HomeMy WebLinkAbout14-Development ServicesCITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION
Subject: Authorization to execute Change
From: James Funk, Director Order No. One to contract with Holland-Lowe
~ - ~ Construction, Inc. for pavement rehabilitation
Dept: Development Servic~ i , o ~ ` ~ ~ i ~ on Highland Ave. from Siena Way to
Waterman Ave., Waterman Ave. from Base
Date: July 31, 2002 Line St. to 9`" St., Foxcrofr Way from Heritage
Lane to Commercial Rd. and 9'" St. from
File: 1.7222 Arrowhead Ave. to Waterman Ave., per Plan
No's .10294 & 10264A, authorization for the
Purchasing Manager to increase the Project
contingencies by $19,709.47, from $40,000.00
to $59,709.47, and authorization for the
Finance Director to amend the FY 2001/02 and
2002/03 Capital Project Budget.
08/19/02
Synopsis of Previous Council Action:
07/9/01 Allocation of $625,000 in the 2001/02 Capital Improvement Program (CIP) for Highland
Ave. from Sierra Way to Waterman Ave., Waterman Ave. from Base Line St. to 9'" St.,
Foxcrofr Way from Heritage Lane to Commercial Rd. and 9`" St. from Arrowhead Ave. to
Waterman Ave. (Account Nos. 135-378-5504-7222, and 129-367-5504-7200).
12/03/01 Adopted Resolution No. 2001-359 awazding construction contract to Holland-Lowe
Construction, Inc. in the amount of $257,980.28.
--.
Recommended Motion:
1. Authorize the execution of Change Order No. One in the amount of $59,709.47 (including
increases in contract quantities) to the contract with Holland-Lowe Construction, Inc. for pavement
rehabilitation on Highland Ave. from Sierra Way to Waterman Ave., Waterman Ave. from Base
Line St. to 9`~ St., Foxcrofr Way from Heritage Lane to Commercial Rd. and 9'" St. from
Arrowhead Ave. to Waterman Ave., per Plan No's .10294 & 10264A.
2. Authorize the Purchasing Manager to increase the contingency amount in Purchase Order No.
995541 to Rolland-Lowe Construction, Inc. by $19,709.47, from $40,000.00 to $59,709.47.
3. Authorize the Finance director to amend the 2001/02 and 2002/03 Capital Project Budget by
transferring $47,000 from Account No. 129-367-5504-7200 (9~' Street-Pavement Rehab.) to 129-
367-5504-7222 (Waterman Avenue Pavement Rehab.) toQc~orrect"'f'or increased costs.
F rr~ .~.
Contact person: Michael Gmbbs, Field Engineer Phone: 5179
Supporting data attached: Staff Report and CCO kl Ward(s): 1, 2, 3, & 7
FUNDING REQUIREMENTS:
Amount: R59,709.4R
Source: Acct Nos. 135-378-5504-7222, 129-367-5504-7200 & 7222
Acct. Description: Highland Ave., Waterrnan Ave., Foxcrofr Way, etc.
g~i~ oa--
Agenda Item No.
CITY OF SAN BERNARDINO -
Finance:
Staff Report
Subject:
Authorization to execute Change Order No. One to contract with Holland-Lowe Construction, Inc. for
pavement rehabilitation on Highland Ave. from Sierra Way to Waterman Ave., Waterman Ave. from
Base Line St. to 9`" St., Foxcrofr Way from Heritage Lane to Commercial Rd. and 9" St. from
Arrowhead Ave. to Waterman Ave., per Plan No's . 10294 & 10264A, authorization for dte
Purchasing Manager to increase the Project contingencies by an additional $19,709.47, from
$40,000.00, contained in the original contract award, to the pre-approved sum of $59,709.47, and
authorization for the Finance Director to amend the FY 2001/02 and 2002/03 Capital Project Budget.
Background:
Bids for pavement rehabilitation on Highland Ave. from Sierra Way to Waterrnan Ave., Waterman
Ave. from Base Line St. to 9" St., Foxcrofr Way from Heritage Lane to Commercial Rd. and 9'" St.
from Arrowhead Ave. to Waterman Ave. were received on November 6, 2001, and a contract in the
amount of $257,980.28 was awarded to the lowest bidder, Holland-Lowe Construction, Inc. on
December 3, 2001. The original summary Engineer's Estimate for this project was $369,000.00.
In addition, Holland-Lowe was awarded a contract for the rehabilitation of Cluster Street, Pershing
Avenue and Mt. Vernon Avenue at about the same time. As a result of some field revisions, that
project was completed at a cost of $5,771.661ess than the original bid amount.
During the construction of the Highland Avenue project, however, certain changes were necessary to
assure a satisfactory fmished project. Change Order No. One in the amount of $59,709.47 represents a
reasonable cost for the application of required crack sealing, pavement overlay, and rubberized
pavement overlay, over and above the contract quantities as detailed in the attached change order form.
