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Home My WebLink About14B-Information Services tI ... , CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Or"-""L Date: July 30, 2002 t ~ , ",. I . . tI Subject: RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING REPLACEMENT OF THE POLICE AND FIRE DEPARTMENT'S PUBLIC SAFETY DISPATCH COMPUTERlRADIO CONSOLES. From: Janis Ingels I.S. DIRECTOR Dept: ADMINIINFORMATION SERVICES MlCC Meeting Date: 0912312002 Synopsis oCPrevious Council Action: Resolution #1989-511 - Approved the upgrade of the existing Police and Fire dispatch consoles. Recommended Motion: Adopt resolution. Contact person: Tgn;a TnV1til! Phone: ~1l<f_"Q47 Supporting data attached: Staff Ro:port Ward: FUNDING REQUIREMENTS: Amount: $ 89,006.05 Source Finance: Council Notes: i2l-c~O ~ ~OOJ- -3(n Agenda Item No. q /~3JI)d- /Vo. JI./ B ~" ~ ' , CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report SUBJECT: Resolution of the City of San Bernardino authorizing replacement of the Police and Fire Department's Public Safety Dispatch computer/radio consoles. BACKGROUND: In December of 1989 the City approved the purchase of upgraded computer/radio consoles for the Police and Fire Department's Public Safety Dispatch Center. These consoles have already been through two major modification projects (1995 and 1997) to extend their useful service period. These consoles need to be replaced. They have exceeded their useful service life. The consoles can no longer hold all of the necessary computer and radio equipment needed for each workstation. The new consoles are ergonomically engineered with user controlled features that help to reduce dispatcher fatigue and the likelihood of injuries. The new consoles provide the necessary expansion room for current and future operations. The expected useful life of these new consoles is fifteen years. Watson Communication Console Furniture Company was deemed the best responder to an open and competitive bid process recently completed by the Orange County Probation Department in July 2002, for the replacement of their dispatch consoles. The open RFP (Orange County Procurement RFP #PKZ0000029) was released to the public in March 2002. Montage Furniture, Modular Systems Services, Inc, Costal Systems, Vision Business Products, and Watson Communication Console Furniture participated in the competitive bid process for this award. Watson Communications Console Furniture Company has certified, in writing, that the prices for our replacement consoles match or are less than the items purchased on the Orange County Probation Department bid award. This product cannot be purchased through a local reseller since each company that manufactures the item is also the supplier. There are no local vendors that manufacture this product. FINANCIAL IMPACT: The Public Safety Dispatch computer/radio console replacement will cost $89,006.05. Details of the fmancials are in a separate item on this agenda. RECOMMENDATION: Adopt resolution. ',.. I c 1 2 3 4 5 6 7 8 9 10 11 12 13 14 c c ~rJ .~ ,.-c::\DJ' I _.',' \/ \......-) \ '-.., i I _ -~_,_/, Lj RESOLUTION NO. RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING REPLACEMENT OF THE POLICE AND FIRE DEPARTMENT'S PUBLIC SAFETY DISPATCH COMPUTERJRADIO CONSOLES. BE IT RESOLVED: SECTION 1. That Watson Communication Console Furniture Company is a selected source vendor for the replacement of the Police and Fire Department's Public Safety dispatch computerlradio consoles having used the competitive bid from Orange County Probation Department. SECTION 2. That the Mayor and Common Council authorize the Purchasing Manager to issue a purchase order not to exceed $ 89,006.05 to Watson Communication Console Furniture Company as the awarded bidder to supply replacement consoles. SECTION 3. The Purchase Order shall reference the number of this resolution and 15 shall incorporate the terms and conditions of the Quote, which is on file in the City Clerk's 16 Office. The Purchase Order shall read, "12 Watson Dispatch Consoles (Model Fusion 90*) as 17 described in Quote #0205 I 7WNID. Not to exceed $ 89,006.05." 