HomeMy WebLinkAbout10-Human Resources
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From:
EDWARD S. RAYA
Subject:
RECLASSIFICATION OF AN
ASSOCIATE PLANNER POSITION TO
SENIOR PLANNER POSITION IN THE
DEVELOPMENT SERVICES
DEPARTMENT
Dept:
HUMAN RESOURCES
OR' .f ,-. . r I .
i I \.-. /. ~f.i L
Date:
JUNE 14,2002
Synopsis of Previous Council Action:
6/18/02
Personnel Committee - recommended approval.
Recommended Motion:
1. Reclassify the Associate Planner position, Range 1435, $3,886 - $4,724/month to the
Senior Planner position, Range 2480, $4,864 - $ 5,912/month.
2. Direct the Human Resource Department to update Resolution 97-244 to reflect his
particular action.
3. Authorize the Director of Finance to amend the FY 02-03 Preliminary Budget to adjust
the Development Services budget per the staff report.
&~, N~(--
Si9Tture
Contact Person:
Ed Rava
Phone:
384-5161
Supporting Data Attached:
Yes
Ward:
FUNDING REQUIREMENTS:
Amount:
$11.768
Source: (Acct No)
(Acct Description) &
Finance:ffJ~d77A: ~
Council Notes:
Agenda Item No. / CJ
r;,/.Js:jOL
CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Reclassification of an Associate Planner position to Senior Planner position in the Development
Services Department.
BACKGROUND
The City has authorized six (6) professional planning positions. The City has been unsuccessful
in four recruitments to fill the position of Associate Planner with a qualified person capable of
the complexity of the job. Yet, each year the environmental issues and planning tasks get
exceedingly more complicated. The Department feels there is a need to upgrade a vacant
position of Associate Planner to the position of Senior Planner in order to attract a talented
person capable of doing the more complicated assigrunents and tasks--a person with more
experience who is able to promptly and efficiently complete the growing volume of work.
The Planning Division is updating the Housing Element, overseeing the update of the City's
General Plan and specific plans, and researching and managing several major projects such as
Arrowhead Springs Specific Plan and annexation, Arrowhead Credit Union Headquarters
Project, Kangaroo Rat Habitat issues, Hillwood and BNSF issues and development plans, EDA
projects, legal issues such as negotiations and amendments to the Municipal Code related to
Stubblefield Development, Martin Ranch, San Manuel Band of Mission Indians' property, etc.
These tasks are in addition to handling an increase in Conditional Use Permit and development
permit applications.
The backlog of projects (Conditional Use Permits, tract maps, variances, zone changes,
development permits, etc.) has increased in a six-month period from 37 to 67 applications.
Additionally, to date there has been an II percent increase in the total number of submitted
planning cases.
Upgrading this vacant position will allow the City to recruit an experienced individual capable of
provide the services necessary to maintain quality customer service.
FINANCIAL IMPACT
Budgeted
Reclassifv
Associate Planner
Range 1435 ($3,886 - $4,724/mo.)
Salary $48,800
Benefits 8.200
$57,000
Senior Planner
Range 2480 ($4,864 - $5,912/mo.)
$4,864 x 12 months = $58,368
Benefits 10.400
$68,768
Total net increase: $11.768
The $11,800 cost for this reclassification will be funded by moving $3,000 from Account #001-
187-5111 and $9,000 from Account #001-190-5502. As always, at mid-year, these accounts will
be re-evaluated and, ifneeded, adjustments will be recommended.
RECOMMENDATION
1. Reclassify the Associate Planner position, Range 1435, $3,886 - $4,724/month to the
Senior Planner position, Range 2480, $4,864 - $ 5,912/month.
2. Direct the Human Resource Department to update Resolution 97-244 to reflect his
particular action.
3. Authorize the Director of Finance to amend the FY 02-03 Preliminary Budget to adjust
the Development Services budget per the staff report.
HR/ Agenda Items:SR.Assoc.Plan.Reclass.02
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CITY OF SAN BERNARDINO
ASSOCIATE PLANNER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the
class. Specifications are!!!!! intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under general supervision, accomplishes a variety of specialized and responsible professional and
technical assignments from above average difficulty to increasingly complex areas in planning; assists in
performing studies and preparing comprehensive current and long-range plans on matters concerning the
orderly growth and development of the City; and performs related duties as required.
ORGANIZATIONAL RELATIONSmpS
The class of Associate Planner is a journey-level professional in the planning series. Supervision is
received from the Director, Principal Planner and/or Senior Planner.
REPRESENTATIVE DUTIES
The following duties are typical for positions in this classification. Any single position may not perform all of these
duties and/or may perform similar related duties not /isted here:
I. Provides courteous and expeditious customer service to the general public and City department staffs.
2. Initiates correspondence to developers and the public; responds to correspondence and answers
questions from the public regarding planning issues.
3. Performs professional work in planning, zoning and redevelopment relative to land use; analyzes
factors influencing trends and makes predictions concerning future City expansion.