The cost of this change order exceeds the project contingency of $40,000.00, intended to cover
necessary change orders, originally approved by the Mayor and Common Council. Sufficient funds
exist in the project accounts to cover the cost of this increase, therefore, staff recommends that the
Purchasing Manager be authorized to increase the contingency amount to $59,709.47.
The project is complete and has been accepted and there will be no additional costs beyond this change
order.
Financial Impact•
Adequate funding for the cost of change order is available from the FY 2002/2003 budget in Account
Nos. 135-378-5504-7222 (Highland Avenue Pavement Rehabilitation, Waterman Ave and Foxcroft
Way), & 129-367-5504-7200 (Pavement Rehabilitation at 9'" St between "H" St an d Waterman Ave.)
The total cost of all changes to date, including quantity increases, is $59,709.47. This exceeds the
$40,000 in contingencies, budgeted and anticipated to cover changes in quantities, that were approved
as part of the original contract award. There are sufficient funds in 129-367-5504-7200 (Pavement
Rehabilitation at 9`" St between "H " St and Waterman Ave.) to cover an increase in the contingency
amount to $59,709.47. However, all funds in Account No. 135-378-5504-7222 have been depleted.
CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION
Staff Report..continued
Therefore, we recommend that the Finance Director be authorized to amend the FY 2001/02 and
2002/03 Capital Projects Budgets by transferring $47,000 from Account No. 129-367-5504-7200 (9'"
Street-Pavement Rehab.) to 129-367-5504-7222 (Waterman Avenue Pavement Rehab.) to correct for
the increases in cost.
Recommendation•
1. Authorize the execution of Change Order No. One in the amount of $59,709.47 (to cover increases
in contract quantities) to the contract with Holland-Lowe Construction, Inc. for pavement
rehabilitation on Highland Ave. from Sierra Way to Waterman Ave., Waterman Ave. from Base
Line St. to 9`" St., Foxcroft Way from Heritage Lane to Commercial Rd. and 9`" St. from
Arrowhead Ave. to Waterman Ave., per Plan No's .10294 & 10264A.
2. Authorize the Purchasing Manager to increase the contingency amount (by $19,709.47 from
$40,000.00 previously awarded as part of the original contract to $59,709.47) in Purchase Order
No. 995541 to Holland-Lowe Construction, Inc. to $59,709.47.
3. Authorize the Finance director to amend the FY 2001/02 and 2002/03 Capital Project Budget by
transferring $47,000 from Account No. 129-367-5504-7200 (9`~ Street-Pavement Rehab.) to 129-
367-5504-7222 (Waterman Avenue Pavement Rehab.) to adjust for increased costs.
San
DEVELOPMENT SERVICES DEPARTMENT
300 North "U" Sueet • San Bernardino • CA 9241 R•(1001
Planning & Building 909.384,5057 • Fax: 909.384.5080
Public Works/Engineering 909.3845117 • Fax: 909.384.51 ~5
www.ci.san-bernardino.ca.us
CONTRACT CHANGE ORDER NO. ONE
FILE NO. 1.7222 DATE: AUGUST 19, 2002
PROJECT: PAVEMENT REHABILITATION ON HIGHLAND AVENUE from Sierra
Way to Waterman Avenue, WATERMAN AVENUE from Base Line St to
9'" St FOXCROFT WAY From Heritage Lane to Commercial Road and 9'~
ST from Arrowhead Avenue to Waterman Avenue PER PLAN NO. 10294.
TO: HOLLAND-LOWE CONSTRUCTION, INC.
427 S. Pershing Avenue
Sau Bernardino, Ca 92408-1320
A"" GENTLEMEN:
You are hereby compensated for performing the additional work as follows:
ITEM NO: DESCRIPTION OF CHANGE COST
1 SCHEDULE'/A" -Account No. 135-378-5504-7222 $
Increase in cost due to variation in measured quantities of items 42,626.22
versus original bid quantities.
2 SCHEDULE "B" -Acct No. 129-367-5504-7200 $ 17,083.25
Increase in cost due to variation in measured quantities of items
versus original bid quantities.
TOTAL COST $ 59,709.47
See the attached spreadsheet marked Exhibit "A" For details.
JUSTIFICATION:
Following are general reasons for variation in measured quantities from original bid quantities on this
project.
1) Field measurements revealed that the true square footage of paving exceeded the square footages
~,i shown on the plans and specifications.
Change Order No. One
Pavement Rehabilitation Highland Ave, Watertvan Ave, Foxcroft Way and 9ih St
Page 2 of 2
2) The project specification required a 6' wide header cut only. This left the grade break at the '/s
crown excessive. Therefore to insure the overlay did not get too thin at the ~/a crown it was
necessary to increase the thickness across most of the street in order to maintain minimum thickness
at y crown.
3) The existing pavement was uneven and, to achieve a more uniform ride, it was necessary to use
additional paving to fill the low areas while maintaining the minimum allowable thickness in the
other areas.
