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HomeMy WebLinkAboutR02-Economic Development Agency o 0 C REDEVELOPMENT COMMITTEE MINUTES REGULAR MEETING February 18, 1993 4:00 p.m. The regular meeting of the Redevelopment Committee was called to order by Chairwoman Esther Estrada at 4:11 p.m. in the Economic Development Agency Board Room, 201 North "E" Street, San Bernardino. ROLL CALL Roll call was taken with the following members being present: Chairwoman Esther Estrada and Committee Members Jack Reilly and Michael Maudsley. STAFF PRESENT c Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Phil Arvizo, Executive Assistant to the Council; Lorraine Velarde, Executive Assistant to the Mayor; Ernie Wilson, Affirmative Action Officer, Mayor's Office; Roger Hardgrave, Director of Public Works; Dennis A. Barlow, Senior Assistant City Attorney; Sue Morales, Assistant to the Agency Administrator; Suzanne Nowell, Student Intern, Economic Development Agency; Jim Sharp, Project Manager, Development Department; Chief Dan Robbins, San Bernardino Police Department; La Vonda Pearson, Recording Secretary, Development Department. OTHERS IN ATTENDANCE June Yamamoto, San Bernardino Valley College; William Stuart, San Bernardino Valley College; Robert Temple, San Bernardino Community College District; Jim Spoonhower, The Resource Group; Rod MacDonald, MacDonald Properties; Maria Hunt, The Sun Newspaper. 1. PURCHASE OF 578 NORTH NT. VERNON AVENUE Kenneth J. Henderson, Executive Director, Development Department, stated that this item had been previously reviewed by the Committee, and it was directed that the appraisal for the property be reviewed. He said that Jim Sharp, Project Manager had completed that request, and a report of the findings was attached to the staff report. Chairwoman Estrada questioned the cost per square footage of the property. It was determined that the cost was approximately $15 a square foot. c REGULAR MEETING Imp:nni.nfeb2 - 1 - REDEVELOPMENT COMMITTEE FEBRUARY 18, 1993 jt; c c c o -- ....) Committee Member Reilly asked if the property was commercial. Chairwoman Estrada informed him that the property was a restaurant. Mr. Henderson explained that the property would be demolished along with the two side parcels. RECOMMENDATION The Committee recommended approval of this item to the Community Development Commission. 2 . BUSINESS RETENTION SURVEY Timothy C. Steinhaus, Administrator, Economic Development Agency, explained the intent of the survey to the Committee indicating that it would identify all businesses in the area including those looking to relocate. He stated that the Agency would like to be the lead sponsor in this project. Jim Spoonhower, The Resource Group, stated that his firm proposes to contact all 16,000 businesses in the Inland Empire for this survey and as a sponsor, the Agency would have access to all documents. He explained how the survey would be set-up in volumes and showed a copy of a volume for information purposes. He indicated that the survey would take approximately 4 - 5 months to complete. Mr. Steinhaus indicated that the Agency had been contemplating completing a survey on its own, but felt the survey would have a more accurate outcome with this firm. Mr. Spoonhower stated that the entire project would be paid for by sponsors. He explained that when completing the Chaffey survey in Rancho Cucamonga, there were approximately 8 - 10 sponsors to pay for the project. He also indicated that the cities of Highland and Loma Linda were interested in becoming a sponsor in the Inland Empire survey. Ernie Wilson, Affirmative Action Officer, Mayor's Office, asked if minority-owned businesses would be part of the survey. Mr. Steinhaus explained that as a sponsor, the Agency could add or delete whoever it wished to the survey. Tom Clark indicated that with the sponsor program, at times it is just as difficult to have too many sponsors as not enough. He explained that with lessor sponsors, you have more of a say as to what the survey will and will not include. Mayor Holcomb asked the primary purpose of this survey. REGULAR MEETING Imp: rminfeb2 REDEVELOPMENT COMMITTEE FEBRUARY 18, 1993 - 2 - jt c c c o - -.J Mr. Clark stated that the survey would give the City a broader view as to the types of services it needs. He also stated that it could be used to retain businesses in the area. Mayor Holcomb stated that the Mayor's Office had a list of businesses currently on file. Mr. Steinhaus emphasized that the key to this survey was its retention possibilities. He spoke on the network program between Edison and the Chamber of Commerce called EARS which also helps in business retention. Chairwoman Estrada spoke on the need to have a inventory of all businesses in the area so that they were informed, as well as the City, as to what the City has to offer. Committee Member Reilly felt the survey would benefit the City but recommended it be continued for two (2) weeks. Chairwoman Estrada recommended moving the item forward to the Commission with the understanding that a memo be sent to Mr. Fujiwara, Executive Director, SBETA and obtain his support and approval for the program. RECOMMENDATION The Committee recommended approval of this item to the Community Development Commission with the understanding that a memorandum would be sent to Mr. Fujiwara to seek his support and approval for the program. 3. 1993 ROUTE 66 RENDEZVOUS Timothy C. Steinhaus, Administrator, Economic Development Agency, explained that this item was a request from the Convention Center and Visitors Bureau (CVB) regarding financial assistance with its Route 66 event this fall. Dan Stark, Executive Director, Convention Center and Visitors Bureau (CVB), stated that the goal of this project was to make it a self sponsoring event which would take approximately five (5) years. He indicated that during the event, the City generates over $1200 in business license revenue. Chairwoman Estrada asked who paid for the police and street service during the last rendezvous. Mr. Stark explained that reserved officers were used who donated their time for the event, and the Home of Neighborly Services donated a crew to pick up trash. Chairwoman Estrada asked if the contractors used for the event are mandated to purchase supplies within the City. REGULAR MEETING J.mp : rminfeb2 REDEVELOPMENT COMMITTEE FEBRUARY 18, 1993 - 3 - )6, c ".,.- '-' c o - ,,) Mr. Stark explained that the contractors were asked to purchase material in San Bernardino as long as it was cost effective. Committee Member Reilly questioned the use of the funds requested. Mr. Stark stated that the funds would be used for the public relations campaign. He said by bringing people downtown, we would help promote the City. RECOMMENDATION The Committee recommended approval of this item to the Community Development Commission. 4. DANNY I STONING - CONDITIONAL OSE PERMIT (COP) APPLICATION Kenneth J. Henderson, Executive Director, Development Department, explained that this item recommended funding to Danny's Towing for an amount of $9,400 to allow him to apply for a lot merger and CUP. He stated that he would not be able to operate until all of his planning matters were handled. Mr. Henderson indicated that Danny's Towing had purchased new equipment for its business for approximately $52,000. Holcomb asked if the funding for this item would be a grant He stated that a grant would not be justifiable for this Mayor or a loan. purpose. Mr. Henderson stated that a Deed of Trust would be placed on the property until the owner could repay the City. Chairwoman Estrada questioned the owner's ability to obtain a small business loan. Phil Arvizo, Executive Assistant to the Council, indicated that the owner needed funds immediately. Chairwoman Estrada recommended giving the owner a certain amount of funds to hold him until April, and then bring the item back for adjustment if his problem is not taken care of. Dennis A. Barlow, Senior Assistant City Attorney, explained that since the funding would not be a small business loan, the loan would be against his property. RECOMMENDATION The Committee recommended approval of this item to the Community Development Commission. REGULAR MEETING J.1Ip:rminfeb2 - 4 - llEDEVELOPMENT COMMITTEE FEBRUARY 18, 1993 ) c c c o ~ ,,) 5. MEDIAN LANDSCAPE OF WATERMAN AVENUE FROM THE SANTA ANA RIVER TO MILL STREET Roger Hardgrave, Director of Public Works, explained that several attempts had been previously made to landscape Waterman Avenue. He stated that this proposal would be to landscape curbs and medians which would include trees, shrubs and other material. Chairwoman Estrada asked if the Agency could split costs with the Inland Valley Development Agency (IVDA). Mayor Holcomb indicated that IVDA did not have any unencumbered funds. Kenneth J. Henderson, Executive Director, Development Department, indicated that this project would be funded by beautification funds previously approved. RECOMMENDATION The Committee recommended approval of this item to the Community Development Commission. 