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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
File:
1.71780[',/", '" 'L
111\,ilhr1
Subject: Resolutions awarding contract to
Solpac, Inc. dba Soltek Pacific for the San
Bernardino Historic Santa Fe Depot Renovation
and Restoration project, per Plan No. 10446;
approving Agreement with Omnitrans for
obtaining Federal Transit Administration
funding; ratifying a grant application for TEA
funding; and authorize the Director of Finance
to amend the FY 2002/03 budget.
MCC Date: September 9,2002
From:
James Funk, Director
Dept:
Development Services
Date:
July 10, 2002
Synopsis of Previous Council Action:
7/15/02 Allocation of $5,000,000 in the adopted 2002/03 Capital Improvement Program (CIP) for
rehabilitation and structure retrofit for the Santa Fe Depot (Account No. 123-558-5504-7178) and
allocation of $250,000 in General Government (General Fund) in adopted Fiscal Year 2002/2003
Budget as well as $250,000 allocation by Economic Development Agency (EDA) in Mt. Vernon
Corridor Bond Proceeds in Fiscal Year 2002/2003 Economic Development Agency (EDA) Budget for
local match requirements.
Recommended Motion(s):
1. Adopt Resolutions; and
2. Authorize the Director of Finance to amend the FY 2002/03 expense and revenue budget to reflect
all grants and SANBAG project costs ($12,954,200) which excludes the balance of the City and
Agency grant match portions ($385,400 each for a total of $770,800) that the Director of Finance is
authorized to include as part of the FY 2003/04 budget proces .
Contact person: Raymond C":a.",y Oeputy Oir",ctorJc.ity Engineer Phone: "O'i
Supporting data attached: Staff Report, A~reement, Resos, Ward: 1
P}IT P Agpnch '!pm }IT M~p
FUNDING REQUIREMENTS: Amount: $13,725,000.00
Source: (Acct. No.) 123-558-5504-7178
Acct. Description: Santa Fe Depot: Rehabilitation and Structure
Retrofit
Finance:
Council Notes: P~/~l'J <-I q} 9/c.J ..# 30
IMPORTANT NOTE-
Resolution 2002-313 is null and
void because it was not executed
within the time specified - See
T1I___1__.L!__ .,nn.'" "tn
q/~
Agenda Item No. Cl'l
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolutions awarding contract to Solpac, Inc. dba Soltek Pacific for the San Bernardino Historic Santa
Fe Depot Renovation and Restoration project, per Plan No. 10446; approving Agreement with
Omnitrans for obtaining Federal Transit Administration funding; ratifying a grant application for TEA
Funding; and authorize the Director of Finance to amend the FY 2002/03 budget.
Background:
The Santa Fe Depot was constructed in 1918, with a 1921 addition. The magnificent architecture of the
three story Mission Style structure with its four Moorish dome towers and 380 foot long arch colonnade,
was truly designed to welcome passengers to the California dream. The first step in rebuilding the
surrounding neighborhood is the renovation, restoration and reuse of the historic Santa Fe Depot itself.
The next step will be to integrate neighboring uses and create a neighborhood identity for the surrounding
area, reinforcing the architectural context of the depot. In 1998, the City amended an existing agreement
between EDA & SANBAG to make the City a co-owner of the Depot with SANBAG, and giving the City
authority to proceed with restoration. The agreement also specifies that the City and SANBAG are to split
grant matches 50 - 50.
On November 20, 2000, the Mayor and Common Council adopted Resolution No. 2000-327 approving a
Professional Services Agreement with Milford Wayne Donaldson, FAIA, Inc., for preparation of final
plans, specifications and estimates (PS&E) for the renovation and retrofit of the San Bernardino Santa Fe
Depot. Transtech Engneers, Inc. was subsequently awarded the contract for Construction Management
services on May 21, 2002 for the Santa Fe Depot Project. Several construction phases have already been
completed, including hazardous material removal and vine trimming in preparation for this main
reconstruction project.
This project consists of seismic retrofit, structural enhancement, restoration of doors and windows,
mechanical, plumbing, electrical system replacement, fire sprinkler system installation, lighting
installation, marble and tile replacement, flooring replacement, plaster replacement, painting, ADA
compliance, elevator installation, and internal improvements in anticipation of occupancy by SANBAG.
The design has been completed under the administration of the City of San Bernardino, and a coalition of
representatives from SANBAG, Omnitrans, Amtrak, and MetroLink. The construction management firm,
Transtech Engineers, Inc., also continues to be an integral part of the project management team.
The Plan and specifications for this project are complete and it is ready to be awarded. The estimated
project costs (which includes expenditures already made to date) are as follows:
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report - continued
Construction Cost (1) $9,296,000.00
Contingencies 480,000.00
Design & Field Support - (Milford Wayne Donald) 1,596,600.00
Construction Management (Transtech) 975,000.00
Plan Review (Esgil Com.) 20,000.00
Janus Com. Phase I Clean Uo 312,900.00
Janus Com. Phase II Clean Un (estimated) 750,000.00
Trugreen Landcare (Trim Vines) 59,700.00
Construction Inspection (Earthtech) 82,500.00
Contract Administration and project oversight
(including cost to date) 152,300.00
Total $13,725,000.00
(1) Includes a Base Bid and $400,000 budget for known and unknown hazardous materials
cleanup.
This project was advertised locally in the San Bernardino County Sun Newspaper, Construction Trend
Newspaper, the City's web site, and with the San Bernardino Area Chamber of Commerce; the
following four companies responded:
Name of Bidder City Amount of Bid
Solpac, dba Soltek Pacific San Diego 8,896,000.00
Dennis Amoroso Irvine 9,535,000.00
Ftr International Irvine 9,890,000.00
Swinerton Newport Beach 10,750,000.00
Engineering Estimate 9,400,000.00
Note: Base bid only
Based on review of the sealed competitive bids received, staff has determined that Solpac, Inc. dba Soltek
Pacific, is the apparent lowest bidder in the amount of $8,896,000 for the base bid, and has met the
minimum requirements of the specifications and bid guidelines. Staff recommends that the Mayor and
Common Council award the referenced contract to said contractor including Additive Alternate Bid
Number 9, a $400,000.00 "budget" for removal of hazardous materials and/or lead paint abatement.
Therefore the total contract amount will be $9,296,000.00 with the actual amount of hazardous material
removal to be field determined. Other additive bid alternates were included in the bid but are not being
recommended for award at this time due to lack of funding, uncertainty of Amtrak's solvency, and the
potential to use other sources of funding to pay for these items. The additive bid alternates (1-10) include
parking lot improvements, temporary facilities, internal Metrolink improvements, internal Amtrak
improvements, specialty internal improvement items, and hazardous material removal. Some of the
additive bid alternates may be added to the scope of work at the discretion of the City later on, even during
the construction period, based on the availability of funds.
In addition, it is anticipated that SANBAG will fund the internal improvements related to the MetroLink
facilities through other sources of funds. Given the range of bids for that additive alternative and where
the work fits in the overall project schedule, staff is not recommending that it be awarded at this time.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report - continued
Improvements to the Metolink space will be brought forward for approval in the future, once costs, and/or
funding sources are confirmed.
Pursuant to Mayor and Common Council direction to focus on the redevelopment of the Santa Fe Depot
"Area", and in partnership with the Arthur Pearlman Corporation through the exclusive right to negotiate
previously approved by the Economic Development Agency, staff is currently working on area planning
encompassing the EI Tigre Market, parking improvements, street scape improvements, and entry
monumentation incorporating water features among other things.
In addition, all FT A funds are administered locally through Ornnitrans. In order to obtain the Federal
Transit Administration (FT A) funding for this project by the Federal Government an agreement
between the two agencies is also required and staff is recommending execution of such an agreement.
Financial Impact:
All costs incurred will be charged to Account No. 123-558-5504-7178.
Prior to September 4th, 2002, funding for this project in the amount of $12,397,021.00 had been
allocated leaving a shortfall of approximately $1.3 million as follows:
TEA Grant
Demonstration Grant
FT A Grant
Great American Station Foundation
State Park Bond Grant (SPBG)
SPBG Unfunded due to State Budget Issues
SANBAG
City of San Bernardino
Total Allocated
Total Estimated Cost of Project
Shortfall
$
$
$
$
$
$
$
$
$
4,132,960.00
2,625,000.00
3,537,475.00
25,000.00
400,000.00
(400,000.00)
1,038,293.00
1,038,293.00
12,397,021.00
$
$
13,725,000.00
(1,327,979.00)
In order to address this funding shortfall staff has worked with SANBAG to identify further grant
funding possibilities. As a result of those efforts, SANBAG's Board of Directors was scheduled to hear
the allocation of $863,289 in additional TEA funds at their September 4th, 2002 meeting. In accordance
with the agreement between City and SANBAG, SANBAG will provide 50 % of the match for that
grant $232,345, leaving the City's unfunded share at $232,345.
Initial Short Fall
Additional TEA funding
SANBAG "Building Fund" Match
Additional City local match
"Net" Shortfall
$ (1,327.979.00)
$ 863,289.00
$ 232,345.00
$ 232,345.00
-0-
CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION
Staff Report - continued
Adequate fimding has been allocated in the FY 2002/03 City budget and the Economic Development
Agency (EDA) budget for payment of the projected costs to be incurred this Fiscal Year and the City's
local match requirement based on estimated expenditures and project payment schedules. Specifically,
$250,000 was allocated in Fiscal Year 2002/03 General Government (General Fund) of the adopted City
Budget, and $250,000 in Mt. Vernon Corridor Bond Proceeds in the adopted Fiscal Year 2002/03
Economic Development Agency (EDA) Budget. However, for FY 2003/04 both the City and Agency
will have to include $269,200 in their budgets to cover the balance of the $1,038,293 obligation.
The cost of this contract is $9,296,000 with an additional $480,000 in contingency, while the cost of the
entire project is estimated to be $13.7 million, excluding the remaining additive alternate bid amounts.
If the additional TEA fimding grant application is approved by the SANBAG Board (scheduled for
September 4 but results not available at the time of staff report writing), the City will be obligated to
pay half of the local match required, in addition to $1,038,293 previously identified as City local
match. The funding for this additional local match requirement will not be required until next fiscal
year based on the project schedule and associated estimated expenditures. For FY 2003/04 both the City
and Agency will have to include an additional $116,200 each in their budgets, for a total amount of
$385,400 each for FY2003/04 ($116,200 + $269,200 = $385,4(0).
Once the restoration is complete the City and SANBAG will share net maintenance costs 50/50. The
only rent paying tenants identified thus far are Metrolink and most likely SANBAG. Staff will continue
to try to attract other appropriate tenants as construction progresses. In addition, the City retains
banquet space for rentals and community events; and Amtrak service may or may not continue based on
Amtrak's solvency.
Recommendation:
1. Adopt Resolutions; and
Z. Authorize the Director of Finance to amend the FY 2002/03 expense and revenue budget to reflect
all grants and SANBAG project costs ($12,954,200) which excludes the balance of the City and
Agency grant match portions ($385,400 each for a total of $770,800) that the Director of Finance is
authorized to include as part of the FY 2003/04 budget process.
City of San Bernardino, California
Department of Public Works, Division of Engineering
JULY 10. 2002
File No. 1.7178
W.O. No.
DWG. No.
SANTA FE DEPOT
RENOVATION AND RESTORATION
MT. VERNON AVE.
W 2ND STREET
,~, ,
"
L
-
01001 Th.Om,19 B'OS'!l~~S
VICINITY MAPS
N.T.S.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Funk, Director Subject: Resolutions awarding contract to
Solpac, Inc. dba Soltek Pacific for the San
Dept: Development Services Bernardino Historic Santa Fe Depot Renovation
fitS ' - , " . and Restoration project, per Plan No. 10446;
Date: July 10, 200vntt ')':1Iapproving Agreement with Omnitrans for
\X"'''~~btaining Federal Transit Administration
File: 1. 7178 funding; ratifying a grant application for TEA
funding; and authorize the Director of Finance
to amend the FY 2002/03 budget.
MCC Date: September 9.2002
Synopsis of Previous Council Action:
7/15/02 Allocation of $5,000,000 in the adopted 2002/03 Capital Improvement Program (CIP) for
rehabilitation and structure retrofit for the Santa Fe Depot (Account No. 123-558-5504-7178) and
allocation of $250,000 in General Government (General Fund) in adopted Fiscal Year 2002/2003
Budget as well as $250,000 allocation by Economic Development Agency (EDA) in Mt. Vernon
Corridor Bond Proceeds in Fiscal Year 2002/2003 Economic Development Agency (EDA) Budget for
local match requirements.
Recommended Motion(s):
1. Adopt Resolutions; and
2. Authorize the Director of Finance to amend the FY 2002/03 expense and revenue budget to reflect
all grants and SANBAG project costs ($12,954,200) which excludes the balance of the City and
Agency grant match portions ($385,400 each for a total of $770,800) that the Director of Finance is
authorized to include as part of the FY 2003/04 budget proc~ / pi ~ ../ 'TF
, ames Funk /1
Contact person: RHymond CH~ey Oepllty OirectorlCity Engineer Phone: "I"10'i
Supporting data attached: Staff Report, Agreement, Resos, Ward: 1
P 1& P Agpnn~ Ttpm J& M~p
FUNDING REQUIREMENTS: Amount: $13,725,000.00
Source: (Acct. No.) 123-558-5504-7178
Acct. Description: Santa Fe Depot: Rehabilitation and Structure
Retrofit
Finance:
Council Notes:
Agenda Item No.