~r
SUMMARY OF CONTRACT COSTS
The estimated revised contract cost is as follows:
Original Bid Amount
Increase due to CCO Nl
Total Project Cost
Additional time to complete Contract due to this Change Order ............... 15 Working Days
This change order represents 23.2% of the original contract amount and the amount of the change order
exceeds the contingency amount of $40,000 approved as part of the contract award by the Mayor and
Common council at their regular meeting of December 3, 2001. Sufficient funds are available in the
project account to fund this Change Order and an increase in the contingency amount is recommended.
The changes to the work contemplated by this Change Order do not exceed 25% of the original contract
amount. Under the provisions of Section 3-2.2.3 `Agreed Prices" of the Standard Specifications,
where modifications are made to items not covered by Contract unit prices, payment for the changes
may be determined by agreement between the contractor and Agency. We feel the quoted prices are
fair and reasonable.
$ 257,980.28
$ 59,709.47
$ 317,689.75
HOLLAND-LOWE CONSTRUCTION, INC. CITY OF SAN BERNARDINO
CONTRACTOR DEVELOPMENT SERVICES
Accepted Approved
By:
By:
Title:
Date:
JAMES FUNK
Director of Development Services
Date:
Approved by Mayor and Common Council
Dace: August 19, 2002
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CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES DEPARTMENT
INTEROFFICE MEMORANDUM
To: WENDY J. McCAMMACK, Councilwoman, Seventh Ward
From: . ~~R.4YMOND A. CASEY, Deputy Director/City Engineer
Subject: HIGHLAND AVENUE, WATERMAN AVENUE, FOXCROFT WAY
AND NINTH STREET PAVEMENT REHABILITATION PROJECT
Date: August 16, 2002
Copies: Judith Valles, Mayor
Fred Wilson, City Administrator
Council Oftice
James Funk, Director of Development Services
This memorandum is in response to your request for information regarding the recommended
change order on the agenda Monday. Specifically, you requested some additional information
regarding the increased cost.
Essentially, the increased cost is a result of the project area being greater than originally
anticipated in the design consultant's estimate. All costs are paid based on unit prices and the
quantities aze greater due to the lazger project area. The City did however receive a very
favorable bid price from Holland-Lowe on these quantities and simply extended the unit prices to
arrive at the change order amounts. The overall project cost is still well within the overall
project budget of $365,000 initially approved by the Council.
The specific pavement rehabilitation methodology for each of these projects was selected based
on a pavement coring analysis and recommendation from AEI CASC, the design engineer for the
project. I included excerpts from the project specifications detailing this information pursuant to
your request.
Should you need additional information, please let me know.
Entered into Record of gl
CounciUCmvDevCms Mtp: ~~ d
ey ~«-~ C~-~-~ _
n Agenda Item
annckaiw ,
l_~~_.o~
` City ClerkICDC Secy
Clty ~~ ~ ° `?+~rnerdln0
•r
`.(a9 ~~{ .~. .v a i .,_ _ ._ r .. f l`i] . ,, is F, i ;g-. n2~y. ~.IPn d:x
FILE NO. 1.7222 & 1.7200
ACCT. NO. 125-378-SSO.t_7222
129-367-5504-7200
CITY' OF SAN BERNARDINO
STATE OF CALIFORNIA
CONTRACT DOCUMENTS
PLANS AND SPECIAL PROVISIONS NO. 10294 & 10264A
FOR
PAVEMENT REHABILITATION
ON
HIGHLAND AVENUE
From Sierra Way To Waterman Avenue
~'ATERMAN AVENUE
From Base Line Street To 9~ Street
From HeritageOLaneOTo Commercial Road
AND
From Arrowhead9TH STREET
Avenue To Waterman Avenue
DIVISION OF PUBLIC WORKS
DEPARTMENT OF DEVELOPMENT SERVICES
CITY OF SAN BERNARD[NO
SEPTEMBER, 2001
BIDS WILL BE RECEIVED UP TO THE HOUR OF 2:00 P.M,
ON V
B
2001
NOTICE INVITING BIDS
NOTICE IS HEREBY GIVEN that the City of San Bernardino will receive bids
for:
PAVEMENT REHABILITATION
ON
HIGHLAND AVENUE
From Sierra Way To Waterman Avenue
WATERMAN AVENUE
From Base Line Street To 9T" Street
FOXCROFT WAY
From Heritage Lane To Commercial Road
AND
9TH STREET
From Arrowhead Avenue To Waterman Avenue
in accordance with Special Provision No. 10294. & 10264A in file in the Oftce of
the City Engineer, Third Floor, San Bernardino City Hall.
Deliver all bids to the City Engineer's Office, Third Floor, City Hall, 300 North "D"
Street, San Bernardino, California with the Specification title and number clearly
marked on the outside of the envelope.
Said bids will be received up to the hour of 2:00 p.m. , on November 6. 2001,
at which time all of said bids will be publicly opened, and examined and declared in
the City Engineer's Conference Room, Third Floor, City Hall.
