The URL can be used to link to this page

Home My WebLink About30-Mayor's Office CITY OF SAN BERNARDINO MAYOR'S OFFICE. INTEROFFICE MEMORANDUM TO: Members of the Common Council FROM: Judith Valles, Mayor SUBJECT: Recommended Program Change Requests DATE: June 14,2002 COPIES: Fred Wilson, Barbara Pachon As discussed at Tuesday's budget workshop, attached is information concerning the Program Change Requests I am recommending for funding. Given the City's financial situation and continued budget instability at the state level, I have given priority to projects for which we are already committed, and to public safety. If you have any further questions or need additional information, please let me know. , Entere.d into RICer'" -- ~ /1 ~ / () L ~ CouncllICmvDevCIlIIMtF , bV re Agenda Item ..3 0 +.1..1 1;. CJ~ City ClerldCDC Secy City of Sin Bemardlll . ..,~ 1 I/) - I/) Gl ~ tT Gl 0::: Gl Cl C III ~ o E III .. Cl o .. 0.. '0 - I/) :::i "Cl Gl "Cl C Gl E E o U Gl 0:::", 1/)0 ".. 0 o~ >o~ IllICl ::Eo '0 0 I 00 0 0 0 0 00 0 0 q qq q 0 ~ 0 ~ , 10 CO O! .... 10 """ 00! CO '" ~ ~ CIO ~ I "C Ql 'Ul o a. e a. <f- o 10 o 1& o o 10 ~ Ql "C '(jj 1ii Ql s: .... .E Ql Ul III ~ .t:: l::! ::J .t:: U - Ul 18 ,Ill - 10 it:. - Ul :;::l a. III lID ~ ..: III III c: Ql 0 >- '(jj en I.~ ,- :~ I, i Ql '"0 I a. I Ql 0 '0':::- I 5.C>~ -<(Ql oIDZ a.Z.t:: Ql<(- o en'~ Q) 01- Q) I~ <(' li5 ~I -oEm "'C:wQl ~'~ ~ ~~ Ql.....c<(c: E.E"C Ql :!::.t::Ql31U Eo32l1l~ Emi)Ql'[: oE~...I::J 0, _ ~ Ul E o! c: QlI'~ E .-~.cIllO c: c> .sia. U !~ I", Ql Ul III ~ .... 0 III 0 Ql 0 :r- 0 M 10 III ~ c: 0 o 0 - q I~ ~ ,>- ~ I~ '0 !~ ... I al ~ >- 0 en cu ~ '0 o C o _ 0"'" c: ~ .01 Ql Ql ~NOE"" , Ql """ 0 ::J . CJCJ) ..t:::t::::: : .- 69- NI CO Q) ~ - Ulil a. 'f: UlO~QlO -~ou. ... rn """" ... -al80~31 "C-Ql:=Ul .... III g 0 <( III '0 III a. Qll--Ql-S ~_cu.t: :::::. _0).0...::1 ~"tJ"tJc:~ I, _i CO Q)'- .r; ~"'C-- C:ClC:C:"C .Qa.::J:gQl 16::1~Q)"C _~::I_C: en.... ::J::J OQlQl- Ql~.t::'-Ql :,; .!:: .::; _1...1 .c ~LLQ),-..... Ql - Z .E1_ .s 'liiS::JQlo"C Ul E > Uli c: Ql o <( 1Il,0 Ul := ~ICi .t::IE Q .c .... '<( l::!i"C ~ ::J QlI ::J1"c l:; a.>iU ~<( i5. , , ' I 11M!",," 10 iii - ~ Grant match for the Santa Fe Depot prolect (1" vear): $250,000 The following grant funds and grant matching funds have been received for the restoration of the Santa Fe Depot: Grant Amount SAN BAG Match City Match Total 1. TEA (6/93) 1,300,000 168,926 - 1,468,926 2. TEA-21 Demonstration 2,625,000 243,662 412,588 3,281,250 3. TEA (11/99) 2,832,960 - 367,040 3,200,000 4. FTA Bus 5309 earmark (FY 2,943,286 551,431 184,391 3,679,108 2000\ 5. FTA Bus 5309 earmark (FY 594,189 74,274 74,274 742,737 20011 6. Great American Station 25,000 - - 25,000 Foundation Total 10,320,435 1,038,293 1,038,293 12,397,021 This summer, Development Services will be bringing forward an action to award the contract for the major portion of the restoration project. It is anticipated once that work begins, the City's committed grant match will need to be used for the first time. A total of $500,000 is estimated to be needed in FY 2002/03, with the balance of the City match to be budgeted in FY 2003/04. It is proposed that $250,000 of this first $500,000 be budgeted in the General Fund, and the other $250,000 be funded through the Economic Development Agency. Westside Community Center Lease: $41,000 During the course of the past (4) months staffhas thoroughly researched options regarding a site for the Parks, Recreation, and Community Services programs currently provided at the New Hope Family Life Center [FLC] (formerly the Public Enterprise Center).. These services include employment assistance, blood pressure screening, health screening, food referrals, Social Security inquiries, clothing assistance, fishing licenses, nutrition classes, income tax assistance, school tutoring, Young Marines, drill team, belly dancing and other services. The following options were considered: I) New Hope Family Life Center 2) Mountain Business Park (27th& Little Mountain Drive) 3) Beeman's Pharmacy site at 355 E. 21st street 4) 1505. 17th st (near Community Hospital) 5) 532 North D street (Old Mexican Consulate) 6) Existing Community Center facilities Option (I) - New HODe Familv Life Center Lease cost of $.90/sqft inclusive of utilities, custodial services and security. Square footage would be reduced from current 4900 to @3500. Some programs would be transferred to other sites however core referral and drop in services would remain unchanged. Minimal service impact based on services remaining at the same site. Annual cost @$41,000. Option (2) - Mountain Business Park (27th & Little Mountain Drive) 10-year lease averaging $1.25/sqft inclusive of utilities and site improvements. 6000 sqft average annual cost of$75,100. First year cost of$61 ,000. Option (3) - Beeman's Pharmacv site at 355 E. 21st Street Lease cost of $ 1.05/sqft exclusive of utilities. 3600 sq ft ofspace for annual lease cost of $45,360. Option (4) - 1505 17th StCnear Community Hosoital) Lease cost of $.90/sqft exclusive of utilities. 