30
'7/"I702-
,
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolutions awarding contract to Solpac, Inc. dba Soltek Pacific for the San Bernardino Historic Santa
Fe Depot Renovation and Restoration project, per Plan No. 10446; approving Agreement with
Omnitrans for obtaining Federal Transit Administration funding; ratifying a grant application for TEA
Funding; and authorize the Director of Finance to amend the FY 2002/03 budget.
Background:
The Santa Fe Depot was constructed in 1918, with a 1921 addition. The magnificent architecture of the
three story Mission Style structure with its four Moorish dome towers and 380 foot long arch colonnade,
was truly designed to welcome passengers to the California dream. The first step in rebuilding the
surrounding neighborhood is the renovation, restoration and reuse of the historic Santa Fe Depot itself.
The next step will be to integrate neighboring uses and create a neighborhood identity for the surrounding
area, reinforcing the architectural context of the depot. In 1998, the City amended an existing agreement
between EDA & SANBAG to make the City a co-owner of the Depot with SANBAG, and giving the City
authority to proceed with restoration. The agreement also specifies that the City and SANBAG are to split
grant matches 50 - 50.
On November 20, 2000, the Mayor and Common Council adopted Resolution No. 2000-327 approving a
Professional Services Agreement with Milford Wayne Donaldson, FAIA, Inc., for preparation of final
plans, specifications and estimates (PS&E) for the renovation and retrofit of the San Bernardino Santa Fe
Depot. Transtech Engneers, Inc. was subsequently awarded the contract for Construction Management
services on May 21, 2002 for the Santa Fe Depot Project. Several construction phases have already been
completed, including hazardous material removal and vine trimming in preparation for this main
reconstruction proj ect.
This project consists of seismic retrofit, structural enhancement, restoration of doors and windows,
mechanical, plumbing, electrical system replacement, fire sprinkler system installation, lighting
installation, marble and tile replacement, flooring replacement, plaster replacement, painting, ADA
compliance, elevator installation, and internal improvements in anticipation of occupancy by SANBAG.
The design has been completed under the administration of the City of San Bernardino, and a coalition of
representatives from SANBAG, Omnitrans, Amtrak, and MetroLink. The construction management firm,
Transtech Engineers, Inc., also continues to be an integral part ofthe project management team.
The Plan and specifications for this project are complete and it is ready to be awarded. The estimated
project costs (which includes expenditures already made to date) are as follows:
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report - continued
Construction Cost (1) $9,296,000.00
Contingencies 480,000.00
Desilm & Field SUDDort - (Milford Wayne Donald) 1,596,600.00
Construction Management (Transtech) 975,000.00
Plan Review (Ese:il Corp.) 20,000.00
Janus Corp. Phase I Clean Up 312,900.00
Janus Com. Phase II Clean Up (estimated) 750,000.00
Trugreen Landcare (Trim Vines) 59,700.00
Construction Inspection (Earthtech) 82,500.00
Contract Administration and project oversight
(including cost to date) 152,300.00
Total $13,725,000.00
(1) Includes a Base Bid and $400,000 budget for known and unknown hazardous materials
cleanup.
This project was advertised locally in the San Bernardino County Sun Newspaper, Construction Trend
Newspaper, the City's web site, and with the San Bernardino Area Chamber of Commerce; the
following four companies responded:
Name of Bidder City Amount of Bid
Soloac, dba Soltek Pacific San Diel!o 8,896,000.00
Dennis Amoroso Irvine 9,535,000.00
Ftr International Irvine 9,890,000.00
Swinerton Newport Beach 10,750,000.00
Ene:ineerine: Estimate 9,400,000.00
Note: Base bid only
Based on review of the sealed competitive bids received, staff has determined that Solpac, Inc. dba Soltek
Pacific, is the apparent lowest bidder in the amount of $8,896,000 for the base bid, and has met the
minimum requirements of the specifications and bid guidelines. Staff recommends that the Mayor and
Common Council award the referenced contract to said contractor including Additive Alternate Bid
Number 9, a $400,000.00 "budget" for removal of hazardous materials and/or lead paint abatement.
Therefore the total contract amount will be $9,296,000.00 with the actual amount of hazardous material
removal to be field determined. Other additive bid alternates were included in the bid but are not being
recommended for award at this time due to lack of funding, uncertainty of Amtrak's solvency, and the
potential to use other sources of funding to pay for these items. The additive bid alternates (1-10) include
parking lot improvements, temporary facilities, internal Metrolink improvements, internal Amtrak
improvements, specialty internal improvement items, and hazardous material removal. Some of the
additive bid alternates may be added to the scope of work at the discretion of the City later on, even during
the construction period, based on the availability of funds.
In addition, it is anticipated that SANBAG will fund the internal improvements related to the MetroLink
facilities through other sources of funds. Given the range of bids for that additive alternative and where
the work fits in the overall project schedule, staff is not recommending that it be awarded at this time.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report - continued
Improvements to the Metolink space will be brought forward for approval in the future, once costs, and/or
funding sources are confirmed.
Pursuant to Mayor and Common Council direction to focus on the redevelopment of the Santa Fe Depot
"Area", and in partnership with the Arthur Pearlman Corporation through the exclusive right to negotiate
previously approved by the Economic Development Agency, staff is currently working on area planning
encompassing the El Tigre Market, parking improvements, street scape improvements, and entry
monumentation incorporating water features among other things.
In addition, all FTA funds are administered locally through Omnitrans. In order to obtain the Federal
Transit Administration (FTA) funding for this project by the Federal Government an agreement
between the two agencies is also required and staff is recommending execution of such an agreement.
Financial Impact:
All costs incurred will be charged to Account No. 123-558-5504-7178.
Prior to September 4th, 2002, funding for this project in the amount of $12,397,021.00 had been
allocated leaving a shortfall of approximately $1.3 million as follows:
TEA Grant
Demonstration Grant
FT A Grant
Great American Station Foundation
State Park Bond Grant (SPBG)
SPBG Unfunded due to State Budget Issues
SANBAG
City of San Bernardino
Total Allocated
Total Estimated Cost of Project
Shortfall
$
$
$
$
$
$
$
$
$
4,132,960.00
2,625,000.00
3,537,475.00
25,000.00
400,000.00
(400,000.00)
1,038,293.00
1,038,293.00
12,397,021.00
$
$
13,725,000.00
(1,327,979.00)
In order to address this funding shortfall staff has worked with SANBAG to identify further grant
funding possibilities. As a result of those efforts, SANBAG's Board of Directors was scheduled to hear
the allocation of $863,289 in additional TEA funds at their September 4th, 2002 meeting. In accordance
with the agreement between City and SANBAG, SANBAG will provide 50 % of the match for that
grant $232,345, leaving the City's unfunded share at $232,345.
Initial Short Fall
Additional TEA funding
SANBAG "Building Fund" Match
Additional City local match
"Net" Shortfall
$ (1,327.979.00)
$ 863,289.00
$ 232,345.00
$ 232,345.00
-0-
CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION
Staff Report - continued
Adequate funding has been allocated in the FY 2002/03 City budget and the Economic Development
Agency (EDA) budget for payment of the projected costs to be incurred this Fiscal Year and the City's
local match requirement based on estimated expenditures and project payment schedules. Specifically,
$250,000 was allocated in Fiscal Year 2002/03 General Government (General Fund) of the adopted City
Budget, and $250,000 in Mt. Vernon Corridor Bond Proceeds in the adopted Fiscal Year 2002/03
Economic Development Agency (EDA) Budget. However, for FY 2003/04 both the City and Agency
will have to include $269,200 in their budgets to cover the balance of the $1,038,293 obligation.
The cost of this contract is $9,296,000 with an additional $480,000 in contingency, while the cost of the
entire project is estimated to be $13.7 million, excluding the remaining additive alternate bid amounts.
If the additional TEA funding grant application is approved by the SANBAG Board (scheduled for
September 4 but results not available at the time of staff report writing), the City will be obligated to
pay half of the local match required, in addition to $1,038,293 previously identified as City local
match. The funding for this additional local match requirement will not be required until next fiscal
year based on the project schedule and associated estimated expenditures. For FY 2003/04 both the City
and Agency will have to include an additional $116,200 each in their budgets, for a total amount of
$385,400 each for FY2oo3/04 ($116,200 + $269,200 = $385,400).
Once the restoration is complete the City and SANBAG will share net maintenance costs 50/50. The
only rent paying tenants identified thus far are Metrolink and most likely SANBAG. Staff will continue
to try to attract other appropriate tenants as construction progresses. In addition, the City retains
banquet space for rentals and community events; and Amtrak service mayor may not continue based on
Amtrak's solvency.
Recommendation:
1. Adopt Resolutions; and
2. Authorize the Director of Finance to amend the FY 2002/03 expense and revenue budget to reflect
all grants and SANBAG project costs ($12,954,200) which excludes the balance of the City and
Agency grant match portions ($385,400 each for a total of $770,800) that the Director of Finance is
authorized to include as part of the FY 2003/04 budget process.
San Bernardino Associated Governments
San Bernardino County Transponation Commission
San Bernardino County Transponation Authority
San Bernardino County Congestion Management Agency
Service Authority for Freeway Emergencies
Minute Action
AGENDA ITEM: 7
Date: August 16,2002
Subject: Informal Call for Projects for Remaining Unallocated Federal Transportation
Enhancement Activities (TEA), Congestion Mitigation and Air Quality (CMAQ),
and Surface Transportation Program (SIP) Funds
Recommendation:' I) Approve allocations of TEA funds for shelf-ready projects as follows:
a. $117,71 I to Apple Valley's Dale Evans Parkway Landscape project, and
b. $863,289 to San Bernardino Depot Rehabilitation.
2) Approve reallocation of $1,700,000 in TEA-21 TEA funds from the
Riverwalk Project to the SR-210/I-15 Interchange landscaping, Dale Evans
Parkway Median Landscape, and San Bernardino Depot Rehabilitation
projects to assist in meeting obligation deadlines, and commit to timely
replacement of these TEA-21 TEA funds with the same amount of TEA-3
TEA funds so as to avoid any delay to the Riverwalk Project.
3) Approve allocations of Mojave Desert CMAQ funds as follows:
a. $490,000 to Apple VaIley for the shelf-ready paving project on Joshua
Road from Standing Rock to Cahuilla Road, and
b. $494,230 as a set aside for Desert Transit projects.
4) Approve aIlocations of Valley STP funds as foIlows:
a. $819,000 to the City of Highland for increased cost of the 5th Street
bridge and widening project.
b. $150,000 each to the Oak Glen Road traffic signal interconnect project
and the Yucaipa Boulevard - 13th Street traffic signal project, for a total
aIlocation of$300,000 to the City of Yucaipa.
Background: At the July 3, 2002 SANBAG Board meeting, an informal caIl for projects was
approved to allocate the balance ofunaIlocated TEA-21 funds. Previous caIls for
,
Approved
San Bernardino Associated Governments
Plans and Programs Policy Committee
Date:
Moved:
Second:
ln Favor-
Opposed:
Abstained-
Witnessed:
o.\ppc0208a-lep I.doc
0337300
69
Plans and Programs Agenda Item
August 21, 2002
Page 2 of 5
projects to allocate TEA-21 funds were based on Caltrans' six year estimates.
The availability of unallocated funds is a result of the actual apportionment for the
2001102 fiscal year exceeding the estimate.
SANBAG's concern for the early allocation of these funds stems from use-it-or-
lose-it requirements that apply to all federal local assistance funds, whereby the
total of funds obligated must equal or exceed the total of apportionments within
three years, and the total TEA-21 apportionment must be obligated by three years
of the end of the Act. Pursuant to committee direction, the informal call-for-
projects focuses on awarding of the unallocated funds to projects that are shelf-
ready. Shelf-ready projects, as defined in the July 3, 2002 Board action, are
projects that have completed plans, specifications, estimates, design, and
environmental documents. The recommendation to fund only shelf-ready projects
stems from the need to obligate federal funds in a timely fashion. The urgency to
obligate funds is principally a result of delays in delivery of projects to which
federal dollars have been allocated through past calls for projects. This is
particularly true of TEA projects, which historically have proven most difficult to
deliver and most subject to delay.
The distribution throughout the county of the three categories of federal local
assistance funds, STP, CMAQ, and TEA, differs by funding type. STP funds are
apportioned among the MountainlDesert and Valley areas of the county in
accordance with policy established by the SANBAG Board of Directors on
October 6, 1999. No unallocated balance of MountainlDesert TEA-21 STP
currently exists, following the SANBAG Board's allocation of $1.5 million in
STP to the Main Street Interchange project in July 2002. The Valley currently
has a balance of $1.122 million in unallocated TEA-21 STP funds. This includes
$350,000 in STP funding previously allocated to the JurupalMulberry intersection
improvement project in Fontana and subsequently returned to the unallocated
pool.