No bid will be received unless it is made on a bid form furnished by the City. All
bids shall be signed, sealed and accompanied by cash, cashier's check, certified check
or bid bond made payable to the City of San Bernardino, in the amount of ten percent
(10%) of the bid. Such cash, check or bond shall be given as a guarantee that the
bidder will enter into the contract if awarded to him. In the event the bidder refuses
to execute said contract, the use by the public of the improvements will be delayed,
and the public will suffer great damage. From the nature of the case, it would be
extremely difficult and impractical to fix said amount of damages. Therefore, the
City and the bidder agree that the above sum of 10% percent shall be paid to the City
upon the condition above set forth as liquidated damages and not as a forfeiture. All
bonds furnished pursuant to this notice must be underwritten by a surety company
having a rating in Best's most recent Insurance Guide of "A" or better.
Pursuant to law, the Mayor and the Common Council of the City of San
Bernardino, by Resolution No. 90-358 and any and all amendments thereto which
are hereby referred to and made a part thereof by references as fully as though set
at length herein, have ascertained and determined the general prevailing rate per
diem wages, and of per diem wages for legal holidays and overtime work for each
craft or type work of workman needed in the execution of contracts under
jurisdiction of said Mayor and Common Council.
Said prevailing rates of wages shall conform to "General Prevailing Wage
Determination made by the Director of Industrial Relations", filed in the office of
City Clerk, which are made a part of said Resolution No. 90-358 and amendments
thereto.
The Contractor may substitute securities for any monies withheld by the Agency to
ensure performance under the contract as provided for in Section 22300 of
California Government Code and Section 10263 of the California Public Contract
Code.
It shall be mandatory upon the Contractor to whom the contract is awarded and
upon any sub-contractor under him to pay not less than specified rates to all
laborers, workmen, and mechanics employed by them in the execution of the
contract, and to prevent discrimination in the employment of persons because of
race, creed, color, or national origin, as set forth in the provisions of Resolution
No. 7414 of the Mayor and Common Council of the City of San Bernardino.
The Contractor shall possess a 'lass "A" License or Appropriate S ec~ialty
Li en at the time the contract is awarded. The prime Contractor shall
perform, with his own organization, contract work amounting to at least 0 en
of the contract price.
A non-mandatory Pre-Bid Meeting will be held on Wednesday ,October 24 2001
at 2:00 p.m. in the office of the City Engineer, Public Works Division of
Development Services, Third Floor, City Hall, 300 North "D" Street, San
Bernardino, CA 92418. This meeting is to inform bidders of MBEs/WBEs
subcontracting and material supply opportunities, and to make the prime Contractor
aware of the City's outreach program as it relates to minority hiring and
participation. Bidder's attendance at this meeting is recommended, but the prime
may certify that they are familiar with the program and attendance is not required.
Attendance and/or certification may be used as part of the good faith effort.
The City of San Bernardino reserves the right to waive any informalities or
inconsequential deviations from contract specifications, or to reject any and all bids.
No bidder may withdraw his bid within ~_ working days from the date of the bid
opening.
Plans and Specifications may be obtained from the City Engineer's Office, third
floor, City Hall, 300 N. "D" Street, San Bernardino, California 92418, upon a non-
refundable payment of $ 15.00 for each set.
CITY OF SAN BERNARDINO
d
NOTICE TO ADVERTISE
RACHEL CLARK
C'ry lerk /~
!rte / b
SPECIFICATION NO: 10294 & if1264A
SHALL APPEAR IN FIRST ISSUE NOT LATER THAN
DATE: 10/11/Ol and 10/16/01
SECOND PUBLICATION FIVE DAYS LATER
SIGNATURE:
DATE:
BID FORM
TO THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO
The undersigned declares that he has carefully examined the location of the
proposed work, that he has examined the Plan and read the accompanying
instructions to bidders and hereby proposes to furnish any and all required labor,
materials, transportation and service for the
PAVEMENT REHABILITATION
ON
HIGHLAND AVENUE
From Sierra Way To Waterman Avenue
WATERNIAN AVENUE
From Base Line Street To 9T" Street
FORCROFT WAY
From Heritage Lane To Commercial Road
AND
9TH STREET
From Arrowhead Avenue To Waterman Avenue
in strict conformity with Plans and Special Provisions No. 10294 and 2 4A of
the Public Works Division, Department of Development Services for the City of San
Bernardino and also in accordance with Standard Specifications for Public Works
Construction, 2000 Edition. Undersigned proposes and agrees if this bid is accepted,
that he will contract with the City of San Bernardino, in the form of the copy of the
contract annexed hereto, to provide all necessary machinery, tools, apparatus and
other means of maintenance, and to do all the work and furnish all the materials
specified in the contract, in the manner and time therein prescribed, and that he will
take in full payment therefor the following unit prices or lump sum prices, to-wit:
BID SCHEDULE "A"
PLAN NO. 10294
PAVEMENT REHABILITATION
ON
HIGHLAND AVENUE
From Sierra Way To Waterman Avenue
WATERMAN AVENUE
From Base Line Street To 9TH Street
FOXCROFT WAY
From Heritage Lane To Commercial Road
ITEM ESTIMATED DESCRIPTION OF ITEMS WITH UNIT TOTAL
NO QUANTITY UNIT UNIT PRICE WRITTEN IN WORDS PRICE IN FIGURES
1. 1 LS MOBILIZATION at the Lump Sum LS
price of
Dollars
and cents $
2. 1 LS TRAFFIC CONTROL, at the Lump LS
Sum price of
Dollars
and cents
3. 2,270 TN Asphalt Rubber Hot Mix-Gap Graded $,
(ARHM-GG), including crack sealing
and MH frames & water valve covers
adjusted to grade, at
Dollars
and cents
per TON
/TN
4. 6,340 SY Cold Milling, including Disposal of $
Material Milled from the Site, at
Dollars
and cents
per SQ. YD.
