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HomeMy WebLinkAbout29-City Attorney . .. CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Dept: CITY ATTORNEY September 5, 2002 0',1) r r: / ~ l, L II \ri ii V f~ Subject: Resolution of the City of San Bernardino rescinding Resolution No. 2002- 281, approving Revised Amendment No. One to expand the agreement with The Planning Center for providing professional services to update the City's General Plan to include preparation of the Arrowhead Springs Specific Plan and related tasks, and authorizing the Mayor to execute said Revised Amendment No. One From: JAMES F. PENMAN City Attorney Date: Synopsis of Previous Conncil Action: August 19, 2002: Adopted Resolution 2002-281 - Resolution approving Amendment No. One to expand the agreement with The Planning Center for providing professional services to update the City's General Plan to include preparation of the Arrowhead Springs Specific Plan and related tasks. The following motions were also approved: That the Mayor and Common Council direct the City Attorney's Office, with the assistance of Special Counsel Sabo, to review the agreement with The Planning Center and to make appropriate changes to the language so it does not bind the Council, but expresses an intent to explore and study; and That the Mayor and Common Council direct the City Attorney's Office, with the assistance of Special Counsel Sabo, to amend the agreement to ensure that money from the developer must be on deposit prior to any release of payments to the consultant; and to make those changes in the legal language that will protect the City and ensure that no City funds are expended without coming back to the Mayor and Council for approval. Recommended motion: Take action as Mayor and Common Council deem appropriate. ~--- f. I~_ d Signature Contact person: James F. Penman Phone: 5255 Supporting data attached: Staff ReDort FUNDING REQUIREMENTS: Amount: Source: Ward: All None at this time Finance: Council Notes: _[LC:So::l:!-:;;>(.'O?-2C('l Agenda Item No. 29 . , STAFF REPORT Council Meeting Date: September 9. 2002 TO: FROM: DATE: AGENDA: Mayor and Common Council City Attorney's Office September 5, 2002 Agenda Item #29: Resolution of the City of San Bernardino rescinding Resolution No. 2002-281, approving Revised Amendment No. One to expand the agreement with The Planning Center for providing professional services to update the City's General Plan to include preparation of the Arrowhead Springs Specific Plan and related tasks, and authorizing the Mayor to execute said Revised Amendment No. One. At the Mayor and Common Council meeting of August 19, 2002, Resolution No. 2002-281 was adopted which approved Amendment No. One to expand the agreement with the Planning Center for providing professional services to update the City's General Plan to include preparation of the Arrowhead Springs Specific Plan and related tasks. The following motions were also approved: I. That the Mayor and Common Council direct the City Attorney's Office, with the assistance of Special Counsel Sabo, to review the agreement with the Planning Center and to make appropriate changes to the language so it does not bind the Council, but expresses an intent to explore and study; and 2. That the Mayor and Common Council direct the City Attorney's Office, with the assistance of Special Counsel Sabo, to amend the agreement to ensure that money from the developer must be on deposit prior to any release of payments to the consultant; and to make those changes in the legal language that will protect the City and ensure that no City funds are expended without coming back to the Mayor and Council for approval. The City Attorney met/conferred with Special Counsel Sabo on several occasions. The finished work product indicated as Revised Amendment No. One to Agreement for Professional Services with The Planning Center is the result of those meetings/conferences, as is Exhibit "B" entitled "Expansion of the General Plan Scope of Work." The legal concerns raised by the City Attorney and the two motions resulting in direction given by the Mayor and Common Council at the August 19, 2002 Mayor and Common Council meeting have been addressed in the above-referenced revised documents, which resulted in a substantive alteration of the earlier versions of said documents. As such, this item is being returned to the Mayor and Common Council for action as they deem appropriate. C 2 , J 4 5 6 (0) ,0 ~."JI \S; \::::::/ J \f l RESOLUTION NO. RESOLUTION OF THE CITY OF SAN BERNARDINO RESCINDING RESOLUTION NO. 2002-281, APPROVING REVISED AMENDMENT NO. ONE TO EXPAND THE AGREEMENT WITH THE PLANNING CENTER FOR PROVIDING PROFESSIONAL SERVICES TO UPDATE THE CITY'S GENERAL PLAN TO INCLUDE PREPARATION OF THE ARROWHEAD SPRINGS SPECIFIC PLAN AND RELATED TASKS, AND AUTHORIZING THE MAYOR TO EXECUTE SAID REVISED AMENDMENT NO. ONE. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY 7 OF SAN BERNARDINO AS FOLLOWS: 8 SECTION 1. Resolution No. 2002-281 is hereby rescinded. 9 SECTION 2. The Mayor is hereby authorized to execute Revised Amendment No. One 10 to Agreement for Professional Services with The Planning Center for providing professional II services to update the City's General Plan to include preparation of the Arrowhead Springs 12 Specific Plan. Traffic Impact Analysis, Environmental Impact Report, Development Agreement. 13 and Annexation Documents (a copy of Revised Amendment No. One is attached hereto as Exhibit 14 "A" and incorporated herein by reference in its entirety, as is the related Expansion of General C 15 Plan Scope of Work with its three attachments, designated as Exhibit "B"). A contract is entered 16 into with said firm for the actual costs incurred, not to exceed $470,000.00, with the fee for a 17 work item, task, or phase of the Scope of Work to be paid in advance by the developer/property 18 owner of Arrowhead Springs to the City for payment to The Planning Center. The Director of 19 Development Services of the City, with the concurrence of the Common Council, shall authorize 20 in writing The Planning Center to proceed with the work item, task or phase of the Scope of Work in Revised Amendment No. One only upon receipt and deposit by the City of the required dollar amount of funds from the developer/property owner of Arrowhead Springs to pay the Consultant for the completion of each work item, task or phase of the Scope of Work requested by the City 21 22 7' _J 24 and The Planning Center shall not commence any work item, task or phase of the Scope of Work 25 until so authorized in writing by the City. Upon satisfactory completion of said work item, task 26 or phase by The Planning Center, and after review and approval by the Common Council of the 27 work product from each applicable work item, task or phase, the City shall pay consultant the C 28 additional fee so applicable, with the total fee for the additional work not to exceed $470,000.00. RLS!js [CENTER. RES] 1 C 2 , J 4 5 6 7 8 c c RESOLUTION OF THE CITY OF SAN BERNARDINO RESCINDING RESOLUTION NO. 2002-281, APPROVING REVISED AMENDMENT NO. ONE TO EXPAND THE AGREEMENT WITH THE PLANNING CENTER FOR PROVIDING PROFESSIONAL SERVICES TO UPDATE THE CITY'S GENERAL PLAN TO INCLUDE PREPARATION OF THE ARROWHEAD SPRINGS SPECIFIC PLAN AND RELATED TASKS, AND AUTHORIZING THE MAYOR TO EXECUTE SAID REVISED AMENDMENT NO. ONE. SECTION 3. This Revised Amendment No. One or modifications thereto shall not take effect or become operative until fully signed and executed by the parties and no party shall be obligated hereunder until the time of such full execution. No oral agreements, amendments. modifications or waivers are intended or authorized and shall not be implied from any act or 9 course of conduct of any party. 10 SECTION 4. This resolution is rescinded if the parties to the contract fail to execute it 11 within sixty (60) days of passage of the resolution. 12 IIi 13 IIi 14 11/ 15 11/ 16 11/ 17 IIi 18 11/ 19 11/ 20 11/ 21 /11 22 11/ ')' 11/ _J 24 11/ 25 11/ 26 11/ 27 /1/ 28 11/ RLS/js [CENTER. RES] 2 c c c 1 RESOLUTION OF THE CITY OF SAN BERNARDINO RESCINDING RESOLUTION NO. 2002-281, APPROVING REVISED AMENDMENT NO. ONE TO 2 EXPAND THE AGREEMENT WITH THE PLANNING CENTER FOR PROVIDING PROFESSIONAL SERVICES TO UPDATE THE CITY'S GENERAL PLAN TO INCLUDE 3 PREPARATION OF THE ARROWHEAD SPRINGS SPECIFIC PLA.1'I1 AND RELATED TASKS, AND AUTHORIZING THE MAYOR TO EXECUTE SAID REVISED 4 AMENDMENT NO. ONE. 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a meetin 7 thereof, held 011 the day of , 2002, by the following vote, to wit ABST AIN ABSENT 8 COUNCIL MEMBERS: 9 ESTRADA 10 LIEN 11 MCGINNIS 12 DERRY 13 SUAREZ 14 ANDERSON 15 MCCAMMACK 16 17 AYES NAYS CITY CLERK 18 19 20 day of ,2002. The foregoing Resolution is hereby approved this 21 22 JUDITH V ALLES, Mayor City of San Bernardino 23 Approved as to form and 24 legal content: 25 JAMES F. PENMAN, City Attorney 26 27 By: [4,,,,", i- ') ,.. ,/,>(....1.,-y~ 28 / . (/' RLS/js [CENTER. RES] , .J c c c REVISED AMENDMENT NO. ONE TO AGREEMENT FOR PROFESSIONAL SERVICES WITH THE PLANNING CENTER THIS AMENDylENT NO. ONE made and entered into this Day of ,2002. by and between the CITY OF SAN BERNARDINO ("City") and THE PLANNING CENTER ("Consultant"'). WITNESSETH WHEREAS, the San Bernardino City Council, on July 9, 2001. adopted Resolution No. 2001-218 approving an Agreement for Professional Services with The Planning Center to update the City's General Plan (hereinafter "Agreement"); and \VHEREAS, Consultant and City desire to amend the Agreement expand the Scope of Work. and increase the compensation to cover the cost of additional required services subject to payment for such services being funded by a third party and subject further to any payment requirements for such services never being an obligation of the City except from funds deposited for such payments; and WHEREAS, the Agreement allows adjustment to the total cost of services when the Consultant and City agree in writing that there has been, or will be, a signilicant change in the scope. complexity or character of the services to be performed; and WHEREAS, City agrees that the requested revisions specified in the proposal titled "Expansion of the General Plan Scope of Work to include the Arrowhead Springs Specific Plan. Annexation Agreement, Development Agreement Traffic Analysis, Alignment Study, and Environmental Impact Report" identified as Exhibit "B" are not within the scope of services covered in the Agreement; and \~mp~n(l/~ d [pi an~ tr. amd] Exhibit "A" c c c REVISED AMENDMENT NO. ONE TO AGREEMENT FOR PROFESSIONAL SERVICES WITH THE PLANNING CENTER WHEREAS, the proposed additional services to be performed by Consultant are identified in Exhibit "B", attached hereto and made a part hereof. The cost for the additional services shall be based according to Attaclm1ent I of Exhibit "B". attached hereto and made a part hereof and payable solely from the source of funds as hereinafter described. NOW, THEREFORE, it is mutually agreed that the Agreement is amended as follows: 1. SCOPE OF SERVICES Section 4. Consultant Responsibility, is amended to add those additional services identified in the "Scope of Work" in Exhibit "B". 