicle
I. 8 persons in vehicle
J. 9 persons in vehicle
K. 10 persons in vehicle
L. 11 persons in vehicle
M. 12 persons in vehicle
N. 13 persons in vehicle
O. 14 persons in vehicle
P. 15 persons in vehicle
a. Bus
R. Rail/plane
S. Walk
T. Bicycle
U. Electric Vehicle
V. Telecommule
W. Noncommuting
Compressed Work Week Day(s) Off
X. 3/36 work week
Y. 4/40 work week
Z. 9/80 work week
Other Days Off
AA. Vacation
BB. Sick
ee. Other
DO. Other NSR (90% or higher)"
MON TUE WED I TH FRI Total
0 0 0 0 0 0
450 497 505 514 289 2255
5 8 6 8 5 32
50 59 61 50 23 243
12 14 14 14 4 58
1 1 1 1 1 5
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
1 1 1 1 1 5
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
1 1 0 0 0 2
8 6 8 8 7 37
0 0 0 0 0 0
2 2 2 2 1 9
4 4 5 5 4 22
1 0 0 0 1 2
0 0 0 0 0 0
1 0 0 2 3 6
2 1 0 0 10 13
46 1 1 1 94 143
16 1 0 2 162 181
31 33 32 32 27 155
9 12 10 7 7 45
27 26 21 20 28 122
0 0 0 0 0 0
DAILY TOTALS 1670 1670 1670 1670
· Enter the No Survey Response on line DO if the response rate is 90% or higher.
1670
13350
South Coast Air Quality Management District
11
Year:1 2002
Site 10#:1 065890
Section IV-3: Weekly Employee I Vehicle Calculation
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Mode
Column I
NSR. No Survey Responses (if 60%-89%) 0
A. Drive Alone 2255
B. Motorcycle 32
C. 2 persons in vehicle 243
D. 3 persons in vehicle 58
E. 4 persons in vehicle 5
F. 5 persons in vehicle 0
G. 6 persons in vehicle 0
H. 7 persons in vehicle 0
J. 8 persons in. vehicle 5
J. 9 persons in vehicle 0
K. 10 persons in vehicle 0
L 11 persons in vehicle 0
M. 12 persons in vehicle 0
N. 13 persons in vehicle 0
O. 14 persons in vehicle 0
P. 15 persons in vehicle 2
Q. Bus 37
R. Rail/plane 0
S. Walk 9
T. Bicycle 22
U. Electric Vehicle 2
V. Telecommute 0
W. Noncommuting 6
-C-ompressea WOrk Week Dav IS) Off
X. 3/36 work week 13
Y. 4/40 worik week 143
Z. 9/80 worik week 181
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I ET. Employee Trips (Total NSR thru Z)
I 3028
Other Davs Off
AA. Vacation 155
BB. Sick 45
Cc. other 122
*00. other NSR (90% or higher) 0
EE. Total (ET + AA + BB + CC + DO) 3350
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FF. Number of employees in window
GG. Multiply box FF by 5
670
3350
South Coast Air Qua/ity Management District
Column II
NSR. Divided by 1 = 0
A. divided by 1 2255
B. divided by 1 32
C. divided by 2 121.5
D. divided by 3 19.33
E. divided by 4 1.25
F. divided by 5 0
G. divided by 6 0
H. divided by 7 0
J. divided by 8 .63
J. divided by 9 0
K. divided by 10 0
L divided by 11 0
M. divided by 12 0
N. divided by 13 0
O. divided by 14 0
P. divided by 15 .13
Q. Bus 0
R. Rail/plane 0
S. Walk 0
T. Bicycle 0
U. Electric Vehicle 0
V. Telecommute 0
W. Noncommuting 0
I
I TV. Total Vehides (NSR through P.)
I 2444
I
*DD Other: No Survey Response for employers that have
achieved a 90% or higher survey response rate.