/SY
BID SCHEDULE "A"
PLAN NO. 10294
PAVEMENT REHABILITATION
ON
HIGHLAND AVENUE
From Sierra Way To Waterman Avenue
WATERMAN AVENUE
From Base Line Street To 9Tn Street
FOXCROFT WAY
From Heritage Lane To Commercial Road
ITEM ESTIMATED DESCRIPTION OF ITEMS WITH UNIT TOTAL
NO QUANTITY UNIT UNIT PRICE WRITTEN IN WORDS PRICE IN FIGURES
5. 2,108 SF Street CuUStructural Damage Repair/ $ /SF
Potholes Repair, at
and
Dollars
cents
per SQ. FT.
6. 1 LS Thermoplastic Traffic Stripes, Pavement LS
Markings and Raised Pavement Markers
at the Lump Sum price of
Dollars
and cents
7. 29 EA Traffic Detector Loops, including $ /EA
Conduits, Pull Boxes and Conductors, at
Dollars
and cents $_
per EACH
BID SCHEDULE "A" - TOTAL BID $
NOTE: The unit price must be written in words and also shown in figures.
The total price must be extended for each item of work
and the total of all items inserted in the space provided.
In case of a discrepancy between words and figures, the words shall prevail.
BID SCHEDULE "B"
PLAN NO. 10264A
PAVEMENT REHABILITATION
ON
9TH STREET
From Arrowhead Avenue To Waterman Avenue
ITEM ESTIMATED DESCRIPTION OF ITEMS WITH UNIT TOTAL
NO QUANTITY UNIT UNIT PRICE WRITTEN IN WORDS PRICE IN FIGtiRFS
1. 1 LS MOBILIZATION at the Lump Sum LS
price of
Dollars
and
cents
2. 1 LS TRAFFIC CONTROL, at the Lump
Sum price of
Dollars
and
cents
LS
3. 1,307
and
Dollars
cents
per TON
$ /'TN
4. 1 LS Thermoplastic Traffic Stripes, Pavement LS
Markings and Raised Pavement Markers
at the Lump Sum price of
Dollars
and cents $
TN Asphalt Concrete Overlay
( 0.08' Thick) at
BID SCHEDULE "B"
PLAN NO. 10264A
PAVEMENT REHABILITATION
ON
9TH STREET
From Arrowhead Avenue To Waterman Avenue
ITEM ESTIMATED DESCRIPTION OF ITEMS WITH UNIT TOTAL
NO QUANTITY UNIT UNIT PRICE WRITTEN IN WORDS PRICE IN FIGURES
5. 653 SF Repair of Street Cut, at
and
6. 4,391 SY
Dollars
cents
per SQ. FT.
Cold Milling, Heaving Cracks and
Bumps, at
and
Dollars
cents
per SQ. YD.
7. 8 EA Traffic Detector Loops, including
Conduits, Pull Boxes and Conductors
at
Dollars
and cents
per EACH
BID SCHEDULE "B" - TOTAL BID $
$ /SF
$ /SY
$ /EA
NOTE: The unit price must be written in words and also shown in figures.
The total price must be extended for each item of work
and the total of all items inserted in the space provided.
In case of a discrepancy between words and figures, the words shall prevail.
SUMMARY OF BID SCHEDULES
PLAN NO. 10294 & 10264A
BID SCHEDULE "A" TOTAL BID ................................. $
BID SCHEDULE "B" TOTAL BID .................................. $
BID SCHEDULES "A" & "B" GRAND TOTAL .............. $
NOTES: 1. The total of each bid schedule must be entered in the space provided.
The total of both schedules must be entered in the space provided.
2. The City shall award a contract to the lowest responsible bidder
for the grand total bid for Bid Schedule "A" and Bid Schedule "B".
Bidders must bid all of Schedule "A" and all of Schedule "B" bid.
APPENDIX "A"
ASPHALT CONCRETE CORING REPORT
~ • H • ~ • INCORPORATED
P.O. Box 231, Colton, CA 92324-0231 •1355 E. Coole/ Dr., Colton, CA 92324-3954 • Phone (909) 824-7210 • Fax (909) 824-7209
July 25, 2001
AEI•CASC
937 South Via Lata, Suite 500
Colton, California 92324
Attention: Mr. Steve Hosford
Subject: Pavement Evaluation
City of San Bernardino Street Rehabilitation Project No. 779-03
Highland Avenue, Waterman Avenue, and Foxcroft Way
San Bernazdino, California
Deaz Mr. Hosford:
Job No. 01611-7
As requested; this firm has conducted a pavement evaluation for the above subject project. Our
evaluation included mapping the streets to identify areas of failing pavement sections that require
removal and replacement, coring and sampling of the asphalt concrete and subgrade soils, and labora-
tory testing to provide replacement street structural section design recommendations. The scope of
services provided was as generally outlined in our proposal letter dated May 14, 2001, the City of San
Bemardino's Request for Proposal dated April 2001, and other written and verbal communications.