CMAQ funds are apportioned to SANBAG by air basin. An unallocated balance
of $984,230 exists in TEA-21 CMAQ funds within the Mojave Desert Air Basin,
and no unallocated balance of TEA-21 CMAQ funds exists within the Valley
following the August 2002 Board approval of programming the balance of these
funds to rideshare activities.
TEA funds have been awarded pursuant to a countywide competitive process. A
countywide unallocated balance of $240,000 in TEA-21 TEA funds existed prior
to the August meeting of the SANBAG Board of Directors. However, the
SANBAG Board allocated those funds, and an additional $719,000 in previously
o:\ppc0208a-lep I.doc
0337300
70
.
.
Plans and Programs Agenda Item
August 21,2002
Page 3 of5
allocated TEA-21 TEA funds, to cover the increased cost of the SR-21O/I-15
Interchange landscaping project. The award of previously allocated TEA funds to
this project carried with it a commitment to replace the reallocated funds with
TEA-3 TEA funds. This was recommended because previously allocated TEA
funds programmed on projects that undergo substantial delays in project delivery
raise timely obligation concerns. The funding can be protected against loss by
making it available for immediate use by shelf-ready projects now, in association
with a commitment from SANBAG that the long lead time projects would be
made whole with TEA funds from TEA-3 so as to avoid any delay. Such a
reprogramming of funds is intended to protect federal funds available to San
Bernardino County projects. It does not represent a weakening of support or
interest in the project from which funds are temporarily reallocated.
Staff circulated a formal memo and follow up e-mail to all the City Managers,
Public Works Directors, and City Engineers notifying them of the informal call
for projects. Agencies were requested to submit letters of interest to SANBAG
staff for shelf-ready projects by July 30, 2002. The informal call for projects
resulted in submittal of three shelf-ready projects from the desert agencies, and
additional requests from Mountain and Valley agencies. The submitted projects
are shown in Attachment 1.
The shelf-ready projects requesting TEA funds include one project from the
desert, the Dale Evans Parkway Median Landscape project in the Town of Apple
Valley totaling $117,711 and an augmentation of funding for the Santa Fe Depot
Rehabilitation project in San Bernardino in the amount of $863,289. The City of
San Bernardino has received costs for the base bid and hazardous material
removal for the depot project. The apparent low bid came in $1,327,979 over the
amount of grant funds remaining for the project (see Attachment 2). The
recommended TEA augmentation will leave an additional $464,690 to be funded
by both SANBAG and the City. The City of San Bernardino has agreed to
provide their share. Other TEA projects submitted in response to the informal call
for projects were not found to be shelf-ready.
In this item, staff recommends approval of both Apple Valley's Dale Evans
Parkway Median Landscape project in the amount of $117,711 and the Santa Fe
Depot augmentation of $863,289. These allocations, as well as a portion of the
SR-210/I-15 Interchange landscaping allocation by the SANBAG Board in
August, total $1.7 million. Staff recommends that this funding be made available
through reallocation of $1. i million out of the $2.2 million total allocation to the
Victor 'Ii alley Riverwalk project. Through discussion with Victorville staff. it has
been determined that this action would maintain sufficient funding for project
o:\ppc0208a-lop I.doc
0337300
71
Plans and Programs Agenda Item
August 21, 2002
Page 4 of5
development activities proposed through Fiscal Year 2003-2004. This item
would also establish a commitment to timely replacement of these TEA-21 TEA
funds with the same amount of TEA-3 TEA funds out of the first year's
apportionment so as to avoid any delay to the Riverwalk Project. It should be
emphasized that staff s original scoring of the Riverwalk Project placed it in the
top rank of TEA projects countywide, and further review as project development
efforts proceed continues to underscore its merits. The temporary reallocation of
funds proposed through this agenda item does not indicate any change in staffs
opinion of the merits of the project.
CMAQ funds were requested for two shelf-ready projects, Apple Valley's Joshua
Road project from Standing Rock to Cahuilla Road, which consists of paving an
existing dirt road, and a request from the Victor Valley Transit Authority for
funding for a CNG bus in the amount of $354,120. In the past, projects to pave
dirt roads presented problems for both FHW A and Caltrans because of
uncertainty associated with the eligibility of CMAQ funding for tine particulate
mitigation. However, this uncertainty has been resolved favorably, and such
projects have scored well in past competitive calls for projects. Staff recommends
funding of the Joshua Road project.
Hdorically, transit projects are among the easiest to get through the federal
funding process, and the need for additional transit capital funding in the Desert
has been made clear through ongoing discussions between SANBAG and Desert
agency staff over establishment of a transit set aside and its relationship to the
expenditure of L TF dollars in the various Desert subareas. Because this issue is
unresolved, staff recommends allocation of the balance of Mojave Desert CMAQ
funds to a transit set aside at this time, with allocation to specific projects to
follow in accordance with the outcome of the discussions.
SANBAG received informal submittals for 13 candidate Valley STP projects. Of
these, five projects had not completed environmental clearance and are therefore
ineligible for funding from the informal call for projects. Three more submittals
are ineligible because they are rehabilitation/reconstruction projects: SANBAG
policy adopted in November 2000 excludes these projects from consideration in
the Valley (such projects are eligible to be funded in the Desert area). The
remaining eligible projects are:
5th Street Bridge Widening - City of Highland (which is underway) - $819,000
Yucaipa Boulevard.l6th Street Signal and Intersection Improvements - City of
Yucaipa -$150,000
Yucaipa Boulevard!13 Street Traffic Signal- City of Yucaipa - $150,000
o:\ppc0208a~lep j .doc
0.337300
72
Pians and Programs Agenda Item
August 21, 2002
Page 5 of5
Oak Glen Road Traffic Signal Interconnect - City of Yucaipa - $150,000
Euclid Avenue Street Lighting - City of Upland - $202,000
The projects were scored qualitatively by comparison with similar projects in past
calls for projects. The Euclid A venue Street Lighting would receive the lowest
score among the eligible projects because, while it would constitute a safety
improvement, it provides no mobility or connectivity benefit.
The City of Highland's 5th Street bridge and street widening project has been in
progress since SANBAG allocated $2.3 million in STP funding to it in September
1997. Highland's request for an additional $819,000 for the project is directly
related to unforeseen project costs imposed by of the listing of the San Bernardino
Kangaroo Rat as an endangered species in 1998. The 5th Street project provides a
significant improvement to the eastern gateway to San Bernardino International
Airport from SR-30 and scored highly in the 1997 call for projects. Staff
recommends approval of Highland's request for additional funding.
The Yucaipa signal projects would score below the Highland widening project,
but above Euclid street lighting project. The signal projects require no right-of-
way acquisition and are typically to process through obligation. The Oak Glen
Road interconnect and Yucaipa Boulevard/13th Street projects are recommended
over the Yucaipa/6th Street project because of their greater traffic volumes and
regional significance as connections to the Live Oak Canyon interchange project.
Financial Impact: This item does impose an impact to the SANBAG Budget. Staff has identified
that SANBAG's $232,345 share of the additional local funds needed for the
Depot project can be obtained from Rail Asset Revenues. An amendment to the
SANBAG budget wilI be prepared for subsequent Board action.
Reviewed By: A similar item that pertains to Desert area funding was reviewed by the
Mountain/Desert Policy Committee on August 16,2002. The item in its entirety
wilI be reviewed by the Plans and Programs Committee on August 21, 2002.
Responsible Staff: Ty Schuiling, Director of Planning and Programming
0:\ppc0208a-lep I.ooc
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DEVELOPM.ENT SERVICES DEI'ARTMENT
300 Norlh "0" Street- San Bernardino - CA 924 I 8-()OOI
Planning & BuildiDg 901I.384..5057 - Fax: 909.384.5080
Public Worksl.EngiJleering lIl1l1.384.5m - Fax: 909.384.5155
www.ci.san-be:rnardino.ca.us
w
August 14,2002
Michael Bair
Director of Transit and Rail Programs
San Bernardino Associatcd Governments
472 N. Arrowhead AVCllue
San Bernardino. CA 92401-1421
Re: Santa Fe Depot
Dear Mr. Bair:
This leller is a follow-up to our meeting last week regarding the Santa Fe Depot.
[: As you are aware. the Cily has recently completed the bid process for the main reconstruction portion of
the Santa Fe Depot. The bid docwnents were designed to allow maximum flexibility to award a contract
thaI meets the available budget. The bid was structured to include a base bid and a number of additional
bid alternatives (see anached).
At this time it will be staffs reconunendation to only award the base bid and bid alternative No. 9
(hazardous material removal) due to financial constraints, and to allow staff and the constrUction
management finn (Translech) time to work with the contractor to complete some value engineerins on
several of the additive alu:rnatlves. Also, It is not necessary to award the altematives at this time because
we have some time during the construction process before it will become necessary to complete the work
associated with several orthe bid alternatives, the MetroLink and Amtrak improvements for example.
In addition, we suggest that SANBAG use the $1,000,000 +1- cum:ntly set aside for parking
improvements. We reconun~'Ild that these funds be used to make parking improvements (both new
construction and reconstrUction) to the east parking lot, 3'" Street improvementslparking areas, and the
west parking lot improvements Phase I, 11, and III. Phase I would be the additional parking areas south of
the existing MetroLink parking area, Phase IT would be restriping and reconstruction of the existing
MetroLink parking area to provide an increase of 30 . 50 percent in the number of parking spaces. and
Phase III would be additional parking in the Viaduct Park to be constructed around some possible future
uses such as retail. Of course, this use would have to include compensation to SANBAG at some latcr
date for the property it currently owns. Those plans and specifications are prepared and ready to bid once
we coordinate with the Depot contractor's needs and scheduling.
Attachment 2
<.: \ 1',,11'10,; -.~'il~b :":,.;\ ". i '11.\, I ,j :' i I i':,-':.: ., iI' ,vii 1-'.,:,r ;l. ";,::\l",\~f (IS l-j ,1:;].". 77
As an aside, after reviewing the parking study in conjunction with the latest development plans for the
"Market" property, and with the additional spaces provided by the redesign of the existing MetroLink
parking area, it is now staffs opinion that a parking strUcture ~il1 not be required at the Depot location.
We will be able to provide another 200 plus spaces on surface lots based on the current Depot Area Plan.
In addition, the CitylEconomic Development Agency has programmed funding fur related street
improvements to 200 and 301 Streets.
The bid was favorable when compared with the Engineer'slArchllect's estimate. As you know, our
Construction Management firm and the Architect togcther conducted an exhaustive value engineering
process to "pare down" the estimated cost of construction in an effort to keep the project within budget
prior to bidding.
However, the low bid amount exceeds the available funding from all sources by about $1,327,979.
In our meeting we also agreed to defer the MetroLink internal improvement bid alternate to allow time to
do more value engineering related to these proposed improvements with the project team.
The estimated project costs (excluding the temporary and permanent Amtrak and MetroLink
improvements and any other extraordinary internal improvements) and the estimated current funding for
the project is also attached. The City is actively seeking other sources of fundmg to make up the shortfall,
including State Parks Bond funding, and we are optimistic something will come from that. Nevertheless,
as you can see from the cost information, the project is currently short of fundmg and the contract award
may be h<:1d up until the issue can be resolved.
In summary, an additional $1,327,979 in funding will be required to complete the improvements,
excludmg the Amtrak improvements for the time being, if all other commitments remain the same, and
we are able to utilize the $1,000,000 -to/- in funding you have obtained for all parking area improvements.
1be city will be applying for a portion of the additional funding required in response to SANBAG's "call
for projects" dated July 12,2002. Therefore, the City is requesting that SANBAG: I) commit to funding a
percentage of that portion of the $1,327,979 shortfall for the improvements less any subsequent
Federal/State. aid received for the project; and 2) support the use of your independent parking-related
funding for the East, West, and Third Street parkmg-related improvements.
Should you have any questions regarding this request, please contact me at 384-5125 or Lori Sassoon at
384-5122.
Sincerely,
~~::: c,.
Deputy Director/City Engineer
cc: Mayor Judith Valles
Council Office
Fred Wilson, City Administrator
James FWlk, Development Services Director
Lori Sassoon, ASSlstant to the Clly Admimstrator
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DEVELOPMENT SEllVlCES DEPARTMENT
300 Notth "0" Street. San Bornardino . CA 92418-0001
Pllll1lling &. Building 909.384.5057 . Fax: 909.384.5080
Public Wotks/Enginc:eting 909.384.5111 . Fax: 909.384.5155 .
www.ci.san.bemardino.ca.u.
~
August 14,2002
FileNo.
Michael Bair
Director of Transit and Rail Programs
San Bernardino Associated Governments
472 N. Arrowhead Avenue
San Bernardino, CA 92401-1421
Re: Santa Fe Depot
Dear Mr. Bair:
Attached is the revised exhibit pursuant to your request. The $863,289.00 recommended TEA request has
been added and the other adjustments made to match your documentation regarding the Federal/State Aid
amounts and the respective agency local matches. The City also recognizes that even with the additional
funding. there will be a projected shortfall of $464,690.00 in order to complete the Base Bid and Bid
Alternate No.9 (Hazardous Material Removal), which must be split evenly by the City and SANBAG.