Note: Numbers In boxes EE .. GG must be the same.
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Year:1 2002
Section IV-4: AVR Planning Form
C 1. Total employee trips generated within window. (Section N-3, Column I, Line ET)
2. Total vehicles arriving at the worksite within the window. (Section N-3, Column II, Line lV).
3. Divide line #1 of this page by line #2 of this page for current AVR.
4. Enter AVR target area here. (1.3, 1.5, or 1.75)
5. AVR of last submittal.
*Last submittal did not include the Police Dept.
6. Divide line #1 of this page by line #4 of this page. This is the maximum
weekly number of vehides allowed at the workslte in order to meet and/or
maintain the target AVR.
7. Subtract line #6 of this page from line #2 of this page. This is your
necessary weekly vehicle reductions required to reach your target AVR.
8. Divide line #7 of this page by 5 days to calculate the necessary
daily vehide reductions required to reach your target AVR.
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Site ID#:I 065890
1. 3028
2. 2444
3. 1.24
4. 1.50
5. 1.24*
6. 2018.67
7. 425.33
8. 85.07
Please provide your existing parking information below if your current AVR (line 3) is less than or equal to the AVR of your last
submittal (line 5), and your current AVR (line 3) is less than the target AVR (line 4).
Number of Parking Spaces
Company owned on-site spaces
1370
Company ieased on-site spaces
n
For leased spaces, monthly cost to employer per
on-site space if available
Company owned off-site spaces
o
Company leased off-site spaces
o
For leased spaces, monthly cost to employer per
off-site space if available
Do you charge employees to park?
vesD NOEJ
Do you provide cash subsidies for employee parking?
vesD NOEJ
C Please add pages if other details will help in explaining your site parking situation.
South Coast Air Quality Management District
$ 0
$ n
$
/emp./mo
Do not insert range of values
$
/emp./mo
Do not insert range of values
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Site ID#:I 065890
of: ~ pages
Year:1 2002
Page: ~
C Section V: Status I Update of Program
A. Provide complete details why you did or did not attain your target AVR.
B. Provide complete details how this plan is expected to succeed in achieving your target AVR
If you need more pages, you may photocopy this form.
Although the City's Trip Reduction Plan was fully implemented, the City of San Bernardino has fallen short
of its target A VR of 1.5. However, the A VR did rise from 1.22 last year to 1.24 this year. In past years, the
City's Police Department had its own site ID # and conducted surveys separately from City Hall. Because of
the AQMD rule that allows worksites located within 2 miles of each other to be combined under one site ID
#, the Police Department and City Hall have been combined using City Hall's ID #. The 2002 Triennial Plan
is based on City Hall and Police Department survey results. The Police Department's 2001 AVR was 1.21.
The City's Rideshare Program incentives are offered to all employees/departments, regardless of whether or
not the site is a regulated site by the AQMD. As a result, many employees who rideshare regularly and are
enrolled in the program are not included in the A VR tabulation.
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Many employees live within a ten-mile radius of City Hall and the Police Department. Because traffic
congestion is not as serious in the San Bernardino area as it is in other Southern California counties, it is
difficult to market the program to some employees.
The City will continue to fully implement Rideshare incentives. Marketing efforts have been stepped up
through the ability to reach all new employees at quarterly New Employee Orientation Sessions. This
session is mandatory of all new employees and participants are provided with a Rideshare Manual, as well as
a description of the program from the ETe. Additionally, the Rideshare Program began setting up a booth at
the City's annual Health Fair this year, which included a prize drawing for stopping by. The advertising at
that event was so successful, new participant sign-ups tripled the following month.
