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Home My WebLink About23-Parks & Recreation I ' 'CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Lemuel P. Randolph, Director Dept: Parks, Recreation & Community Services Dept. Date: June 6, 2002 O,....,~"'. 1 IiI \'-,,1 Synopsis of Previous Council Action: Subject: RESOLUTION AWARDING PURCHASE ORDERS FOR LANDSCAPE AND IRRIGATION MAINTENANCE SERVICES TO AZTECA LANDSCAPE FOR SECCOMBE LAKE AND ARROWHEAD CREDIT UNION PARK, SERVICE SCAPE FOR NORTH SITE FACILITIES AND CENTRAL FACILITIES, AND R. P. LANDSCAPE FOR DOWNTOWN FACILITIES, PARKING LOTS, CAROUSEL MALL, LIBRARY FACILITIES, AND SOUTH SITE FACILITIES FOR A PERIOD OF TWELVE (12) MONTHS IN ACCORDANCE WITH BID SPECIFICATION F02-S3. MICC Meeting Date: July 1, 2002 July 9,2001 - Council approved Resolution 2001-214 awarding Purchase Agreement to R. P. Landscape for the landscape and irrigation maintenance contracts at Seccombe Lake, downtown City facilities, north site facilities, parking lots and medians, San Bernardino Stadium and south site facilities for a period of 12 months beginning July 1,2001 and terminating on June 30, 2002. Recommended motion: Adopt Resolution ~~~~ Contact person: Dan Ustation Ward: All Wards Phone: 384-5130 Supporting data attached:. Staff Report & Resolution FUNDING REQUIREMENTS: Amount: $59,999.68 + $75,111.96 + $87,263.76 = (A total of$222,375.40) Source: (Accl. No.) 001-382-5506 (Acel. Description) Landscape Contracts Finance' Council Notes: -P~~d-7'O.?-- ;)d\ Agenda Item No. 711/1)'11 .:l3 I I CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subiect: Resolution awarding Purchase Orders for landscape and irrigation maintenance services to Azteca Landscape for Seccombe Lake and Arrowhead Credit Union Park, Service Scape for North site facilities and Central facilities, and R. P. Landscape for Downtown facilities, Parking lots, Carousel Mall, Library facilities, and South site facilities for a period of twelve (12) months in accordance with bid specification F02-53. Backtzround: The proposed agreement is for landscape and irrigation maintenance services for the period of (12) months to be utilized by the Parks, Recreation and Community Services Department. The bid was prepared including (3) separate bid packages based on geography and similarity. This was done to create an opportunity for more bidders, particularly small companies, that may not be able to manage service to all of the facilities. Bid award recommendations were based on lowest responsible bidder by bid package. The Parks, Recreation and Community Services Department prepared the appropriate specifications and the Purchasing Division of the Finance Department published and furnished contract bid documents to seven (7) vendors and the Chamber of Commerce. Contract bid documents were advertised in The Sun Newspaper and the City web page, bids were publicly opened and declared on April 10, 2002. The following is a sununary of bids received. Company Locations Seccombe Arrowhead Lake Credit Union Park Golden West Landscape San Bernardino $ 58,800.00 $15,120.00 Service Seape Ontario $ 55,350.00 $14,280.00 Trugreen Landcare Riverside $ 74,702.00 $13,416.00 Fortune Landscape San Bernardino No Bid No Bid R P Landscape San Bernardino $ 55,488.00 $17,988.00 Excel Landscape Corona $102,960.00 $23,994.00 Total Annual Amount: Seccombe Lake Arrowhead Credit Union Park $ 46,800.00 $ 13.199.68 $ 59,999.68 (Estimated Budget for Seccombe Lake and Arrowhead $72,600) Company Locations North Site Central Facilities Facilities Golden West Landscape San Bernardino $87,696.00 $58,320.00 Trugreen Landcare Riverside $66,648.00 $41,040.00 Aztec