2. COMPENSATION Section 8, Compensation. is amended to add the following: Consultant acknowledges that the Director of Development Services of the City, with the concurrence of the Common Council, shall authorize in writing the Consultant to proceed with any work item. task, or phase of the Scope of Work in this Revised Amendment No. One only upon receipt and deposit by the City of the required dollar amount of funds from the developer/property owner of Arrowhead Springs to pay the Consultant for the completion of each work item. task, or phase of the Scope of \V ork requested by the City as provided above (the "Developer Deposit"). Consultant shall not commence any further work item, task, or phase of the Scope of Work until so authorized in writing as provided above. Upon satisfactory completion of \elllpeno/ed[planctr.amd] 2 Exhibit "A" c c c REVISED AMENDMENT NO. ONE TO AGREEMENT FOR PROFESSIONAL SERVICES WITH THE PLANNING CENTER said work item, task, or phase of the additional services contained herein by the Consultant, and after review and approval by the Common Council of the work product from each applicable phase, the City shall pay to Consultant the additional fee applicable to each work item. task, or phase identified in Exhibit "B". with the total fee for the additional work not to exceed $470,000.00. The Consultant acknowledges and agrees that the City shall haw no general fund liability to the Consultant for the payment of any amounts due under. whether authorized in the manner as provided above or whether unauthorized in fUl1herance of the Scope of \Vork, nor are any other funds, assets or accounts of the City liable for the payments due hereunder except from the funds on deposit representing the Developer Deposit. The Consultant agrees not to undertake any activity or work product on behalf of the developer/property owner of AITowhead Springs nor to undertake any work item, task, or phase of the additional services contained herein except upon the written direction ofthe City in the maImer as provided above. The City shall have no liability whatsoever to the Consultant for any delivery ~.. ~ .. of a written notice to proceed with a work item, task or phase of the Scope of Work for which the developer/property owner has failed to remit the required Developer Deposit. \empeno/ed[plam:tr.amd} 3 Exhibit "A" c c c REVISED AMENDMENT NO. ONE TO AGREEMENT FOR PROFESSIONAL SERVICES WITH THE PLANNING CENTER 3. TERMINATION The Consultant or the City. upon five (5) days' \Hitten notice. may terminate this amendment for the expansion of the scope of services either with or without cause or for any reason at any time. Failure of the prope11y owner to timely remit any Developer Deposit requested by the City shall be grounds for termination by City. Upon the effective date of such notice, Consultant shall provide work product to the City, and City shall compensate Consultant for the reasonable value of services rendered and reimbursable expenses incurred to the date of termination, but solely from the Developer Deposit. In the event of any such termination, Consultant shall provide to the City any documents, notes, maps, reports. and data accumulated to the date of such tem1ination related to the Arrowhead Springs project. The Consultant further co\enants to give its good-faith cooperation in the transfer of the work to the City or to any other consultant designated by the City following such termination, and to attend and participate in any meetings, on a time and materials basis, as shall be deemed necessary by the City to effectively accomplish such transfer. 4, NO ADDITIONAL CHANGES Except as otherwise stated in this Revised Amendment No. One, all terms of the original Agreement, as approved by City on July 9, 2001, shall remain in \empcno/ed[pl;mctr. Jmd J . Exhibit "A" c c c REVISED AMENDMENT NO. ONE TO AGREEMENT FOR PROFESSIONAL SERVICES WITH THE PLANNING CENTER full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Revised Amendment No. One to be executed on the date written above by their duly authorized officers on their behalf. ATTEST: CITY OF SAN BERNARDINO BY: Rachel Clark, City Clerk City of San Bernardino BY: Judith Valles, Mayor City of San Bernardino The Planning Center BY: Signature NAME: TITLE: Approved as to form and legal content: JAMES F. PENMAN City Attorney BY: L ?~ {/ \empeno/ed[planctr,amd] ; Exhibit "A" o c c EXPANSION OF THE GENERAL PLAN SCOPE OF WORK TO INCLUDE THE ARROWHEAD SPRINGS SPECIFIC PLAN, ANNEXATION AGREEMENT, DEVELOPMENT AGREEMENT, TRAFFIC ANALYSIS, ALIGNMENT STUDY, AND ENVIRONMENTAL IMPACT REPORT THE APPROACH The Planning Center will bring a number of strengths to this project. We have extensive experience in the preparation of site plans and specific plans that address the unique aspects and issues of each project. In fact, The Planning Center has prepared over 200 specific plans, each one requiring a special approach and resulting in a unique outcome. The Planning Center will bring this experience to bear on the Arrowhead Springs project and prepare a specific plan on behalf of the City and the property owner. One thing our experience has taught is that a close collaboration between the City and property owner is crucial to a project's ultimate success. Fortunately, this project has involved and will continue to involve a collaborative effort between the American Development Group, the City, and the consultant team. The scope of work for this effort is designed in three phases: the first phase would be a fatal flaw analysis for a proposed roadway extension, the second phase would focus on preliminary studies and an alignment study while the third phase would involve the creation of the specific plan and supporting documents. The scope of work is designed to allow the second and third phases to be modified at the conclusion cf the previous phases. In this manner, the necessary environmental and research efforts can be tailored to the specifics of the project in a manner that is not possible at this early stage. The following describes the three phases of work proposed for the preparation of a traffic analysis, alignment study, specific plan, annexation agreement. environmental analysis, and development agreement for Arrowhead Springs. The budget, which corresponds to each task, is provided in Attachment 1. This scope of work is intended to augment and amend the existing General Plan scope of work and budget. ARROWHEAD SPRINGS: THE VISION The Arrowhead Springs property presents an exciting opportunity. Given the location of the property, its natural assets, resources, and the ownership configuration, the options for viable yet sensitive use and development are endless. We concur with the suggestion of the Development Services Department that a specific plan is the appropriate vehicle to process a development proposal for this property. A specific plan provides the ability to tailor use and development standards that respond to the unique aspects of the site, are flexible enough to account for long- term market changes, and are detailed enough to provide the City with the level of assurances HE/ed[genpkxpasp] Exhibit "B" o needed to respect the public interest. Given the unique nature of the Arrowhead Springs proposal, a specific plan is the ideal tool to address the long-term use and development of the site. The Arrowhead Springs project envisions the restoration and expansion of the historic Arrowhead Springs Hotel Resort, the development of a new Conference Center, spa, and health club, and the restoration of the historic pools. The concept for development includes a golf course; an impressive, upscale corporate office complex; a "residential hill-town" community on 52 acres of the 1,916 acres of property; a "first class" senior retirement village abutting the most southerly portion of the golf course; a small, upscale single family residential neighborhood abutting a portion of the most northerly portion of the golf course; a "village walk" shopping complex; and an education and entertainment park focusing on community sustainability principles and the world of water. The vision includes development of a world-class icon of a sustainable community, including water, electricity, and sewer treatment. This project will be a demonstration to the world of a sustainable community in harmony with the natural environment. This "one of a kind" community will build on the effective use of water, the imagery of artesian wells, and the romance of geothermal waters and steam heating, mud baths, and the nostalgia of silver screen movie stars The following is a description of the vision for the use and development of Arrowhead Springs: c Parcel 1: Historic Hotel and Conference Center (25 acres). The hotel, constructed in 1939, once hosted Hollywood's celebrities including Elizabeth Taylor, Lucille