In addItion. as I mentioned in my original letter, the City is continumg to pursue other sources of funding,
such as Parks Bond Act funding which could be applied entirely to this shortfall, if approved, reducing or
eliminatmg the nccd for additional local match funding.
Once again on behalf of the City, I want to thank you and the rest of SANBAG staff for your cooperation
and support as we continLlC to move forward with the rehabilitation of the Historic Santa Fe Depot
together.
Th:mk you for your prompt response to my lener, and if there is anything else I can provide you please let
me know.
Sinc~Tely,
;-t. ---/4 ~.
R.A "J.!OND A. CASE
Deputy Director/City gincer
RA:pa:cdjw
cc: Mayor Judith Valles
Council Office
Fred Wilson. City Administrator
James Funk, Development Servtces Director
Lori Sassoon, AsSlSlant :0 the City Administrator
Attachment
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79
C I>^
Available Fundin!:
TEA Grant
Demonstration Grant
FTA Grant
Great American Station Foundation
State Park Bond Grant (SPBG)
SPBG Unfunded due to State Budget Issues
SANBAG
City of San Bernardino
Total Allocated
$ 4,132,960.00
$ 2,625,000.00
$ 3,537,475.00
.$ 25,000.00
.$ 400,000.00
$ (400,000.00)
$ 1,038,293.00
.$ 1,038,293.00
$ 12,397,021.00
Total Estimated Cost of Proj ect
Shortfall
$ 13,7Z5,OOO.00
$ (1 ,327,979.00)
Additional TEA Request
Shortfall
$ 863,289.00
$ (464,690.00)
Estimated Proj ect Costs
ConstrUction Cost" $9,276,000
Contingencies 500,000
Design & Field Support - (Milford Wayne Donald) 1,596,600
ConstrUction Management (Transtech) 975,000
Plan Review (Esgil Corp.) 20,000
Janus Corp. Phase I Clean Up 312,900
Janus Corp. Phase IT Clean Up 750,000
Trugreen Landcare (Vines) 59,700
ConstrUction Inspection (Earthtech) 82,500
Contract Administration (including cost to date) 152,300
Total $13,725,000
.Base bId plus bId alternatIVe No.9 only
EstiD12ted Parkinli[ Costs
West Parking Lot $400,000
, Third Street Parking. $106,000
East Parking Lot. $326,000
Parking Area Landscaping. $110,000
$942,000
.Based on actual bId prices
S:\_Public Works\R.1y's fukll:'r\LllrrI.;RS\jollQ""~L1P Lettt'r to Mike BaIt o(SANBAG Rc S3tlta Fe Depol dated Aug 14. 2002.doc
80
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1
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3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAl'I
BERNARDINO AWARDING A CONTRACT TO SOLPAC INC. DBA SOLTEK
4 PACIFIC FOR SAN BERNARDINO HISTORIC SANTA FE DEPOT RENOVATION
AI'<'D RESTORATION PROJECT, PER PLAN NO. 10446.
5
RESOLUTION NO.
6 BE IT RESOLVED BY THE MAYOR Al"l'D COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. Solpac, Inc. dba Soltek Pacific is the lowest responsible bidder for San
Bernardino Historic Santa Fe Depot Renovation and Restoration project. A contract is awarded
accordingly to said bidder in a total amount of $9,296,000, with a contingency amount of
11
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$480,000, but such award shall be effective only upon being fully executed by both parties.
All other bids, therefore, are hereby rejected. The Mayor is hereby authorized and directed to
execute said contract on behalf of the City; a copy of the contract is on file in the office of the
C 15 City Clerk and incorporated herein by reference as fully as though set forth at length.
16 SECTION 2. This contract and any amendment or modifications thereto shall not take
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effect or become operative until fully signed and executed by the parties and no party shall be
obligated hereunder until the time of such full execution. No oral agreements, amendments,
modifications or waivers are intended or authorized and shall not be implied from any act or
course of conduct of any party.
SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it
within sixty (60) days of passage of the resolution.
SECTION 4. The Mayor and Common Council adopted a Mitigated Negative
Declaration and Mitigation Monitoring and Reporting Program under CEQA for the renovation
and retrofit of the San Bernardino Santa Fe Depot on December 17, 2001. Caltrans determined
that the project is a Categorical Exclusion (CE) under NEPA on January 30, 2002 and the
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FHW A determined that the project .is properly classified as a Categorical Exclusion (CE) on
February 20, 2002. The City Engineer is directed to file a Notice of Determination with the
San Bernardino County Clerk within five working days after adoption of this Resolution
pursuant to Title 14 California Code of Regulations Section 15075.
III
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
2 BERNARDINO AWARDING A CONTRACT TO SOLPAC INC. DBA SOLTEK
PAciFIC FOR SAN BERNARDINO mSTORIC SANTA FE DEPOT RENOVATION
3 AND RESTORATION PROJECT, PER PLAN NO. 10446.
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a meeting thereof, held on
the_day of ,2002, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
LIEN
MC GINNIS
12
13 DERRY
14
15
SUAREZ
ANDERSON
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23
MC CAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
,2002.
Judith Valles, Mayor
City of San Bernardino
24 Approved as to
25 form and legal content:
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JAMES F. PENMAN,
City Attorney
1 f /)
By: ~~ .I/e~
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~(Q)~V
RESOLUTION No.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
MAYOR TO EXECUTE AGREEMENT WITH OMNITRANS RELATIVE TO
OBTAINING THE FEDERAL TRANSIT ADMINISTRATION FUNDING FOR THE
RENOVATION AND RESTORATION OF THE HISTORICAL SANTA FE DEPOT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. THAT THE MAYOR is hereby authorized to execute the Agreement (see
Attachment "1" and incorporated herein) with Omnitrans relative to obtaining Federal Transit
Administration (FTA) funding for the renovation and restoration of the historical Santa Fe
Depot. Such Agreement shall be effective only upon being fully executed by all parties.
SECTION 2. This Agreement shall not take effect or become operative until fully
signed and executed by the parties and no party shall be obligated hereunder until the time of
such full execution. No oral agreement, amendments, modifications or waivers are intended or
authorized and shall not be implied from any act or course of conduct of any party.
SECTION 3. This resolution is rescinded if the parties to the Agreement fail to execute
it within sixty (60) days of the passage of this resolution.
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1
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
2 MAYOR TO EXECUTE AGREEMENT WITH OMNITRANS RELATIVE TO
OBTAINING THE FEDERAL TRANSIT ADMINISTRATION FUNDING FOR THE
3 RENOVATION AND RESTORATION OF THE HISTORICAL SANTA FE DEPOT.
4
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on the _
day of
, 2002, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
9
10
11
ESTRADA
LIEN
12 MC GINNIS
13 DERRY
14 SUAREZ
15
16
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19
ANDERSON
MC CAMMACK
City Clerk
20
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The foregoing resolution is hereby approved this
,2002.
day of
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Approved as to
24 form and legal content:
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Judith Valles, Mayor
City of San Bernardino
JAMES F. PENMAN,
City Attorney
By:L t. t~
tJ
ATTACHMENT "I"
o
AGREEMENTBET~EN
THE CITY OF SAN BERi."IARDINO
and
OMNITRANS
REGARDING
SANTA FE DEPOT RESTORATION
This Agreement Regarding receiving Federal Transit Administration funding for the San
Bernardino Historical Santa Fe Depot ("Agreement") is entered into this day of
2002, by and between the City of San Bernardino ("City") and
Omnitrans, a Joint Powers Authority ("Omnitrans").
Reel tals
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A. This Agreement describes the respective responsibilities of the City and
Omnitrans relative to obtaining the funds for the renovation and restoration of the San
Bernardino Historical Santa Fe Depot, as said improvements are further described in the
City of San Bernardino S5309 Grant Application attached hereto as Exhibit "A" and
incorporated herein.
B. The overall improvement concept is to renovate and restore San Bernardino
Historical Santa Fe Depot (Improvements).
C. Omnitrans, as the Federal Transit Administration Grantee, will pursuant to the
terms of this Agreement, submit a S5309 grant application to the Federal Transit
Administration ("FTA") with respect to obtaining funding for the construction of the
Improvements. The grant application will be for the benefit of the City, as a Subgrantee.
Further, Omnitrans will prepare required or requested periodic reports to the FT A, in a
timely manner so long as it receives in a timely manner all necessary information from
the City.
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D. The City wiII be considered the Subgrantee for purposes of the grant application,
and is responsible for complying with all provisions of the grant and of applicable
federal, state and local laws and regulations necessary in order to qualifY for the funding
for, and to undertake the construction of, the City improvements. Further, the City agrees
pursuant to the terms of this Agreement that it wiII be responsible for any damages,
including without limit any fines imposed by the FTA, which Omnitrans suffers by virtue
of the City's breach of any term of this Agreement.
NOW THEREFORE, based on the forgoing recitals and the following promises
and covenants the parties agree:
I. Oblil!ations of Omnitrans. Pursuant to, and to the extent provided in,
this Agreement, Omnitrans shall take the following actions:
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a. Omnitrans, as the FTA Grantee, wiII submit a S5309 grant application to
the FTA with respect to obtaining funding for the construction of the Improvements. The
grant application will be for the benefit of the City, as a Subgrantee. The application
shall be submitted within a reasonable time after receipt of all information from the City
necessary for the completion of such grant application and the receipt of such other
assurances from the City as Onmitrans may reasonably require.
b. Omnitrans wiII sign the grant documents resulting from the forgoing grant
application submittal, upon the receipt of such assurances from the City in addition to
those set forth in this Agreement as Omnitrans may reasonably require.
c. Omnitrans will reimburse/disburse to the City funds obtained from any
grant resulting from the forgoing grant application submittal in confomlity with the
following procedure:
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I. For each reimbursement or disbursement requested, the City shall
provide a written invoice to Omnitrans specifYing the amount requested to be
disbursed, the purpose for which the disbursement is required and such additional
supporting documentation and background information as Omnitrans may
reasonably require.
Page 2
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2. Each invoice requesting a distribution shall be accompanied by a
written certification of the City's City Administrator or his designee that such
disbursement as requested by the City will not constitute any violation of the
terms of the grant, or of any applicable federal, state or local law or regulation and
that the City will use the funds disbursed for the purpose indicated in its invoice.
3. Within two (2) working days of the receipt of an invoice and
accompanying certification, Omnitrans shall notify the City as to what, if any,
additional supporting documentation and background information will be
required. City shall make all required documentation available to Omnitrans
within five (5) working days, unless stipulated otherwise in writing by Omnitrans
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4. Within five (5) working days of the receipt of a completed invoice
(which shall consist of the invoice, the written certification of the City and any
supporting documentation and background infonnation requested by Omnitrans
under subparagraph I.d. above), Omnitrans shall: (i) disburse (including
through electronic transfer of funds, if so requested and if City provides the
necessary information) so much of the requested funds which it reasonably
believes it can disburse without violating the terms of either the grant or of
applicable federal, state or local law or regulation; and (ii) notify the City as to
why it reasonably believes that it is unable to disburse some or all of the requested
funds without violating the terms of either the grant or of applicable federal, state
or local law or regulation.
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5. To the extent that the FTA advises Omnitrans that any
disbursement of grant funds would constitute a violation of the terms of either the
grant or of applicable federal, state or local law or regulation, Omnitrans shall
have no obligation to disburse such funds. If Omnitrans has any question as to
whether any disbursement will be in violation of any provision of either the grant
or of applicable federal, state or local law or regulation, notwithstanding the
City's certification, it shall be entitled to receive at the City's expense, a legal
opinion from competent counsel of its choice to resolve any such question.
Page 3
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6. Omnitrans shall have no liability to the City for any refusal to
disburse funds so long as Omnitrans has a good faith and reasonable belief that
such disbursement would constitute a violation of the terms of the grant or of
applicable federal, state or local law or regulation.
d. Omnitrans shall prepare and submit to the FrA on a timely basis all
required periodic reports and milestone updates, so long as it timely receives all
necessary information and required documentation from the City.
e. Ornnitrans shall conduct itself so that any aspect of Omnitrans'
participation in this Agreement and the actions contemplated of it by this Agreement, will
be in compliance with the terms of the grant which is being sought and with all applicable
federal, state or local law or regulation.
2. Pavment of Administrative Expenses of Omnitrans. No compensation for the
obligations undertaken by Olli.nitrans pursuant to the terms of this Agreement
shall be received from the City.
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3. Warranties of the Citv. City warrants to Omnitrans that:
a. The City has, currently available to it, all funds necessary to provide the
local matching funds required to receive a Fr A 95309 grant in the approximate amount
of $3,537,475.00 (with the 20% local match being $884,368.00).
b. The submittal of the contemplated Fr A 95309 grant application by
Omnitrans on behalf of the City will not constitute any violation of applicable federal,
state or local law or regulation.