FIELD PROCEDURE
Between July 11 and July 13, 2001, a representative from this firm conducted a field reconnaissance
of the subject streets. During that time, the streets were walked, and the actual conditions of the streets
were mapped. The purpose ofthe reconnaissance was to identify and map those areas within the project
boundazies that require removal and replacement of the existing asphalt concrete pavement. In addition,
representative locations for cores and R-value samples were chosen.
After the field reconnaissance, representatives from this firm conducted coring of the asphalt concrete
pavement. Eight-inch diameter cores were cut through the asphalt concrete pavement at eight separate
locations chosen to be representative conditions along the three streets- Sampling and logging the
asphalt concrete pavement and subgrade soil conditions was performed prior to the cure holes being
patched with cold-mix asphalt concrete material.
SOILS ENGINEERING GEOLOGY ENVIRONMENTAL MATERIALS TESTING 6 EVALUATION CONSTRUCTION INSPECTION
`~ .
Page o.~
]ob No. 01611-7
LABORATORY TESTING
In our laboratory, the thickness of each of the asphalt concrete cores was measured. Sieve analyses and
sand equivalent tests were performed on soil samples obtained from below the base material to deter-
minethe general subgrade soil characteristics. Based upon the results of these tests, a R-value test was
performed on a selected soil sample from each street.
RESULTS
The results of our field and laboratory investigations are summarized on the attached Test Data
Summary sheets. Core hole locations are indicated on the enclosed Plate. A discussion of ow observa-
tions for the individual streets is provided below.
HIGHLAND AVENUE (between Waterman Avenue and Sierra Wavl:
1. No removal and replacement is recommended for Highland Avenue
2. East-bound and west-bound No. 2 lanes: Entire length, grind edge adjacent to gutter due
to severe alligator cracking and trench cracking
3. West-bound No. 21ane, Station 37+40 to Station 46+25: Grind entire lane due to alligator
cracking, heavy transverse and longitudinal cracking, pot holes, and trench cracking
4. East-bound and west-bound No. 2 lanes, Station 27+65 to Station 31+00, Station 36+70 to
Station 37+05, Station 37+83 to Station 39+12, Station 4 ]+42 to 43+65: Grind entire lane
due to severe alligator, transverse, longitudinal, and trench cracking
5. East-bound No. 1 lane, Station 38+59 to Station 41+00: Grind out entire lane due to severe
alligator, transverse, longitudinal, and trench cracking
6. Intersections at both Highland Avenue and Waterman Avenue and Highland Avenue and
Sierra Way have recently been paved and appear to be in good condition.
WATERMAN AVENUE (between 9th Street and Baseline Streetl:
1. No removal and replacement is recommended for Waterman Avenue
2. North-bound and south-bound No. 1 lanes, Station 0+00 to Station 21+72: Grind pavement
edge adjacent to gutter
North-bound and south-bound No. 1 lanes and center tum lane, Station 0+00 to Station
21+72: Transverse cracking every 5 to 10 feet
4. North-bound and south-bound No. 1 lanes: Longitudinal cracking along left edge
5. North-bound No. 1 lane, Station 11+50 to Station ] 9+50: Rutting along left edge
•i . ~
age o.~
Job No. O] 61 l -7
6. Recent overlay has been performed in the areas of:
a. North-bound No. 2 lane, 3 feet off gutter extending 2 to 3 feet into north-bound No. ]
lane, Station 6+00 to Station 16+00 and Station 16+50 to Station 18+00
b. North-bound No. 2 lane, mid-portion of lane, Station 0+60 to Station 6+00
c. South-bound No. 2 lane from gutter to approximately 7 feet out from Station 0+40 to
Station 3+50
d. South-bound No. 2 lane, entire lane, Station 6+40 to Station 12+60 and Station 13+00
to Station 19+70, extends into south-bound No. 1 lane, Station ] 0+20 to Station 12+20
and Station 13+00 to Station 14+00
FOXCROFT WAY (between Commercial Drive and Heritage Lanel:
1. North-bound and south-bound lanes, Station 0+25 to Station 0+70: Remove and replace due
to severe alligator cracking in central portion of the street
2. North-bound lane, Station 0+75 to Station 1+10: Trench depression
3. North-bound lane, Station 0+20 to Station 1+00 and Station 3+50 to Station 4+60: Ravel-
ing
4. South-bound lane and centerline, Station 2+00 to Station 2+50 and Station 4+00 to Station
6+00: Raveling
5. North-bound lane, Station 4+20 and 4+50: Trench depressions
6. Centerline, Station 5+80 to Station 6+00: Remove and replace due to severe alligator
cracking
RECOMMENDATIONS
Based upon the findings and conclusions of this investigation, we have shown on the plates those areas
we feel necessary to remove and replace in order to rehabilitate the existing streets. Swctural section
design recommendations are given below for the areas that aze to be removed and replaced.