Ball, Humphrey Bogart, and Jimmy Durante. The hotel is positioned directly under the Arrowhead imprinted on the San Bernardino mountainside and can be seen from 30 miles away. The grounds surrounding the hotel are richly landscaped. There is a planned renovation of the existing 135 room, 154,000 square foot hotel along with construction of an adjoining 115 room, 75,000 square foot annex along with a 15,000 square foot conference center. Parcel 2: Arrowhead Springs Spa and Health Resort (22 acres). The existing 60,000 square foot complex of buildings is planned to become a world-class spa and health resort. This spa will incorporate the natural spring waters and geothermal waters located on the property, which will serve to set this resort apart. It contains an executive golf course, tennis courts, volleyball courts, and geothermal heated pool, all of which are in good condition. The plans include developing trails into the surrounding San Bernardino Mountains for both hiking and horseback riding. Parcel 3: Residential Hill Town (52 acres). This proposed residential site has been selected to overlook the historic hotel and spa allowing for both expansive views up into the canyons and down to the valley. This residential development will include condominiums to be constructed in a pedestrian-oriented European hill town setting. The residential community itself would be surrounded on the perimeter by olive orchards and vineyards, which will also serve as fire breaks. The remote and private setting in a natural environment provides easy access to recreation, quiet and relaxation. Approximately 272 units are planned. Parcel 4: Golf Course (175 acres). Using the West Twin Creek as its spine the planned 18-hole public golf course will extend from the upper canyon down into the southern portion of the property. The golf course offers easy access to the public and at same time serves as the front lawn of the c HE/cJ[genple:xp.<lSp] 2 Exhibit "B" o Arrowhead Springs development. The Clubhouse will be situated virtually in center of the planned neighboring restaurants and shopping areas offering views of the lake and of the botanical gardens. Parcel 5: Golf Course Residential North (79 acres). The golf course allows for two distinctive residential areas: one will be located to the north in the canyon and the other in the southern portion of the property. The residential components shall be incorporated along the fairways with the North residential property consisting of private residences Parcel 6: Golf Course F<.esidential South (65 acres). The South residential area will consist predominantly of senior citizen condominium style units or single-family detached units. Access to this portion of the development is provided both by Waterman Road and a new four-lane highway to the East which, if constructed, would connect directly to 40th Street. Parcel 7: International Hotel (27 acres). This proposed hotel will be situated in a prime location overlooking the existing Lake Vonette and the valley below. The site is planned for a 300-room hotel, which will serve the Conference Center, the Spa Resort, and the planned Edutainment center. This site is located within easy walking distance of the "Village Walk" which includes shops and restaurants planned around the expanded five-acre lake and botanical gardens. Parcel 8: Corporate Offices (34 acres). Adjacent to the proposed hotel site is property overlooking the entire golf course, botanical gardens and Lake Vonette. In this private yet prominent setting the site is ideal for a proposed corporate headquarters. In this location security is easily maintained. It is within easy walking distance of the golf course clubhouse and "Village Walk" shops and restaurants. c Parcel 9: Village Walk (43 acres). Plans include expanding the existing lake and landscaping the northern edge with botanical gardens. This is the proposed site for the "Village" center. The center will include restaurants. shops, pedestrian promenades and an outdoor concert theater for day and nighttime entertainment. This site will be known as the "Village Walk" and is planned for 175,000 square feet of building space along with terraced parking structures and easy access from 40th Street. Parcel 10: Edutainment Center (34 acres). Using a concept similar to Universal City Walk with its adjoining Universal Studios theme park, the Arrowhead Springs "Village Walk" plans to host a smaller version of an adjOining theme park. This theme park will depart from traditional parks by combining the best technologies in entertainment with the highest quality educational environments thereby becoming an "Edutainment" center. Rides such as the "Journey to the Center of the San Andreas Fault" will engage guests on an adrenaline-heightened learning experience to determine how the Arrowhead Springs site developed such unique geothermal resources. Sponsors from many sectors will be engaged to participate in this next generation theme park from information technologies to robotics, from history and science to the arts and entertainment, including new forms of transportation, energy, and advanced principles of sustainable living. Remainder Parcel held by Arrowhead Water and Power, LLC. Arrowhead Water and Power, LLC will own the approximately 1,360 acres on the Arrowhead Springs site for watershed and its mineral rights. It owns all water rights for all springs, underground water, geothermal as well as the wells and the surface water. It owns all the shares of stock in two mutual water companies and the rights c HE/eLl[genplexp.asp j 3 Exhibit "B" c c c to spring water sold to Arrowhead Puritas. It.is noted that it is the intent of Arrowhead Water and Power, LLC to be responsible to design, develop and construct any and all water distribution systems within the project subject to all state law, City Charter and municipal code requirements, and PUC regulatory jurisdiction. Arrowhead Water and Power, LLC may be able to develop and manage those resources for sale both for domestic and irrigation purposes within the project as well as water to be bottled and sold off the project. Arrowhead Water and Power, LLC may provide all or some of the following services: Electric service; heating and cooling; gas; telephone; IT; sewer treatment; security; metering of all utilities; billing and customer service. ,. HE/ed[genplexp.nsp 1 4 Exhibit "B" c c c SCOPE OF WORK The following describes the tasks and steps to adopt a specific plan. The scope is divided into three phases. At the end of each phase, a determination will be made by the City and the Property Owner as to the need to proceed with the subsequent phases. If it is decided to continue, the scope of work will be studied to determine if a revision to the tasks and budget are necessary. This proposal is valid for 30 days. Any subsequent amendments or revisions to this scope of work will require the written approval of all parties to the Amendment No. One. The Planning Center and all consultants, subconsultants and employees and independent contractors to such persons shall not have any direct communications, telephone conversations or meetings with the Property Owner and its representative and consultants without either (i) a City employee being in attendance, or (ii) having been previously authorized in writing by the Director of Development Services of the City. All questions, comments and inquiries of the Property Owner received by the Planning Center shall be forwarded to the Director of Development Services Department of the City for his written response; copies of said questions, comments and inquiries and any and all responses by the Director of Development Services shall be forwarded to the Mayor and Common Council and to the City Attorney. PHASE ONE The Developer believes that a critical piece to this project might be a roadway connection between Highway 18 north of Arrowhead Springs, south to 30th Street and ultimately to Highway 30. The Developer further believes that the feasibility of this roadway will help determine the viability of development in the Arrowhead Springs Specific Plan area. The possible roadway project proposes to utilize a substantial amount of excess decomposed granite (approximately 700,000 cubic yards) from the ongoing water line tunneling operation. As it stands now, the decomposed granite is proposed to be hauled to a landfill, resulting in approximately 70,000 truck trips on City streets. In this proposal, the issue of using the decomposed granite to build the base of a possible future roadway between 40th Street and 30th Street, will be studied. Phase One addresses an initial effort to study environmental, permitting, traffic and cost issues. It is anticipated that Phase One will take approximately four weeks to complete. Phase One will not represent an analysis of the environmental impacts of a possible roadway itself, but will include a projection and analysis of the likely traffic impact on Waterman Avenue from 30th Street to the project. Task 1.1 Permitting Process and Coordination. The Planning Center will serve as the overall coordinator for the Expansion of the General Plan Scope of Work as well as perform an analysis of the permitting process required for the possible roadway analysis. As the final product, The Planning Center will develop a brief report on HEi~d[gt:npl~.