6. LEASE OF VACANT OFFICE SPACE LOCATED AT 201 NORTH "En STREET (SECOND FLOOR) TO THE SAN BERNARDINO INTERNATIONAL AIRPORT AUTHORITY Committee Member Reilly indicated that at a meeting of the San Bernardino Airport Authority, there was lengthy discussion on this item, and he recommended it be continued until further notice. Timothy C. Steinhaus, Administrator, Economic Development Agency, asked the Committee if they would listen to the recommendation to be presented by staff. Chairwoman Estrada suggested this item be continued until the Airport Authority had worked out all concerns. RECOMMENDATION The Committee recommended this item be continued until further notice. 7. LEASE OF WAREHOUSE/OFFICE SPACE LOCATED AT 233 SOUTH nGn STREET ~ma:RLY INLAND BEVERAGE, INC.) TO R. G. O. AUTO CELLULAR AND OLESALE SERVICES Jim Sharp, Project Manager, Development Department, explained this item indicating that staff felt this building would be a security risk and a high risk for transients; therefore, staff recommended the building be leased for two (2) years to Auto Cellular and Wholesale Services. REGULAR MEETING :Lmp: rminfeb2 REDEVELOPMENT COMMITTEE FEBRUARY 18, 1993 - 5 - ,)e c c c o ,..- 1 ,~/ Mr. Sharp indicated that the proposed tenant for the building was a corporate installer for cellular phones and he could utilize the building as is. He said a provision in the lease allows the Agency to cancel the lease within six (6) months and give the tenant a sixty (60) day notice. The lease would also provide the Agency with a small amount of income and a caretaker for the property. Committee Member Maudsley expressed concern regarding the low rental rate for the property and also questioned whether or not the tenant could apply for relocation assistance. Mr. Sharp explained that the contract would be modified to include that no relocation assistance would be provided. RECOMMENDATION The Committee recommended approval of this item to the Community Development Commission with the modification in the agreement regarding the relocation assistance. 8. IMPROVEMENTS TO 423 NORTH "E" STREET (FORMER RITZ THEATER) FOR THE DEVELOPMENT OF ADDITIONAL PAlUtING TO PAlUtING LOT 2 Kenneth J. Henderson, Executive Director, Development Department, indicated that discussions had ensued regarding establishing a parking lot at the old Ritz Theater site. Jim Sharp, Project Manager, Development Department, indicated that the cost of paving and landscaping the lot for parking would cost approximately $49,500 and provide 50 spaces. He explained how the lot would be constructed as well as the bidding process to construct the lot. He stated that the bidding process would take approximately 30 days, and completion of the project would take an additional 30 days. RECOMMENDATION The Committee recommended approval of this item to the Community Development Commission. 9 . NEW POLICE FACILITY - ORAL REPORT Jim Sharp, Project Manager, Development Department, gave a quick update on the police facility and the design work that had been completed to date. Mr. Sharp clarified misunderstandings that had taken place between staff and the architect regarding the design of the building and explained how they were resolved. Committee Member Maudsley questioned the design of the inaccurate proposed building. REGULAR. MEETING lmp:rminfeb2 REDEVELOPMENT COMMITTEE FEBRUARr 18, 1993 - 6 - ,j c c c o ,r.... \.."i Mr. Sharp indicated that the architect mistakenly assumed design of a three story building at 75,000 square feet rather than the two story 70,000 as proposed by staff. He emphasized that staff was still in the design phase of the building and additional deletions and additions could still be made. Chairwoman Estrada expressed concern regarding the total cost of the building. She also questioned the lack of information listed in the staff report. Kenneth J. Henderson, Executive Director, Development Department, indicated that staff was following the direction of the Commission when this item was adopted in December, 1992. He emphasized that all the preliminary actions regarding the facility had to be in place before reliable cost data would be available. Committee Member Maudsley expressed concern regarding the constant increase in cost for the facility. Mr. Henderson indicated that the architects felt the $8 million figure for the new facility was accurate for the plan proposed by the Commission. Mayor Holcomb recommended Rod MacDonald be allowed to speak to the Committee to answer relative questions. Chairwoman Estrada felt staff should list the proposed costs in writing for the Commissions review as well as the press. Committee Member Maudsley questioned the need for Mr. MacDonald at the Committee meeting. He also questioned the whereabouts of the architects hired to work on the facility. Timothy C. Steinhaus, Administrator, Economic Development Agency, indicated that Mr. MacDonald was asked to attend the meeting because he was considered an expert in tilt-up buildings. He explained that Leach Mounce Architects were not in attendance because the scheduled meeting was only for an oral report. Rod MacDonald, MacDonald Properties, stated his past experience as an architect and with tilt-up buildings. He explained that when dealing with architects, costs usually continue to change due to their inexperience with construction costs. Mr. MacDonald indicated that two-story buildings were cost effective and also safer due to the amount of seismic activity in this area. He also spoke on the cosmetic things that could be done to a tilt-up building to make it more attractive. He recommended to the Committee that a detailed cost estimate of the pOlice facility be completed as soon as possible. Chairwoman Estrada requested a complete copy of the police facility file and report from her office. REGULAR MEETING 1Dp:rminfeb2 - 7 - REDEVELOPMENT COMMITTEE FEBRUARY 18, 1993 J~ c c c - o :) Discussion ensued regarding the location of the site for the proposed facility. Dan Robbins, Chief, San Bernardino Police Department, discussed the concept of the new facility and the importance to the department to have a new facility. He indicated that the department had worked closely with Mr. Sharp regarding the design of the facility to fit both present and future needs of the department. Chairwoman Estrada questioned the difference between the locations proposed for the police facility. Chief Robbins felt the 7th and "D" Street location would be an essential location to provide better security for the Bankruptcy Court as well as schools in the area. Discussion ensued regarding the abandonment of 7th Street. Committee Member Maudsley distributed hand-outs he received from Councilman Hernandez regarding a proposed Law and Justice Center in San Bernardino located on "E" Street. He indicated that he would like to see staff work with the law offices in the area in an effort to retain them in San Bernardino. Committee Member Maudsley indicated that he would like to have a report which included time lines, a budget, a financing plan and also leveraging of sites for a new police facility for review at the next Commission Meeting. Mayor Holcomb emphasized that the cost for the new facility would be under $10 million. He stated that approximately $98,000 had been spent on the plan which included administrative costs. Mr. MacDonald stressed the need to set-up a timeline and begin implementing the plan for the new facility. Mayor Holcomb agreed, indicating that the City could best retain law offices including the Bankruptcy Court if they showed interest in the well-being of the City. Committee Member Maudsley spoke on the necessity of having a Communications Center located in the new facility. Mr. MacDonald indicated that a detailed costs analysis could