Street T.I Recommended Street Section
Highland Avenue 9.0 0.45' AC/0.55' AB
or
0.80' AC/Native
Waterman Avenue 9.0 0.45' AC/0.55' AB
or
0.80' AC/Native
age o.~
Job No. 01611-7
Street T.I Recommended Street Section
Foxcroft Way 6.5 0.30' AC/0.35' AB
or
0.55' AC/Native
Because this is a rehabilitation project and sampling was limited to core hole locations only, a maxi-
mum R-value of 50 was utilized for calculation of the pavement structural section designs.
The recommended structural sections are predicated upon proper compaction of utility trench backfills.
To help prevent patches in the new asphalt, we recommend that any known future utilities be installed
prior to constmction.
For the areas to be reconstructed, the existing asphalt concrete can either be peeled up and removed for
disposal or recycling, or it can be ground up, stockpiled, and incorporated into the subgrade. With the
existing asphalt concrete removed and subgrade cut, the upper 12 inches of subgrade soils should be
scarified, moisture treated to neaz optimum moisture content, and recompacted to at least 95 percent
relative compaction (ASTM D 1557). With the native subgrade compacted and tested, the pre-moist-
ened base material should be placed compacted to at least 95 percent relative compaction (ASTM D
1557). Should repairs to the subgrade require base thicknesses greater than 8 inches, base should be
placed in 8-inch or less lifts and compacted as above. Base material should meet the R-value require-
ments for Caltrans Class 2 aggregate base (AB).
Should wet or otherwise unsuitable aeeas be encountered during grading, deeper removals and replace-
ment with base material may be necessary. Care should be taken to avoid disturbing the existing
utilities and their laterals. Should problems arise due to shallow utilities, this firm should be contacted
in order to provide specific recommendations.
Further evaluation and testing of the actual subgrade soils encountered during construction should be
performed to verify the preliminary structural section.
All asphalt concrete should meet the City of San Bemardino's standazd specifications or, at a minimum,
the requirements for Caltrans 3/4-inch Maximum, Medium Type B for base course pavement and 1/2-
inch Maximum, Medium Type B for finish course pavement. Asphalt should be grade AR-4000.
Paving, at a minimum, should be conducted in accordance with the current provisions of the Standard
Specifications prepared by the California State Department of Transportation.
age o.~
Job No. 01611-7
CLOSURE
We trust this information is as requested. Should you have questions, please feel free to contact this
firm at vow convenience.
Respectfully submitted,
C.H.J., INCORPORATED
~~
James F. Cooke, Staff Engineer
Robert J. Jo son, G.E. 443
Senior Vice President
JFC/RJJsra
Encloswes: Index Map
Plates
Test Data Summary sheets
Distribution: AEI•CASC (6)
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TEST DATA SUMMARY
SAMPLE:
STREET:
LOCATION:
1
Foxcroft Way
Station 1+06
North-Bound Lane
2
Foxcroft Way
Station 2+85
South-Bound Lane
3
SIEVE ANALYSIS:
SIEVE SIZE
I ~~
3/4"
1/2"
3/8"
No. 4
No. 10
No. 16
No. 40
No. 50
No. 100
No. 200
]00
98
93
88
84
82
74
69
54
36
PERCENT PASSING
100
97
95
92
87
84
82
74
69
51
35
Waterman Avenue
Station 16+15
South-Bound No. 2 Lane
100
99
93
83
70
34
24
13
9
SAND EQUIVALENT: 17 13 52
R-VALUE: --- 63 ---
AC THICKNESS (in.): 3.0 3.0 6.5
BASE THICKNESS (in.): 5.5 2.0 ---
. ~•CJ•~•
Job No. 01611-7
TEST DATA SUMMARY
SAMPLE:
STREET:
LOCATION:
4
Waterman Avenue
5
Waterman Avenue
6
Highland Avenue
Station 10+40 Station 4+25 Station 44+12
South-Bound No. 1 Lane North-Bound No. 2 Lane West-Bound No. 2 Lane
SIEVE ANALYSIS:
SIEVE SIZE PERCENT PASSING
1 1/2" 100
1" 94
3/4" 91
1 /2" 90 100
3/8" 100 89 99
No. 4 99 85 97
No. ]0 97 80 92
No. 16 95 76 85
No. 40 89 65 68
No. 50 85 61 61
No. 100 73 51 44
No. 200 56 38 27
SAND EQUIVALENT: 7 15 33
R-VALUE: --- 71 ---
AC THICKNESS (in.): 5.5 6.0 9.5
BASE THICKNESS (in.): 7.0 8.0 ---
C•(~I•~.
