HomeMy WebLinkAbout09-Parks and Recreation
1:ITY OF SAN BER(1RDINO -
REQUEST OOR COUNCIL ACTION
AUTHORIZATION FOR THE DIRECTOR OF PARKS,
Subject: RECREATION AND COMMUNITY SERVICES DEPART-
MENT TO APPLY FOR AND ACCEPT A GRANT FROM
USDA FOR THE ADMINISTRATION OF THE SUMMER
FOOD SERVICE PROGRAM FOR CHILDREN FOR
SUMMER 1993.
From: Annie F. Ramos, Director
Dept: Parks, Recreation & Community Services
Date: April 19, 1993
. SY!1.9psis,of, J:'r.!'vious Council action:
" :J C?, "., ::;;!
~. ~-.. I, "... ....i:
The Council authorized the Parks, Recreation and Community
Services Department to submit an application to the United
States Department of Agriculture for the Summer Program since
1980.
Recommended motion:
That the Parks, Recreation and Community Services Department Director be
authorized to apply for and accept a grant from USDA for the administration
of the Summer Food Service Program for Children for Summer 1993.
a",~ i-~
ignalure
Cont8ct perlon: John A. Kramer
Supporting d8u 8tt8ch8d: Staff Report, App 1 i cat i on
Phone:
5031
W8rd: City Wide
FUNDING REOUIREMENTS:
Amount: No City Funds Involved
Source: (ACCT. NO.)
(ACCT. DESCRIPTION)
Fln8nce:
Council Notes:
.... ......
Agenda Item No.
'1
CITY OF SAN BEHOHDINO ~ HEQU~ST <:pH COUNCIL ACTION
STAFF REPORT
AUTHORIZATION FOR THE DIRECTOR
OP PARD, RECREATION AND COMMUNITY
SERVICES DEPARTMENT TO APPLY FOR AND
ACCEPT A GRANT FROM USDA FOR THE
ADMINISTRATION OF THE SUMMER FOOD
SERVICE PROGRAM FOR CHILDREN POR
SUMMER 1993.
The Federally funded Summer . Lunch Program has been.
,successfully operated since 1980. During the summer of. 1992': 3'3:
serving stations were established at locations in and around the
City of San Bernardino. An average of 1,680 meals per day were
served.
The Summer Lunch Program provides nutritional help to children who
would otherwise be deprived of food assistance received at other
times of the year under the National School Lunch Program. Meal
preparation and delivery are contracted with the San Bernardino
City Unified school District. This program is fully funded from
the USDA Grant and no general funds are required. Additionally,
approximately $7,200 in administrative costs are reimbursed to the
city.
75-0264
o
u.s. DEPARTMENT Of AQRICUI. TlJIE
FOOD AN) NJTRITlON SERCICE
SPONSOR APPLICATION FOR PARTICIPATION
SUMMER FOOD SERVICE PROORAM ISFSPI
NSTRUCTIONS: c~... two copieS of this application. Sl.tlmh
applicationS wl\ll an orlginll Form FNS-81-1 (Sh. nformation
OocllTlOlltl for each she and for each session (If more than one is
offered) where the progrwn wI! be acminlsl....d by the applicant.
If more space is needed. cont.... on a plain sheet of paper
I1lII'IberIng eacll horn. T'/Il8 or print c1.arIy all Information.
NOTE: Colleges and U'l1v...shieS paMicipaling In National Youth
Sports Progrrn du'1ng the monthS of October thr~ Aprl ~
also paMlcipale In the SFSF' du'1ng thoSe months under this
application. Such organiZationS Should contact the Regional Offic.
for f."her ~iclanc..
RAT
6128/93
9/3/93
TOTAL NUMBER OF DAYS OF OPERATION
49
4. NAI\AE AN) TRU OF AUTttJRlZEO SPONSOR REPRESENTATIVE
WHO WLL Sl3N Tit: AGREEMENT. FORM FNS-aD
Annie F. Ramos, Director of San Bernardino
Parks, Recreation and Community Serivces
1. AGREEMENT NJM8ER
06-63127-9 '.