be completed in approximately two (2) weeks. Chairwoman Estrada expressed concern regarding the idea of closing 7th Street. Mr. Sharp indicated that the proposed plan could still be completed without closing 7th Street and explained how the process could be done. REGULAR MEETING ~mp:rminfeb2 - 8 - REDEVELOPMENT COMMl:TTEE FEBRUARY 18, 1993 )A c c c o o Chairwoman Estrada recommended a sketch be drawn eliminating the closure of 7th Street as well as Committee Member Maudsley's concerns for the Committee's review. Timothy C. Steinhaus, Administrator, Economic Development Agency, indicated that staff would prepare the information requested in time for the March 11, 1993 Committee Meeting. Chairwoman Estrada recommended that when the item is presented to the Commission for its review, that it be presented at 1:00 p.m. for the publics review as well. Phil Arvizo, Executive Assistant to the Council, recommended that one of the Committee Members be present at the task force meeting regarding the police facility. RECOMMENDATION The Committee recommended staff complete a report addressing Councilman Maudsley's concerns as well as a sketch of the facility without the closure of 7th Street, and present it to the Community Development Commission on March 22, 1993 at 1:00 p.m. 10. ADJOURN TO CLOSED SESSION There were no items for discussion in Closed Session. 11 . ADJOURNMENT There being no further business, the meeting of the Redevelopment Committee was adjourned at 6:00 p.m. to March 11, 1993. APPROVED BY: Esther Estrada, Chairwoman Redevelopment Committee REGULAR MEETING l.mp:rminfeb2 - 9 - REDEVELOPMENT COMMITTEE FEBRUARY 18, 1993 Jc o 0 C REDEVELOPMENT COMMJ:TTEE MINUTES REGULAR MEETING March 11, 1993 4:00 p.m. The regular meeting of the Redevelopment Committee was called to order by Chairwoman Esther Estrada at 4:13 p.m. in the Economic Development Agency Board Room, 201 North "E" Street, San Bernardino. ROLL CALL Roll call was taken with the following members being present: Chairwoman Esther Estrada and Committee Member Jack Reilly. Also present was Mayor W. R. Holcomb. STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Lorraine Velarde, Executive Assistant to the Mayor; Frank Rhemrev, Deputy City Attorney; Barbara Lindseth, Manager, Administrative Services, Development Department; La Vonda Pearson, Recording Secretary, Development Department. c OTHERS IN ATTENDANCE None. 1 . LEASE AGREEMENT - DON' S DRUGS 122 WEST FIFTH STREET Kenneth J. Henderson, Executive Director, Development Department, explained to the Committee the original lease agreement for the above tenant. He stated that the tenant, Mr. Goldstein, requested a one year lease agreement rather than a five (5) or ten (10) year agreement and that staff had resolved all concerns regarding his request. Mr. Henderson indicated that if the Committee approved this item, the lease amount would remain the same, but the deposit and interest obtained from the lease would be returned to Mr. Goldstein, and he would issue the Agency a check for the new deposit amount. Chairwoman Estrada questioned the request for a short term lease. Mr. Henderson stated that if the economy changes, Mr. Goldstein could extend his lease. c REGULAR MEETING lmp: rminmar1 - 1 - REDEVELOPMENT COMMJ:TTEE MARCH 11, 1993 Jb c c c o o RECOMMENDATION The Committee recommended approval of this item to the Community Development Commission. 2 . PROPOSED LEASE FOR NORTHCUTT MANUFACTURING; 5055 HALLMARK PARKWAY, SUITES A, S, AND C Kenneth J. Henderson, Executive Director, Development Department, explained that this item was the second phase of the leasing activity for this building which included Don's Electric and a Light Manufacturing firm. Mr. Henderson indicated that this lease would have no affect on the lease with Don's Electric. Jim Sharp, Project Manager, Development Department, discussed problems that have occurred with the building including vandalism, and stated that the two proposed tenants would completely fill the entire building and allow it to be occupied 24 hours a day. RECOMMENDATION The Committee recommended approval of this item to the Community Development Commission. 3 . LINE OF CREDIT WITH WELLS FARGO BANK Kenneth J. Henderson, Executive Director, Development Department, explained this item for the Committee's information. He also spoke on the possibility of establishing a line of credit with Chino Valley Bank and Union Bank. Mr. Henderson discussed the benefit of having a line of credit with banks and how it benefits the Agency when working with developers. RECOMMENDATION The Committee recommended approval of this item to the Community Development Commission. NEW BUSINESS Chairwoman Estrada asked questions regarding the joint audit with the City and the Agency. Barbara Lindseth, Manager, Administrative Services, Development Department, explained that she along with several city personnel, went out to bid on the project in December. She stated that as soon as the City moved forward on the item, the Agency would follow. REGULAR MEETING lup:rminmarl REDEVELOPMENT COMMITTEE MARCH 11, 1993 - 2 - jj, c c c o :> 4. ADJOURN TO CLOSED SESSION There were no items for discussion in Closed Session. 5. ADJOURNMENT There being no further business, the meeting of the Redevelopment Committee was adjourned at 4:25 p.m. to March 22, 1993. APPROVED BY: Esther Estrada, Cha1rwoman Redevelopment Committee REGULAR MEETING lmp: rminmarl REDEVELOPMENT CaodITTEE ~H 11, 1993 - 3 - Jh o 0 C REDEVELOPMENT COMMITTEE MINUTES REGULAR MEETING March 25, 1993 4:00 p.m. The regular meeting of the Redevelopment Committee was called to order by Chairwoman Esther Estrada at 4:08 p.m. in the Economic Development Agency Board Room, 201 North "E" Street, San Bernardino. ROLL CALL Roll call was taken with the following members being present: Chairwoman Esther Estrada and Committee Member Jack Reilly. Also present was Mayor W. R. Holcomb. STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Lorraine Velarde, Executive Assistant to the Mayor; Frank Rhemrev, Deputy City Attorney; Barbara Lindseth, Manager, Administrative Services, Development Department; La Vonda Pearson, Recording Secretary, Development Department. c OTHERS IN ATTENDANCE Bill Corrigan, Owner of Old J.C. Penney Building; Rod MacDonald, MacDonald Properties. 1. AUDIT SERVICES Kenneth J. Henderson, Executive Director, Development Department, indicated that this item was briefly discussed at the last Committee Meeting as an off the Agenda item. He stated that staff recommended Rogers, Malody and Scott be retained for audit services. Chairwoman Estrada indicated that Rogers, Malody and Scott would not be available to work on the audit until July 1, 1993. She questioned the reasoning for signing the agreement at this time. Barbara Lindseth, Manager, Administrative Services, Development Department, explained that the firm could immediately begin the preliminary work for the audit. Chairwoman Estrada questioned the use of various firms indicating that it would be essential to have the same firm retained yearly. c REGULAR MEETING lmp: rminmar2 - 1 - REDEVELOPMENT COMMITTEE MARCH 25, 1993 j, c c c o o Mr. Henderson explained the reason for using another firm and stated that this firm had prior experience with audits. Mayor Holcomb stated that once a firm had experience dealing with a client, it makes their job easier. Discussion ensued regarding the previous retention of Peat Marwick at a cost of $32,000 for audit services. Ms. Lindseth stated that various firms were interviewed for the job and that the agreement could be terminated if performance was not satisfactory. RECOMMENDATION The Committee recommended approval of this item to the Community Development Commission. 