Job No. 01611-7
TEST DATA SUMMARY
SAMPLE: 7 8
STREET: Highland Avenue Highland Avenue
LOCATION: Station 38+25 Station 30+06
Center Turn Lane East-Bound No. 2 Lane
SIEVE ANALYSIS:
PERCENT PASSING
3/4"
1/2"
3/8"
No. 4
No. ]0
No. 16
No. 40
No. 50
No. 100
No. 200
SAND EQUIVALENT:
R-VALUE:
AC THICKNESS (in.~:
CONCRETE THICKNESS
BASE THICKNESS (in.l:
100
93 100
91 98
86 95
79 87
74 79
61 60
55 53
42 38
27 26
25 25
--- 63
6.5 6.5
--- 5.0
S.0* ---
'Material was open graded 1 1/2" rock
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Street Location Description
."
,
,
_ _ _9th
,
9th Street 9th Street 8 Arrowhead Ave.East
.Crosswalk Wand. 6' X 4' , 1' X 30', 4' X 7' Remove 8 Replace
9th Street 9th Street 8 Arrowhead Ave.East
Crosswalk EBnd: 21' X 20' Remove 8 Replace
9th Street 900 9th Street 2' X2' Remove 8 Re lace
9th Street 9th Street 8 Sierra Way West crosswalk
Wand. 3' X 17' Remove 8 Replace
9th Street 9th Street 8 Sierra Way W/Bnd. 1' X 52' Remove 8 Replace
9th Street 9th Street 8 Sierra Wa Northeast Comer 6' X 8' Remove 8 Re lace
9th Street 9th Street 8 Sierra Wa Southeast Comer 4' X 4' Remove 8 Replace
9th Street 9th Street 8 Sierra Way EIBnd. 3' X 15' Remove 8 Replace
9th Street 9th Street 8 Sierra Way Southwest Corner 4' X 4' Remove 8 Replace
9th Street 9th Street 8 Sierra Way j0'+/- East E/Bnd. 4' X 40' Remove 8 Replace
9th Street 9th 8 Mountain View Ave. E/Bnd 1'X34' Remove 8 replace
9th Street 9th 8 Arrowhead Southeast Comer 4' X 4' Grind 8 Patch
9th Street 9th 8 Arrowhead East Crosswalk E/Bnd. 3' X 3', 3' X 2", 3' X 5', 2' X 2' Remove 8 Replace
9th Street 214 9th Street 3' X 35' Remove 8 Replace
9th Street 9th ~ W aterman E/bnd 3' X 15' Remove 8 Replace
i SUi•IMARY OF LABORATORY TESTING
' °""' I Esbibit
Saa Bernardino. California
For JoAs Eesa aad Associates, tne. Numbcr: 7A
DATE: Afay 3, 2001 I SCALE: None ~ Job Nombor: 161.016
CAL-WEST Consultants
Consulting Engineers
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LOCATION MAP
9 Street Et:hibit
Soe Rereerdieo, Glitonie Number: I
For JoOe Epe eed Amoeiah>ti toe.
DATE: May 3, 3001 SCALE: Noee JobNember: 161.016
~AL-WEST Consultants Consulting Engineers
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LEGEND
® Corc L,ocetlon Typ.
Project l.ocetlon
NORTH
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ATTACFIMENT 'rc°
SUMMARY OF CORE TESTS
CORE AC
NUMBER LOCATION THICKNESS BASE REMARKS
C-4 In front of 210 9th St. 7.0" None
10.5' S. of N. Curb
1t31'W.ofWallSt.
C-5 W. of 368 9th St. 4.0" None
23' S. of N. Curb
125' W. of Mayfield
C-6 In front of 632 9th St. 3.5" None 3.0' PCC Under A.C.
9' N. of S. Curb
259' W. of F Street
SU61b1ARY OF LABORATORY TESTING
9 Street Eshibit
San Bernardino, California 2
For John Egan and Associates, Inc. Number:
DATE: Dlay 7,?001 SCALE: None Job Number: 161.016
CAL-WEST Consultants Consulting Engineers
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TOTAL PROJECT COSTS
Rehabilitation Highland, Waterman, Foxcroft, Ninth
Street Square
Feet Overlay
(only)
Costs Cost per
square foot
Overlay
(only) Total Project
Cost Total Cost
per square
foot
Hi land 122,700 $71,773.78 $ 0.58 ----------- -----------
Waterma
n 94,250 $82,077.00 $ 1.14 ----------- -----------
Foxcroft 20,952 $12,644.00 $ 0.60 ----------- -----------
Total 237 902 $166,494.78 $ 0.77 $210,000.00 $ 0.88
Ninth 199,640 $74,281.20 $ 0.37 $110,000.00
+ $ 45.000.00 $ 0.55
$155,000.00
Total 437,542 $240,775.98 $ 0.55 $365,000.00 $ 0.83
Entered into Raced tR """'"°'~I
Councill/C~myDerCme MtO: ~ g o A'Z'
re Agenda Item
City ClerkICDC Seey
City of San Bernardino
S:/Public Works:Ray's folder:Donna's work for Ray
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