18 19 20 21 22 23 24 25 26 27 28 SECTION 4. That the Purchasing Manager may solicit as needed, lease-purchase rate quotes under existing Master Lease Agreements and to award a lease-purchase to the lowest possible leasing company. III III III III III Jlo, Ii{ B 9 /,~3/0 ~ III III III . . '.,( , c c c 1 2 3 4 5 6 7 8 9 10 11 12 13 14 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING REPLACEMENT OF THE POLICE AND FIRE DEPARTMENT'S PUBLIC SAFETY DISPATCH COMPUTER/RADIO CONSOLES. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on , 2002, by the following vote, to wit: the_ day of Absent Abstain Navs Aves Council Members ESTRADA LIEN McGINNIS DERRY SUAREZ ANDERSON 15. McCAMMACK Rachel G. Clark, City Clerk The foregoing resolution is hereby approved this day of ,2002. Judith Valles, Mayor City of San Bernardino Approved as to form and legal content: James F. Penman, City Attorney By: </ .. " ' ~..-...... -,. " "\ QUOTATION <:atson Furniture Group 246 Twelve Trees Lane NW oulsbo, WA 98370 (360) 394-1300 No.: Date: Expiration Date: 020517WN1D 8/1/2002 . 1/29/2003 To: san Bernardino Police Dept. Attn: Mike Eckley PROJECT: Dispatch Console Furniture Quantity C4 Desatptlon Unit Extension $51,880.00 $19,888.96 1 ea. Subtotal $71,768.96 1 ea. CA State sales Tax@ 7.75% $5,562.09 1 ea. Installation $9,475.00 1 ea. Delivery $2,200.00 GRAND TOTAL $89,006.05 8 ea. FUSION 90* Super-Wide Power Uft Positions $6,485.00 PD1, PD2, PD3, PD4, PD5, PD6, PD7 and PD8 Includes: Electronically Adjustable Primary Worksurface Primary Worksurface Will Hold Up To 3 - 21" CRrs Articulating Keyboard Platform 42" - 48" High Arched Panels 40" Deep System - 22" Deep Cavities Front and Rear Access to Equipment CaVities PCC 1 ea. Box, Box, File Storage Pedestal 1 ea. Halogen Task light 1 ea. Auorescent Task light 1. Taxes are not incIucted. Slate and LDciII taxes wHl apply unless proof of exemption is provided with the Purr:hi1se 0trJer. 2. 5096 Deposit with order; Net 30 days from Shipment of Product 3. Chairs are fbr ,e(Jr~tional purposes only. 4. Lead time 60-90 uys after rereipt of purr:hi1se order issued tD Wal3Vn Furniture Systems. Complered Order Consists of . ned Contract or Purr:hi1se Order. . ned draw; . ned Color Selection Sheet and . SanBemPD PaQe 1 ea. FUSION 90* Super-Wide Fixed Primary Positions $4,972.24 FD1, and FD2 Includes: fixed Primary Worksurface Primary Worksurface Will Hold Up To 3 - 21" CRrs Articulating Keyboard Platform 42" - 48" High Arched Panels 40" Deep System - 22" Deep Cavities Front and Rear Access to Equipment Cavities 1 ea. Box, Box, file Storage Pedestal PCC 1 ea. Halogen Task light 1 ea. Fluorescent Task Light ... -f" ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): 9 -23'0). Item # Vote: Ayes I -'I Nays e:; 115 Resolution # )CO~- 3Cr"J Abstain & Absent -6 Change to motion to amend original documents: Reso. # On Attachments: ~ Contract term: - Note on Resolution of Attachment stored separately: -==--- Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY q - ;1Lj-(),). (h~ 5 -Q?- Date of ClerklCDC Signature: q- ;Uo-o;;>- Date Sent to Mayor: Date of Mayor's Signature: Date..Memo/Letter:,;ent for Si!\~a.ltlre:. 60 Day Reminder Letter Sent on 30th day.'........-..-._ 90 Day Reminder Letter Sent on 45th day: See Attached: See Attached: ------ See Attached: Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Copies Distributed to: City Attorney ,/ Parks & Rec. Code Compliance Dev. Services Police Public Services Water Notes: NullNoid After: -- By: - Reso. Log Updated: ~ Seal Impressed: Y Date Returned: - Yes ,/ No By ~ Yes No ----iL- By Yes No~ By Yes No ,/ By Yes No ,/ By 1-- - j EDA Finance /' ,/ MIS Others: BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.) Ready to File: W Date: q I Q."/ ~ Revised 01112/01