2 . AMENDMENT TO PARKING AGREEMENT Peggy Ducey, Assistant to the City Administrator, explained that the original agreement to this item was signed by two (2) developers after the old Penney's Building was purchased and no land was available for parking. She stated that in 1978, the City and Agency agreed that 122 parking spaces in the lot would remain available for public parking to assist in their parking problem. She also indicated that another option of the original agreement allowed the developer an option of purchasing the two (2) lots with a 15 year time period. Ms. Ducey recommended that the agreement be amended to ensure 199 spaces rather than 122 spaces be available for public parking, and that the Agency ensure that other parking be made available to the owner within 400 feet of the building in the event the land is developed for other use. She stated the owner is concerned that if the current parking lot is developed and no additional parking is made available, they may lose tenants. She said the first right of refusal statement could be deleted, but requested the Agency ensure that parking be made available for an additional 7 years. Discussion ensued regarding special provisions being made for the owner of this lot when all businesses pay the assessment tax. Ms. Ducey explained that the lot is mainly impacted by the owner's tenant, the Department of Public Social Services (DPSS). Committee Member Maudsley questioned the leasing of parking spaces. Timothy C. Steinhaus, Administrator, Economic Development Agency, explained that the parking spaces would remain for public parking and not be leased to DPSS. REGULAR MEETING J.mp:rminmar2 - 2 - REDEVELOPMENT COMMITTEE MARCH 25, 1993 Je c c c - - o - .".J Ms. Ducey emphasized that the Agency was developing an additional lot for parking which would help relieve some of the parking problems downtown. Chairwoman Estrada questioned the future impact this item would have on other owners in the same vicinity. Mayor Holcomb stated that if the Agency did not provide adequate parking for DPSS, they would probably not renew their lease. James Wirth, Citizen, felt the owners of the property should be the ones to locate parking for its tenants, not the Agency. Bill Corrigan, Owner of the old J.C. Penney building, spoke on the amount of DPSS employees that would be working in other county buildings located throughout the City which would eliminate some of the parking problems they are currently experiencing. He stated that he was unaware of why the original owner of the Penney's Building only negotiated for the 122 spaces rather than more. Committee Member Maudsley expressed concern regarding the lack of parking in the downtown area. Ms. Ducey stated that under the current parking conditions for DPSS, the employees must move their cars every 2 hours in order to avoid a ticket. Rod MacDonald, MacDonald Properties, spoke on the parking problems throughout areas of the City and also the benefit of diagonal parking. Discussion ensued regarding parking difficulties in the City, and the need to retain DPSS in the downtown area. RECOMMENDATION The Committee recommended approval of this item to the Community Development Commission on a 2-1 vote. 3. LEASING AND DEVELOPMENT OF 201 NORTH "E" STREET Kenneth J. Henderson, Executive Director, Development Department, indicated that this item was related to the leasing of the Thrifty Building to Assemblyman Baca, the Convention Center and Visitors Bureau, Main Street and possibly the Chamber of Commerce. He stated that if the item was approved, it could be completed by June 1. Chairwoman Estrada questioned the Chambers location to the Thrifty Building. REGULAR MEETING" Imp:rmirunar2 - 3 - REDEVELOPMENT COMMITTEE MARCH 25, 1993 Jt c c c o ~ Timothy C. Steinhaus, Administrator, Economic Development Agency, explained previous activity relating to the Chamber of Commerce relocation to the Thrifty Building. He indicated that since that time, changes had taken place regarding the officers of the Chamber, and there was a prevailing opinion of not relocating to the 201 building. He stated that much correspondence had been sent between the Agency and the Chamber regarding the move and he notified them that he would be willing to sit down and discuss the matter with them. Chairwoman Estrada asked if the draft lease was drawn for them, had any legal effect. Dennis A. Barlow, Senior Assistant City Attorney, stated that since nothing was signed, there was no legally binding document. Discussion ensued regarding the costs to renovate the building. Mr. Henderson indicated that the building would be more marketable after base improvements were made. RECOMMENDATION The Committee recommended approval of this item to the Community Development Commission. 4. ECONOMIC DEVELOPMENT AGENCY PURCHASING AUTHORITY Kenneth J. Henderson, Executive Director, Development Department, stated that Committee Member Maudsley requested this item be placed on the agenda for discussion. He explained that this item was briefly discussed at the last Committee Meeting after the Committee became aware of the retention of Rod MacDonald, MacDonald Properties, for his services regarding the Police Facility. Mr. Henderson indicated that this type of information was always made known to the Commission through the status report published on a monthly basis. He also discussed the Committees concern regarding the signing of two (2) agreements with Mr. MacDonald which totaled $42,000, exceeding the $25,000 signature authority of the Agency Administrator. Mr. Henderson stated that the staff felt the actions taken were in compliance with the adopted policies and procedures by the Commission and asked the Committee to take the same action previously approved. Timothy C. Steinhaus, Administrator, Economic Development Agency, indicated that Dennis A. Barlow, Senior Assistant City Attorney, also felt staff was in compliance with the policies and procedures. Committee Member Maudsley expressed concern regarding the procedures used to handle this item and requested the Agency's spending authority be reduced. REGULAR MEETING Imp::r:minmar2 - 4 - REDEVELOPMENT COMMITTEE MARCH 25, 1993 )c c c c o ::) Mayor Holcomb emphasized that the two (2) agreements were not negotiated on the same day which did not cause a conflict with the policies and procedures. Chairwoman Estrada also questioned the procedures used regarding this item and requested copies of previous agreements that were handled in a similar fashion. Mr. Henderson reiterated that the Commission agreed to allow the Agency the $25,000 spending authority with the understanding that they would be notified through the monthly status report. Mr. Steinhaus explained the reasoning as to why the agreements were signed by him on the same day. Mayor Holcomb spoke on the urgency of the two (2) agreements with Mr. MacDonald and briefly explained what he was retained to do regarding the Bankruptcy Court and the Police Facility. Lorraine Velarde, Executive Assistant to the Mayor, indicated that staff believed they were following the direction of the Commission when the agreements were executed. Chairwoman Estrada recommended a meeting be set-up with the Committee to review the policies and procedures of the Agency and to make necessary changes. Committee Member Maudsley requested the Agency not hire anyone without the Committee's permission. Committee Member Reilly suggested that if an emergency arises and the Agency needs to hire someone immediately, that at least the Chairman of the Committee be notified. RECOMMENDATION The Committee recommended that within a week, they be provided with a copy of the policies and procedures for their review, and that if the need arises to hire someone before the review process is complete, at a minimum, the Chairwoman of the Committee be advised. 5. NEW POLICE FACILITY Kenneth J. Henderson, Executive Director, Development Department, stated that this item was referred to the Committee by the Commission to obtain additional information on the facility. He gave a brief synopsis as to the history of this item including previous actions by the Commission. He indicated that the back-up showed new data as well as copies of the data already approved. He also indicated that information was provided regarding the vacation of 7th Street and 7th Street remaining open. He asked the Committee to review this information and to receive and file the attached report. REGULAR MEETING lmp: rminmar2 REDEVELOPMENT COMMITTEE MARCH 25, 1993 - 5 - Je c c c o o Committee Member Maudsley emphasized that the Commission was concerned about the vacation of 7th Street, how the project would be funded and also the interest in the Law and Justice Center. Committee Member Reilly gave comments regarding the closure of 7th Street indicating that it was not necessary to vacate the street. Mayor Holcomb recommended a public hearing be set to obtain the public's views regarding the vacation of 7th Street. Chairwoman Estrada indicated that she approved of the 7th and "0" Street site, but was concerned about the closure of 7th Street. Committee Member Maudsley felt the plan for the Law and Justice Center would be cheaper than the 7th and "0" Street site. He also discussed discrepancies with the figures submitted by Mr. MacDonald compared to those completed for the cornerstone site. Rod MacDonald, MacDonald Properties, explained the difference in figures with the cornerstone facility compared to the police facility. Mayor Holcomb explained the costs for the 7th and "0" Street site compared to the Law and Justice Center site. Committee Member Reilly asked about the use of an "E" Street frontage for the police facility as questioned by Councilwoman Miller. Mayor Holcomb stated that an "E" Street frontage would not be feasible for the police facility. RECOMMENDATION The Committee recommended this item be continued for one week to discuss additional concerns addressed by the Committee and to receive input regarding the 1-215 expansion and concerns addressed by GTE. 6. ADJOURN TO CLOSED SESSION There were no items for discussion in Closed Session. 