2. .Nt<ME Ar-D 101ALII'IG ADDRESS OF ..APPLICANT/SPONSOR.
Clty of ~an Bernardlno parks, Recreatlon and
Community Services Department
547 N. Sierra Way
San Bernardino, Ca 92410
T PHONE 384-5070
s. TYPE OF APPLICANT
o 111 P~lb.e'fi.NONPAOFlT PRIVATE SCHOOL FOOD
o 121 PUBLIC OR NONPROFIT PRIVATE RESIDENTIAL
SUMMER CAMP
Xl 131 ~vV~€:hMI~CIPAL, OR COUNTY
o 141 COLLEOE OR UNVERSlTY PARTIClPA TINO
IN NATIONAL YOUTH SPORTS PROGRAM
o 1&1 OTHER PRIVATE NONPROFIT OROANlZA TION
II. NOICATE OTtER USDA PROGRAMS N WHICH Tit: APPLICANT PARTICPATES.
o NONE
o SCHOOL BREAKFAST PROGRAM
El
III
CIILD AND ADULT CARE
FOOD PROORAM
FOOD IIISTRIIlUT\ON PROORAM
o MJ1&t1"~ SCHOOL LUNCH
o SPECIAL MILIC PROORAM
NOTE: Sit" m,., not p,rtlelpot, In th, SFSP ,nd SUP ,imult,n,OlI"Y.
7. HAS Tit: APPLICANT PARTICPATEO N Tit: ~MER FOOll SERV'ICE PROGRAM N PROl YEARS?
o NO
n YES Of "yt('. SIll' the ._on! ....btr. Y8Il' IIId Sl.. In wllIch
the ippIiconl poIliciPIIId for lhe moM ,..... period of ponlclpolion)
06-63127-9
California 1992
SA. OOES Tit: APPLICANT PROVIDE AN ONGONG YEAR-RCUIl SERVICE TO THE COMMUNITY THAT WOULD BE SERVED BY Tit:
~MER FOOll SERVICE PROGRAM?
El YES Of "yes" describe lhe ..... of the ..vie.. lhe .. R w. 0 NO
inslhllled IIId the I'M. ....btr of paid and '0""", work..s
during the Six mar4hs ....ctding iii. lIlPIication) The City of San Bernardino Parks, Recreation and
Community Services Department provides public recreation and social services to its citiz.
on a year round basis and employs 150 full time employees and 100 part time employees to
fulfill thic:. mic:cdnn Thp r.itv hllC: hppn ;n~nrpnrtlltprt c:.;n~p AlJfjlUc:.t lOa laa6.(S~t;! attachmen"
as. WAS APPLICANT EVER TERMNA TED OR DETERMNED TO HAVE BEEN SERO.JSL Y DEFICIENT N ITS OPERATION OF Tit:
~MER FOOll SERVICE PROGRAM OR AIff CHLD NUTRITION PROGRAM?
o YES Of "yet". pl... ~.in below) W NO
..... , of &
FORM FNS-I' 12-121 Ptwl_ edition IIlIY be _d until ..ply II eldlllllted.
SAR-UP P
A. DOES THE APPLICANT REOLEST START-
PAYMENTS?
DYES
I] NO
,,0 YES
2] NO
C. DOES TI-E APPlCANT REOLEST
ADVANCE PAYMENTS FOR ADMIN-
ISTRATIVECOSTS? "
DYES 2] NO'
B. DOES TI-E APPLCANT REOLEST ADVANCE
PAYMENTS FOR OPERATIONAL COSTS'
13 UST THE SPONSOR LEVEL PERSONNEL WHO WILL SE RESPONSISLE FOR ADMINISTERING THE SFSP
HOURS SALARY PER NO. TOTAL SOURCE OF NAM~ OF FNS APPROVED
NO. Dtv~O/I HOUR OF SALARY REIMBURSE- ADMltU RA nVE AMOUNT
TITLE OF POSITION 1't~'EUtU~ER DAYS FOR MENT PERSONNEl
SFSP PROGRAM IUSDA,ETCJ
ADMINISTRATOR 1 2 29.49 49 2,890.02 City ofS.B .John Kramer
SFSP - DIRECTOR 1 4 23.10 70 6,468.0C City ofS. B .Oscar Perri r
OR COORDINATOR
SFSP - ASSIST ANT 1 6 10.07 70 4,229.4( ~ity of S. Lynn
DIRECTOR/COORDINATOR .