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South Coast Air Quality Management District
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Year:1 2002
Site 10#:1 065890
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Section VI-A: Marketing Summary
Strategies are listed vertically. Marketing methods are listed horizontally. For each strategy offered, enter the
appropriate frequency code below each marketing element
Frequency Codes
D = Daily B = Bi-monthly
W = Weekly Q = Quarterly
M = Monthly S = Semi-annually
A = Annually
D = Other (specify)
~ ~ 1I
c: 53
~ ~
~ ::> ~ 1I u
"E '" 15. ';,. c: >-
MARKETING ~ jj E f ~ .0
~ 1I 15. ~ ~ Ii w c c
METHODS ~ 0
~ c: E .,; g ~ I!! 1I ~ 05 ~ 0
" l!! c: 15. E '" ~ ~ ~
... " E w c: c: i5
l '" E 0..
v; ~ g ~ -E JI tl ~ ill ~ 02
~ w c: :E ~ ~ I!! E ::> " ~ ~
" c: ~ ::> dl ~ 8 III go 'is: " .. E
z ::> ~ Vl z ~ :E 02 ;;; ~ ~ oc oi X
g "" tl ::> ill ~ 0
>- 1:5 I!! I!! 1 ;;; ~ I!! e ~ c: (; I!!
0
PROGRAM c c: .. c: .. ::> .. '" ~ " > ~
[ .. 0- " ~ ~ " ~ :E [ 02 oS 'f ~
STRATEGIES ';,. ~ ill l! ill os: " ~ ~ t:i ~ ~
E " E u c: " ll:: ::> E .. 53 ~ "
>- " >- " "5 :!2 ~ 0 " J!l ~ ~ ~o I!! ~
" 0 .. fi. 8 0
u tI: :E c.. 02 '" '" is 02 '" u is z
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Auto Services
Bicyde Program A A A 0 0 0 A 0
Compressed A A A 0 0 0 . A Q
Work Week
Direct Finandal
Awards
Discounted/Free
Meals
Flex Time A A A 0 0 0 A 0
Gift Certificates A A A 0 0 0 A 0
Guaranteed A
Return Trio
Miscellaneous A A A A 0 0 0 A Q
Awards
Parking
Cha~;/Subsidv
Personalized
Commute Assist
Points pnogram
Pref. Parking for A A A 0 0 0 A Q
Ridesharers
Prize Drawings A A A 0 0 0 A 0
Rideshare A A A 0 0 0 A Q
Matchinn Service
Telecommuting
Time Off with A A A 0 0 0 A Q
Pay
Transit A A A 0 0 0 A Q
Information
Center
Van pool Program
* OTHER - On an as needed basis
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South Coast Air Quality Management District
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Year:1 2002
Site 10#:1 065890
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Section VI-B: Marketing Summary (cant.)
Miscellaneous strategies are listed vertically. Please identify (by tit/e) each miscellaneous strategy. Marketing methods
are listed horizontally. For each strategy offered, enter the appropriate frequency code below each marketing element.
Frequency Codes
D = Daily B = Bi-monthly
W = Weekly Q = Quarte~y
M = Monthly 5 = Semi-annually
A = Annually
o = Other (specify)
[ ~ j @
~ " ~ w .l!I u
"E 1Il cs. ..,. " ~
MARKmNG ~ E "ilj ~
~ .l!I 0. - ~ ~ w u. w " "
METHODS " E ~ .,; B '" l!! .l!I - "E .2 0
Q) 01 "ili 13 :a
.... Q) E w l!! Q) " cs. tl " .. " -
... ili 1 l! .!l J!l "ilj -l> Q) u. "
fl B '" :E ~ ~ ~ Q) Q) "c "
~ " '" '" Q) E " ~ ~
MISCELLANEOUS " ~ a "E '3 ~ <'3 III Q) 01 "lS: "C ffi E Q)
z " z ~ CD :E " ii! "ili -l> Q) (5 .~ I
PROGRAM 1! 1Il "" ., " > E
>- -" l!! l!! ~ "ili 13 l!! Q) i: >- " Q) g
0 <'3 l!!
STRATEGIES " " ij .. " .. " .. Q) ~ " i "C i!!.