7 . ADJOURNMENT There being no further business, the meeting of the Redevelopment Committee was adjourned at 6:00 p.m. APPROVED BY: Esther Estrada, Cha1rwoman Redevelopment Committee REGULAR MEETING lmp: rmirunar2 REDEVELOPMENT COMMl:TTEE MARCH 25, 1993 - 6 - )c o 0 C REDEVELOPMENT COMMITTEE MINUTES SPECIAL MEETING April 1, 1993 4:00 p.m. The special meeting of the Redevelopment Committee was called to order by Chairwoman Esther Estrada at 4:15 p.m. in the Economic Development Agency Board Room, 201 North "En Street, San Bernardino. ROLL CALL Roll call was taken with the following members being present: Chairwoman Esther Estrada and Committee Member Michael Maudsley. Also present was Councilman Ralph Hernandez and Mayor W. R. Holcomb. STAFF PRESENT c Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Phil Arvizo, Executive Assistant to the Council; Lorraine Velarde, Executive Assistant to the Mayor; Frank Rhernrev, Deputy City Attorney; Roger Hardgrave, Director of Public Works; John Hoeger, Project Manager, Development Department; La Vonda Pearson, Recording Secretary, Development Department. OTHERS IN ATTENDANCE Susan O'Rourke, O'Rourke Engineering; Ilona Kovach, MacDonald Properties; Rod MacDonald, MacDonald Properties; Charles Howard, Leach Mounce Architects; Sergeant Klettenberg, San Bernardino Police Department. 2 . NEW POLICE FACILITY Kenneth J. Henderson, Executive Director, Development Department, explained that this item was discussed at the last Committee meeting and staff was asked to provide specific information with respect to certain issues. He informed the Committee that John Hoeger, Project Manager would be handling the police facility project in light of Jim Sharp's recent resignation. John Hoeger, Project Manager, Development Department, stated that the staff report identified concerns regarding the cost of the facility and indicated that Mr. MacDonald would provide additional information regarding the cost. c SPECIAL MEETING lmp: rminapr1 . s - 1 - REDEVELOPMENT COMMITTEE APRIL 1, 1993 )j c c c o o Rod MacDonald, MacDonald Properties, explained that he re- analyzed all the figures including those previously submitted for the cornerstone facility. He indicated that only partial costs were included in the cornerstone facility due to the costs being split by other businesses. He discussed the figures on the charts which were redone to indicate today's costs. Mr. Hoeger discussed the traffic that would take place due to the widening of the I-215 freeway. He indicated that 5th Street would become a primary access street with 9th Street and 2nd Street being secondary. Susan O'Rourke, Traffic Engineering Consultant, O'Rourke Engineering, spoke on the effect the 7th Street closure would have on the City. She stated that volume counts of the traffic were obtained from the City engineering department and it was determined that 6th and 8th Streets could easily accommodate the traffic that currently used 7th Street. Ms. O'Rourke explained how her determination was made regarding the street closure and also discussed the I-215 widening and its effect on the street closure. Again she indicated that the 7th Street closure would not cause a problem. Chairwoman Estrada was still uncomfortable about closing 7th Street and asked the benefit it would have for the police station. Ms. O'Rourke stated that by closing 7th Street, the police would have quicker access to the street in emergency situations. Roger Hardgrave, Director of Public Works, spoke on previous street closures such as 3rd Street which resulted in no serious problems. Discussion ensued regarding the level of service needed for that area. It was determined that the development code calls for level C. Committee Member Maudsley recommended that other businesses be evaluated to see if a Level C was acceptable for them. Ms. O'Rourke stated that a 4.4% growth rate was applied when completing her analysis, and she felt that the Level C would be a sufficient capacity for everyone. Committee Member Maudsley spoke on the police departments current parking problem as well as street access and questioned if Level C would suffice those needs. Ms. O'Rourke indicated that due to cost, it was best to maintain the Level C service. SPECIAL MEETING lmp:rminapr1.s REDEVELOPMENT COMMITTEE APRIL 1, 1993 - 2 - Jd c c c o o Mr. MacDonald distributed a schedule to the Committee which showed a timetable for various activities related to the police facility indicating that the facility could be completely operational by July 1994. Mr. Hoeger explained a site plan which showed major properties in the area. He stated that GTE was concerned about access to its property and informed staff that they use 7th street to work on its primary cables on "E" Street. Mr. Hardgrave explained that the access needed by GTE would be to get to its manholes when completing cable work. Discussion ensued regarding the impact the 7th Street closure would have on pedestrians. Charles Howard, Leach Mounch and Associates, discussed the existing parcels located at the 7th Street site and the costs to expand those buildings. He explained the schematics which showed 7th Street vacated and open. Mayor Holcomb spoke on the market value of Building A and the probability of selling it for double the purchase price. Discussion ensued regarding the use of Building A and also the amount of parking available at the Building A site and the proposed new facility. Committee Member Maudsley indicated that he was still concerned about the intent to close 7th Street as well as the installation of a block wall. Mr. MacDonald stated that the facility could be built for approximately $7 million in today's police market. RECOMMENDATION The Committee recommended this item be forwarded to the Community Development Commission with a report which lists the proposed financing for the 7th and "D" Street site and also the timeframe of the total project. 1 . ECONOMIC DEVELOPMENT AGENCY PORCBASING AOTHOlUTr Kenneth J. Henderson, Executive Director, Development Department, stated that this item was discussed at the last Committee Meeting in which significant discussions ensued regarding the retention of MacDonald Properties for services. He indicated that staffs position remained the same and asked the Committee to re-affirm the current policies and procedures of the Agency. Mayor Holcomb stated that the retention of MacDonald Properties saved the City an estimated $3-4 million. SPECIAL MEETING lmp:rmi.naprl.s - 3 - REDEVELOPMENT COMMITTEE APlUL 1, 1993 jd c c c o o A lengthy discussion ensued regarding Items 3 and 8 of the procedures previously adopted by the Commission and whether or not they applied to professional services. Mr. Rhemrev, Deputy City Attorney, answered relative questions. Mayor Holcomb indicated that it was not normal procedure to go out to bid for professional services. Committee Member Maudsley recommended the Agency not be authorized to hire any personnel or consultants, for any reason, without the approval of the Commission. He asked Mr. Rhemrev to notify Mr. Barlow of this change and to amend the procedures. Timothy C. Steinhaus, Administrator, Economic Development Agency, stated that it appeared the Agency's only fault was not contacting three (3) consultants by phone. He asked if that could be verified, would that be sufficient for the Committee. Committee Member Maudsley stated the error was the over- expenditure of the $25,000 limit. He indicated that the authorization to conduct day-to-day maintenance was approved, but no hiring of personnel or consultants. Mayor Holcomb felt the recommendation by Committee Member Maudsley was not logical and asked him to re-think his decision. RECOMMENDATION The Committee recommended Mr. Dennis A. Barlow, Senior Assistant City Attorney be directed to amend the policies and procedures of the Agency regarding the purchasing authority and that the Agency not be authorized to hire any consultants or personnel without the approval of the Commission. 