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Home My WebLink About19-Public Services '. CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Dept: Public Services C""f\'~'~L Date August 23, 2002 . j i i \,.'; I , .. \ Subject:. Resolution of the City of San Bernardino authorizing the exercise of the first option year of the contract between the City of San Bernardino and Guzman Construction Co. extending the contract from July 1, 2002 through June 30, 2003 for repair of sidewalks, curbs, gutters, and driveways at various locations throughout the City of San Bernardino From: Lynn Merrill, Director Meeting Date: September 23, 2002 Synopsis of Previous Council Action 4/1/02 Reso 2002-96 Awarding contract to Guzman Construction Co. for repair of sidewalks, curbs, gutters, and driveways at various locations Recommended Motion: 4- II/~# Signature Adopt resolution Contact person Lynn Merrill, Director Phone: 5140 Supporting data attached: Ward: 5,6 FUNDING REQUIREMENTS: Amount: $150,000 Source: 001-406-5505 Other Professional Services Finance' ~~')yj tL Council Notes: Reso ~-z.(D2.-3a.s '1/13/ lJ,. Agenda Item .No. ) 1 " CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: Resolution of the City of San Bernardino authorizing the exercise of the first option year of the contract between the City of San Bernardino and Guzman Construction Co. extending the contract from July 1, 2002 through June 30, 2003 for repair of sidewalks, curbs, gutters, and driveways at various locations throughout the City of San Bernardino Background: On December 22, 2001, a formal bid process was initiated by Public Services to solicit bids for repairs of damaged curbs, driveways, gutters, and sidewalks at various locations (see attachment 1). Notices inviting bids for Bid Specification F-02-39 Concrete Repair of Sidewalks - Various Locations in the City of San Bernardino were sent out in which five bidders responded resulting in an award to Guzman Construction Co. as the lowest and best bidder. The pricing for this bid was provided on a per unit basis, with an estimated quantity and will remain the same this fiscal year. Also, as part of the bid specification, the City reserved the right to exercise two additional single year options to extend the contract with Guzman Construction Co. The option years would only be exercised subject to funding levels approved by the Mayor and Common Council as part of the Public Services Department budget for each fiscal year. On April 1, 2002, Resolution 2002-96 was approved by the Council authorizing the Purchasing Manager to issue a purchase order to Guzman Construction Co. in the amount of $96,812.70. The Public Services Department has been very satisfied with the performance of this vendor and is requesting the authorization to exercise the first option year effective from July 1, 2002 through June 30, 2003 as specified on the Bid Specification. Therefore, It is requested to approve the execution of an annual purchase order to exercise the first option year, extending the contract to Guzman Construction Co. for repair of sidewalks, curbs, gutters, and driveways at the following location areas: Area 1 6th Ward Delman Heights area Area 2 5th Ward California to Medical Center Drive 23rd Street to Cajon Boulevard 44th Street to Hill Drive Electric Avenue to "H" Street Medical Center Drive to Mt.Vernon Avenue Home Avenue to 16th Street Northpark area Area 3 6th Ward Financial Impact: Funding for these repairs is included in the FY 2002/2003 Street Division Budget, Account No. 001-406-5505 Other Professional Services in the amount of $150,000. Recommendation: Adopt Resolution. .' Attachment 1 '1 .' p'roposed Sidewalk Repairs 2002 LAND 31 N v _ Proposed Repairs w E '-II s c c iG /l\ Ic)) '0// .~ ,.0 Lr' U REsbLUTION NO. 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXERCISE OF THE FIRST OPTION YEAR OF THE CONTRACT BETWEEN THE CITY 3 OF SAN BERNARDINO AND GUZMAN CONSTRUCTION CO. EXTENDING THE CONTRACT FROM JULY 1, 2002 THROUGH JUNE 30, 2003 FOR REPAIR OF 4 SIDEWALKS, CURBS, GUTTERS, AND DRIVEWAYS AT VARIOUS LOCATIONS THROUGHOUT THE CITY OF SAN BERNARDINO 5 6 7 8 9 10 II 12 BE IT RESOLVED BY THE MAYOR MilD COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Guzman Construction Co. provides services for concrete repairs in various locations throughout the City of San Bernardino as a result of Bid Specification F-02-39 Concrete Repair of Sidewalks - Various Locations; pursuant to this determination the Purchasing Manager is hereby authorized to issue a Purchase Order to Guzman Construction Co. in an amount 13 not to exceed $150,000 for the first option year from July I, 2002 through June 30,2003. SECTION 2. The Purchase Order shall incorporate by reference this Resolution No. 2002- _, Bid Specification F-02-39, and shall also include the following language: Purchase Order for First Option Year, extending the contract to Guzman Construction Co. for repair of sidewalks, curbs, gutters, and driveways at the following location areas: 14 15 16 Area 1 6th Ward Delman Heights area California to Medical Center Drive 17 23rd Street to Cajon Boulevard 18 Area 2 5th Ward Northpark area 44th Street to Hill Drive Electrict Avenue to "H" Street 19 Area 3 6th Ward Medical Center Drive to Mt. Vernon A venue 20 Home Avenue to 16th Street 21 SECTION 3. The authorization to execute the above referenced Purchase Order is rescinded if 22 it is not issued within sixty (60) days of the passage of this resolution. 23 11/ 24 11/ 25 11/ 26 11/ 27 11/ C 28 11/ y1 0, ( c; 11/ 9/J. sic " c r '-' c' 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXERCISE OF THE FIRST OPTION YEAR OF THE CONTRACT BETWEEN THE CITY OF SAN BERNARDINO AND GUZMAN CONSTRUCTION CO. EXTENDING THE CONTRACT FROM JULY 1, 2002 THROUGH JUNE 30, 2003 FOR REPAIR OF SIDEWALKS, CURBS, GUTTERS, AND DRIVEWAYS AT VARIOUS LOCATIONS THROUGHOUT THE CITY OF SAN BERNARDINO I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 2002, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA LIEN MCGINNIS DERRY SUAREZ ANDERSON 17 MCCAMMACK 18 19 20 21 Rachel G. Clark, City Clerk The foregoing resolution is hereby approved this day of ,2002. 22 23 24 25 26 27 28 Judith Valles, Mayor City of San Bernardino Approved as to Form and legal content: JAMES F. PENMAN, City Attorney By: L J f 0vw--. se~r3'2002 .. ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): '1- D-t! :) Item # Vote: Ayes 1-" Nays 0- Change to motion to amend original documents: - 1'1 Resolution # 20()2-30S Abstain .0 Absent f:) Reso. # On Attachments: ~ Contract term: Note on Resolution of Attachment stored separately: -=- Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY NullNoid After: (00 DP<f..', 111-22-02 I By: - Date Sent to Mayor: Date of Mayor's Signature: q - 24 -02.- '1-;)5 -od Date of ClerklCDC Signature: Ci- ;;ro -0;:).- Reso. Log Updated: Seal Impressed: t/ V' etter Sent for Signature: 60 Day Reminder Letter Sent on 90 Day Reminder Letter Sent on 45th day: See Attached: See Attached: See Attached: Date Returned: ~ Request for Council Action & Staff Report Attached: Yes~ No By "\ Updated Prior Resolutions (Other Than Below): Yes No ,/ By Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes No .L... By Updated CDC Personnel Folders (5557): Yes No / By Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No 7 B ~ Copies Distributed to: City Attorney ,,/ Parks & Rec. Code Compliance Dev. Services Police Public Services Y Water EDA Finance ,,/ MIS Others: Notes: BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc,) Ready to File: ~ Date: q I'd/I O?- Revised 01/12/01