.. < ~ .<: ~ "C .<: :E ~ ii! .5 'f
Q. .., ~ '" ., ~ ";; Q) ~ '" ~ m -
,J. E Q) E Q) ~ " '= " E < 0 ~ Q)
'6 0
<'3 >- Q) 12. "C ~ .<: J!l ~ <'3 :E w :; 5
Identifv Ii: :E ii! ii! Q .5 Q. ii! 1Il Q. ... u Q z 0
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Rideshare Week A A A
Promotion
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South Coast Air Quality Management District
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Year:1 2002
Site 10#:1 065890
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Section VII: Emergency Episode Plan
Procedures for Compliance.
The following actions are required by Rule 701:
Stage 2
[U
[U
[U
[U
C
Number of Fleet Vehicles on site
Stage 3
[U
Maintain a log of all actions in response to a predicted Stage 2 or 3 Episode.
[U
[U
Reduce work trips and fleet vehide miles traveled each by at least 20%.
Post at least one sign in a conspicuous place to identify the predicted
episode, to request ridesharing and to request the use of other
alternative modes of transportation.
[U
Take the applicable actions required by the Governor upon notification
by the AQMD that an air pollution state-of-emergency is declared.
941
For Emergency Episode information call AQMD at 800-288-7ti64 or 800 (CUT-SMOG)
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South Coast Air Quality Management District
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Bicycle Program
Year:1 2002
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D New
D< Current/Unchanged
~ Revised
o Bicycle Matching*
o Shoes/Clothing**
D Helmets/Locks/etc.
o Bicycle Repairs/Kits**
D Discounts at Local Bike Shops
D Special Meetings * Based on PD impound availability
**$50 maximum for shoes/clothing or bike repair
Minimum Requirement""
A. Description of strategy:
The employer provides eligible employees who commute by bicycle with the following:
(Check each one that applies)
Distribution
Frequency*
A
Minimum
Requirement**
EJ
~
I I
I I
I I
A
c
D Bicycle to Work Day <
50% Bus pass discount offered if
fXl Other (specify) participant rides the bus and bikes to
L:.J work (based on 148 days of annual
participation in the proJU3,m).
Site 10#:1 065890
Distribution
Frequency"
D = Daily
W= Weekly
M = Monthly
B = Bi-monthly
Q = Quarterly
5 = Semi-annually
A = Annually
The minimum requirement is the least
number of days required to meet
eligibility. Use whole numbers only.
Is there participation in an organized bicycle club?
Yes
0NO
B. Monitoring / Tracking:
o Claim Forms
Parking Lot/Entry Checkpoint
Driver's or Operator's Record
Electronic Badges
Manager's or Supervisor's Report
Observations (e.g. Bike rack counts)
x
Other (specify)
Reimbursement upon receipt submittaL
C. Implementation Schedule:
This strategy will be implemented no later than
10
(enter #)
days after program approval.
c
South Coast Air Quality Management District
APP B-2
Year:1 2002
Site ID#:I 065890
Transit Information Center,
On-site Bus Pass/Token Sales
c
D New
~ Current/Unchanged
D Revised
A. Description of strategy:
The employer provides a transit information center(s) that makes available general transit information, (route
maps and schedule information significant to the worksite for all employees. The location of this center(s) should
be in a visible location within the worksite and be accessible to all employees during working hours. A transit
information center(s) will be located and provided through (checkeachelementtl1i1tapplies):
TYPE OF INFORMATION CENTER:
o "Take One" Display(s) or Rack(s)
D Staffed Commuter Information Center
o Security of Facility Management Office
D Parking Office
D Other (specify) I
c
Do you provide on-site sale of transit passes or tokens?
o Yes
o Yes
D No
D No
Do you offer discounted transit passes or tokens? If so,
please provide the value of the discount.
I $18
OR
%
B.