BOClKKEEPERI ACODUNT ANT 1 1 14.0654 49 89.20 ",1 cy OT .orna
"oR Rovce
CLERCAL STAFF (Secretary) 1 3 10.47 80 2 512.8( ~it~J: Jer~iQhtfoot
~ 50 5,500.0C USDA TO Be Determ ned
t less than one per 2D 5 4 5.50
OTI-ERS C d~nator 1 8 5.72 50 2,288.00 USDA ~o Be Determ nded
TOTAL ADMINISTRATIVE' 6 12 50 7.788.00 USDA Only
SALARIES
14. DD ANY OF TI-E PERSONNEL NAMED IN ITEM 13 WORK FOR ANOTHER SUMMER FOOD SERVCE PROGRAM SPONSOR OR A
FOOD SERVCE MANAGEMENT COMPANY?
o YES (If yes. give nlI'I'l8 of person. nrne and I#tlSS
of sponsor or food service ITlIIIIglnI8llt Cort1ll"V
and dales of ~o-,ment there.)
o NO
II. OPERATIONAL AIID ADMINISTRA TIYE BUDGET
A. ESnMATED OPERAnONAL COST OOD SERVIC S. ElnMATED ADMlNlSTRAnVE COST
FOOD 73,500 x 1.85
sPClNSClIl At.ACUlT FNS APPRYD AMT
135,975.00
SPONSOll AMOUNT
_ APPRVD AMT
TOTAL AIlMINISTRAnVE
SALARIES
CSM 13 _ol USDA
7,788.00
LAlOR
SITE
13,148.75
NON-FOOD SUPPUES
1 000.00
UTIunES inch ln offic rent In-Kind
OFF! SUPPUES USDA 500.00
(AftHft Letter)
TRANSPORTAnON RENTAL 250.56
CA....lnlltT~tn\'" 2000.00
MonitorS) Ml. AGE
TELEPHONE USDA 150.00
POSTAGE
USE AUOWANCE
OFFICE BLDG. MAINnENANCE Inc1- in
CNo1: InclUded in Pent.. .....eno office space In-Kind
lng
1 021.44
KITCI-EN
UTIunES
KITCHEN OR TRUCK RENTAL
(AttRft Contract>
EOUPMENT RENTAL
CAll.... COntrICtl
liill:ili!llillll!llililillilllililillliillillliL...... .
150,123.75
OTHER (Specify!
SUI-TOTAL
11,760.00
FORM FNS-11 12-121
City of San Bernardino 2,666.88
Grand Total 14,426.88
PAGE 3 DF S
16. SH:lW PAO..ECTEO N:ClME F
CAttacll addnional sheetS. if nee
LL SCUlCES OTHER THAN USDA THAT Wl.
.l
USEO TO HELP FNANCE THE SFSP.