10,000 sq ft site can be subdivided. Option (5) - 532 North D St (Old Mexican Consulate) EDA site was for sale in February, but has since been sold. Option (6) - Existing Community Center facilities Much research and discussion took place regarding moving the current services to one or more of our existing community centers. This proved impractical due to space constraints based on ongoing programs at these sites and the need to keep the core drop-in referral services intact. However, due to the reduction in leased space at New Hope FLC, staff are considering moving the (2) non-core drill team and Young Marines programs to one of our existing community centers. Based on evaluation of the above options, staff is recommending the lease with New Hope Family Life Center. Verdemont Fire Station (1" year debt service): $105,000 The Verdemont Fire Station has been under design since April of this year. A preliminary design and conceptual drawing of the station have been developed by WLC Architects, based upon the current proposed site. The Station is planned to be 8200 square feet and is designed to sit on a one and one-half acre site. The Economic Development Agency is negotiating the purchase of the land and has submitted an offer. Staff estimates the construction drawings can be completed in thirty working days after the property is purchased. $200,000 for the purchase of property for the Fire Station is already included in the FY 02/03 Preliminary Budget. City of San Bernardino San Bernardino Police Department Interoffice Memorandum To: Fred Wilson, City Administrator From: Captain Robert Curtis Subject: CADjRMSjAVL Upgrade Project Date: June 14, 2002 Copies: Issue The current Tiburon CADjRMS system was purchased in 1997 using Local Law Enforcement Block Grant funds. The system was state-of-the art at that time but significant enhancements and changes in technology have occurred in the past five years. The police and fire departments have not been able to take advantage of these enhancements due to hardware limitations and budgetary constraints. The enhancements will increase efficiency in delivering service to the public and improve officer and public safety. Perhaps the most critical officer and public safety enhancement that Tiburon offers is the Automatic Vehicle locator (AVL) system. AVL will track the location and movement of police units using Global Positioning System (GPS) technology and display the locations of the units on monitors in Police Dispatch and the Watch Commander's office. Additionally, CAD interfaces with AVL and assists dispatchers in identifying the closest available police unit to dispatch to emergency and high priority in-progress calls for service. AVL can not be implemented without the CAD upgrade. The major problems and limitations of the current system are as follows. . When the current CADjRMS system was purchased, the CADjRMS software was customized to police and fire specifications. SUbsequently, Tiburon created a "baseline" CADjRMS platform and now provides annual upgrades and enhancements at no cost to its customers. Our customized software requires further software programming at our cost to implement any upgrades. We are now five upgrades behind Tiburon's baseline product. · The CAD server operating system (UNIX) is out of production and is not supported by Compaq. In the event of a system failure, Compaq will not provide THE SBPD IS COMMITTED TO PROVIDING; PROGRESSIVE QUALITY POLICE SERVICE; A SAFE ENVIRONMENT TO IMPROVE THE QUALITY OF LIFE; A REDUCTION IN CRIME THROUGH PROBLEM RECOGNITION AND PROBLEM SOLVING engineering support. As a result, Information Services would be required to hire an independent UNIX engineer to troubleshoot and repair the problem. Extended CAD system downtime would adversely impact police and fire field operations and officer and public safety. . The current DEe Alpha CAD server must be replaced before any CAD upgrades can occur. Tiburon does not produce upgrades for the Alpha servers. . The Tiburon CAD/RMS baseline product includes the following functionality that is lacking in our current systems. . The new CAD software is Windows-2000 based and runs locally on desktop computers based versus networked to a central processor. This allows individual dispatchers to operate and continue CAD operations when connectivity to the network fails. . There are over 25 major dispatch software enhancements that would be implemented with the upgrade. The enhancements speed up and simplify dispatch functions resulting in shorter processing time for calls for service and faster response to critical incidents. . The CAD upgrade supports the accompanying AVL system. Solution The following is the cost to upgrade the Tiburon CAD/RMS system and add a new AVL component. ' COST: Police/Fire CAD/RMS System: $ 942,000 Asset Forfeiture Police Grants ($100,000) ($300.000) $542,000* *total amount will be financed over 3 fiscal years. The timing of this upgrade is critical and must occur in FY 02/03 to take advantage of incentive discounts from Tiburon totaling $625,000. Tiburon