Monitoring I Tracking:
D
D
o
Manager's or Supervisor's Report
Observations (e.g., bike rack counts, preferred parking)
Other (specify) I Monthly commuter forms
C.
Implementation Schedule:
This strategy will be implemented no later than
o
days after program approval.
(enter #)
c
South Coast Air Quality Management District
APP 8-18
c
c
c
Year:1 2002
Site 10#:1 065890
Flex Time
D New
D Current/Unchanged
D Revised
A. Description of strategy:
The employer permits employees to adjust their work hours in order to accommodate public transit
schedules, or ridesharing arrangements. Please check the appropriate type of flex time offered. (Do not
use this form unless flex time is linked to your rideshare program.)
Grace Period
D
or
Shift Flexibility
D
15 minutes D
45 minutes D
30 minutes 0
Other D
(please identify in minutes)
60 minutes D
Does a written policy exist defining eligibility, participation and administration of the flex
time program?
0ves
DNO
B. Monitoring I Tracking:
Claim Forms
Driver's or Operator's Record
X Manager's or Supervisor's Report
Other (specify)
C. Implementation Schedule:
This strategy will be implemented no later than
I 0
(enter #)
days after program approval.
South Coast Air Quality Management District
APP 8-6
c
c
c
Year:1 2002
Site 10#:1 065890
Preferential Parking for Ridesharers
D New
~ Current/Unchanged
D Revised
A. Description of strategy:
The employer provides eligible employees with preferential parking spaces to park their vehicles as follows:
(Check each one that applies)
X Closer to Building Entrance(s)
Closer to Work Station( s)
X Closer to Facility Exit(s)
Based on Demand
Parking Spaces with Greater Security
X Parking Spaces with Cover / Shelter
Closer to Shuttle
Other (specify)1
These spaces shall be clearly posted or marked in a manner to identify them for carpoOl and vanpool use
only.
I
I
I
I
36
Number of Preferential Parking Spaces
2
Minimum Number of Persons (per vehicle) Required to be Eligible
60%
Minimum Number of Days per Week or % of Ridesharing Required to be Eligible
Stickers
Method of Vehicle Identification (i.e. tags, stickers, license plate no.)
B.
Moniforing / Tracking:
X
Claim Forms
Parking Lot/Entry Checkpoint
Driver's or Operator's Record
Observations (e.g. Bike rack counts)
X
Other (specify)
Preferred parking is monitored by security.
C. Monthly Participation:
I Current Participation I
Projected Participation
(Current +/- Change)
29
o
D. Implementation Schedule:
This strategy will be implemented no later than
I 0
(enter #)
days after program approval.
South Coast Air Quality Management District
APP B-13
Year:1 2002
Site ID#:I 065890
Miscellaneous Awards - Walking
c
D New
[j Current/Unchanged
D Revised
EJ Carpool
(2-6 people)
Vanpool
(7-15 people)
Employees using the following transportation modes are induded in this strategy:
EJ Bus
Rail/Plane
EJ Bicycling
Telecommuting
o Other (specify)
I Walking
A.
B.
Description of strategy:
The employer provides eligible employees miscellaneous awards for specified levels of partidpation in the company's commute
program as follows.
Awards
(speaty type)
Average
Value/Prize
Frequency
Code.
Eligibility
Minimum
Code.. Reaulrement*..
Subsidy to $50 A A 148 Days
purchase walking
shoes
c
. Award Distribution Freauencv Codes
Minimum Level of Partidpation
D = Daily partidpation
DW= Days/Week
DM = DayS/Month
WD = % of Worl<ing Days
o = Other (speafyJ
I
..Ellglbllity Codes Tables
D = Daily
w= Weekly
M = Monthly
A = Annually
I
B = Bi-monthly .
Q = Quarterly
S = Semi-annually
o = Other (spedty)
I
...Mlnlmum Requirement
The minimum requirement is the least
number of days required to meet
eligibility. Use whole numbers only.