3. ADJOURN TO CLOSED SESSION There were no items for discussion in Closed Session. 4 . ADJOUllNMENT There being no further business, the meeting of the Redevelopment Committee was adjourned at 5:50 p.m. to April 1, 1993. APPROVED BY: Esther Estrada, Chairwoman Redevelopment Committee SPECIAL MEETING Imp: rminapr1 . s - 4 - REDEVELOPMENT COMMITTEE APRIL 1, 1993 J~ o 0 C REDEVELOPMENT COMM:[TTEE MINUTES REGULAR MEETING April 8, 1993 3:00 p.m. The reular meeting of the Redevelopment Committee was called to order by Chairwoman Esther Estrada at 3:15 p.m. in the Economic Development Agency Board Room, 201 North "En Street, San Bernardino. lWLL CALL Roll call was taken with the following members being present: Chairwoman Esther Estrada and Committee Members Jack Reilly and Michael Maudsley. STAFF PRESENT c Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Susan Morales, Assistant to the Agency Administrator; Phil Arvizo, Executive Assistant to the Council; Lorraine Velarde, Executive Assistant to the Mayor; Peggy Ducey, Assistant to the City Administrator; Dennis Barlow, Senior Assistant City Attorney; Barbara Lindseth, Manager, Administrative Services, Development Department; La Vonda Pearson, Recording Secretary, Development Department. OTHERS IN ATTENDANCE Pat Leathers, Volunteer Coordinator, Mayor's Office; Irwin Skadron. 1. COOPERATIVE AGP"~T BETWEEN SANBAG AND THE ECONOMIC DEVELOPMENT AGENCY (EDA) RELATIVE TO THE METlWLINK COMMUTER RAIL STATION AND THE SANTA FE DEPOT. Sue Morales, Assistant to the City Administrator, indicated that this project was an exciting opportunity for San Bernardino. She explained the various phases of the plan indicating that Phase III, the final phase, would be the implementation of the master plan. Ms. Morales explained that SANBAG would be responsible for maintenance and security costs for the first two (2) years of the project; thereafter, the Agency would be responsible for those costs. She stated that SANBAG currently had ownership of the depot and once the commuter rail system was developed, the Agency along with SANBAG would act as joint tenants. c REGULAR MEETING lmp:rminaprl - 1 - REDEVELOPMENT COMM:[TTEE APRIL 8, 1993 )C- c c c o o Chairwoman Estrada requested a map that would show the property acquired by SANBAG. Ms. Morales continued with her presentation indicating that initially Metrolink would have three trains leaving and returning to San Bernardino. She said eventually it would expand to five trains. The Metrolink service in San Bernardino is scheduled to begin May 17. Committee Member Maudsley asked where the funds would come from for this project. Ms. Morales stated that a total cost for the project had not yet been determined, therefore, a funding source had not been sought. Committee Member Reilly questioned the agreement between SANBAG and the City of Montclair. Ms. Morales indicated that each agreement with the various cities was very similar to that proposed for San Bernardino. Discussion ensued regarding clarification of the motion. Chairwoman Estrada questioned SANBAG's request for lead responsibility. Ms. Morales stated that she would discuss with SANBAG a shared lead role with the Agency or lead responsibility by the Agency if the Committee desired. Committee Member Maudsley expressed concern regarding the Agency's responsibility to maintain the Metrolink facility for 28 years due to the cost. Ms. Morales indicated that Metrolink would provide its own security for the trains which would be provided by the Los Angeles County Sheriff's Department. Chairwoman Estrada questioned the timeframe for this item. Ms. Morales emphasized that due to the grand-opening scheduled for May 17, 1993, the item was urgent. Dennis A. Barlow, Senior Assistant City Attorney, explained that the agreement must be in place before May 17. Committee Member Maudsley asked the cost of maintenance for the depot. Ms. Morales stated the cost quoted by the Facilities Management/ Department was $10,000 a year. She emphasized that the maintenance cost quoted did not include landscaping costs nor clean-up costs inside the depot. Committee Member Reilly asked if a shared lead role with SANBAG and the Agency would be feasible. REGULAR MEETING l.mp:rmi.napr1 REDEVELOPMENT COMMITTEE APRIL 8, 1993 - 2 - )e c c c o _. v Mr. Barlow indicated that it could be legally done. Phil Arvizo, Executive Assistant to the Council, recommended staff contact the other cities involved with Metrolink to discuss the terms of their agreement with SANBAG. Mr. Barlow informed the Committee that Timothy Sabo, Special Counsel, had already reviewed the other agreements. Chairwoman Estrada expressed concern regarding the securing of the area from graffiti and recommended that concern be addressed when developing the area along with the concerns expressed by Committee Member Maudsley regarding costs and security. RECOMMENDATION The Committee recommended that SANBAG be prepared to give an overall presentation of this project to the Commission at the April 19, 1993 Commission Meeting during a luncheon workshop. 2. SKADRON LOAN EXTENSION REQUEST Kenneth J. Henderson, Executive Director, Development Department, stated that in October 1991, the Agency granted a loan to Mr. Skadron for an amount of $69,000 at 9% interest, payable quarterly, for the demolishment of his building. Mr. Henderson indicated that Mr. Skadron submitted a request to staff to extend his loan term to October 1996 and to lower the interest rate to 7%. He emphasized that Mr. Skadron had made his loan payments on a timely basis and therefore, staff recommended his request be approved. Chairwoman Estrada questioned the savings to Mr. Skadron if approved. Mr. Henderson indicated the savings would be approximately $1,300 a year. Committee Member Maudsley commented on the excellent way Mr. Skadron had kept up his building during these economic times. RECOMMENDATION The Committee recommended this item for approval to the Community Development Commission. 3 . AMENDMENT TO CONSULTANT CONTRACT Kenneth J. Henderson, Executive Director, Development Department, stated that this item was previously considered by the Commission relative to Ms. Leather's graffiti program. REGULAR MEETING lmp:rminapr1 - 3 - REDEVELOPMENT COMMITTEE APRIL 8, 1993 )( o o c Peggy Ducey, Assistant to the City Administrator, explained the previous activity with this item and indicated that Ms. Leathers was awarded a 90 day agreement with a provision which authorized a 30 days extension if needed in December. She spoke on the benefit of Ms. Leathers and the request from other community departments to have her service continued. c Ms. Ducey recommended that the agreement be extended for an additional six (6) months with a provision that either the Agency or the consultant could cancel with a 30 day notice. She indicated that if approved, the cost could possibly be paid for with Community Development Block Grant (CDBG) funds. She stated that the extension would be for the same rate of pay as the original agreement which would total $28,800 for the entire time of service. Committee Member Maudsley questioned Ms. Leathers job description. Pat Leathers, Consultant, explained her job duties to the Committee indicating that she worked with various schools regarding graffiti abatement programs. She currently is working with 7 high- schools, 4 middle schools and 48 grammar schools in an attempt to get them involved in the program. Chairwoman Estrada spoke on the amount of funds being spent on graffiti programs and asked if the various programs were coordinated with other projects. Ms. Leathers indicated that she was currently working on establishing a more coordinated program. Discussion ensued regarding Ms. Leathers qualifications and work history regarding volunteer programs. Committee Member Maudsley had questions regarding the provision in the agreement for extensions and line item adjustments. He also expressed concern regarding staff personnel not being involved in Ms. Leathers activities. He felt staff should be aware of her activities so that they may continue those projects after her agreement has expired. Ms. Ducey stated the agreement could be modified per the Committees request. CHAIRWOMAN ESTRADA LEFT AT 4:20 P.M. Ms. Leathers reiterated on her experience as a volunteer coordinator and her ability to work with business leaders within the community. Ms. Ducey stated that the agreement could be modified to include a more detailed goals and objectives section, a statement indicating that staff would train with the consultant, and also delete that portion in Section 3 of the agreement regarding authorized extenders of the agreement and line item adjustments. c REGULAR MEETING J.mp: rminapr1 - 4 - REDEVELOPMENT COMMITTEE APRIL 8, 1993 }t c c c o o RECOMMENDATION The Committee recommended this item for approval to the Community Development Commission with the changes indicated by the Committee. 