\r_asp ] ; Exhibit "B" c c c the roadway connection feasibility. This report will summarize the findings of the various tasks outlined in this scope of work. Task 1.2 Truck Trips. Transtech will analyze the potential benefits and consequences of the truck trips to the City with the proposed roadway project Task 1.3 Biological Records Search. NRA, Inc., will perform a records search for sensitive plant and animal species that may be within the roadway alignment area. Task 1.4 Cultural Records Search. SWCA will perform an archaeological literature review and records search for significant archeological and cultural resources in the alignment area. Task 1.5 Phase One Rescope. This is an opportunity for the parties involved to determine if the tasks outlined in Attachment 2. Scope of Work, attached hereto and made a part hereof, are still appropriate or if refinement is necessary. This task would involve a meeting with the applicant, City Staff, and consultant team to discuss the next steps and then seek written authorization from the City, following review and approval of the Common Council of the work product (from Phase I per Page 2. "COMPENSATION" of Amendment No. One to the Agreement for Professional Services with the Planning Center), to proceed further with Phase Two or propose formal amendments or revisions to this scope or work. PHASE TWO Phase Two is a baseline analysis of the project prior to the Phase Three Environmental Impact Report that includes a traffic impact analysis. both with and without a possible future roadway, an alignment study for a possible future roadway connecting Arrowhead Springs to the south, and base mapping. Task 2.1 Circulation Studies. In this task, Transtech will perform a Traffic Impact Analysis for the Arrowhead Springs project and an Alignment Study for a possible future roadway through Arrowhead Springs connecting to the south between 40th Street and 30th Street. A detailed description of this work effort is provided in Attachment 2 Task 2.2 Environmental Studies. In this task The Planning Center will make a recommendation for the review and approval of the Mayor and Common Council as to the scope and content of an Environmental Impact Report. The Planning Center will review existing environmental documentation and monitor the road alignment project with the objective of determining what technical studies and environmental documentation will be required. The Planning Center will review existing data and studies provided by The American Development Group and as prepared for the road alignment analysis. Task 2.3 Base Mapping. This task includes the preparation of base maps for the Arrowhead Springs project site. The Planning Center will create base maps for Arrowhead Springs utilizing existing GIS coverages from American Development Group, Inc., City, and County. Task 2.4 Phase Two Re-Scope. Upon completion of the tasks outlined above, the City, American HEJcd[gt:npk:\p,asp] 6 Exhibit "B" o c c Development Group, Inc., and The Planning Center will meet to determine the appropriate steps to recommend to the Mayor and Common Council a specific plan, development agreement, and complete an annexation application as well as recommend to the Mayor and Common Council the necessary level of environmental documentation. Following the decision of the Mayor and Common Council, The Planning Center will then submit a revised scope of work to the City that includes an estimated budget for the remaining tasks. Any such revised scope of work shall require the review and approval of the Mayor and Common Council as a formal amendment to this scope of work prior to The Planning Center proceeding in furtherance of such revised scope of work. HE/ed[genplexp.asp] 7 Exhibit "B" c PHASE THREE This phase involves the creation of the documents necessary to entitle the Arrowhead Springs project in the City of San Bernardino. The tasks described in this phase provide the consultant's initial determination of the steps necessary to prepare the specific plan, annexation agreement, development agreement, and necessary environmental documentation. Due to the unknown outcomes of the alignment study and quality of information that can be provided by the property owner, The Planning Center has provided this initial assessment of the steps and level of work necessary to complete this project. The tasks in Phase Two may vary depending upon the outcomes of Phase One and the quality of information available from the property owner. Assuming that no additional studies beyond those described in this scope of work are required and the information from the property owner is sufficient to allow the preparation of the specific plan, then the fee would be $308,913 as noted on Attachment 1. Further, Phase Three will only begin after Phase Two has been completed and only upon written authorization from the City and property owner following the review and approval by the Mayor and Common Council. In developing the work program for this phase, the Consultant Team assumed certain characteristics of the project based upon input from the City and property owner. These assumptions include: c The preferred plan for the project is essentially defined, and attached hereto as Attachment 3, and is based upon documents provided by the American Development Group. The subject of the specific plan will be the approximately 556 acres of development, including golf courses and the 1,360 acres of open space. Detailed analysis will focus on the ten parcels proposed for development that include the hotel and conference center, spa, resort, residential hill town, golf course, golf course residential north and south, the international hotel, corporate office site, village walk, and unique "Edutaintment Center." The American Development Group will provide detailed background information based upon their preliminary research of the project site. The Mayor and Common Council shall review and approve any Development Agreement between the City and the property owner and shall determine whether a Development Agreement is advisable for the City to approve and enter into. The provision of infrastructure to the project site will be the responsibility of the property owner and. as such, the provision and phasing of infrastructure will be included in the specific plan. The City will have no obligation to provide any infrastructure, public improvements, public facilities or utilities on, to or from the project site. The Mayor and Common Council shall review and approve all aspects of the preferred plan. Given these assumptions, our approach to this phase of the project will be to work with the property owner and the City to create a specific plan and development agreement that meets Campus Crusade for Christ's expectations and vision within the guidelines and c HE/eJ[genpkxp.asp] 8 Exhibit "B" c c c parameters to be established by the City,. while creating development standards based on sound and legally defensible planning practices to ensure quality development. In turn, the Environmental Impact Report and annexation agreement will be developed in accordance with federal, state, and local regulations to promote the development of Arrowhead Springs under the jurisdiction of the City of San Bernardino. HEledlgenplexp.asp] 9 Exhibit "B" c c c Task 3.1 Baseline Analysis. In this task, the consultant team will meet to discuss the status of the project, the necessary steps to complete the job, and to officially start the third phase after receipt of written directions to proceed from the City which will follow review and approval by the Mayor and Common Council. The Planning Center will create a Critical issues Summary and Map, which documents the significant physical and policy issues including historic, biological, cultural, historic, seismic, safety, natural resources, and public services. The Planning Center will analyze the current and updated General Plan policy foundation and other relative documents and policies to advise the Developer and Property Owner as to what permits and/or other approvals the Planning Center believes will be necessary. Final determination of what City permits and other City approvals are required shall be made by the City. Task 3.2 Specific Plan Preparation. in this task, The Planning Center will prepare a recommended specific plan for Arrowhead Springs. A specific plan is a detailed plan guiding the development of a particular area. The recommended specific plan implements the general plan by creating a bridge between the general plan policies and individual development proposals. ideally, a specific plan guides the aspects of future development: from the distribution of land uses to the location and sizing of supporting infrastructure, from methods of financing public improvements to standards of development. The preparation of a recommended specific plan will be a collaborative effort between the City and property owner. In this manner, the City and property owner will receive a regulatory product that works for both parties, helping to ensure successful adoption and implementation. The American Development Group will be instrumental in the development of all aspects of the recommended specific plan. The American Development Group will supply the infrastructure analysis that will be incorporated into the recommended specific plan and eventually analyzed in the Environmental Impact Report. The Planning Center will work closely with the American Development Group and City to recommend the development standards, design guidelines, and regulatory tools for the site. Final approval of the recommended specific plan shall be at the sole discretion of the Mayor and Common Council and no actions by City Staff and/or other individual City Officials shall commit the Mayor and Common Council to any final decision on said recommended specific plan. The Planning Center will also be available to discuss the organization and content of the recommended specific plan with the property owner, neighborhood associations, community groups, and other stakeholders. While the final content and form of the specific plan will be reviewed and approved by the Mayor and Common Council in concert with the property owner to best fit the particulars of the project: The Planning Center will address in the recommended specific plan the following aspects: Executive Summary Project Description Statistical Abstract Goals & Objectives HE/c:d{gcnpkxp_nsp I 10 Exhibit "B" c c c Project Setting Development Context Consistency Introduction Purpose and Authority Using the Plan (Specific Plan Amendment) Location and Description Opportunities and Constraints Relationship to the General Plan and Zoning Consistency Review with