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c. The City shall conduct itself so that all aspects of the construction and
operation of the City improvements, and any aspect of the City's participation in this
Agreement and the actions contemplated of it by this Agreement, will be in compliance
with the terms of the grant which is being sought and with all applicable federal, state or
local law or regulation, including law or regulati9n related to environmental review of the
improvements. The City agrees to comply with the Certification Letter and incorporated
Page 4
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Capital Assistance Protective Arrangement Pursuant to Section 5333(b) of Title 49 of the
U.S. Code, Chapter 53 that provides to employees represented by unions, protections
satisfying the requirements of 49 D.S.C.,-Section 5333(b). These protections will be
referenced in the grant application, and in the contract of assistance between Omnitrans
and the FT A to be entered into after the grant application is submitted to the FT A, as one
of the conditions of the approval of the grant application by the FTA.
d. The City will use the funds disbursed from the grant for the purpose
indicated in its invoice requesting the disbursal.
4. Oblie:ations of the Citv. Pursuant to, and to the extent provided in, this
Agreement, the City shall take the following actions:
a. Provide to Omnitrans all infomlation, including without limit all
infomlation described in C9300.lA, that is needed for the FTA S5309 grant application
submission.
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b. Provide the local matching fund p0l1ion required to receive the
contemplated FTA S5309 grant and shall submit evidence of same, as to both dollar
amount and source(s), as Omnitrans may reasonably require.
c. Notify Omnitrans of any changes in the scope or description of the
improvements.
d. Certify to Omnitrans, as to each invoice requesting disbursal of grant
funds, that to the best of its knowledge such disbursement will not constitute any
violation of either the provisions of the grant or of applicable federal, state or local law or
regulation and that the City will use the funds disbursed for the purpose indicated in its
invoice requesting the disbursal.
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e. Provide to Omnitrans all information needed for quarterly project
reporting and milestone updates in a timely manner to allow Omnitrans enough time to
prepare and submit to the FT A on a timely basis all required or requested FT A reports
Page 5
and updates, but in no event to be received later than fifteen (15} days prior to the
required date of submission to the FT A of such report or update.
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f. Conduct ali aspects of the construction of the improvements, and any
aspect of the City's participation in this Agreement and the actions contemplated of it by
this Agreement, to insure that such actions will be in compliance with the terms of the
grant which is being sought and with all applicable federal, state or local law or
regulation, including law or regulation related to environmental review of the
improvements. The City agrees that the provisions of the Certification Letter, including
without limit the provisions of the Capital Assistance Protective Arrangement, are hereby
made a part of this Agreement and form a part of the terms of the grant with which City
shall comply.
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5. Exercise of Ril!hts under the Al!reement. The CEO/General Manager of
Onmitrans, or his designee, shall exercise the rights of Omnitrans under this Agreement
including, without limit, accepting the certifications of the City required under the terms
of this Agreement. The Mayor of the City, or his designee, shall exercise the rights of the
City under this Agreement: however, any certifications of the City required under the
tem1S of this Agreement shall be provided only by such Mayor or such other
representative of the City as is specified by action of the City's goveming body.
6. Insurance and bondinl! reQuirements. City shall require that any contractor
providing services with respect to the design or construction of the improvements obtain
and maintain for the duration of this Agreement (or for the duration of such contractor's
involvement in the improvements project, with respect to insurance) insurance and
performance bonds of the type and in the amounts that Omnitrans would require of its
contractors performing similar services on a project similar to the improvements. All
insurance policies shall name Omnitrans and its directors, officers, employees and
volunteers as additional named insured's.
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7. City Contract Damal!es. Omnitrans shall be responsible to compensate the City
for any damage or loss which the City suffers by virtue of the Omnitrans' breach of any
term of this Agreement, including without limit any and all damages, loss, claims, etc.
(including without limit attorney fees and any action or fine of the FT A) arising from
Page 6
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such breach. The cost, salary and expenses of the City Attorney and member of his
office, in connection with that action, shall be considered as attorney's fee for the
purposes of this Agreement. [excluding consequential damages]
8. Contract Damages. The City shall be responsible to compensate Omnitrans for
any damage or loss which Omnitrans suffers by virtue of the City's breach of any term of
this Agreement, including without limit any and all damages, loss, claims, etc. (including
without limit attorney fees and any action or fine of the FTA) arising from such breach.
The cost, salary and expenses of County Counsel and/or any member of hislher office, in
connection with that action, shall be considered as attorney's fee for the purposes of this
Agreement. [excluding consequential damages]
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9. Term. The tern1 of this Agreement shall end upon the rejection of the grant
application by the FTA or, assuming the award of the grant sought, upon the completion
of the disbursement of the funds obtained from the grant and the completion of all
reports, updates or any other documentation or responsibility of Omnitrans related to the
grant. In all events, this Agreement shall terminate within the time limits set forth in
applicable FTA procedures and regulations but in no event later than two (2) years from
the date hereof.
10. Force Majeure.
a. An "Uncontrollable Force" (force majeure) is any occurrence
beyond the control of a Party which causes that Party to be unable to perform its
obligations hereunder and which a Party has been unable to overcome by the exercise of
due diligence, including but not limited to, flood, drought, earthquake, storm, fire,
pestilence, lightning and other natural catastrophes, epidemic, war, riot, civil disturbance
or disobedience, strike, labor dispute, action or inaction of legislative bodies, judicial
bodies, or regulatory agencies, or other proper authority, which may conflict with the
terms of this Agreement.
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b. Neither Party shall be considered to be in default in the
performance of any of the agreements contained in this Agreement when and to the
extent failure of performance shall be caused by an Uncontrollable Force.
Page 7
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c. If either Party because of an Uncontrollable Force is rendered
wholly or partly unable to perform its obligations under this Agreement, the Party shall
be excused from whatever performance is affected by the Uncontrollable Force to the
extent so affected provided that: (i) the nonperforming Party within one week after the
occurrence of the Uncontrollable Force, gives the other Party written notice describing
the particulars of the occurrence; (ii) the suspension of performance is of no greater scope
and of no longer duration than is required by the Uncontrollable Force; (iii) the
nonperforming Party uses its best efforts to remedy its inability to perform (this
subsection shall not require the settlement of any strike, walkout, lockout, other labor
disputes or any other dispute on terms which, in the sole judgment of the Party involved
in the dispute, are contrary to its interest, it being understood and agreed that the
settlement of any disputes shall be at the sole discretion of the Party having the
difficulty): and (iv) when the nonperforming Party is able to resume performance of its
obligations under this Agreement, that Party shall give the other Party written notice to
that effect.
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d. If either Party's ability to perform cannot be corrected when the
Uncontrollable Force is caused by the actions or inactions oflegislative bodies, judicial
bodies, or regulatory agencies or other property authority, the Pa11ies agree to meet in
good faith to determine if this Agreement may be amended to comply with the legal or
regulatory change which caused the nonperforn1ance if the Parties.
I I. Authorization bv Omnitrans. Omnitrans represents that the terms and
execution of this Agreement, including all Exhibits, have been duly authorized by
Omnitrans' governing Board and that the persons signing this Agreement on its behalf
have the necessary authority to do so.
12. Authorization Bv The Citv. The City represents that the terms and execution of
this Agreement, including all Exhibits, have been duly authorized by the City's
governing body and that the persons signing this Agreement on its behalf have the
necessary authority to do so.
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13. Headinl!s. All paragraph headings throughout this Agreement are for
convenience of reference only.
Page 8
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14. Additional Documents. Each of the Parties shall execute such additional
documents as the other Party may reasonably request in order to carry out or implement
any of the provisions of this Agreement, which request shall not be unreasonably refused.
15. Litil(ation Expenses. If after this Agreement is in effect, any action or
proceeding of any nature shall be commenced seeking to enforce, construe or rescind, or
otherwise relating to this Agreement, the prevailing party in any such action or
proceeding shall be entitled to recover from the other, in addition to all other sums
recoverable, its reasonable litigation expenses, including without limitation, attorney's
fees, expert witness fees and other related expenses and costs. For the City, cost, salary
and expenses of the City Attorney and members of his office, in connection with that
action, shall be considered as attorney's fee for the purposes of this Agreement. For
Omnitrans, the cost, salary and expenses of County Counsel and/or members of his/her
office, in cOlmection with that action, shall be considered as attorney's fee for the
purposes of this Agreement
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16. Entire Al(reement. This Agreement constitutes the sole and entire agreement
between the parties hereto, and no modification, alteration or amendment shall be binding
unless expressed in writing signed by the Parties. No representation, warranty, covenant,
inducement or obligation not included in this Agreement shall be binding, and this
Agreement supersedes all prior negotiations, agreements, arrangements and undertakings
among the Parties hereto with respect to the matters set forth in this Agreement. It is the
intent of the Parties that this Agreement is an integrated agreement and that no parol
evidence may be introduced to vary in any manner its terms and conditions.
17. Accuracy Of Representations. As of the date each signed this Agreement, the
representations herein of both Parties are true and correct in all material respects.
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18. Oril(inals And Copies. This Agreement with the Exhibits attached hereto may
be executed in counterparts, each of which shall be deemed an original. In any action or
proceeding, an exact and correct copy may be used in lieu of an original.
19. Construction Of Al(reement.
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a. Equal Construction. This Agreement and the Exhibits attached
hereto shall not be construed in favor of or against a Party by reason of participation or
lack of participation of that Party or its counsel in the drafting of this Agreement and the
Exhibits attached hereto. This Agreement and the attached Exhibits shall be interpreted
and construed as drafted by all Parties with equal participation in the drafting hereof.
b. Internal Consistency. The Parties intend that the terms of this
Agreement and of the Exhibits are all internally consistent with each other and should be
construed to that end. If any irreconcilable inconsistency shall be deternlined between
the terms of this Agreement and the terms of any of the Exhibits attached hereto, the
terms of this Agreement shall control over the terms of any of the Exhibits.
20. Notices. All notices and communications, including invoices, between the Parties
to this Agreement snail be either personally delivered, sent by first-class mail, return
receipt requested, or sent by overnight express delivery service, postage or other charges
fully prepaid, as follows:
To Omnitrans:
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1700 West Fifth Street
San Bernardino, CA 92411
Attention:
Nancy Jaramillo
To the City: San Bernardino
300 North "D" Street
San Bernardino, Ca. 92418-0001
Attention: Ray Casey
,
21. No Third Party Beneficiaries. There are no third party beneficiaries to this
Agreement. Other than the Parties, no person, political subdivision, agency, board,
department, division or commission shall be entitled to bring an administrative or judicial
proceeding to enforce or interpret its terms.
IN WITNESS WHEREOF, this Agreement has been executed by the parties
hereto as of the day and year first written above.
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AGREEMENT BETWEEN
THE CITY OF SAN BERNARDINO
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and
OMNITRANS
REGARDING
SANTA FE DEPOT RESTORATION
OMNITRANS
CITY OF SAN BERNARDINO
By
Durand L. Rail, General Manager
Judith Valles, Mayor
APPROVED AS TO FORM:
COUNSEL
Legal Counsel for Omnitrans
APPROVED AS TO FORM AND LEGAL
CONTENT:
JAMES F. PENMAN,
City Att')Fey f'
By:~9~
I
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By:
IC
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Exhibit "A"
DOT
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FTA
U.S. Department of
Transportation
Federal Transit Administration
Application for Federal Assistance
Recipient 10: 1681
Recipient Name: OMNITRANS
Project 10: CA-03-0612-00
Budget Number: 1 - Budget Pending Approval
Project Information: Capital Purchases
Part 1: Recipient Information
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Project Number:
Recipient 10:
Recipient Name:
Address:
Telephone:
Facsimile:
CA-03-0612-00
1681
OMNITRANS
1700 WEST FIFTH STREET, SAN BERNARDINO, CA 92411 0000
(909) 379-7100
(909) 889-5779
Union Information
Recipient 10:
Union Name:
Address 1:
Address 2:
City: San Bernardino, CA 92402 0000
Contact Name: Dave Holgrum
Telephone: (909) 889-8377
Facsimile: (909) 888-7429
1681
SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION
433 N. Sierra Way
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Recipient 10:
Union Name:
Address 1:
Address 2:
-.--.
City: San Bernardino, CA 92402 0000
Contact Name: Dale Moore
Telephone: (909) 689-8776
Facsimile: (909) 689-8776
1681
AMALGAMATED TRANSIT UNION
P.O. Box 172
C Part 2: Project Information
Project Type: Gross Project Cos!:
Grant $7,075,854
Project Number: Adjustment Amt:
CA-03-0612-00 $0
Project Description: Total Eligible Cos!:
Capital Purchases $7,075,854
Recipient Type: Total FTAAm!:
Other Governmental Organization $5,659,276
FT A Project Mgr: Total State Am!:
$0
Recipient Contact: Total Local Am!:
$1,416,578
New/Amendment: Other Federal Am!:
None Specified $0
Amend Reason: Special Cond Am!:
None Specified SO
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Fed Dom Asst. #: Special Condition:
None Specified None Specified
Sec. of Statute: S,C. Tgt. Date:
5309 None Specified
State Appl. ID: S.C. Elf. Date:
None Specified None Specified
Start/End Date: Est. Oblig Date:
None Specified
Recvd. By State: Pre-Award Authority?:
No
EO 12372 Rev: Fed. Debt Authority?:
Not Applicable No
Review Date: Final Budget?:
None Specified No
Planning Grant?:
NO
C Program Date (STIP/UPWP/FTA Prm Plan) :
Jan. 31, 2002
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Program Page:
Application Type:
Electronic
Supp. Agreement?:
No
Debt. Delinq. Details:
Urbanized Areas
UZAID
60000
UZA Name
CALIFORNIA
ConQressional Districts
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State 10
6
6
6
District Code
40
41
42
District Official
Jerry Lewis
Gary G Miller
Joe Baca
Proiect Details
YR PROJECT UNOBILlGATED ALLOCATION
01 Rialto, Intermodal Facility $544,673
00 San Bernardino, Train Station $2,943,286
01 San Bernardino, Train Station $ 594,189
00 Redlands, Trolley Project $ 784,876
01 Redlands, Trolley Project $ 792,252
Omnitrans submits the following discretionary grant application on behalf of the City of Rialto for
the Rialto Metrolink Improvement project, City of San Bernardino for the Santa Fe Depot
Rehabilitation and the City of Redlands for the Redlands Trolley Project.