4. SENATE BILL 844 Kenneth J. Henderson, Executive Director, Development Department, explained that this item was a result of the State action to take funds from Redevelopment Agencies to offset the state budget shortfall. He stated the amount was approximately 16% of the 1990 - 91 tax increment funds. Barbara Lindseth, Manager, Administrative Services, Development Department, explained that counties were mandated by the state to pay the costs. RECOMMENDATION The Committee recommended this item for approval to the Community Development Commission. NB-1 LANDSCAPE ARCHITECT SERVICES - "E" STREET TEBRACE The Committee voted and approved unanimously that this item arose after the posting of the Agenda. Committee Member Maudsley informed staff that due to his insurance business, he had a conflict of interest and could not vote on this item. Committee Member Reilly asked if this was an urgent item. Kenneth J. Henderson, Executive Director, Development Department, stated that there was no real urgency to the item, but that a savings of $1,500 could occur if staff acted to retain this landscaping firm. RECOMMENDATION There was no recommendation given for this item. 5 . ADJOURN TO CLOSED SESSION There were no items for discussion in Closed Session. REGULAR MEETING lmp::rminapr1 - 5 - REDEVELOPMENT COMMITTEE APRIL 8, 1993 Ie c c c 6. ADJOURNMENT o o There being no further business, the meeting of the Redevelopment Committee was adjourned at 4:50 p.m. to April 22, 1993. APPROVED BY: Esther Estrada, Chairwoman Redevelopment Committee REGULAR MEETING 1mp:rminapr1 - 6 - REDEVELOPMENT COMMl:TTEE APRIL 8, 1993 ~e c c c o ." 0.....1 BEDEVELOPMENT COMMJ:TTEE MINUTES SPECIAL MEETING April 15, 1993 3:30 p.m. The special meeting of the Redevelopment Committee was called to order by Chairwoman Esther Estrada at 3:43 p.m. in the Economic Development Agency Board Room, 201 North "E" Street, San Bernardino. ROLL CALL Roll call was taken with the following members being present: Chairwoman Esther Estrada and Committee Members Jack Reilly and Michael Maudsley. STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Phil Arvizo, Executive Assistant to the Council; Lorraine Velarde, Executive Assistant to the Mayor; Richard Morillo, Senior Assistant City Attorney; Colin Strange, Project Manager, Main Street; Dave Norman, Development Specialist, Development Department; Laura Muna- Landa, Development Specialist, Development Department; La Vonda Pearson, Recording Secretary, Development Department. OTHERS IN ATTENDANCE Courtney F. Buse, C&B Enterprises. 2. LANDSCAPE ARCHITECT SERVICES - "E" STREET TERRACE Due to a conflict of interest, COIIIIIli.ttee Member Mauds1ey excused himself from discussion of this item. Kenneth J. Henderson, Executive Director, Development Department, stated that this item involved the development plan for the Court Street Square. He stated that the development of the Amphitheater which was approved when the plan was originally adopted was now being called the "E" Street Terrace. Mr. Henderson indicated that based on a level of competence and also the low-bidder, staff requested TSA Landscape be retained for the preparation of preliminary design, final design, construction drawings and specifications for an amount not to exceed $8,500. SPECIAL MEETING 1mp: rminapr2 . s - 1 - BEDEVELOPMENT COMMJ:TTEE APRIL 15, 1993 Jf c c c o o Dave Norman, Development Specialist, Development Department, explained the concept for the "E" Street Terrace indicating that an opportunity existed to get pedestrians from Court Street to the Plaza as well as shade space for leisure. Mr. Norman stated that the Amphitheater concept did not fit into the development code, therefore, the terrace was substituted. He indicated that since this was Agency property, the Radisson did not have any responsibility to the square. Mr. Henderson stated that if this item meets with the Committees approval, staff would enter into an agreement with TSA unless requested to submit it to the Commission. RECOMMENDATION The Committee recommended this item for approval and authorized staff to proceed. COMMITTEE MEMBER MAUDSLEY RETURNED AT 4:00 P.M. 1 . AGREEMENT FOR PROFESSIONAL SERVICES FOR THE DEVELOl'MENT OF A REVITALIZATION PLAN FOR THE 40TH STREET SHOPPING CENTER Kenneth J. Henderson, Executive Director, Development Department, stated that this item was being presented to the Committee for various reasons. For the Committee's information, he informed them that the shopping center had also been referred to as the wildwood Shopping Center and the Country Club Plaza. He spoke briefly on the concerns of the 40th Street Shopping Center and indicated that the Committee had approved a study by the Arroyo Group to help bring about a revitilization of the area. Mr. Henderson stated that staff, with the assistance of Mr. Courtney Buse, developed a proposal for the Committee's consideration. He said that several meetings on this SUbject had occurred and received positive support from the citizens of the area. He stated the cost would be approximately $45,000 which would be split between the Agency (50%) and the property owners (50%). Laura Muna-Landa, Development Specialist, Development Department, showed slides of the shopping center from 1987 to present which showed how the area had declined over the years. Mr. Henderson stated that the staff report summarized the problems of the area including problems with the planning and design of the center. He stated that Mr. Buse who was well known within the area had a durable plan of action for the area. Mr. Henderson explained that proposals for this project were not solicited because staff felt it was best to have someone work on this project who was well known and familiar with the area. SPECIAL MEETING J.mp:rminapr2.s REDEVELOl'MENT CC>>OUTTEE APRIL 15, 1993 - 2 - JF c c c o o Committee Member Maudsley spoke on Mr. Buse's experience in the area and also the cost of the project. He stated that property owners should pay their fair share for the project and not rely solely on the government. Committee Member Reilly agreed that Mr. Buse would be the best person to complete this project. Chairwoman Estrada questioned the Agency's retention of Mr. Buse without the knowledge of the Committee. She felt the Committee should use the same standard process as the Commission. Discussion ensued regarding the spending authority of the Agency. Committee Member Reilly asked if approval of the item would affect the spending authority item being submitted to the Commission by Committee Member Maudsley. Committee Member Maudsley indicated that it would not affect his item. RECOMMENDATION The Committee recommended the item for approval to the Community Development Commission, and authorized staff to obtain verbal bids from contractors in order to follow the policies and procedures developed by the Commission. 