General Plan Policies CEQA Compliance Specific Plan Adoption Development Plan Introduction Land Use Plan Circulation Plan Internal Circulation and Parking Plan Regional Connections Existing Site Access Scheduled Improvements Projected Traffic Flows Roadway Sections Pedestrian Circulation Public Transit Open Space/Recreation Infrastructure Drainage Water Sewer Utilities Community Structure Streetscape Concepts HEh::d[genplexp.asp] II Exhibit "B" Landscape Buffers/Screening Pedestrian Links Streetscape Palette Develooment Standards Purpose and Intent Relationship to Zoning Land Use Zones - Residential, Commercial/Office, Industrial Permitted and Conditional Uses Matrix of Allowable Uses Definitions Density and Intensity Noise Development regulations Desian Guidelines Landscaping Design Criteria Heritage Guidelines Parking Area Treatment Maintenance Plant Palette Site Design Imolementation Phasing Financing Specific Plan Maintenance Processing and Procedures Maintenance of Improvements Streets & Streetscapes Drainage Facilities Water & Sewer Solid waste disposal Energy Other Utilities Proiect Review and Aooroval Process Purpose & Intent Procedures Submittal Requirements Consistency Check Mandatory Findings for Approval Applicability Environmental Determination HE/ed[genplexp.asp] 12 Exhibit "B" Plan Revision Plan Monitoring Additionallmoacts to be Studied Impacts of Proposed Roadway on Residential Property Values Impacts of Proposed Roadway on Loss of Open Space in the City Aooendix Traffic Study Drainage Water Demand/Sewage Generation Utility Service Letters The Planning Center will prepare the Screencheck Draft Specific Plan and refine the document based upon City input to ensure an accurate and legally defensible recommended plan that provides the proper development standards for the site. An Administrative Draft Specific Plan will then be provided to the City incorporating feedback from City Staff and the property owner. Following the Administrative Draft Specific Plan review, changes resulting from the review process will be made and the Public Hearing Recommended Draft Specific Plan will be prepared for distribution. Following adoption, The Planning Center will incorporate the final changes and prepare the Final Recommended Specific Plan for review and, at its sole discretion, adoption by the Mayor and Common Council. The Planning Center will provide 20 hard copies of the final specific plan and an electronic version that is compatible with the City's computer system. A Fiscal Analysis will be conducted by Stanley Hoffman Associates to determine the change in City revenue and cost streams potentially caused by annexation. These costs will be critical in determining the financing portion of the recommended specific plan. Task 3.3 Environmental Documentation. In this task, The Planning Center will prepare the necessary environmental documentation. An environmental impact report (EIR) will be the necessary documentation. The EIR for the Arrowhead Springs Specific Plan may be a second tier document, taking full advantage of the upcoming General Plan EIR as a first tier document. Considerable information will be generated as the General Plan, General Plan EIR and various technical studies are completed. The General Plan and its related studies will be especially important in providing the regional, long term and cumulative context for the Arrowhead Springs Specific Plan EIR. As discussed, the EIR should utilize a no project alternative, an alternative that is based on conventional design and an alternative that is based on existing entitlements. The Arrowhead Springs EIR will use the General Plan data to the extent possible, but will also provide a more detailed and specific level of review for the proposed development. This EIR will be considered a project specific EIR. Particular emphasis will be placed on making the EIR a valuable device for documenting the commitments to environmental sensitivity and sustainability characterizing this plan. While the Historical Resources study is considered an optional task, it may be required if HE/ed[genplexp.asp] 13 Exhibit "B" information provided by the property owner proves insufficient to meet legal requirements. Additionally, it may prove necessary to conduct special geotechnical and hydrological studies, for the environmental analysis and specific plan if existing data proves inadequate. In any case, the focus will be on areas proposed for development and their immediate environs. Task 3.4 Annexation. This task involves the preparation of the documents for Annexation of the Arrowhead Springs area. This Task 3.4 shall only commence upon the specific written authorization of the Common Council of the City at its sole discretion. The annexation should be considered as a four part process: prefiling; filing and review by LAFCO staff; proceedings of the LAFCO officials; and final certification. The consultant team will assist the City in completing the prefiling phase of the process. The annexation process will begin with a preliminary meeting with the Local Area Formation Commission (LAFCO), and representatives from The Planning Center and the City in order to review LAFCO's application requirements. The Planning Center will work in partnership with the City of San Bernardino in completing the Application for Annexation forms. We will coordinate with Stan Hoffman Associates who will prepare the Plan for Services portion of the annexation application from infrastructure and fiscal analysis prepared for the specific plan. The environmental requirements for the application will be met through submission of the EIR for the specific plan. This proposal does not include services for preparation of the legal descriptions, as required by LAFCO. It is assumed this will be provided by the property owner. Task 3.5 Development Agreement. This task involves the preparation of the Development Agreement between the City and property owner. The Development Services Department will take an active role in assisting The Planning Center in preparing the Development Agreement for review and approval by the City and property owner. Neither the City nor the property owner shall be obligated to accept a Development Agreement nor have the City and the property owner committed to the form, content, duration or legal effect of any Development Agreement. Whether or not a Development Agreement shall be negotiated and considered shall at all times be a discretionary action of both the City and the property owner. If a Development Agreement has been negotiated and presented for approval, both the City and the property owner shall have full discretion whether to approve and accept any such Development Agreement. All costs incurred by the City for review of drafting of any such Development Agreement shall also be paid by the Property Owner or reimbursed to the City by the Property Owner for such consultants and attorneys as the City may retain. The final decision on any such Development Agreement shall be made by the Common Council of the City at its sole discretion. Task 3.6 Administration. This task involves overall Project Management provided by The Planning Center. This task is necessary to provide for the day-to-day management of the preparation of the Plan and overseeing the products, including coordination with consultant team and City Staff, billing activities, and schedule maintenance. The Planning Center will prepare follow-up memos from the team meeting and Planning Commission/City Council workshops. Instead of assuming a certain number of meetings in the budget, meetings will be handled on a time and materials basis after written authorization by the City and a Developer Deposit having been remitted by the property owner to the City. HE/ed[genplexp,asp] 14 Exhibit "B" r, - ~ g> ~ ." ....:g w-<: ~ '5W.S: m'" 12 ::::Octl <<o..e: 0" "'''' 0.. co m U) , o C U c ~ '" c u :; 5 '" " . , 1 < = z ~ = , g ~ . ~ . :: ~ , . " :f ~ . ~ '! ~ . . <5 ; . ~ - '1 " ~ o ~ ~ o U " I ~ , , ~ ~ .~ o .7 ~ ] " 8 ~ J . o ~ " ;; o 'l. -g .J. " ~ g ~ g, . ~ ~ o . . . :; , o ~ , o o .. , ;;; a . ;;; , . .. ~ <5 . . < ; .; 'r, i ~ 'S "- o ~ . < . ... ~ " ;., o ~ . ~ o ~ e 3 o ~ 5 " 1 ~ ~ , ~ .. ~ . :; ~ J " . 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" ::i ~ . .' g:' ~ . ! ~ ~ < s '" Q Z < = ~ Q ~ '" < " ;: . ~ Attachment 2 c SCOPE OF WORK FOR ARROWHEAD SPRINGS TIA AND FUTURE P ARKW A Y ALIGNMENT STlinY AMENDMENT TO GENERAL PLAN UPDATE CONTR.<\.CT The scope of work for this project is to prepare a TIA and new proposed roadway alignment analysis for a proposed future roadway connection between Highway 18 north of Arrowhead Springs. south to 30'" Street and ultimately to Highway 30. Currently, Waterman Avenue, a local surface stree!. serves as the north-south link. The amount of trips the project will generate exceeds the minimum thresholds; therefore. a CMP analysis will be conducted. The study area is defined by the magnitude of the project trips, and per the SANBAG CMP requirements could extend up to 5 miles beyond the project site to include "key intersections" where the project generated traffic exceed CMP thresholds. In addition. substantial amount of excess DG material (approximately 700,000 cubic yards) will be generated as a result of the water line tunneling operation within the project area. I. SCOPE OF WORK FOR THE TRAFFIC IMPACT ANALYSIS A. Data Collection, Establishment Of Study Parameters, Determination Of Impact Area c Peak hOllr yehicle turning moyement counts will be taken for two hours during the AM peak and PM peak periods on weekdays and weekends at the swdy intersections for which recently c"l:e~ted data is not available (those not included for the City of San Bernardino General Plan Update and for any study intersections where counts are not being taken on weekends). The collected peak hour traffic volume data will be summarized and balanced. This compiled data will represent existing conditions. It is estimated that a total of 50 locations will require further analysis. However, under