INCOME SOURCE INCOME AMOUNT DESBRIBE THE COSTS FOR WHICH THIS INCOME WILL BE UsED
Citv of San Bndo. $ 2,890.02 Salary for John Kramer, Recreation Superintenden
City of San Bndo. * 6,468.00 Salary for Oscar Perrier, Senior Supervisor
Citv of San Bndo. $ 4 229.40 Salarv for Lvnn Knutson. Prooram Coordinator
City of San Bndo $ 689.20 Salary for Lorna Royce, Account Technician
City of San Bndo. $ 2,512.80 Salary for Jeri Lightfoot, Clerical Staff
t
17. TFlAINNG SESSIONS (Training is mandatory for all sponsor and sn. persoM81J
A. NAI! OF PERSOIIISl RESPONSIBLE FOR i B. mMElSI OF PERSOIIISl RESPONSIBLE FOR CONDUCTING
C TINa TRAINING SESSIONS FOR SPONSOR I RAINING SESSIONS FOR "TE PERSO~
P SONNEL Oscar Perrier, Senior I scar Perrier, Senlor Recreatlon Supervisor
,
Recreation. Supervi sor, Lynn Knutson! Lynn Knutson Recreation Program Coordinator.
Recreation ProQram Coordinator. !
c. DATES OF TRAINING SESSIONS IAtt..h IUIIlmlry of ullnI", pro'rIIIll, Includl", topics to be eove..dJ
SPQNSOR PERSONNEL TRAIIIING
SITE PERSONNEL TRAINING
6/18/93
non-city 6/25/93 & city sites 6/23/93
;. . .', '.1.
18. THE FOI.LOWNG ITEMS MUST BE ATTACHED FOR APPLICATIC1N APPROVAL: CHECK EACH ITEM 1NCLLOED IN THIS APPLICATION.
(For items not c:MCl_ pi.... prOYidl 1ft expllftltionJ
IX! A. TIE SClElllU FOR MAI(II<<l PIlE -OPERATIONAL VISITS TO SITES
0tCl.1IlE TIE toIIBER OF SPONSOR PEIISOIUL AN) toIIBER OF SITES
THAT WILL BE VISITEO PER WEEIO.
iii B. TIE SCIElllU FOR YISITING ALL SITES LISTED ON TIE SITE
INFORMATION SlEETS (FORM FNS-81-1) 0lIlI1<<l TIE FIRST WEEK OF
OPERAnON AN) FOR REVlEWII<<l ALL SITES 0lIlI1<<l TIE FIRST FOUl
WEEKS OF OPERATION OtCl.lllE TIE NlNBER OF SPONSOR PEIISOIHL
AND toIIBER OF SITES THAT WILL BE 'IIS1TEO AN) REVlEWEII).
IX! C. A DESCRIPTION OF THE METHOD USED TO SECIJlE CORRECTIVE
llCTlON IF PRlIll.EMS ARE 0BSE1lVE0 AT A SITE. INCLIIlII<<l PLANS
FOR FOLLOW -.. AN) ElCPLANATION OF WIEN A SITE WOlLD BE
CLOSED.
I!!J D. A DESCRIPTION OFI!RO:ECUlES FOR COLLECTlI<<lINFORMATION ON
TIE DAILY toIIBER OF MEALS SERVED TO CllLOREN. TIE DAILY
toIIBER OF HOOlS WORKED BY SITE PEIISOIHL OF LABOR COSTS
WILL BE CLAlMEII). ltCl.lIlE BOTH TIE FREQUENCY OF INFORMATION
COLLECTION AND TIE METHOD USED TO COLLECT INFORMAnON FROM
SITES. IF FORM FOR MEAL COIMS IS AYAlLABLE. ATTACH CCP'f.
KI E. A COPY OF TIE PU8LIC AtNllN:EMENT ON NON-DISCRIMINATION
WITH A DESCRIPTION OF WHEN. HOW AN) TO WHOM TIE
ANNOIH:EMENT WILL BE ISSUED.
IiU F. A CCP'f OF TIE FREE MEAL POLICY STATEMENT.
