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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Sharer, Director
Dept:
Facilities Management
Subject:
Resolution authorizing the City Manager to
execute Amendment No. One to the Agreement
with Securitas Security Services, USA, Inc.,
dated August 20,2007, for security guard
services at City Libraries.
Date:
12-04-07
MlCC Meeting Date:
January 22, 2008
Synopsis of Previous Council Action:
8-20-07 Reso 2007-358 - Resolution authorizing the execution of a contract and issuance of an Annual
Purchase Order to Securitas Security Services, USA, Inc. for security guard services at City
Libraries.
Recommended Motion:
Adopt Resolution
Contact person:
James Sharer
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James W. Sharer
Director of Facilities Mana ement
Phone: 384-5244
Supporting data attached:
Staff Report, Resolution
Ward(s):
1
FUNDING REQUIREMENTS:
Amount:
Source::
001-325-5507
Barbara Pachon
Director of Finance
Council Notes:
Agenda Item No.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution authorizing the City Manager to execute Amendment No. One to the
Agreement with Securitas Security Services, USA, Inc., dated August 20,2007, for
security guard services at City Libraries.
BACKGROUND
The San Bernardino City Library operates four libraries within the City, and Facilities
Management provides security guard services at Feldheym Central Library and
Villasenor Branch Library. The guard service is to be present at Feldheym Library six
days per week, and at Villasenor Library five days per week
At the August 20,2007 meeting of the Mayor and Common Council, Resolution # 2007-
358 was approved, authorizing the execution of a contract and issuance of an Annual
Purchase Order to Securitas Security Services, USA, Inc. (Securitas) for security guard
services at City Libraries. Up until and after that council meeting, Facilities Management
was working with Securitas on language regarding the Insurance Clause in the
agreement. Securitas was not willing to agree to the City's insurance clause as written,
and after three months of negotiations, all parties are now in agreement with Addendum
No. One to the contract, attached. The addendum states their insurance coverage will only
cover liability assumed by Securitas in the agreement. The amendment will have no
impact or implications upon the current agreement except to spell out in detail who and
what is covered by the Vendor's insurance.
Staff recommends that the Common Council authorize the City Manager to execute
Amendment No. One to the Agreement with Securitas Security Services, USA, Inc.,
dated August 20, 2007, for security guard services at City Libraries.
FINANCIAL IMPACT
The cost for security services is included in the Facilities Management general fund
budget for FY 07/08, account number 001-325-5507. There is no change to the contract
cost as approved on August 20, 2007.
RECOMMENDATION
Adopt Resolution
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF SAN
BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENT NO. ONE TO THE AGREEMENT WITH SECURITAS
SECURTY SERVICES USA, INC., DATED AUGUST 20, 2007, FOR
SECURITY GUARD SERVICES AT CITY LIBRARIES.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor and Common Council of the City of San Bernardino
hereby authorize the City Manager to execute Amendment No. One to the Agreement
with Securitas Security Services USA, Inc., dated August 20, 2007, for security guard
services at City Libraries, which is attached hereto as Exhibit A and incorporated
herein.
SECTION 2. This resolution is rescinded if the parties to the contract fail to
execute it within sixty (60) days of the passage of this resolution.
IIIII
/9
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF SAN
BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENT NO. ONE TO THE AGREEMENT WITH SECURITAS
SECURTY SERVICES USA, INC., DATED AUGUST 20, 2007, FOR
SECURITY GUARD SERVICES AT CITY LIBRARIES.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the day of , 2008, by the
following vote, to wit:
AYES
NAYS
ABSTAIN
ABSENT
LLEY
cCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this day of
2008.
PanickJ. Morns, Mayor
City of San Bernardino
ames F. Penman, City Attorney
EXHIBIT A
AMENDMENT NO. ONE
TO AGREEMENT FOR SERVICES
WITH SECURlTAS SECURITY SERVICES USA, INC.
This Amendment No. One to Agreement for Services is made and entered into this
day of January 2008, by and between the City of San Bernardino, a Municipal
Corporation, hereinafter referred to as the "City" and Securitas Security Services USA, Inc.,
hereinafter referred to as "Vendor".
WHEREAS, City and Vendor entered into an Agreement for Services on August 20, 2007,
for security guard services for the City's Libraries (hereinafter referred to as the "Agreement"); and
WHEREAS, City and Vendor wish to amend said Agreement;
NOW, THEREFORE, the Parties mutually agree as follows:
1. Section 17, LIABlLITY/lNSURANCE, of the Agreement is hereby amended to add
the following:
"Said insurance policies sha1l provide insurance coverage only for liability assumed
by Vendor pursuant to the Agreement."
2. All other terms and conditions of the Agreement remain the same.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on
the date written above by their duly authorized officers.
CITY OF SAN BERNARDINO
Securitas Security Services USA, Inc.
By:
By:
Fred Wilson, City Manager
Signature
ATTEST:
NAME:
By:
TITLE:
Rachel Clark, City Clerk
Approved as to form:
JAMES F. PENMAN
City Attorney
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