the General Plan Update. we are already obtaining counts for 23 of these locations. A total of three new truck axle counts will be necessary. The CMP calls for a minimum of one 2-way classification count be provided per arterial and the truck volumes converted to pee's. Additional axle counts along major arterials are provided for in the General Plan Update. Pertinent information relative to the circulation system in the study area will also be secured from the local agencies in the project area. Our staff will supplement this information with field verification of traftic control devices, roadway cross-sections, parking restrictions and intersection geometries within the study area. c To detennine the distribution of project traffic a CMP model select zone will be obtained from SCAG. Project traffic will then be distributed throughout the adjacent street network. and intersections and freeway ramps and mainline freeway lanes meeting HE/ed[genplexp.asp I 16 Exhibit "B" c minimum CMP criteria for impact analysis will be determined. During this initial task, the study scope will be refined and the locations for further detailed analysis will be identified. Traffic counts at a minimum will be required at those intersections shown on Attachment 2, located on pages 22 and 23 of this document, and on the five maps attached hereto as Exhibit "BI", Exhibit "B2", Exhibit "Br, Exhibit "B4" and Exhibit "B5" and incorporated herein by reference. The following analysis scenarios will be included in the TIA as required per the SANBAG CMP guidelines or as required herein. B. Existing Conditions The following conditions will be studied: S Existing Roadway System S Existing Volumes S Existing Level of Service c The data collected and summarized in the previous task will be utilized to assess existing operational characteristics of the circulation system within the study area. To assess existing operating conditions, a Level of Service analysis based on the 2000 Highway Capacity Manual will be performed for each of the study area intersections and freeway links for existing conditions. Truck traffic will be converted to passenger car equivalents and factored into existing counts for intersections and freeway ramps. Truck volumes for mainline freeway lanes shall be obtained from the 1998 "Annual Average Daily Truck Traffic on the California Highway System" compiled by Traffic and Vehicle Data Systems. All analysis will conform to City and CMP Traffic Impact Analysis guidelines and standards. C. Opening Year Conditions (With Full Project) The following conditions will be studied: s Background Traffic S Opening Year with Project Traffic s Project Contribution to Total New Volumes (forecast minus existing) s Project Mitigation s Calculation of Percentage of Project Contribution S Level of Service After Mitigation s Cost Estimates of Mitigation c The future year CMP model select zone needs to be obtained from SCAG to determine distribution patterns. The use of accepted growth rates, provided by the City, will be used for interim year analysis for with and without project traffic. The Opening Day scenario is based on forecast increases in traffic between existing conditions and opening year conditions based on City's recommendations. HE!t:J[gcnpk;\p.aspJ 17 EXHIBIT "B" D. Horizon Year Conditions (Year 2025) c The following conditions will be studied: S Background Traffic S Opening Year with Project Traffic S Project Contribution to Total New Volumes (forecast minus existing) S Project Mitigation S Calculation of Percentage of Project Contribution S Level of Service After Mitigation S Cost Estimates of Mitigation Future year 2015 traffic conditions are examined to provide the background traffic forecasts to determine long-range cumulative and project related circulation impacts. The CMP traffic impact analysis procedures require that the future year 2025 traffic data are obtained from an approved local or regional traffic model. In the case of this project, the SCAG CTP traffic model will be obtained. The B- Turn program will be used to obtain future 2025 turning movements at intersections from link volume associated with the intersections (namely the arrival and departure volumes). All model forecasts shall be post-processed in order to be used. c II. SCOPE OF WORK FOR THE POSSIBLE FUTURE ROADWAY CONNECTION The Traffic Impact Analysis shall analyze the feasibility of connecting Highway 18 from north of Arrovh,,'ad Springs to the Highway 30 by building a new Highway in the north-south direction. The possible new highway may traverse the Arrowhead Springs property and County Flood Control land, and provide an uninterrupted connection to Highway 30. Currently, Waterman Avenue, a local surface street, serves as the north-south link. The Traffic Impact Analysis may propose a multi-phased approach to respond to immediate needs (a short-term objective) and ultimate needs (a long-term objective) of traffic demand in the area. An objective of the project is related to a tunneling operation within the area, which will generate approximately 700,000 cubic yards of excess material (DG). The project shall explore disposal of the excess material, including but not limited to, hauling it to a landfill/dump area (which would result in 70,000 truck trips on City streets), or utilizing it to build the base of the possible future north-south parkway c connection (which would eliminate the majority of the truck trips). The Mayor and Common Council, at their sole discretion, shall determine if one of these options or other options are deemed advisable. HE/cd[g~nplexr.":;p I 18 Exhibit "B" c c c The Traffic Impact Analysis should determine the viability of constructing the roadway segment between 40th Street and 30th Street by utilizing the excess material generated by the tunneling operation for the roadway base as fill material. The Traffic Impact Analysis should address lead role determinations in the process that may expedite the facilitation of this segment. The first step is to conduct an alignment study to assess the issues and constraints, identify alternatives, and establish the most optimum alternative for the possible proposed roadway. The alignment study will produce a document which would enable the City to make an informed decision if, how and when to proceed with the implementation of the possible proposed future parkway. The Traffic Impact Analysis should evaluate whether this first phase of the alignment study should proceed through Caltrans/FHWA review and approval process. One objective of the Traffic Impact Analysis is to conduct a focused study to establish the conditions, issues and constraints the City will have to deal with, potential impacts and mitigation measures, and estimate to build the possible roadway. The Traffic Impact Analysis should address the feasibility of constructing the remaining segments connecting State Highway 18 to State Highway 30, and the issues of fronting the construction costs and the ultimate granting of jurisdiction of the new roadway to Caltrans (which in essence may be viewed as a natural extension of Highway 18 in the north-south direction). The Traffic Impact Analysis should determine whether Caltrans/FHWA review and approval process would be involved for the alignment study for the first segment between 40th Street and 30th Street to accomplish an expedited process. If it is determined that Caltrans/FHWA review and approval process could not be completed within Phase One, it is understood that the project will not be submitted for such review until a later date. However, the alignment study will follow a format similar to the general guidelines outlined in Caltrans' Project Development Procedures Manual (PDPM). The alignment study, which is identified as task 1.1 in the overall scope of work for the project, is divided in two subtasks as follows: Subtask 1.1.A Subtask 1.1.A is to prepare an expedited alignment study for the segment between 40th Street and 30th Street. Study shall include, but not be limited to, the following five alternatives: 1. New roadway on the west side of flood control area. 2. New roadway on the east side of flood control area. IIE/edlgenpkxp,aspj 19 Exhibit "B" 3. New roadway in the middle of flood control area. c 4. Expansion of existing Harrision Street. 5. Use of existing Sterling Avenue. Some of the issues related to the alignment study would include: Right-of-way requirements and impacts relative to flood control land as well as public streets as the new road joins 40th Street and 30th Street. Service access road for flood control. Impacts of new road on drainage and flood control basin Noise onto adjacent residential areas. Screening/landscaping of new road from residential areas. Opposition by homeowners. Re-alignment of 30th Street/Lynwood Drive intersection as the new road connects to 30th Street (possible cul-de-sac of Lynwood at 30th Street). Possible cul-de-sac of San Gabriel Street at 40th Street. Traffic Signals. The Mayor and Common Council, at their sole discretion, shall determine which, if any of the possible alternatives shall be approved. c The following are specific tasks that will be performed by the consultant in subtask 1.1.A: Aerial Surveying - Utilize existing aerial topographic mapping. Geotechnical/Geological Constraints - Review published geologic data and make a cursory field reconnaissance of the project study area. Based on this review and knowledge of the vicinity, we will identify general geotechnical/geologic constraints to consider in establishing alternate routes (e.g., problematic slope orientations, seismic features, possible excavation difficulties and potential soil removals). Right-of-Way - Prepare plans showing the proposed right-of-way and slope easements, and provide approximate right-of-way costs. It is assumed that mapping of the take areas and not the entire property will be sufficient. It is also assumed that title reports or legal descriptions/sketches are not required. Subtasks 1.1.8 c Subtask 1.1.B of the project is to study possible concept alignment extending a possible new roadway from 40th Street north to connect to Highway 18, and from 30th Street south to connect to Highway 30. The proposed connection at Highway 30 may have new ramps and may eliminate existing ramps at Waterman Avenue/30th Street. Final decision on all such issues shall be at the sole discretion 1-1 E/cdlgcnpkxp ,:lSp] 20 Exhibit "B" c c c of the Mayor and Common Council. At this stage, the scope of work for Subtask 1.1.B is to explore possible concept level alignments showing feasible connections to State highways, initiate discussions with Caltrans, suggest alternative concept alignments listing potential issues, and assist the City in discussing new highway proposal and ramps with Caltrans. While a scope cannot be identified to take the project any further at this point, the consultants will be available to support the City if the project progresses after receiving feedback and some direction from Caltrans/FHWA. The study would show the possible alignments, feasibility of a connection to Highway 18 and 30, potential for new ramp configuration at Highway 30, possible deletion of ramps at Highway 30IWaterman/30th, proposed grading, possibility of a bridge at the north end, potential for new ramps at the Highway 30 connection, possible spacing with the existing adjacent ramps, possible removal of ramps at Waterman/30th, crossings at 30th and 40th (underpass, overpass), traffic, and other elements. HE/ed{genpk.