IiU G. A CCP'f OF TIE PROPOSED LmER TO LOCAl. HEAl. TH DEPARTMENT
PROYIOII<<l NOTIFICATION OF INTENTION TO OPERATE A FOOD SEllV1CE
AT TIE SITES LISTED ON ATTACIEIl SITE INFORMATION SlEETS1Gi..
specific dales IIld limes .f __ion tor tlCh lilt)
,.. MANAGEMENT PLAN: IDENTIFY IV NAME AND TITLE. THE PERSOIIISl:
A. AUTHORIZED TO APPROVE PURCHASES OR RENTALS. <SIlecify dollr I",nation. as appIicobI.l S un 1 imi ted
Dean Meech. Purchasina Aaent
B. AUTHORlZEO TO APPROVE THE NLMSER OF HOURS OF REGU.AR . AND OVERTIME PAY FOR EMPLOVEES.
John A. Kramer, Recreation Superintendent
c. RESPONSIlLE FOR RECEIVNG PARTICPATIC1N AND COST DATA. AND FOR PREPARNG CLAMS FOR REMBURSEMENT.
Lorna Royce. Account Technician
D. ~~~ f~~oa~ ~~~m rF~~' ~'8\-~ \'t;&PORTS OF DEFICENCES. RESTAICTNG OR
Oscar Perrier Senior Recreation Superyisor
E. RESPONSIBLE FOR COOROINATING WITH OFFICIALS TO WHOM SITE SUPERVISORS REPORT. F APPLICABLE.
Lynn Knutson Recreation Program Coordinator.
FORM FNS-" 12-121
p... 4 of &
o
o
WARNING STATEMENT OF CRIMINAL PROVISIONS AND PENALTIES
As eltlbllshed In Sectlon 13 (0) of the" Natlon.1 School Lunch Act 142 U.S.C. 1761 (0)):
IAI Whoever. in connection wnh a"'l lIPIllication. procurlm8nt. recordk..ping entry. clam for r.i'nbursem.nt. or other
dOCllTltnt or stat,"",,"t ..- in cOMOction wnh the Progrwn. knowingy and wilfully falsifies. conceals. or covers up by "'"
trick. sctMme. or device a material fiICI. or makes 1"'1 f"'se. ficticious. or fraudulent statements or repr.sentations. or mak.s
or uses 1"'1 false wrning or docllnent knowing the ...... to contain W'/ false. fictnlOus. or fraudulent stat,"",,"t or .ntry. or
wllOOYer. in comection wnh the Progrwn. knowingly makes an opportunny for 1"'1 person to defraud the lklned Statos. or
does or emns to do any iICI wnh intont to enabl. any person to defraud tile lklned States. shill be fined not more than
$ 1 0.000 or i'nprisoned not more than f..e y.ars. or boll\.
III Whoever being a partner. officer. director. or managing agent connected in any capacny wnh any partnerShip. association.
corporation. business. or organiZation. enher public or private. that ree....s beneUs under the Progrwn. knowingy or wilfully
_es. misapplies. steals. or obtainS by fraud. false statlm8nt. or forll!lry. any benefns provided by this Progrwn. or "'"
money. fundS. assets. or property der..ed from benofns provided by this Progr;m. shill be fined not more than $10.000 or
i'nprisoned for not more than f..e years. or bOth (but. if the benefns. money. fundS. assets. or property invClved is not over
$200. then the penalty shill be a fine of not more than $1.000 or i'nprisonment for not more than one year. or both!.
ICI If two or more persons conspire or cCllud. to accanpIish any act described in paragraphS (a)(5XiXA) and (b) of Section
221).6. and one or more of such persons do 1"'1 iICI to offllCt the object of the conspiracy or cCllusion. each Shall be
fined not more than $10.000 or i'nprisoned for not more than five years. or botl\.
TERMlNA liON PROCEDURES
AI _fIlhed b, Section 22&.11 leI of tho SFSP Ro....ltlonr.
,. Tile Stato agency shill terminate tile Progr;m agreement wnh any sponsor which n determines to be seriously deficient.
However. the Stato ogoncy shill afford a sponsor reasOlllllle opporIunny to correct probloms beforo terminating the sponsor
for being seriously deficient.