On behalf of the City of Rialto, Omnitrans proposes improvements to the pedestrian and
intermodal connections from the Metrolink Station, to the Civic Center, which includes the City
Hall, Library, Post Office, Avenue from the Civic Center to Riverside Avenue as well as to bus
stops on Riverside Avenue (All # 12.34.03). In all, the project area is encompassed by First Street
on the north, Palm Street on the west, the Metrolink station/train tracks on the south, and Riverside
Avenue on the east.
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This project is formally named "Rialto, Intermodal facility" in the Federal Register dated January
18,2001, under Prior Year Unobligated Section 5309 Bus Allocations for the Fiscal Year 2000
c
Allocation Extended in Conference Report 106-490. The amount of this allocation is $544,673.
The current design isolates the Metrolink Station from the Downtown area of Rialto and is
inconvenient from the bus stops on Riverside Avenue, and does not project a pedestrian friendly
connection to the Civic Center. The bus stop on the west side of Riverside Avenue is not
accessible to the street, as the nearest crosswalk is almost a block away. Furthermore, the
pedestrian access from the station building and ticket machines to the eastern part of the parking
lot adjacent to riverside is inadequate and not apparent. Current placement of the accessible
boarding platform at the facility is poor because it does not allow rides with disabilities to take
shelter inside the depot building. Relocation of ticketing machines and the accessible boarding
platform will increase accessibility to the depot, thus enhancing commuter amenities and comfort.
It is expected that improved pedestrian, bicycle and handicap access to busses and trains, as well
as enhanced station visibility, convenience and comfort will increase intermodal ridership. No other
type of construction will be built at this location.
A public hearing on the proposed project was duly noticed. Held January 16, 2001 in front of the
Rialto City Council, two comments were made by the public. One comment requested that
additional Metrolink parking be added with the project and the other comment requested that the
local match set aside for the project be used to improve the condition of the roads instead.
Additional parking was not included with the original project scope, and therefore would need to be
considered separately and the local match among is a discretionary state funding source that was
specifically applied for to provide money for this project, and therefore can not be used to improve
road conditions. This project can be found in the FYOO/01 - FY05/06 FSTIP, SBD59203, page 5.
Omnitrans submits, on behalf of the City of San Bernardino, this grant for Renovation of the Santa
Fe Depot(Ali # 12.34.03).
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This project is formally named "San Bernardino Train Station" in the Federal Register dated
January 2,2002, under Prior Year Unobligated Section 5309 2002 and 2001 Allocations. The
amount of the allocation is $3,537,475, which will be use only towards the construction portion of
the renovation.
The site is in the shape of a triangle, with the narrow end oriented in an easterly direction. The
two-story, 55,000 square foot Mission Revival depot building occupies the western half of the site.
The Depot presently is used as a rail station for Amtrak passenger service. A Metrolink commuter
rail passenger station, managed by the Southern California Regional Rail Authority, is separate but
adjacent to the Depot. A temporary crew quarter's facility and tracks support the Metrolink station.
. There will be a cost to temporary relocate businesses within the Santa Fe Depot.
Immediately in front of the depot are parking spaces for Amtrak customers, and a bus/van loading
and unloading area. A temporary modular building (which houses the crew quarters for Metrolink)
is located in front of the depot's west wing. The east side of the site is developed with a little-used
parking lot. The north side of the site is developed with a Metrolink and Amtrak piatforms, and
tracks. There is very little landscaping on the site or around the building.
The site is located in an area developed with industrial and transportation related uses. Once
complete, it is expected that the facility will have a variety of uses: multi-modal transportation,
government and transportation agency offices, employment offices and services, conference and
banquet facilities, vocational and continuing education facilities, commercial retail uses, and a
museum/archive facility.
o
The renovation of the Santa Fe Depot in San Bernardino will be restoring existing roofing, interior
and exterior walls, windows, doors, light fixtures, seismic retrofit of the building, installation of new
mechanical, plumbing, electrical, telephone and data systems. Omnitrans, MARTA, Amtrak,
Metrolink, SANBAG, public and city of San Bernardino, will use the facility.
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The public hearing on the renovation of the Santa Fe Depot was duly noticed. Held on November
29, 2001 at the Fourth Floor Conference Room located in City Hall. No comments, from the public,
were given at the time of the meeting. This project can be found in the FYOOI01 - FY05/06 FSTIP,
41058, page 69. In addition, regional public hearings were held in July 2001 and included in this
project for the RTIP.
Omnitrans also submits, on behalf of the City of Redlands, this grant for the Redlands Trolley
Project, which includes the purchase of three alternate fuel motor coaches "trolleys" and the
necessary alternate fueling infrastructure to operate the "trolleys".
The allocation amount for the Redlands Trolley Project is $1,577,128 from allocations for Fiscal
Years 2000 and 2001 .
Redlands Trolley Project is to develop and implement a frequent service fixed route "trolley" (Ali
#11.13.04) in and around the City of Redlands in San Bernardino County. The service will provide
wheeled "Trolley" vehicles, which will be in character with the heritage of the City of Redlands and
complement the historic downtown with its late-nineteenth century look and feel. The project will
provide cost-effective public transportation service, which would reduce traffic congestion, improve
air quality and enhance the quality 0 life for residents and visitors to the area.
Within the City's boundaries are several major employers. In addition, the City has become a
major destination for many entertainment and shopping activities. With this increase in growth and
traffic congestion, the City of Redlands proposes to develop and implement an intown/downtown
"trolley" service which would move Redlands' residents, visitors to the city, students of the
University of Redlands and employees of major businesses in and around the city during a
demonstration period of three years.
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To support the operations of the "trolleys", a new LNG/CNG fueling station (AIi # 11.43.06) will be
built and located in the Redlands Corporate yard. Liquid Natural gas will be trucked in by 10,000-
gallon increments. The fuel used for the "trolleys" will be stored in Liquid (LNG) form then
converted into CNG. This will help ensure the avoidance of any nauseous orders and or possible
community problems.
This project can be found in the FYOOI01 - FY05/06 FSTIP, 20037, page 69. In addition, regional
public hearings were held in July 2001 and included this project for the RTIP.
The congressional districts for Omnitrans Service Area are under Jerry Lewis (40), Gary Miller (41)
and Joe Baca (42).
Part 3: Budget
Proiect Budqet
Quantitv FTA Amount Tot. Eliq.
Cost
SCOPE
123.00 RAIL. STATION/STOPS/TERMINALS 1 $544,673 $682,173
ACTIVITY
-,
12.34.03 REHAB/RENOV - INTERMODAL 1 $544,673 $682,173
TERMINAL - RIAL TO
SCOPE
C 114-00 BUS: SUPPORT EQUIP AND 1 $981,210 $1.375.918
FACILITIES
. n__.
~. , ~
. -... -
..._....._--_.."-_._-_.._~-,...- _. .-- ~
o
ACTIVITY .
_.. n. _...._._____ __ ________.___._..._..._._.__ __.__._.___._.____.___..__..._.______._ ..n
_____._n_._~________.._._.__ __ ____.___'__"__.. _ ,.___,~..______ n________.__,
11.43.06 CONSTRUCT - SHOP l' $981,210 $1.375,918
,I9YJfMENT - .~.~!2.~AND~.7._..... ....._=..0_..._ _=_'==_=~~~_=__=_._..~. ._~.'"_~.._~=
SCOPE
hj~~~qr'Rb~L!NG STO.CK .... '=~.._:..-:.:' ':::~j:~=~[[5,~!~ ~.-}5~j:9i]
ACTIVITY
.. -..- .' -. ---".~- . -
11.13.04 BUY <30-FT BUS FOR
EXPANSION - REDLANDS
SCOPE
123-00 RAIL - STATION/STOPSITERMINALS
ACTIVITY
.-_.. .' ._. . . u' _ ~. ....
12.34.03 REHAB/RENOV - INTERMODAL
TERMINAL - SANTA FE DEPOT
...-.--- -- ---.. -
.. __ ._..__0.-_.
- -- -- ~ --- .
... .--",-,.--,.
3
$595,918
$595,918
1 $3,537,475 $4,421,845
1 $3,537,475 $4,421,845
'-. .. , . .. -.. . .. ,~.- ~"' ~ ..
Estimated Total Eligible Cost: $7,075,854
..
Federal Share: $5,659,276
Local Share: $1,416,578
OTHER (Scopes and Activities not included in Proiect Budqet Totals)
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None
No Amendment FundinQ Source information is available for the selected proiect
Alternative Fuel Codes
11.13.04 BUY <30-FT BUS FOR EXPANSION - REDLANDS Compressed Natural Gas
Extended Budaet Descriotions
Changes since the Prior Budget
Unable to find chanae amount information.
Part 4. Milestones
11.43.06 CONSTRUCT - SHOP
EQUIPMENT - REDLANDS
1
$981,210 $1,375,918
, . -- .
"._'._'-__0__'-'-'
- -... .. - - - . - - .
..---.-...-, ------- --..-.-..
Est. Compo
.' _dd___~~te.
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Milestone Description
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__._ ....'_'.M... _^
. .1~: ~ff'~p'r~p.ar~ton . _ .
2. Select & Award Contractor
- - -- --- --- . - - -~
.' _.- ..
3."o.es~9n Co~ple!e
. . "~.~~~gLn~S:~f1s!r.~stion .. . .~
5. Construct Fuelin9 Stati?n
-- ~- ---- .~..--- - -
--_._..._p----~_.._--- ---_.._._....,._~..-
...__..__ ... ... .._=c_,=~c~~~~.",~~~~:.c9T~.?99~2
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.....__."=~~"=.~ _.._._A..u.~:?~:.2.~02
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... _ ........ __ ,_.._ __"Ja~n. 21, 20.0.3
12.34.0.3 REHAB/RENOV - INTERMODAL
TERMINAL - RIAL TO
1
$544.673
$682,173
Milestone Description
Est. Compo
Date
:.-.,,;~_.,.,;;;-..;;.;"'.;;:-_-.-_."'_... .-.;;;;;.
,._=,,__.. .... ._J~~:.91,. 2..~92
Jul. 0.1, 20.0.2
Jul. 0.1, 20.0.3
..
1. 'Construction Award Phase
_ ____ u..
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2. Construction Phase
3. Construction Complete
11.13.0.4 BUY <3Q-FT BUS FOR
EXPANSION - REDLANDS
3
$595,918
$595,918
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Milestone Description
1. RFP/IFB OUT FOR BID
2. CONTRACT AWARDED
3. FIRST VEHICLE DELIVERED
4. ALL VEHICLES DELIVERED
5. CONTRACT COMPLETE
Est. Compo
Date
Nov. 0.7, 20.0.1
Apr. 0.3, 20.0.2
Dec. 0.1,20.0.2
Jan. 0.1,20.0.3
Jan. 0.1,20.0.3
12.34.0.3 REHAB/RENOV - INTERMODAL
TERMINAL - SANTA FE DEPOT
1
$3,537,475 $4,421,845
Milestone Description
1. RFPIIFB Issued
2. Contract Award
3. Contract Complete
Est. Como.
Date
Jan. 15,20.0.2
Mar. 0.4, 20.0.2
Mar. 0.1, 20.0.4
Part 5. Environmental Findings
11430.6 CONSTRUCT - SHOP
EQUIPMENT - REDLANDS
1 $981,210. $1,375,918
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Findinq NO.1 - Class II(d)
00.8 - Construction of new bus storage
o
Construction of new bus storage and maintenance facilities in areas used predominantly for
industrial or transportation purposes where such construction is not inconsistent with existing
zoning and located on or near a street with adequate capacity to handle anticipated bus and
support vehicle traffic.
Finding
Details:
December 12, 2001
Mr. Leslie Rogers
Region IX Administrator
Federal Transit Administration
201 Mission Street, Suite 2210
San Francisco, CA 95105
Request for FT A Concurrence with a Categorical Exclusion for the Design and
Construction of a New LNG/CNG Fueling Station in the City of Redlands
The City of Redlands has received funding to design and construct a fueling station
that wiil have the abiiity to dispense LNG and CNG fuel (herein referred to as
LNG/CNG station) at or adjacent to the Redlands Corporate Yard. Once the
environmental clearance is obtained, the City plans to select an engineering
consultant to select a site for the new facility and to design the facility to meet the
City's and other beneficiary agency's needs. The facility will be located in one of
three locations currently owned by the City: 1) the northwest corner of the
corporate yard (APN 169-351-06), 2) the south quarter of the corporate yard (APN
169-351-06), or 3) the north portion of the City's vacant 4.5 acre parcel (APN 292-
192-19) across the street from the corporate yard.