\p.asp] 21 Exhibit "B" c ATTACHMENT 2 Count Locations for Traffic Impact Analysis A total of four new truck axle counts will be completed. New Axle count locations: 1. Waterman Avenue: North of 40th Street 2. 40th Street: West of Waterman Avenue 3. 30th Street: West of Waterman Avenue 4. SielTa Way: North of 40th Street The following is a list oflocations that will be included in the study analysis: Main-Line Freeway Locations: I. SR-30 Freeway east of Waterman Avenue: Eastbound and Westbound 2. SR-30 Freeway west of Waterman Avenue: Eastbound and Westbound 3. 215 Freeway north of SR-30 Freeway: Northbound and Southbound 4. 215 Freeway south of SR-30 Freeway: N0l1hbound and Southbound 5. SR-259 Freeway south ofSR-30 Freeway: Northbound and Southbound c Locations for weekend counts for Friday count (5-7 p.m.) 1. Waterman Avenue at 40th Street 2. Waterman Avenue at SR-30 EB Ramp 3. 30th Street at WB off ramp at Parkside 4. SR-18 at Arrowhead Springs Road 5. Sierra Way at 46th Street 6. Waterman Avenue at 30th Street Locations for weekend counts for Sunday count (10 a.m. -noon) I. 30th Street at Leroy WB on ramp 2. Sierra Way at Waterman Avenue 3. Sierra Way at 40th Street 4. Waterman Avenue at 46th Street 5. Waterman Avenue at 44th Street 6. Waterman Avenue at Highland Avenue The following intersections are projected to meet CMP thresholds for analysis. These locations are subject to the approval of SANBAG. SANBAG may require more counts. Some locations may be adjusted after project distribution has been completed, but at a minimum 52 counts will be conducted. c I. 2. 3. 4. 5. Waterman Avenue at 40th Street * Waterman Avenue at Parkdale Drive Waterman Avenue at SR-30 EB Ramp 30th Street at Leroy WB on ramp 30th Street at WB offramp at Parkside 22 c 6. 7. 8. 9. 10. II. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44. 45. 46. 47. 48. 49. 50. 5!. 52. c c Sierra Way at Watem1an Avenue Sierra Way at 40th Street * SR-18 at Arrowhead Springs Road Sien.a Wav at 46th Street Waterma; Avenue at 46th Street Waterman Avenue at 44th Street Waterman Avenue at Hi~hland Avenue * Waterman Avenue at 34t Street Waterman Avenue at 30th Street * Watelman Avenue at Baseline Street * 40th Street at Kendall Drive * E Street at 30th Street * E Street at SR-259 WB on ramp E Street at SR-259 Off Ramp 30th Street at North F Street and SR-259 SB Ramp Sierra Way at 30th Street Sierra Way at Highland Avenue Sierra Way at Baseline Road E Street at Highland Avenue * E Street at Baseline Street Del Rosa Avenue at Lynwood Drive Del Rosa Avenue at SR-30 WB Ramps * Del Rosa Avenue at SR-30 EB Ramps * Del Rosa Avenue at Date * Del Rosa Avenue at Highland Avenue * Del Rosa Avenue at Baseline Street University Parkway at Kendall Drive * University Parkway at SR-215 NB Ramps University Parkway at SR-215 SB Ramps Palm at Kendall Drive * Palm at SR-215 NB Ramps Palm at SR-215 SB Ramps 40th Street at Harrison Street Highland Avenue at SR-259 NB Ramp Highland Avenue at SR-259 SB Ramp Highland Avenue at Sterling Avenue Highland Avenue at SR-30 EB Ramp Highland Avenue at SR-30 WB Ramp Highland Avenue at Victoria * Mountain View at 40th Street Mountain View (Electric Avenue) at Northpark Blvd Little Mountain Drive at Kendall Drive Little Mountain Drive at Northpark Blvd Arden Avenue at SR-30 WB on ramp Arden Avenue at SR-30 EB on ramp Waterman and Marshall Waterman and 36th Street 23 ~vh;h;f'" uRn ~~~........-...."..,,"v... ~~-""._";"" i.~~fr:~ ---" ~ ,:';;.i~.t~;.-'~..\O .:~::;; '.:, ..... 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'"' , , ,.j , l .. , , .; . c c c ATTACHMENT 3 EXECUTIVE SUMMARY Arrowhead Springs Specific Plan provides the framework for the development of a dynamic and diverse community. The Specific Plan provides the vision for a community based on a mixture of residential neighborhoods focused around a lively community core and a regional resort destination, interconnected with multi-purpose open space features, including public golf course, nature trails for hiking, biking, and equestrian, promenades, botanical gardens, ponds, streams, and environments for viewing wildlife. Additional defining features of the concept include the renewal of historic treasures from Native American heritage and early settlers to Hollywood's Golden Age. And not to be mistaken, one of the most valuable features of the project are its water resources: both thermal hot springs and fresh, pure cold water canyon springs. Finally, the project offers a mix of residential selections ranging from golf course condominiums, to equestrian estates, to contemporary townhouses, to orchard villas, to upscale retirement communities. The Village Walk commercial center is envisioned as a multi-purpose "promenade" that serves as the focal point of the community and provides its most prominent expression of uniqueness. It is in effect a "main street" in the time-honored tradition of the American small town. Village Walk provides a rich mixture of entertainment, commercial, cultural, educational, and residential uses. Village Walk is intended to be a unique, walkable downtown. Buildings will be located so that views ofth.e mountains, canyons, and lake are maximized. The sidewalks or "promenades" will be filled with pedestrian amenities, such as benches, low planter walls, shaded or trellised areas, public art, and outdoor dining to create an exciting pedestrian experience. Building massing and heights will be varied, encouraging prominent architectural accent buildings. Streets and pedestrian links will be oriented to frame views of natural features and manmade focal points. All of these efforts help to create a strong sense of identity and interest. The following conceptual illustrations are intended to provide a feel for what the Arrowhead Springs experience may become. ARROWHEAD SPRINGS: THE VISION The Arrowhead Springs property presents an exciting opportunity. Given the location of the property, its natural assets, resources, and the ownership configuration, the options for viable yet sensitive use and development are endless. We concur with the suggestion of the Development Services Department that a specific plan is the appropriate vehicle to process a development proposal for this property. A specific plan provides the ability to tailor use and development standards that respond to the unique aspects of the site, are flexible enough to account for long-term market changes, and are detailed enough to provide the City with the level of assurances needed to respect the public interest. Given the unique nature of the Arrowhead Springs proposal, a specific plan is the ideal tool to address the long-term use and development of the site. The Arrowhead Springs project envisions 29 Exhibit "B" c the restoration and expansion of the historic Arrowhead Springs Hotel Resort, the development of a new Conference Center, spa, and health club, and the restoration of the historic pools. The concept for development includes a golf course; an impressive, upscale corporate oftice complex; a "residential hill-town" community on 52 acres of the 1,916 acres of property; a "first class" senior retirement village abutting the most southerly portion of the golf course; a small, upscale single family residential neighborhood abutting a portion of the most northerly portion of the golf course; a "village walk" shopping complex; and an education and entertainment park focusing on community sustainability principles and the world of water. The vision includes development of a world-class icon of a sustainable community, including water, electricity, and sewer treatment. This project will be a demonstration to the world of a sustainable community in harmony with the natural environment. This "one of a kind" community will build on the effective use of water, the imagery of artesian wells, and the romance of geothermal waters and steam heating, mud baths, and the nostalgia of silver screen movie stars. The following is a description of the vision for the use and development of Arrowhead Springs: Parcel J: Historic Hotel and Conference Center (25 acres). The hotel, constmcted in 1939, once hosted Hollywood's celebrities including Elizabeth Taylor, Lucille Ball, Humphrey Bogart, and Jimmy Durante. The hotel is positioned directly under the Arrowhead imprinted on the San Bernardino mountainside and can be seen from 30 miles away. The grounds surrounding the hotel are richly landscaped. There is a planned renovation of the existing 135 room, 154,000 square foot hotel along with construction of an adjoining 