Z. The StatO agoncy mwy _ovo the application of a sponsor which has be.n disaPproved or terminated in prior years in
accordance wnh this pal ~ if tho sponsor demOnstrates to tho satisfaction of tho StatO agency that the sponsor has taken
appropriate corrective llClions to prevont rOCllTonce of tho deficienCies. Serious deficienCies which are grounds for
disapproval of applications and for termination include. but aro not li'nited to. "'" of the fOllowing:
101 Nonc~iance w.h tho 1IPIll1cabI. bid procodures and contract roquirlm8nts of Foderal chid rolr.ion progrwn
rogulations.
IbI Tho SUbmission of false information to tho State agency.
lei Faluro to return to tho State agoney "'" start-up or 0dYInc0 payments which elCc_ the Imllunt earnod for
serving molls in accordanco w~ Part 221). or fllure to SUbm. all clams for reimbursement in any prior year. provided that
falur. to return any _ payments for months for which Clams for reirnllursement are under dispute frem any prior year
shill not be grOInls for tlisIIlPI"OVal in ICCOI dallc. w~ 1IIis paragrapll.
IcD Program violations at a significant proportion of the sponsor's snoS. Such violations include. but are not Imned to.
the fCllowing:
'1 Nonc~1anco w.h the meal service ti'no restrictions SOl forth in Section 221).16 (c~
ZI Falure to maintain adeQuate records.
31 FaN..... to adjust moaI orderS to conform to variations in tho number of Participating chidron.
41 The slTUtanoous service of more than one meal to "'" chid.
&1 Tho C1aming of Progrwn pao,mtnts for meals not servod to participating chidron.
.. Service of a significant ....-r of meals which did not include required quantnies of all meill ccmpononts.
71 Excessive instances of off -5.. meal consumption.
.. Continued use of food service _'""""t companies that are n violation of health codes.
NOTE: Sponoo.. or altos whI.h have boon _rmlnlted In ...ord..... wlth tho provlslono obovo, Ihall be .1I0wed to
.ppeal In _ord..... with Section U&. '3.
I cortlf, thlt tho Information on this :fPllcltlon 8M tho ott..hod Forma FNS-"-', Site Infermltlon Document. ..
true to tho _ of m, Imowled... th relm_menta wlll be clelmed ,"n1, for me.11 aorvod '0 ell,lblo .hlldren
__ of ux. .... cllaablllty. .... .olor. or national orlaln. It .pproved food urvtco aItoo. _ thlt _ _
have boon Ylllted 8M have tho c,p'blllt, .nd focllltl.. for tho meal IorvIco plennod for tho number of .hlldren
antlclpotod to be urvocl. I _.nd tho! thll Informltlon II bel", liven In conMOtlon wlth tho .-Ipt of Fe.rol
fun.... and _ doIlboroto mllrep_ltlon m., oubjoct me to pr_lon un.r .,p1lca"" State 8M Fedelal criminal
Itatuloa. Tho pro,rom _ be m.. ...lIoblo '0 all ellll"" .hlldren ro,ard_ of .... ux. dloblllt,. r_. color. or
national orllln. If .-rnmont Iponoor. I cortlfy thlt tho Pro,rom Is dlroctl, oporltod It all ..tOI.
DATE NAME ANO TITLE a AUTttJRlZED SPONSOR SIGNATURE a AUTttJRlZED SPONSOR
REPRESENTATIVE (Print or type) REPRESENTATIVE
Annie F. Ramos, Director of
FORM FNS-" 12-121 Parks,Recreation & COl1lllunity Services Department Pili & of &
Public reporting for this cCllection of information is esti'nated to average 3.33 hOurS per response. inCluding
tho ti'no for reviewing instructions. searching elCisting data sources. gathering and maintaining the data -.
and c~eting and reviewing the CCllection of information. Send commonlS regarding this burden osti'nat. or
"'" other ospect of this cCllOction of information. including sugg.stions for roducing this burden. to [)epartment
of Agrlculturo. C1.arance Officer. OIRl.t. Rocm 4Q4-W. Washington. D.c. 2021)0, and to the Office of
M~t and Budgot. Paperwork Reduction PrOject (OMB 110584 -0280). waShington. D.C. 201)03.