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Omnitrans respectfully requests a categorical exclusion (CE) for the construction of
an LNG/CNG Fueling Station in the City of Redlands at anyone of the above
mentioned locations under 23 CFR Part 771.117(d)(8):
"(d)(8) Construction of new bus storage and maintenance facilities in areas used
predominately for industrial or transportation purposes where such construction is
not inconsistent with existing zoning and located on or near a street with adequate
capacity to handle anticipated bus and support vehicle traffic."
Omnitrans believes that this project qualifies for a CE under 23 CFR Part
771.117(d)(8) because the existing City General Plan, City Specific Plan, the City
zoning, and traffic patterns in the City of Redlands are consistent and compatible
with these facilities.
The proposed LNG/CNG fueling station will consist of the following components: 1)
LNG portion: cryogenic bulk storage tank(s), submerged cryogenic pump, heat
exchanger, vacuum jacketed plumbing, offloading station, dispenser(s), a control
panel, adequate safety hardware including a containment area around the tank; 2)
CNG portion: ASME storage tanks, electrical supply panel, K-220 compressor,
CNG dispensers. The fueling station will be made avaiiable to those public
agencies that have an agreement with the City and will be able to activate the
pumps through the use of a gas reader card. The station will be operational 24
hours per day, 7 days per week. liquid Natural Gas will be trucked in by 10,000-
gallon increments for both the LNG and CNG portions of the station. CNG will be
compressed on-site.
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The City has discussed use of the facility with the following fleet users in addition to
the City's Public Works Department, Municipal Utilities Department, Equipment
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Maintenance Department, Employee Van Pool, and the Redlands Rubber-Wheeled
Trolley System: .
Redlands Unified School District
Omnitrans
Southern California Gas Company
City of Highland
City of Yucaipa
In addition, the station will be designed in such a way that when the Redlands City
Council decides to open the station up to private fieets, the conversion will be
inexpensive. The proposed station is less than one mile from Interstate 10 and
could be a substantial benefit to the private fieet industry. Once this decision is
made by the governing board, a marketing campaign will be initiated with the
purpose of reaching those private natural gas powered fleets using 1-10. This will
help in the campaign to reduce vehicular emissions in the Southern California Air
Basin.
Based on the estimated capacity and use of the station, below is a review of the
estimated project by impact area:
A. Significant Impacts on Land Use and Zoning
The current City General Plan land use and zoning for the site and its surroundings
are designated public institutional, commercial, industriai, or commercial industrial.
All sites proposed are designated commerciallindustrial on the General Plan and
zoned public institutional or light industrial. The surrounding properties are
occupied accordingly and land uses are consistent with the maximum zoning
allowed.
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B. Significant Impacts on Air Quality
The City of Redlands is committed to transitioning its fieets of vehicles, heavy
equipment, and buses to reliable alternative fuel sources that have low or no
emissions. Construction of this station will provide the City with the ability to fuel
alternatively fueled vehicles in the Redlands area.
C. Significant Impacts on Noise
The construction of the proposed station should not impact noise in the area
significantly, as the surrounding land use is industrial and commercial and the area
is traversed frequently by truck and automobile traffic. Additionally, noise during
construction will occur during normal business hours. The design consultant will
review noise impact and design the station in such a way that noise from the
compressor is not a concern.
D. Significant Impacts on Water Quality
There are no bodies of water near the site. The City is committed to following the
guidelines of the NPDES permit as outlined in the Report of Waste Discharge.
Adequate provisions for treatment of possible contaminates will be included in the
project. Appropriate capacity issues and contamination issues will be dealt with
during design of the facility.
E. Significant Impacts on Wetlands
The project is not near a wetland.
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F. Significant Flooding Impacts
The station site is not located in a 1 DO-year fioodplain. The project will not increase
the potential for fiooding in the area.
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G. Significant Impacts on Navigable Waterways and Coastal Zones
This project does not affect navigation, nor is it within a coastal zone and does not
affect a coastal zone.
H. Significant Impacts on Ecologically-Sensitive Areas
No ecologically-sensitive areas are located within or near the project sites.
I. Significant Impacts on Endangered Species
No threatened or endangered species are located in the project area.
J. Significant Impacts on Traffic
The impact on traffic will be minimal. The operations at the corporate yard will
remain unchanged. Additional traffic from other fleets will be added, however, the
streets are adequately sized for the minimal amount of additional traffic that will be
generated by the project.
K. Significant Impacts on Energy
Additional energy will be used for the compressor at the LNG/CNG fueling station.
The station will allow Redlands to support more energy efficient vehicles and
busses that will reduce dependence on automobiles for transportation.
L. Significant Impacts on Historic Properties and Parklands
No property presently included in the National Register of Historic Places or eligible
for inclusion will be affected by this project. No parkland or other Section 4(f)
property is being utilized in this project.
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M. Significant Impacts from Construction
Impacts due to construction will be regulated through environmental specifications
in the construction contract. Construction will not result in violation of local, s,tate, or
federal air, noise, or water quality standards. Construction plans will include
measures to mitigate disruption of traffic and community services such as utilities.
Construction will not result in adverse economic impacts on area businesses.
N. Significant Visual Impacts
The area surrounding the site does not have a defined visual character. The area
is made up of industrial, commercial, and office space uses, of different scales of
structures and with no landmarks or historic structures. The station structural
elevations will be designed to blend with the surrounding facades and be
architecturally and visually pleasing.
O. Significant Community Disruptions
No displacements will be caused by this project. Neighborhood and community
boundaries will not be split or altered by this project. Service areas of community
facilities will not be interrupted by this project. Access to community facilities will
not be reduced by this project and exiting patterns of circulation will not be
disrupted by the project. No barriers that would alter the cohesion of the community
will be created by this project.
P. Significant Impacts on Safety and Security
Safety and security measures will be taken in the development of this station.
Fences, screening walls and security cameras and gates may be used for this
facility. Proper warning and safety devices will be included with the development of
the station to assure employee and user protection.
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a. Consistency with Local Plans
The project falls within the goals, objectives and land use designations of the
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Redlands General Plan, is consistent with the East Valley Corridor Specific Plan
and zoning and is compatible with existing land use patterns established by the
local jurisdiction and will not require amending existing plans.
Your concurrence with Omnitrans' position that the City of Redlands LNG/CNG
fueling station project qualifies for a CE under 23 CFR Part 771.117(d)(8), will
allow the City to begin design of project.
Sincerely,
Durand L. Rail
CEO/General Manager
123403 REHAB/RENOV-
INTERMODAL TERMINAL-
RIAL TO
1
$544,673
$682,173
Findinq NO.1 - Class II(c)
C03 - Bicycle, pedestrian construction project
Construction of bicycle and pedestrian lanes, paths, and facilities.
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111304 BUY <30-FT BUS FOR
EXPANSION - REDLANDS
3
$595,918
$595,918
Findinq NO.1 - Class II(c)
C17 - Purchase of vehicles
The purchase of vehicles by the applicant where the use of these vehicles can be
accommodated by existing facilities or by new facilities which themselves are within aCE.
123403 REHAB/RENOV-
INTERMODAL TERMINAL-
SANTA FE DEPOT
$3,537,475 $4,421,845
Findinq NO.1 - Class lI(d)
D09 - Reconstruction of rail & bus buildings
Rehabilitation or reconstruction of existing rail and bus buildings and ancillary facilities where
only minor amounts of additional land are required and there is not a substantial increase in
the number of users.
Finding
Details:
October 5, 2001
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Mr. Leslie Rogers
Region IX Administrator
Federal Transit Administration
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201 Mission Street, Suite 221 Q
San Francisco, CA 94105
Re: Request for FTA Concurrence with a Categorical Exclusion for the
Rehabilitation and Adaptive Reuse of the Santa Fe Depot, Located in San
Bernardino, California.
Dear Mr. Rogers:
Omnitrans is preparing this request in response to Federal Transit Administration
Section 5309 funds received by the City of San Bernardino in Fiscal Years 2000
and 2001, and any possible future funds received by the City of San Bernardino
under this project. The funds received will be used to rehabilitate and reuse the
existing Santa Fe Depot, located at1170 West Third Street. On behalf of the City,
Omnitrans respectfully requests a categorical exclusion for this project under 23
CFR Part 771.117(d)(9):
"(9) Rehabilitation or reconstruction of existing rail and bus buildings and ancillary
facilities where only minor amounts of additional land are required and there is not
a substantial increase in the number of users,"
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The site is in the shape of a triangle, with the narrow end oriented in an easterly
direction. The two-story, 55,000 square foot Mission Revival depot building
occupies the western half of the site. The Depot presently is used as a rail station
for Amtrak passenger service. A Metrolink commuter rail passenger station,
managed by the Southern California Regional Rail Authority, is separate but
adjacent to the Depot. A temporary crew quarters facility and tracks support the
Metrolink station.
Immediately in front of the depot are parking spaces for Amtrak customers, and a
bus/van loading and unloading area. A temporary modular building (which houses
the crew quarters for Metrolink) is located in front of the depot's west wing. The
east side of the site is developed with a little-used parking lot. The north side of the
site is developed with a Metrolink and Amtrak platforms, and tracks. There is very
little landscaping on the site or around the building.
The current site is used by Metrolink (the regional rail provider), Amtrak, and
Omnitrans. The site is located in an area developed with industrial and
transportation related uses. Once complete, it is expected that the facility will have
a variety of uses: multi-modal transportation, government and transportation
agency offices, employment offices and services, conference and banquet
facilities, vocational and continuing education facilities, commercial retail uses, and
a museum/archive facility.
It has been determined by the City that this project will qualify for a Categorical
Exemption/Exclusion under the National Environmental Policy Act (NEPA) and the
California Environmental Quality Act (CEQA). The specific exemption class under
CEQA is a Class 31 Categorical Exemption for the restoration of historic structures
(CEQA Guidelines 915331). On May 17, 2000, the City received a NEPA
determination from FHWA that this project qualifies for a Categorical Exclusion
(Attachment-1 ). Also, the City has assured that it will comply with Section 106 of
the National Historic Preservation Act of 1966 (NHPA).
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Based on the estimated capacity and use of the facility, below is a review of the
estimated project by impact area:
o
cooling and lighting resources. This multi-modal nature of this facility will facilitate
people to use more energy efficient public transportation options.
M. Significant Impacts on Historic Properties and Parklands
The current property has been through the Section 106 compliance process, which
ensures that the restoration and rehabilitation for adaptive reuse will not impair the
architectural integrity or historic value of the Depot. No parkland or other Section
4(f) property is being utilized in this project.
N. Significant Impacts from Construction
Impacts due to construction will be regulated through environmental specifications
in the construction contract. Construction will not result in violations of local, state,
or federal air, noise, or water quality standards. Construction plans will include
measures to mitigate disruption of traffic and community services such as utilities.
Construction will not result inn adverse economic impacts on area businesses.
O. Significant Visual Impacts
The area surrounding the project site does not have a defined visual character.
The area is made up of commercial and retail uses, of different scales of structures
and with no landmarks or historic structures. This building, as it stands, is the only
one with any significant visual impact. The building elevations will not be disturbed
or degraded.
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P. Significant Community Disruptions
No displacements will be caused by this project. Neighborhood and community
boundaries will not be split or altered by this project. Service areas of community
facilities will not be interrupted by this project. Access to community facilities will
not be reduced by this project and exiting patterns of circulation will not be
disrupted by the project. No barri.ers that would alter the cohesion of the community
will be created by this project.
Q. Significant Impacts on Safety and Security
Safety and security measures will be taken in the development of this facility.
Fences, screening walls and security cameras and gates have been used
successfully in the past, and will be used for this facility.
R. Consistency with Local Plans
This project falls within the zoning and land use patterns established by the local
jurisdiction and will not require amending existing plans.
Although not anticipated, redevelopment of the Santa Fe Depot will be delayed if
there are environmental concerns raised, and FTA will be informed. Your
concurrence with Omnitrans belief that it qualifies for a CE under 23 CFR Part
771.117(d)(9) for the rehabilitation and adaptive reuse would allow Omnitrans to
include this project with the fiscal year 2002 95309 grant application, and any
future grant applications submitted to complete the project.
Sincerely,
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Durand L. Rail
CEO/General Manager
o
A. Significant Acquisition ancj Relocations Requirecj
This funding will be used entirely for rehabilitation of the existing structure. No
acquisition or relocations will be required.
B. Significant Impacts on Land Use and Zoning
The site is currently zoned for Industrial/Heavy uses. The immediate surrounding
properties are commercial and retail in nature, and residential uses are located
beyond that. The rehabilitation will be consistent with current and immediately
surrounding land uses.