3. COURT STREET PARKING LOT Kenneth J. Henderson, Executive Director, Development Department, indicated that this item was a request for direction regarding the parking lot. Dave Norman, Development Specialist, Development Department, stated that the parking lot was in a severe condition and could cause many trip and fall accidents. He stated that he spoke with Public Works in reference to the lot and they felt the cost to overlay the lot would be approximately $155,000. Mr. Norman felt that the lot also should be brought up to city standards which would be Phase I of the project. Another phase would be to remove the existing wall between the parking lot and the Great Western Bank building. He stated that staff did not have an engineering estimate at this time for the cost of that project and requested direction from the Committee. Committee Member Maudsley felt the barrier wall and the correction to the parking lot would increase public safety in the area. Chairwoman Estrada questioned the increasing costs of the Court Street project. SPECIAL MEETING lmp:rmi.napr2.s REDEVELOPMENT COMMITTEE APRIL 15, 1993 - 3 - )1 c c c o o Committee Member Reilly felt staff should proceed with this item. RECOMMENDATION The Committee recommended approval of this item to the Community Development Commission. 4. DIRECTIONAL SIGNAGE AND LOCATIONS - Downtown Proiect Area Timothy C. Steinhaus, Administrator, Economic Development Agency, stated that the most successful downtowns cities have good signage programs. He emphasized that San Bernardino had no signage and Main Street was directed to obtain proposals for the design of signs and determination of locations. Mr. Steinhaus indicated that Ann Harris, Executive Director, Main Street, spoke to various engineering firms and recommended J. F. Davidson be retained for an amount of $8,000. Chairwoman Estrada spoke on the need to have signs within the parking structure as well as the City. Kenneth J. Henderson, Executive Director, Development Department, spoke on the difficulty of giving directions to individuals throughout the City. RECOMMENDATION The Committee recommended this item for approval to the Community Development Commission as a receive and file item. 5. ADJOURN TO CLOSED SESSION There were no items for discussion in Closed Session. 6. ADJOURNMENT There being no further business, the meeting of the Redevelopment Committee was adjourned at 4:50 p.m. to April 22, 1993. APPROVED BY: Esther Estrada, Cha1rwoman Redevelopment Committee SPECIAL MEETING lDp:rminapr2.s REDEVELOPMENT COMMITTEE APRIL 15, 1993 - 4 - ;f' 0:) C REDEVELOPMENT CotOaTTEE MINUTES REGULAR MEETING April. 22, 1993 4:00 p.m. The regular meeting of the Redevelopment Committee was called to order by Chairwoman Esther Estrada at 4:05 p.m. in the Economic Development Agency Board Room, 201 North "E" Street, San Bernardino. ROLL CALL Roll call was taken with the following members being present: Chairwoman Esther Estrada and Committee Members Jack Reilly and Michael Maudsley. Also present was Mayor W. R. Holcomb. STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Phil Arvizo, Executive Assistant to the Council; Lorraine Velarde, Executive Assistant to the Mayor; Dennis A. Barlow, Senior Assistant City Attorney; La Vonda Pearson, Recording Secretary, Development Department. c OTHERS IN ATTENDANCE None. 3. ADJomm TO CLOSED SESSION At 4:06 p.m. the meeting of the Redevelopment Committee adjourned to closed session to discuss the following: (a) Pursuant to Government Code Section 54956.8, the Redevelopment of the Development Department of the City of San Bernardino will now convene in Closed Session to discuss with its negotiator the purchase, sale, exchange or lease of real property and give instructions to its negotiator concerning the price and terms of payment for the purchase, sale, exchange or lease of real property. (b) Pursuant to Government Code Section 54956.9c, the Redevelopment Committee of the Development Department of the City of San Bernardino will convene in Closed Session to discuss possible litigation. c REGULAR MEETING l.mp:rminapr2 - 1 - REDEVELOPMENT CotOaTTEE APRIL 22, 1993 ~' c c c o .~ (c) Pursuant to Government Code Section 54957, the Redevelopment Committee of the Development Department of the City of San Bernardino will convene in Closed Session to consider personnel matters. (d) Pursuant to Resolution Number 5272, the Redevelopment Committee of the Development Department of the City of San Bernardino will convene in Closed Session to discuss matters of sensitive negotiations with development clients. MEETING RECONVENED The meeting of the Redevelopment Committee reconvened at 4:25 p.m. STAIT PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Phil Arvizo, Executive Assistant to the Council; Lorraine Velarde, Executive Assistant to the Mayor; Dennis A. Barlow, Senior Assistant City Attorney; La Vonda Pearson, Recording Secretary, Development Department. OTHERS IN ATTENDANCE Mr. Bill Corrigan, Owner of the Old J.C. Penney Building. OTHER MATTERS After discussions in closed session, the Committee voted and unanimously approved to recommend to the Commission to discuss and take possibly action regarding a management audit for the Economic Development Agency. 1. MILLER ACQUISITION AND LEASE Kenneth J. Henderson, Executive Director, Development Department, stated that previous discussions had ensued regarding the renewal of the lease with the owners of the old J.C. Penney building. He stated that the staff report summarized background information regarding the lease. Mr. Henderson stated that the owner's attorney reviewed the agreement and made minor technical changes that could be reviewed and ready for submittal for the May 10, 1993 public hearing meeting. He also stated that any changes requested by the Committee could also be made before the meeting. Committee Member Maudsley questioned future use of the property. REGULAR MEETING lmp:rminapr2 REDEVELOPMENT COMMITTEE APRIL 22, 1993 - 2 - )1 c c c o o Timothy C. Steinhaus, Administrator, Economic Development Agency, stated that the Agency would be responsible for locating additional parking for the Department of Public Social Services (DPSS) in the event the property was developed for other use. Committee Member Reilly asked if the parking lot would be landscaped. Mr. Steinhaus stated that full landscaping would be done at the 4th and "E" Street parcel, but this lot would only have standard landscaping to match the existing landscaping in the area. Committee Member Maudsley questioned the condition of the 4th and "E" Street lot. Mr. Henderson explained that the lot had not been kept up due to the activity taking place with the construction of the Court Street Square. Committee Member Maudsley suggested the sidewalk be improved along with the parking lot. Discussion ensued regarding the type of landscaping for the parking lots as well as other types of bushes and planters that could be used. RECOMMENDATION The Committee recommended this item for approval to the Community Development Commission. 2. DANNY' STOWING Kenneth J. Henderson, Executive Director, Development Department, explained the familiarity of Danny's Towing and the recent action that took place regarding assistance for a conditional use permit and lot line adjustment. Mr. Henderson indicated that Mr. Danny Alcarez, owner of Danny's Towing, was not in a position to acquire a loan or make loan payments in order to make the necessary improvements to his property. He stated that Mr. Alcarez had purchased additional towing equipment because he had been informed that he would be placed on the police rotation list for towing; however, that did not happen and he entered into a difficult financial situation. Mr. Henderson explained the recommended terms of the loan indicating that amortized payments would begin 12 months after a certificate of occupancy was issued. He asked that the Committee approve the item subject to the validation of the value of Mr. Alcarez's real estate. Discussion ensued regarding previous complications with Danny's Towing and also the CUP requirements. REGULAR MEETING Imp:rminapr2 - 3 - REDEVELOPMENT COMMITTEE APRIL 22, 1993 2:, c c c o o Committee Member Maudsley recommended staff meet with the planning department and discuss whether or not some of the CUP requirements could be made on the block where Danny's Towing was located rather than in front of the shop. RECOMMENDATION The Committ~e recommended approval of this item to the Community Development Commission. 4 . ADJOtlBNMENT There being no further business, the meeting of the Redevelopment Committee was adjourned at 5:04 p.m. APPROVED BY: Esther Estrada, Cha1rwoman Redevelopment Committee REGULAR MEETING lmp:rminapr2 - 4 - REDEVELOPMENT COMMITTEE APRIL 22, 1993 ~