Landscape Ontario $87,579.96 $55,900.00 Fortune Landscape San Bernardino No Bid No Bid R P Landscape San Bernardino $44,268.00 $41,364.00 Excel Landscape Corona $68,628.00 $119,196.00 Total Annual Amount: North Site Facilities Central Facilities $ 40,077.00 $ 35.034,96 $ 75,111.96 (Estimated' Budget for North & Central Facilities $76,998,00) I I Comnanv Locations Parking Downtown Carousel Library Lots Facilities Man Facilities Golden Wesl Landscape San Bernardino No Bid No Bid No Bid No Bid Service Scape Ontario $ 4,780.32 $22,979.28 $36,917.64 $13,561.56 Trugreen Landcare Riverside $ 14,868.00 $31,656.00 $65,532.00 $14,92.00 Aztec Landscape Ontario $ 12,357.88 $45,760.00 $29,120.00 $13,000.00 Fortune Landscape San Bernardino $ 16,200.00 No Bid No Bid $18,420.00 Excel Landscape Corona $102,960.00 $24,768.00 $85,656.00 $47,472.00 Comnanv Locations Soulbside Facilities Golden Wesl Landscape San Bernardino $83,424.00 Service Scape Ontario $43,674.00 Trugreen Landcare Riverside $50,976.00 Aztec Landscape Ontario $73,320.00 Fortune Landscape San Bernardino No Bid Excel Landscape Excel Landscape No Bid Total Annual Amount: Carousel Mall $ 23,940.00 Downtown Sites $ 11,364.00 Parking Lots $ 4,163.76 South Site Facilities $ 35,928.00 Library Facilities $ 11.868.00 $ 87,263.76 (Estimated Budget for above sites $84,908) Specifications as bid have been reviewed by the Superintendent of Parks, who checked references and background of the contractors and determined that the bids of Azteca Landscape, Service Scape, and R. P. Landscape, all meet specifications and requirements. Azteca Landscape provided strong references from the City of Riverside and other local cities. Service Scape provided good references from several private companies. R. P. Landscape has provided the City adequate services to the city for the last several years. It is therefore recommended that the bid be accepted for contract for a period of July I, 2002 through June 30, 2003. Financial Imoact: The Parks and Recreation budget includes $234,506 to cover the cost of these services (Account No. 001-382-5506) for Fiscal Year 02/03. The actual financial impact will be $222,375.40. Recommendation: Adopt Resolution I I c c RECElVfD-CIT'i CLEli!\ A COMPLETE LANDSCAPE SERVICE STATE LIC. no2393 . Q.A.L 11133 '02 JJN 27 P 1 :08 June 26. 200z Ci~ of San Bernardino 541 N. Sierra Way San Bernardino, CA 92410-48'16 RE: Contract Renewals Honorable Mayor 8r Councihnembers My name is Roy Perez and I am the Landscape Company currently servicing the Ci~ of San Bernardino contracts. I am writing this letter to ask the Ci~ Council to look into renewing my current contracts. I have had contracts with the ci~ since July 1, 1995. We are currently maintaining the following sites: Secombe Lake. Downtown Sites, North 8r South Sites. Parking Lots 8r Medians and the Stampede Stadium. There is a clause in the contract that allows the renewal of my current contracts for an additional year. This clause has been exercised with Truegreen's contract of Riverside along with a price increase. I amjust asking of you that the same opportuni~ be given to us (RP), to renew our contracts for another year. We currently purchased our building within the Ci~ of San Bernardino in June of 2000. The other two lowest bidders that were awarded contracts are from outside of this city (pomona 8r Riverside). I will be entrusting the ci~ to !lUpport it's local businesses. Thank You for considering my request. ~~ Roy Perez, President \(~ 'J3 1905 W. Rialto Avenue . San Bernardino. CA 92410 7 J / /6 J- (909) 889-9987 . Fax (909) 889-9897 I I r~):~ r.=>,'\,ij ~l;\,-- . :-~ \/ l.::J'--.