C. Significant Impacts on Air Quality
Currently, the site is used daily by over 200 automobiles for Metrolink parking and
by staff/patrons of Amtrak. This project has the potential of decreasing the number
of automobiles used, as it will be the location of office space and some retail
establishments, as well as a major transportation hub for bus, rail, and other
alternative transportation modes (i.e., shuttles, cabs, etc).
D. Significant Impacts on Noise
The rehabilitation of this facility should not impact noise in the area significantly, as
the surrounding land use is industrial and commercial and the area is traversed
frequently by truck and automobile traffic, as well as by trains. Additionally, noise
during construction will occur during normal business hours.
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E. Significant Impacts on Water Quality
There are no bodies of water near the site. Adequate provisions for treatment of
possible contaminates will be included in the project. Appropriate capacity issues
and contamination issues will be dealt with during the architecture, engineering,
and construction of the facility.
F. Significant Impacts on Wetlands
This project is not located within or near a wetland.
G. Significant Flooding Impacts
The facility site is not located within the 1 OO-year floodplain. The project will not
entail the creation of additional impervious surfaces, and the study of any impact
and resolutions of those impacts this will have on the local flooding conditions will
be handled through the specifications made for the facility.
H. Significant Impacts on Navigable Waterways and Coastal Zones
This project does not affect navigation, nor is it within a coastal zone and does not
affect a coastal zone.
I. Significant Impact on Ecologically-Sensitive Areas
No ecologically-sensitive areas are located within or near the project site.
J. Significant Impacts on Endangered Species
No threatened or endangered species are located in the project area.
K. Significant Impacts on Traffic
The impact on traffic will be minimal. The street that will be impacted with ingress
and egress from the facility is Third Street, and possibly Second Street, as Third
Street flows directly onto it. The street is not busy with traffic, and truck traffic
should not impact the flow of the traffic that does use the street.
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L. Significant Impacts on Energy
The additional uses planned for this facility will result in consuming more heating,
o
Cc: Hymie Luden, FTA Region IX
Michelle Cox, Omnitrans
Ray Casey, City of San Bernardino
Part 6: Fleet Status
Fixed Route
Before
I, Active Fleet
A ~eak Requirement
B. Spares
C. TotaI1A+B) "
D. Spare Ratio (B/A)
II. Inactive Fleet
A. Other
B. Pending Disposal
C. Total (A+B)
III. Total (I.C and II.C)
156
30
. ..'''_''0''
186.'
'.-'.._._-0.'
. .......-.,.,..
19.23%
13
16
29
215
Chanae
After
.--. .
o 156
----.-----.-- .------- --.----
- - "--"~'_#'~~,"--'._"_."-'---'
'.. __.,,,,2,, "0'"' .-;., . ~.=~9..
o 186
_______u'_____...__"_ _~.____...
O~OOo!o-' '-19:23oi~
--,..--.' ~
o
o
o
o
-C-,
13
16
29
215
"Trolleys" will not be apart of Omni's fleet and will be owned by the City of
Redlands,
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO RATIFYING THE SUBMITTAL OF A GRANT APPLICATION FOR
THE SANTA FE DEPOT FOR FY 2003/2004 TRANSPORTATION ENHANCEMENT
ACT (TEA) FUNDING.
WHEREAS, the TEA Program provides funds for transportation or transit related
improvements; and
WHEREAS, on July 3, 2002 the SANBAG Board of Directors authorized an informal
call for projects to allocate the remaining unallocated TEA 21 funds consistent with the use-it-or-
lose-it requirements that apply to all federal local assistance funds; and
WHEREAS, through this authorization and other associated reallocation efforts, just
under $1,000,000 was made available in Transportation Enhancement Act (TEA) Funding for
shelf-ready projects; and
WHEREAS, after completing an exhaustive value engineering process among staff, the
Construction Management Firm, and the Architect resulting in substantive reductions in scope
and estimated costs, the Engineer's estimate for the Santa Fe Depot still exceeded the funding
available for construction; and
WHEREAS the apparent low bid for the base bid plus additive alternate No. 9
(Hazardous Material Removal) exceeded the funding available for construction by an estimated
SUM; and
WHEREAS, on September 4, 2002, the SAl\'BAG Board of Directors heard and
approved the City's application for $863,289 in additional TEA funding for construction of the
San Bernardino Historic Santa Fe Depot Renovation and Restoration project per Plan No. 10446;
and
WHEREAS, the project will require additional local matching funds in the amount of
$464,690 to be shared equally between the City and SANBAG in the amount of $232,345 each.
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NOW, THEREFORE BE I.T RESOLVED that the Mayor and Common Council of the
City of San Bernardino hereby ratify the submission of the above-referenced application for FY
2003/2004 Transportation Enhancement Act Funding.
III
III
III
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RESOLUTION... RATIFYING THE SUBMITTAL OF A GRANT APPLICATION FOR
THE SANTA FE DEPOT FOR FY 2003/2004 TRANSPORTATION ENHANCEMENT
ACT (TEA) FlJIImING.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on the _
day of
, 2002, by the following vote, to wit:
7 Council Members:
AYES
NAYS
ABSTAIN ABSENT
8
9
10
11
12
13
ESTRADA
LIEN
MC GINNIS
DERRY
SUAREZ
14 ANDERSON
15 MC CAMMACK
16
17
18
19
City Clerk
day of
,2002.
The foregoing resolution is hereby approved this
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Judith Valles, Mayor
City of San Bernardino
Approved as to
form and legal content:
JAMES F. PE!\TMAN,
City Attorney
By: fk'1>J~ :; t~,-
I
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
Sept~ber26,2002
TO:
Leslie Crawford, Engineering Assistant I
FROM:
Michelle Taylor, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 2002-312
At the Mayor and Common Council meeting of September 23, 2002, the City of San Bernardino
adopted Resolution 2002-312 - Resolution awarding a contract to Sol pac, Inc., dba Soltek
Pacific for San Bernardino Historic Santa Fe Depot renovation and restoration project, per Plan
No. 10446.
I am providing you with one certified copy of Resolution 2002-312 and four (4) sets of original
bound contracts. Please obtain signatures where indicated and return one fully executed original
contract to the City Clerk's office as soon as possible.
Please be advised that the resolution and contract will be null and void if not executed
within 60 days, or by November 22, 2002.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you.
lease sign and return.
Date:
.
.~ .
. ,
OFFICE OF THE CITY CLERK
RACHEL G. CLARK, CM.C.. CITY CLERK
300 N anh "0" Streel . San Bernardino' CA 92418-0001
909.384.5002' Fax: 909.384.5158
www.cLsan-bernardino.ca.us
SM
September 30, 2002
Nancy Jaramillo
Omnitrans
1700 West Fifth Street
San Bernardino, CA 92411
Dear Ms. Jaramillo,
At the Mayor and Common Council meeting of September 23, 2002, the City of San Bernardino
adopted Resolution 2002-313 - Resolution authorizing the Mayor to execute an agreement with
Omnitrans relative to obtaining the Federal Transit Administration Funding for the renovation
and restoration of the Historical Santa Fe Depot.
Enclosed is one (I) original agreement. Please obtain signatures in the appropriate locations and
return the original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318,
San Bernardino, CA 92402, as soon as possible.
Please retain a copy of the agreement for your files.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by November 22, 2002.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
'/J)/. ' " j"
.. {"'-, ,- t,,,: :.., .
I
,..f
...'....1 ..
Michelle Taylor
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
A nnVTJi"tl ~l..U.IlJo'l\ VAI.'Jr.'.S~ Intf':pdtv. Acconntahilitv . Resnect for Human Dhmitv. Honestv
OFFICE OF THE CITY CLERK
RAcHEL G. CLARK, C.M.C. . CITY CLERK
300 North "0" Street. San Bernardino. CA92418-0001
909.384.5002. Fax: 909.384.5158
www.ci.san~bernardino.ca.us
..
November 15,2002
Nancy Jaramillo
Omnitrans
1700 West Fifth Street
San Bernardino, CA 92411
RE: Restoration of Santa Fe Depot
Dear Ms. Jaramillo,
At the Mayor and Common Council meeting of September 23, 2002, the City of San Bernardino
adopted Resolution 2002-313 - Resolution authorizing the Mayor to execute an agreement with
Omnitrans relative to obtaining the Federal Transit Administration Funding for the renovation
and restoration of the Historical Santa Fe Depot.
On September 30, 2002, one (1) original agreement was sent to you for signatures, with the
request that the executed original be returned to my attention. If the agreement has been signed,
please return it to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402.
Please be advised that the resolution and agreement will be null and void if not executed
and returned to the City Clerk's Office by November 22, 2002.
If you have any questions, please do not hesitate to contact me at (909) 384-5002.
Thank you,
(/)1 dui.i<. ~.. .(e^--.-
Michelle Taylor
Senior Secretary
CITY OF SAN BERNARDINO
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CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
November 22, 2002
TO:
Raymond Casey, Deputy Director/City Engineer
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2002-313 - Agreement with Omnitrans - Federal Transit
Administration Funding - Restoration of Santa Fe Depot
I spoke with Nancy Jaramillo of Omnitrans earlier this week and she advised me that you are in
possession of the above-mentioned agreement (copy attached). She also informed me that there
may be changes to the agreement.
Section 3 of Resolution 2002-313 states, "This resolution is rescinded if the parties to the
agreement fail to execute it within sixty (60) days of the passage of this resolution." Today,
November 22,2002, is the sixtieth day. If the agreement has been fully executed, please forward
the original to the City Clerk's Office, to my attention. If the agreement has not been executed,
please provide a memo detailing its status.
If you have any questions, please give me a call at ext. 3206.
"'
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 'f-23-0'Z- Item# 24-A Resolution # -ZC02-312.
Vote: Ayes i - i 1 Nays A::;r Abstain -Gr'- Absent -E7
Change to motion to amend original documents: -
Reso. # On Attachments: ~ Contract term: -
Note on Resolution of Attachment stored separately: /
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
Date Sentto Mayor: '1. Z'l-Ul.-
Date of Mayor's Signature: q - ZS -0"2-
Date of Clerk/CDC Signature: q - L(.,-o'Z.-
NuIlNoidAfter:C;0 O~5 J 11-2Z-0<::,-
I
By: -
Reso. Log Updated: V
Seal Impressed: V
Date Memo/Letter Sent for Signature: ---.9 -J.Cc--o ;)...
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See AttachedV' Date Returned: '" I '#~
See Attached:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
/
Code Compliance Dev. Services.-L
Police Public Services Water
City Attorney
Parks & Rec.
Notes:
,
YesL No BY+
Yes No --..L- ]~
Yes No --.L... By
Yes No / By
Yes No/ By
EDA
Finance ,/
MIS
Others:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: ~ Date:' 1,.- (?--O )-
Revised 01/12/01
,
...
, ......
-
, .
..
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): -'3 -23"\..)L- Item #2.4 b Resolution #
Vote: Ayes /- 'I Nays k:J Abstain ...e7
Change to motion to amend original documents: -
"Z-l'02- 3 1-3
Absent ~
Reso. # On Attachments: ~ Contract term: -
Note on Resolution of Attachment stored separately: -=-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
NullNoid After: ("e, Of';'" 111-72 -0 2.
By: -
Date Sent to Mayor: q - 7.'1- 02..
Date of Mayor's Signature: 9 -2S -()?
Date ofClerk/CDC Signature: q-Z.b -02..
Reso. Log Updated: V
Seal Impressed: ,,/
Date Memo/Letter Sent for Signature: '(- ~-O?--
~Reminder Letter Sent oq.J6th day: 11- 'S-Q;l)-
~y Reminder Letter Sent o~ day: 11- z,-z...-o '--
See Attached: / Date Returned: ~
See Attached: V-
See Attached: /'
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes V' No BY-!-
Yes No --L B'~
Yes No ~ By
Yes No ,/ By
Yes No / By_
Copies Distributed to:
City Attorney v'
Parks & Rec.
Code Compliance
Dev. Services
v
EDA
Finance ./
MIS
Water
Others:
Police Public Services
Notes:
P-?:---Yf&~ ~JLkArflcrrr - t2.t-:S:()'~ /0::)3-39 -
{).. /3 / ()3 ff't'c 111m.
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: _
Date:
Revised 01/12/01
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 9 - Z3 -02- Item # 24c Resolution # -Z O()Z . 314
Vote: Ayes 1-'/ Nays.eJ" Abstain e-- Absent..e--
Change to motion to amend original documents:
Reso. # On Attachments: =--- Contract term:
Note on Resolution of Attachment stored separately: ~
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
NullNoid After: -
By: -
Date Sentto Mayor: Q,z..4-oz..
Date of Mayor's Signature: '1-ZS -o.?-
Date of ClerklCDC Signature: q- 2."" -0 >
Reso. Log Updated: )/'
Seal Impressed: v'
Date Memo/Letter
ture:
See Attached:
Attached:
Date Returned:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes~ No By _'"
Yes No ./ By
Yes No / By
-
Yes No V By
Yes N07 By
Copies Distributed to:
City Attorney /
Parks & Rec.
Code Compliance
Dev. Services ~ EDA
Finance /'
MIS
Police
Public Services
Water
Others:
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc,)
Ready to File: ~
Date:l{(<"7 JO'l-
Revised 01/12/0 I