4. Conducts surveys and compiles data relating to zoning, performance standards, ordinance revisions
and changes; reviews development plans for compliance with zoning ordinances, regulations and
policies established by the Planning Commission and the Common Council; prepares current and
long-range plans for subdivision and zoning activities, land use, community design, housing, streets
and highways.
5. Interprets and applies zoning ordinances; implements zoning and subdivision ordinances; researches
and prepares new ordinances; drafts and submits proposed legislation on zoning and related planning
matters.
6. As assigned Project Manager, processes al1 types of planning permits as necessary; screens and
evaluates assigned applications for completeness before presentation to committees and the Planning
Commission; confers with applicants on presented plans; reviews and resolves site design problems
and negotiates with developers to modify site plans; prepares and reviews environmental impact
studies and reports and makes recommendations to the Director, Development ReviewlEnvironment
Review Committee, and Planning Commission; schedules projects and prepares draft project agenda
items, and legal ads and notices; prepares maps and special sketches; designs charts and graphics;
prepares and presents staff reports to Development/Environmental Review Committee and Planning
Commission.
7. Plan-checks building permit and landscape plan requests, conferring with building inspectors,
officials, engineers, architects, developers, and others; reviews plans and drawings to ensure
compliance with approved plans and City ordinances; performs field and site inspections during and
after construction to ensure project is in compliance with approved plans.
Page-!
lR
CITY OF SAN BERNARDINO
Associate Planner (Continued)
8. Writes requests for proposals for consultants in environmental planning, urban design, housing, and
economic studies and projections; evaluates proposals; selects consultants; prepares agreements and
monitors consultant work.
9. Serves as staff on a variety of committees and commissions as assigned; prepares and presents staff
reports and other necessary correspondence.
10. Attends and participates in professional group meetings; stays abreast of new trends and innovations
in the field of Planning.
II. Routinely adheres to and maintains a positive attitude towards City and department goals.
12. Performs related work as required.
GENERAL OUALIFICATIONS
Knowledee of:
Census data;
Basic mathematics and statistics;
Applicable laws and codes;
Intermediate computer skills;
Drafting methods and equipment;
Municipal, political and governmental processes;
Research principles and report writing techniques;
Proper English usage, spelling, grammar and punctuation;
Principles of administration and public relations;
State Planning Act, Subdivision Map Act, California Environmental Quality Act and National
Environmental Policy Act;
Theories, principles and practices of municipal planning and zoning.
Abilitv to:
Negotiate effectively;
Organize and conduct planning research studies;
Evaluate plans, proposals and designs;
Plan, organize and complete long-term assignments;
Read, understand, interpret and apply complex written materials;
Compile and analyze technical and statistical information and data;
Read and interpret maps, plans, specifications and legal descriptions;
Prepare maps, illustrations, tables, graphs and other visual orders for written and oral presentations;
Prepare clear, comprehensive reports with effective graphic illustrations;
Understand and carry out oral and written instructions;
Communicate clearly and concisely, both orally and in writing;
Establish and maintain effective relationships with those contacted in the course of work.
Minimum Oualifications:
Bachelor's degree in land use planning, or a closely related field and two years of planning
experience. A Master's degree in land use planning or closely related field may be substituted for one
year of the required experience.
License or Certificate:
Possession of a valid Class "C" California Driver's License is required.
Page - 2
'l
CITY OF SAN BERNARDINO
Associate Planner (Continued)
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential job functions.
Environment: Office and field environment; may travel from site to site; exposure to noise, dust,
grease, smoke, fumes, and gases; work in inclement weather conditions.
Phvsical: Incumbents require sufficient mobility for walking, standing or silting for prolonged
periods of time; to transport materials and supplies weighing up to 20 pounds.
Vision: See in the normal visual range with or without correction; vision sufficient to read small
print, computer screens and other printed documents.
Hearin!!: Hear in the normal audio range with or without correction.
CSB APPROVED DATE:
5/ uia';)-
IO/J-3/o I
APPROVED: />".,Jiut?/tA ~"(?'I:'><1 t;. _ DATE:
Director of Human Resources . .. (~
HR/Job Descriptions - New:30 l69.Associate.Planner
Page - 3
~
CITY OF SAN BERNARDINO
SENIOR PLANNER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the
class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under direction, plans, organizes and supervises the day-to-day activities of the Planning Division; performs
a variety of complex and responsible professional planning work; performs studies and prepares plans on
matters concerning the orderly growth and development of the City; and performs related duties as required.
ORGANIZATIONAL RELATIONSHIPS
The class of Senior Planner is an advanced joumey-leveVsupervisory professional in the planning series.
Supervision is received from the Director and/or Principal Planner. Lead supervision is exercised over
professional staff.