C. Monitoring / Tracking:
X Claim Forms
Driver's or Operator's Record
Manager's or Supervisor's Report
Other (specify)
C D.
Implementation Schedule:
This strategy will be Implemented no later than
South Coast Air Quality Management District
o
days after program approval.
APP 8-9
Year:1 2002
Site 10#:1 065890
Rideshare Matching Service
c
D New.
~ Current/Unchanged
D Revised
A. Desaiption of strategy:
Rideshare Matching Service provides matchlists on a prescribed basis. Employer provides rideshare matching
service to all employees using at least one of the following methods:
x
Employer Based System
Regional Commute Management Agency
Zip Code Lists
Zip Code Maps
TMA/TMO System
Meet Your Match Meeting
How and when do you match people (check all that apply):
During New Hire Orientation
X As Part of a Company (or site) Wide Survey
On Demand
C Registration and distribution will take place:
D Quarterly
D Semi-Annually 0 Annually D On-Going
B. Monitoring I Tracking:
Registration Forms
Matchlist
X Survey Forms
Other (speCify)
C. Implementation Schedule:
This strategy will be implemented no later than
I 0
(enter #)
days after program approval.
c
South Coast Air Quality Management District
APP 8-15
c
c
c
Miscellaneous Strategy - Gas Vouchers
Year:1 2002
Site 10#:1 065890
D New
o Current/Unchanged
. ~ Revised
A. Employees using the following transportation modes are induded in this strategy:
B Carpool
(2-6 people)
Vanpool
(7-15 people)
DBUS
D Rail/Plane
B Bicyding 0 Other (speCify)
Telecommuting I
3 or more carpools
B. Description of strategy:
(Provide a detailed description of this strategy in the space below that will identify the eligibility requirements and all other
information needed to implement this strategy. If additional space is needed, you may photocDpy this form and attach.)
Carpools of 3 or more are eligible for up to $30 in gasoline vouchers ($10 per City of San Bernardino Employee), Non-
City of San Bernardino employees are not eligible for the incentive, but do count towards 3 or more carpool.
C. Monitoring I Tracking:
X Claim Forms
Driver's or Operator's Record
Manager's or Supervisor's Report
Other (speCify) I
D. Implementation Schedule:
This strategy will be implemented no later than
I 0
(enter #)
days after program approval.
South Coast Air Quality Management District
APP 8-20
Guaranteed Return Trip
Year:1 2002
Site 10#:1 065890
C DNew
~ Current/Unchanged
D Revised
A. Employees using the following transportation modes are Included In this strategy:
8 Carpool ~ Bus tj Bicycling fXl Ot.her (specify)
(2-6 people) LJ
X Vanpool X Rail/Plane Telecommuting I
(7-15 people) Walkers
B. Description of strategy:
111e employer provides eligible employees with a return trip (or to the point of commute origin), when a need for the return trip is
created, in the event of (check each element tflat applieS):
X Personal Emergency Situation
D All Employees
o Program Participants
X Unplanned Overtime
Planned Overtime
D
Minimum number of days per week or percentage
Ridesharing required to be eligible (Use whole numbers)
Inclement Weather
Other (specify) I
This will be accomplished by utilizing one or more of the following transportation modes or options:
c
X Company Vehicle
TMA/TMO Provided
Rental car
X Supervisor or Fellow Employee
Other (speCify) I
Taxi
C. Monitoring / Tracking:
Claim Forms
D lime Cards or Other Forms of Self-Reporting
o Manager's or Supervisor's Report
Driver's or Operator's Record
Other (specify) I
Name of person (if not the ETC) that will monitor the use of this strategy:
I ETC
Telephone/Extension:
I (909) 384-5122
D. Implementation Schedule:
This strategy will be implemented no later than
I 0
(enter #)
days after program approval.