115 room, 75,000 square foot annex along with a 15,000 square foot conference center. c Parcel 2: Arrowhead Springs Spa and Health Resort (22 acres). The existing 60,000 square foot complex of buildings is planned to become a world-class spa and health resort. This spa will incorporate the natural spring waters and geothermal waters located on the property, which will serve to set this resort apart. It contains an executive golf course, tennis courts, volleyball courts, and geothermal heated pool, all of which are in good condition. The plans include developing trails into the sUlTounding San Bernardino Mountains for both hiking and horseback riding. Parcel 3: Residential Hill Town (52 acres). This proposed residential site has been selected to overlook the historic hotel and spa allowing for both expansive views up into the canyons and down to the valley. This residential development will include condominiums to be constmcted in a pedestrian-oriented European hill town setting. The residential community itself would be surrounded on the perimeter by olive orchards and vineyards, which will also serve as fire breaks. The remote and private setting in a natural environment provides easy access to recreation, quiet and relaxation. Approximately 272 units are planned. Parcel 4: Go!! Course (J 75 acres). Using the West Twin Creek as its spine the planned is-hole public golf course will extend from the upper canyon down into the southern portion of the property. The golf course offers easy access to the public and at same time serves as the front lawn of the c Arrowhead Springs development. The Clubhouse will be situated virtually in center of the planned neighboring restaurants and shopping areas offering views of the lake and of the botanical gardens. 30 Exhibit "B" c c c Parcel 5: Golf Course Residential North (79 acres). The golf course allows for two distinctive residential areas: one will be located to the north in the canyon and the other in the southern portion of the property. The residential components shall be incorporated along the fairways with the North residential property consisting of private residences. Parcel 6: Golf Course Residential South (65 acres). The South residential area will consist predominantly of senior citizen condominium style units or single-family detached units. Access to this portion of the development is provided both by Waternmn Road and a new four-lane highway to the East which, if constmcted, would connect directly to 40th Street. Parcel 7: International Hotel (27 acres). This proposed hotel will be situated in a prime location overlooking the existing Lake Vonette and the valley below. The site is planned for a 300-room hotel, which will serve the Conference Center, the Spa Resort, and the planned Edutainment center. This site is located within easy walking distance of the "Village Walk" which includes shops and restaurants planned around the expanded five-acre lake and botanical gardens. Parcel 8: COIporate Offices (34 acre~). Adjacent to the proposed hotel site is property overlooking the entire golf course, botanical gardens and Lake Vonette. In this private yet prominent setting the site is ideal for a proposed corporate headquarters. In this location security is easily maintained. It is within easy walking distance of the golf course clubhouse and "Village Walk" shops and restaurants. Parcel 9: Village FValk (43 acres). Plans include expanding the existing lake and landscaping the northern edge with botanical gardens. This is the proposed site for the "Village" center. The center will include restaurants, shops, pedestrian promenades and an outdoor concert theater for day and nighttime entertainment. This site will be known as the "Village Walk" and is planned for 175,000 square feet of building space along with terraced parking stmctures and easy access from 40th Street. Parcel 10: Edutainment Center (34 acres). Using a concept similar to Universal City Walk with its adjoining Universal Studios theme park, the AlTowhead Springs "Village Walk" plans to host a smaller version of an adjoining theme park. This theme park will depart from traditional parks by combining the best technologies in entertainment with the highest quality educational environments thereby becoming an "Edutainment" center. Rides such as the "Journey to the Center of the San Andreas Fault" will engage guests on an adrenaline-heightened learning experience to determine how the Anowhead Springs site developed such unique geothermal resources. Sponsors from many sectors will be engaged to participate in this next generation theme park from information technologies to robotics, from history and science to the arts and entertainment, including new forms of transportation, energy, and advanced principles of sustainable living. Remainder Parcel held by Arrowhead Water and Power. LLe. AlTowhead Water and Power, LLC will own the approximately 1,360 acres on the Anowhead Springs site for watershed and its mineral rights. It owns all water rights for all springs, underground water, geothermal as well as the wells and the surface water. It owns all the shares of stock in two mutual water companies and the rights to spring water sold to AlTowhead Puritas. It is noted that it is the intent of AlTowhead Water and Power, LLC to be responsible to design, develop and construct any and all water distribution 31 Exhibit "B" c c c systems within the project subject to all state law, City Charter and municipal code requirements, and PUC regulatory jurisdiction. Arrowhead Water and Power, LLC may be able to develop and manage those resources for sale both for domestic and irrigation purposes within the project as well as water to be bottled and sold off the project. 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Q. ... < II Q. :R:'" -..10<:10 _ 0 :l:l"::1 Q. 0 ~ ~ ~;: :J: a _ - - - tI ~= cnz ~; 3 00 ~j ~ ~~ n~ o .. n ~ g ,. - a ~ o III iii;g -tn ii!;. (ll (') (') (') (') :::u ;:u ." ;:u (') (') ::0_ ~ ;:u t? ~ 9 '? c: 1!1 (') ~ '? '? glj .. .................. :iI ::u::U ..... - -. om':; x!E~ xx ;!l g: D ~ en ~ ~ Ui Cii ). ~ ;:u :;0 Z = w .....~ .........Gtw....WI\,)G).........(JIINN :g;:u mwO....w.......,OICDOINNOI "'m ten :;::~ 0_ i? !!. . n .. . .. ~ n o .. IIJ" OFFICE OF THE CITY CLERK RACH~:L G. CLARK, C.M.C. - CITY CLERK 300 North "0" Street. San Bernardino' CA 92418-0001 909.384.5002' Fax: 909.384.5158 www.cLsan-bernardino.ca.us SM September 17, 2002 Mr. Dwayne Means, CEO The Planning Center 1580 Metro Drive Costa Mesa, CA 92626 Dear Mr. Means, At the Mayor and Common Council meeting of September 9, 2002, the City of San Bernardino adopted Resolution 2002-297 - Resolution rescinding Resolution No. 2002-281, approving revised Amendment No. 1 to expand the agreement with The Planning Center for providing professional services to update the City's General Plan to include preparation of the Arrowhead Springs Specific Plan and related tasks, and authorizing the Mayor to execute said revised Amendment No.1. Enclosed is one (I) original agreement. Please sign in the appropriate location and return the original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San Bernardino, CA 92402, as soon as possible. Please retain a copy of the agreement for your files. Please be advised that the resolution and agreement will be null and void if not executed within 60 days, or by November 8, 2002. If you have any questions, please do not hesitate to contact me at (909)384-5002. Sincerely, {,.;' .,,' Michelle Taylor Senior Secretary Enclosure CITY OF SAN BERNARDINO ADOPTED SHAREIl VAI.UES: Integrity' Accountability' Respect for Human Dignity' Honesty Transmittal Date: September 19, 2002 To: Office of The City Clerk P.O. Box 1318 San Bernardino, Ca 92402 Ann: Michelle Taylor ~~ ~NIt\G '-V CENTER ItICE'VED'~CIT,( CLERK Governmental Services Planning & Urban Design "II SEP aJ A 9 :.t8 Environmental StNaies Landscape A ,.chiuelNre 1580 Metro Drive Costa Mesa, CA 92626 Phone: 714.966.9220 Fax: 714.966.9221 Email:costamesa@p/anningcenler.com From: Dawayne Mears Subjec~ Arrowhead Springs Specific Plan Project No.: SBC-15.1 The following items are transmitted via: g U.S. mail D express mail D messenger D blueprinter One (1) signed original agreement The items above are transmitted: General Remarks: I xxi at your request D for your files D for your review D for your information Please call if you have any questions. ~~ From: Susie Am~sh for Dwayne Mears 00<unenl2 CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: September 23, 2002 TO: James F. Penman, City Attorney FROM: Michelle Taylor, Senior Secretary RE: Resolution 2002-297 - Agreement with The Planning Center CC: Attached is a fully executed copy of the Revised Amendment No. One to Agreement for Professional Services with The Planning Center. The original agreement is on file in the City Clerk's Office. If you have any questions, please call me at ext. 3206. - . ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): q -90..) ,-I"") Item # dO, -Pr Resolution # Abstain-6 Absent --e Nays Change to motion to amend original documents: ~ Vote: Ayes Reso. # On Attachments: ~ Contract term: - Note on Resolution of Attachment stored separately:- Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY Date Sent to Mayor: q-( t~O d- Date of Mayor's Signature: ,?-\:;).-()~ Date ofClerk/CDC Signature: '1-13- 0;)-- Date Memo/Letter Sent for Signature: CJ-, '1-0 "/ ,;loo,::>-.;I'll) NulUVoid After: Co 0 OAtJ jll-lr-G ::> , By: - Reso. Log Updated: /' Seal Impressed: v 60 Day Reminder Letter Sent on 30th day: 90 Day Reminder Letter Sent on 45th day: See Attached:V Date Returned: 9 -).c-(\;;)- See Attached: See Attached: Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Copies Distributed to: City Attorney ~ Parks & Rec. Code Compliance Dev. Services Police Public Services Water Notes: YesL No By Yes No L.- By Yes NOL By Yes NO-f By Yes No By EDA Finance MIS Others: BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.) Ready to File: 1ll:L.- Date: <( b3 Jo.9' Revised 01/12/01