is offering these incentives because they are here locally tq implement the Sheriff's Office CAD/RMS/AVL project and to standardize our CAD/RMS system to their baseline product, which will reduce their maintenance costs. AVL is an essential component of this update and should not be deleted for the following reasons. . AVL interfaces with the CAD system and will assist dispatchers is identifying the closest available police units dispatch to emergency and high priority calls for service. This functionality improves officer and publiC safety and will reduce our response times to these critical calls for service. . AVL is a major component of Chief Zimmon's integrity package. It increases management oversight of field units, improves police officer accountability and supports community policing by reducing the frequency that officers leave their assigned beat and team area. Monitoring critical police operations such as vehicle pursuits, pedestrian and traffic stops, etc. will reduce the City's potential liability due to police misconduct. . Purchasing AVL with the CAD/RMS upgrade will save the City $125,000 over the cost of purchasing it separately at a later date. 589,000 Add 1 Police Lieutenant: Traditionally in the Police service, the Watch Commander's Office is staffed by a Lieutenant. The Watch Commander is a critical function that often is in charge of the entire operation in the absence of the Chief of Police. Up until a few years ago, the City of San Bernardino Police Department used this traditional approach to man its Watch Commander's Office. Currently, the Police Department's Watch Commander's Office is staffed with four (4) Lead Sergeant positions. Organizationally, there are inherent differences between the functions, duties and responsibilities of the Lieutenant and Sergeant positions. The Chief of Police observed the Lead Sergeants within the Watch Commander's Office, and it became readily clear that the Lead Sergeants see themselves as office supervisors, not managers of field activities. This ambiguity arises as they hold the permanent rank of Sergeants; thus, they align more closely with the field sergeants who are of similar rank. One aspect of an "integrity package," which is under development within the Police Department, is the addition of Lieutenant positions as Patrol Watch Commanders. Short-term steps have been implemented consisting of the Executive Staff working alternating Fridays and designating Area Commander Lieutenants to provide management availability on weekends. These steps should be viewed as a short-term solution, as they detract from our Area Commanders' abilities to manage our problem-solving efforts. A permanent solution is to assign three (3) Lieutenant positions as Watch Commanders to manage evening and weekend operations. The Lieutenant Watch Commander position would manage Shifts I (Days), 3 (Swing) and 4 (Graveyard) and be responsible for shift management, field supervision, delivety of police services, adherence to department policy, discipline, training and public relations. Lieutenants would be teamed with Lead Sergeants who would function as assistant Watch Commanders to ensure shift continuity across the week. If approved, the addition of a Lieutenant position will result in the following reorganization of the Police Department. . Reassignment of the Patrol Executive Officer (Lieutenant) from Patrol to Station Command as a Watch Commander. . Reassignment of the Specialized Crimes Lieutenant from Investigations to Station Command as a Watch Commander. . The permanent addition of a new Lieutenant position to Police Department's Table of Organization, assigned to Station Command. . Rell5signment of one (1) Lead Sergeant from Station Command to Patrol as the Patrol Executive Officer. This will be a management development position that is responsible for evaluating patrol operations and efficiency as well as direct line supervision of certain functions. . The reorganization of Investigations combining the management duties of the District Crimes and Specialized Crimes units under one Lieutenant. It is felt that the addition of a Lieutenant will provide a more effective management of the operation and increase accountability. FINANCIAL IMPACT Add: One (1) Lieutenant Range P-5, $7,721/mo. xl = Range P-5, $8,030/mo. x 11 = Benefits = $ 8,107 92,741 * 38.200** $139,048 *This amount reflects an estimated four percent (4%) increase as a result of Charter 186. The total salary and benefits of $139,000. It is proposed that $50,000 be borne by the Asset Forfeiture Fund and the balance of $89,000 be a direct cost to the General Fund. **Includes $4,100 for education incentive. RECOMMENDATION 1. Add one (1) additional position of Lieutenant, Range, P-5, current salary of $8,107/month. 2. Direct the Human Resources Department to update Resolution 97-244 to reflect this particular action. 3. Authorize the Finance Director to increase the Police Department's FY 02-03 budget by $139,000 to reflect the new Lieutenant position. HR/ Agenda Items:SR.PD.Lieutenant.02