REPRESENTATIVE DUTIES
The following duties are typical for positions in this classification. Any single position may not perform all of these
duties and/or may perform similar related duties not listed here:
I. Provides courteous and expeditious customer service to the general public and City department staffs.
2. Initiates correspondence to developers and the public; responds to correspondence and answers
questions from the public regarding planning issues.
3. Assigns and reviews the work of assigned staff; confers with planning staff on assigned cases;
oversees the daily work of the counter planner; reviews all correspondence and reports prepared by
assigned staff.
4. Collects, signs and reviews planning staff timesheets; prepares and tabulates monthly division work
statistics; creates new policies and procedures as necessary.
5. Trains and evaluates planning staff as assigned; provides or coordinates staff training; works with
employees to correct deficiencies.
6. Performs professional work in planning, zoning and redevelopment activities relative to land use;
analyzes factors influencing trends; makes predictions concerning future City expansion.
7. Conducts surveys and compiles data relating to zoning, performance standards, ordinance revisions
and changes; reviews development plans for compliance with zoning ordinances, regulations and
policies established by the Planning Commission and the Common Council; prepares current and
long-range plans for subdivision and zoning activities, land use, community design, housing, streets
and highways.
8. Interprets and applies zoning ordinances; administers zoning and subdivision ordinances; researches
and prepares new ordinances; drafts and submits proposed legislation on zoning and related planning
matters.
9. Schedules and processes pre-application reviews; processes planning permits as necessary; screens
and evaluates assigned applications for completeness before presentation to committees and the
Planning Commission; confers with applicants on presented plans; reviews and resolves site design
problems and negotiates with developers to modify site plans; prepares and reviews environmental
impact data and makes recommendations to Development ReviewlEnvironment Review Committee
and Planning Commission; drafts project agenda items and legal notices; prepares maps and special
sketches; designs charts and graphics; prepares and presents staff reports to Development
Review/Environment Review Committee and Planning Commission.
Page-!
li\.
CITY OF SAN BERNARDINO
Senior Planner (Continued)
10. Plan-checks building permit and landscape plan requests, conferring with building inspectors,
officials, engineers, architects, developers, and others; reviews plans and drawings to ensure
compliance with approved plans and City ordinances; performs field and site inspections during and
after construction to ensure project is in compliance with approved plans.
11. Writes requests for proposals for consultants in environmental planning, urban design, housing and
economic studies and projections; evaluates proposals and selects consultants; prepares agreements
and monitors consultants work.
12. Maintains all departmental information documents, books and other materials including the
Development Code, General Plan, General Plan Land Use Map and Policies and Procedures Manual;
recommends purchase of technical manuals and supplies.
13. Serves as staff on a variety of committees and commissions as assigned; prepares and presents staff
reports and other necessary correspondence.
14. Attends and participates in professional group meetings; stays abreast of new trends and innovations
in the field of Planning.
15. Routinely adheres to and maintains a positive attitude towards City and department goals.
16. Performs related work as required.
GENERAL OUALIFICATIONS
Knowledl!e of:
Census data;
Basic mathematics;
Basic statistics;
Applicable laws and codes;
Drafting methods and equipment;
Basic principles of supervision;
Municipal, political and governmental processes;
Research principles and report writing techniques;
Proper English usage, spelling, grammar and punctuation;
Theories, principles and practices of municipal planning and zoning.
Ability to:
Organize and conduct planning research studies;
Evaluate plans, proposals and design;
Plan, organize and complete long-term assignments;
Read, understand, interpret and apply complex written materials;
Compile and analyze technical and statistical information and data;
Read and interpret maps, plans, specifications and legal descriptions;
Prepare maps, illustrations, tables, graphs and other visual orders for written and oral presentations;
Prepare clear, comprehensive reports with effective graphic illustrations;
Understand and carry out oral and written instructions;
Communicate clearly and concisely, both orally and in writing;
Establish and maintain effective relationships with those contacted in the course of work.
Minimum Oualifications:
Bachelor's degree in land use planning or closely related field and three years of planning experience
with one year of supervisory level professional planning experience. A Master's degree in land use
planning or closely related field may be substituted for one year of the required non-supervisory
experience.
Page. 2
It>
CITY OF SAN BERNARDINO
Senior Planner (Continued)
License or Certificate:
Possession of a valid Class "C" California Driver's License is required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successjUlly perform the
essential jUnctions of this job. Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential job jUnctions.
Environment: Office and field environment; may travel from site to site; exposure to noise, dust,
grease, smoke, fumes, and gases; work in inclement weather conditions.
Phvsical: Incumbents require sufficient mobility for walking, standing or sitting for prolonged
periods of time; to transport materials and supplies weighing up to 20 pounds.
Vision: See in the normal visual range with or without correction; vision sufficient to read small
print, computer screens and other printed documents.
Hearine: Hear in the normal audio range with or without correction.
APPROVED:_fo~ ~ ~~TE:
Director of Human Resources
CSB APPROVED DATE:
5/1)/6d-
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HRIJob Descriptions - New:20243.Senior.Planner
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