c
South Coast Air Qua/ity Management District
APP 8-8
Time Off With Pay
Year:1 2002
Site 10#:1 065890
c
D New
~ Current/Unchanged
D Revised
A. Employees using the following transportation modes are induded in this strategy:
~ Carpool ~ Bus tj Bicycling fXl Other (specify)
(2-6 people) L:J
X Vanpool X Rail/Plane Telecommuting I
(7-15 people) Walkers
B. Description of strategy:
The employer provides eligibie employees additional time off with pay for parbdpation In the company's commute program as
follows (Identify each rate that applies):
Number of days
of Partidpation
Partidpation Rate
Time Off Eamed
(enter # of mlns.,
hrs. days)
Enter Unit
of Time Off
Eamed
148
Per month:
Per Quarter:
Per Year:
Each day of parbdpation
8
H
M = Minutes
H = Hours
D = Oays
c
What Is the maximum amount (If any) of earned time off that
can be accumulated within a one-year period?
Number of minutes, hours, days
Unit of time 011' eamed
18
IH
M = Minutes
H = Hours
D = Days
c. Monitoring / Tracking:
X Claim Forms
Manager's or Supervisor's Report
Time Cards or Other Forms of Self-Reporting
Electronic Badges
Other (specify)
D. Implementation Schedule:
C This strategy will be implemented no later than ~ days after program approval.
South Coast Air Quality Management District
APPB-17
Prize Drawings
Year:1 2002
c
o New
~ Current/Unchanged
Site 10#:1 065890
.0 Revised
A. Employees using the following transportation modes are induded in this strategy:
~ Carpool
(2-6 people)
X Vanpool
(7-15 people)
o Bus
o Rail/Plane
o Bicycling
D Telecommuting
o Other (specify)
I Walkers
B. Description of strategy:
Prize Average Value Number of Drawing Eligibility
Category* Per Prize Prizes Frequency** Code***
Minimum
Requlrement**..
C $50 20 Q WD 60% per quarter
C $50 2 S DM *1
C $20 2 M WD 60%
c
- Good Effort Drawing held for participants who Rideshare at least one day per month.
*Prize Category Table
-**Ellglblllty Codes Tables
Minimum Level of Partidpatlon
o = Daily partidpatlon
DW= Days/Week
OM = Days/Month
WD = % of Wor1<ing Days
o = Other (specify)
I
C = Cash
5 = Services
G = Gift Certificates
o = Other (specify)
F = FoodlMeals
M = Merchandise
T = Trips
C. Monitoring / Tracking:
X Claim Forms
*Drawing Frequency Codes Table
o = Daily B = Bi-monthly
W= Weekly Q = Quarterly
M = Monthly 5 = Semi-annually
A = Annually
****Mlnimum Requirement
The minimum requirement is the least
number of days required to meet
eligibility. Use whole numbers only.
Driver's or Operator's Record
lime Cards or Other Forms of Self-Reporting
Parking Log or Building Entry Checkpoint
Manager's or Supervisor's Report
Electronic Badges
Other (specify )1
Outside Vendor
D. Implementation Schedule:
c
This strategy will be implemented no later than
I 0
(enter #)
days after program approval.
South Coast Air Quality Management DIstrict
APP 8-14
Compressed Work Week
Year:1 2002
Site ID#:I 065890
c
D New
o Current/Unchanged
D Revised
A. Desaiption of strategy:
A compressed work week (CWW) schedule applies to employees who, as an alternative to completing the
basic work requirement in five (5) eight hour workdays in one (1) week, or ten (10) eight hour workdays
in two (2) weeks, are scheduled in a manner which reduces trips to the worksite.
The following are the only recognized compressed work week schedules: 3/36 - a full 36-hours in 3 days;
4/40 - a full 40 hours in 4 days; or 9/80 - a full 80-hours in 9 days. Manager(s) / supervisor(s) will
identify department(s) and / or employee(s) who will be on these work schedules.