-/d U c 1 RESOLUTION NO. 2 RESOLUTION A WARDING PURCHASE ORDERS FOR LANDSCAPE AJliD 3 IRRIGATION MAINTENANCE SERVICES TO AZTECA LANDSCAPE FOR SECCOMBE LAKE AND ARROWHEAD CREDIT UNION PARK, SERVICE SCAPE 4 FOR NORTH SITE FACILITIES AND CENTRAL FACILITIES, AND R. P. LANDSCAPE FOR DOWNTOWN FACILITIES, PARKING LOTS, CAROUSEL MALL, 5 LIBRARY FACILITIES, AND SOUTH SITE FACILITIES FOR A PERIOD OF 6 TWELVE (12) MONTHS IN ACCORDANCE WITH BID SPECIFICATION F02-53. 7 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON 8 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 9 SECTION 1. That Azteca Landscape, Service Scape, and R. P. Landscape are the c 10 lowest and best responsible bidders for the furnishing and delivery of landscape and irrigation 11 12 13 14 15 16 maintenance services for the period of twelve (12) months beginning July I, 2002 and terminating on June 30, 2003, with a two (2) single year renewal option. in accordance with Bid Specification F-02-53. for a total amount of $222,375.40. and, as such. the Purchasing Manager is authorized to issue a purchase order to Azteca Landscape for $59.999.68. Service Scape for $75.111.96. and R. P. Landscape for $87,263.76 in the total amount of $222,375.40 are hereby 17 authorized; and all other quotations therefore are hereby rejected. 18 SECTION 2. The authorization to execute the above referenced agreement is rescinded 19 if the parties to the agreement fail to execute it within sixty (60) days of the passage of this 20 resolution. 21 22 /1/ 23 III 24 /1/ 25 /1/ 26 III C 27 III 28 II! /1/ I I c c c RESOLUTION AWARDING PURCHASE ORDERS FOR LANDSCAPE AND 1 IRRIGATION MAINTENANCE SERVICES TO AZTECA LANDSCAPE FOR SECCOMBE LAKE AND ARROWHEAD CREDIT UNION PARK, SERVICE SCAPE 2 FOR NORTH SITE FACILITIES AND CENTRAL FACILITIES, AND R. P. 3 LANDSCAPE FOR DOWNTOWN FACILITIES, PARKING LOTS, CAROUSEL MALL, LIBRARY FACILITIES, AND SOUTH SITE FACILITIES FOR A PERIOD OF 4 TWELVE (12) MONTHS IN ACCORDANCE WITH BID SPECIFICATION F02-53. 5 6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a Meeting, thereof, 7 held on the day of , 2002, by the following vote to wit: 8 COUNCIL MEMBERS AYES ABSENT NAYS ABSTAIN 9 ESTRADA 10 11 LIEN 12 MC GINNIS 13 14 15 16 17 DERRY SUAREZ DEAN-ANDERSON MC CAMMACK 18 19 20 21 22 Rachel G. Clark, City Clerk The foregoing resolution is hereby approved this day of ,2002. JUDITH VALLES, MAYOR City of San Bernardino 23 Approved as to form 24 And Legal content: 25 26 27 28 James F. Penman City Attorney \ 06 -02 Landscape & Maintenance Agreement . I I , ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Resolution # ()r::x:,~ -d.;) \ Abstain e-- Absent -er Meeting Date (Date Adopted): ')- \-0;). Item # ,)3 Vote: Ayes 1- '\ Nays er Change to motion to amend original documents: Reso. # On Attachments: --=- Contract term: - Note on Resolution of Attachment stored separately: ~ Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTV By: Date Sent to Mayor: )-3. -() ?- Date of Mayor's Signature: (\ - ~-<.);;;> Date ofClerklCDC Signature: f1- 0-0.;;>- Dat emolLetter Sent for Signature: 60 Day Reminder Letter Sent on 90 Day Reminder Letter Sent on 45th day: See Attached: See Attached: See Attached: Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITV Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Copies Distributed to: City Attorney / Parks & Rec. ,/ Code Compliance Dev. Services Police Public Services Water Notes: NullNoid After: Iou ~..s I g'-30-<J,;L Reso. Log Updated: Seal Impressed: ,/ V Date Returned: -- Ves 1 No By Ves No ./ By Ves No ~ By Ves No --1 By Ves No By EDA Finance ,/' MIS Others: BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.) Ready to File: {)y\ Date: f)-~-O?- Revised 01/12/01