Compressed Work Week credit will only be granted when all days worked and all earned
days off fall within the A VR survey week.
Does a written policy exist that defines eligibility, participation and
administration of the compressed work week program?
o Yes D No
The Compressed Work Week schedule is offered to:
All employees 0
OR
Eligible employees/Depts. D
C Please enter the number of employees for each type of CWW used:
X 3/36 Compressed Work Week
X 4/40 Compressed Work Week
X 9/80 Compressed Work Week
Current
nla
nla
nla
Pro'ected (Current +/- Change)
B. Monitoring / Tracking:
Claim Forms
Driver's or Operator's Record
Manager's or Supervisor's Report
X
Other (specify)
Time cards
C. Implementation Schedule:
This strategy will be implemented no later than
I 0
(enter #)
days after program approval.
c
South Coast Air Quality Management District
APP B-3
Gift Certificates
Year:1 2002
Site ID#:I 065890
c
D New
~ Current/Unchanged
D Revised
A. Employees using the following transportation modes are induded in this strategy:
~ Carpool ~ Bus ~ Bicycling rXJ Other (specify)
(2-6 people) U
X Vanpool X Rail/Plane Telecommuting I
(7-15 people) Walkers
B. Desaiption of strategy:
The employer provides eligible employees gift certificates for partldpatlon in the company's commute program as follows.
Average Value
Pe Certifi te
Frequency
Code'
Eligibility
Minimum
r ca Code.* Reauirement*"
$2 D 0 Based on daily
participation for I" 3
. months in the program
only'
$25 D 0 One day during
Ridesbare Week"
*Grocery store gift certificates - Offered through SAN BAG and RCTC
**Additional City Drawing held during Rideshare Week - 10 names drawn for a $25 Restaurant Gift
Certificate
'Award Distribution F uen Codes
Minimum Level of Partldpation
o ~ Daily partldpatlon
DW~ Days/Week
OM ~ DavslMonth
WD ~ % of Working Days
o ~ Other (sPeCify)
I
'*Eligibility Codes Tables
c
o ~ Daily
W~ Weekly
M ~ Monthly
A ~ Annually
I
B ~ Bi-monthly
Q ~ QuarteMy
S ~ Semi-annually
o ~ Other (sPeCify)
I
f
***Mlnimum Requirement
The minimum requirement is the least
number of days required to meet
eligibility. Use whole numbers only.
c.
Monitoring / Tracking:
X
Claim Forms
Driver's or Operator's Record
Manager's or Supervisor's Report
c
Other (specify)
South Coast Air Quality Management Distrid
APPB-l
~
c
c
c
D.
Implementation Schedule:
This strategy win be implemented no later than I 0
(enter #)
South Coast Air Quality Management Disbict
days alter program approval.
APP 8-7
.
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted):1(;)-f'I -0,) Item #
Vote: Ayes 1- 'I Nays .e-
(;;). Resolution# :;;l00 ~-31 "-
Abstain -6- Absent -&-
Change to motion to amend original documents:
Reso. # On Attachments: ~ Contract term: -
Note on Resolution of Attachment stored separately: --
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY By:
NullNoid After: -
\>1'
Date Sent to Mayor:
Date of Mayor's Signature:
Date of Cterk/CDC Signature:
/0- 'l-C>;l
Itl -10-<) "d-
10-( 0-0).-
Reso. Log Updated: Y'"
Seal Impressed: ./
60 Day Reminder Letter Sent on
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Attached:
See Attached:
Date Returned: -
o
emo/Letter Sent for Signature:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes L No By
Yes No ~ By
Yes No ,/ By
Yes NO+ By
Yes No By
Copies Distributed to:
City Attorney r/
Parks & Rec.
Public Services
Water
Others:
Finance V"
A1)m If).
MIS
Code Compliance
Dev. Services
EDA
Police
Notes:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to Fite: D'l.L-
Date: Krr4-o.:r
Revised 01/12/01