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Home My WebLink About12-Development Services CITY OF SAN BERNARDINO REQUEST FOR COUNCIL � INAL From: Valerie C. Ross, Director Subject: Authorization for the Director of Development Services to Amend the FY Dept: Development Services 2007/08 Budget and Execute Change Order No. One with Hardy & Harper, Inc. for Cul- Date: December 6, 2007 de-sac Street Improvements on 4th Street at Mt. Vernon Avenue (SS06-01), per Project File Nos. 1.7581 Plan No. 11882. MCC Date: December 17, 2007 Synopsis of Previous Council Action: August 2006 The Mayor and Common Council approved FY 2006-07 CIP Budget. June 2007 Authorize the Director of Finance to amend the FY 2006/07 Budget by transferring $50,000 from Account No. 126-369-5504-7322 (SSO4-36) "E Street Bus Stop Relocation" and $15,000 from Account No. 126-369-5504-7359 (SS-G) "School of the Month" to Account No. 126-369-5504-7581 (SS06-01) "4th Street cul-de-sac at Mt. Vernon Avenue." Recommended Motion: 1. Authorize the Director of Finance to amend the FY 2007/08 Budget by transferring $32,500 from Account No.126-369-5504-7582 "Traffic Calming on 4th Street at Tiajuana Street and Cabrera Avenue" to Account No. 126-369-5504-7581 (SS06-01) "4th Street cul-de-sac at Mt. Vernon Avenue." 2. Authorize the Director of Development Services to execute Change Order No. One Hardy & Harper, Inc. in the amount of $45,660.00 for cul-de-sac Street Improvements on 4th Street at Mt. Vernon Avenue (SS06-0 1), per Project Plan No. 11882. /G ow- Valerie C. Ross Contact Person: Robert Eisenbeisz, Acting City Engineer Phone: 5203 Supporting data attached: Staff Report & CCO No. One Ward: 1, 3 FUNDING REQUIREMENTS: Amount: $ 45,660.00 Source: (Acct. No.) 126-369-5504-7581 Acct. Description: Gas Tax Fund Finance: Council Notes: A_.._.1.. 7a.._... XT,. �� CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION STAFF REPORT Subiect Authorization for the Director of Development Services to Amend the FY 2007/08 Budget and Execute Change Order No. One with Hardy & Harper, Inc. for Cul-de-sac Street Improvements on 4th Street at Mt. Vernon Avenue (SS06-01), per Project Plan No.11882. Backsround In August of 2006, the Mayor and Common Council allocated funds, as part of the FY 2006/07 Capital Improvement Program (CIP), for 4th Street Cul-De-Sac at Mt Vernon Avenue as Project No. SS06-01. In June of 2007 the Mayor and Common Council authorized the Director of Finance to amend the FY 2006/07 Budget by transferring $50,000 from Account No. 126-369-5504-7322 (SSO4-36) "E Street Bus Stop Relocation" and $15,000 from Account No. 126-369-5504-7359 (SS-G) "School of the Month" to Account No. 126-369-5504-7581 (SS06-01) "4th Street cul-de-sac at Mt. Vernon Avenue" and adopted resolution to award a contract to Hardy & Harper, Inc for the 4th Street cul-de-sac at Mt. Vernon Avenue as per Project No. SS06-01. During Construction it was discovered that the original concrete roadbed was under the asphalt surface of 4th Street. The old concrete roadbed had to be sawcut and removed to construct the new roadway surface as designed. Removal of the concrete required the use of Class II base material to properly construct the roadbed and subgrade of 4th street. This work was not anticipated because the existence of the concrete roadbed was not known. Change Order No. One, in the amount of$45,660.00 consists of the following changes: Item No. 1-1 Sawcut, remove and dispose of concrete roadbed. Item No. 1-2 Install additional 40 tons of Class II, aggregate base material. Financial Impact The estimated project costs are as follows: Original Contract Amount $ 210,258.50 Contract Change Order No. One $ 45,660.00 Revised Construction Cost $ 255,918.50 Change Order No. One is $21% of the original contract amount. There is sufficient funds available in Account No.126-369-5504-7582 "Traffic Calming on 4th Street at Tiajuana Street and Cabrera Avenue" to transfer $32,500 to Acct No.126-369-5504-7581 (SS06-01) "4th Street cul-de-sac at Mt. Vernon Avenue,"which has a current balance of$13,200. 2 CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION STAFF REPORT - Continued Recommendation 1. Authorize the Director of Finance to amend the FY 2007/08 Budget by transferring $32,500 from Account No.126-369-5504-7582 "Traffic Calming on 4th Street at Tiajuana Street and Cabrera Avenue" to Account No.126-369-5504-7581 (SS06-01) "4th Street cul-de-sac at Mt. Vernon Avenue." 2. Authorize the Director of Development Services to execute Change Order No. One Hardy & Harper, Inc. in the amount of$45,660.00 for cul-de-sac Street Improvements on 4th Street at Mt. Vernon Avenue (SS06-01), per Project Plan No. 11882. 3 DEVELOPMENT SERVICES DEPARTMENT .,o 300 North"D"Street•San Bernardino •CA 92418-0001 Planning&Building 909.384.5057•Fax: 909.384.5080 San Berner ]]]O Public Works/Engineering 909.384.5111•Fax 909.384.5155 www.sbcity.org SM CONTRACT CHANGE ORDER NO. ONE FILE NO. 1.7581 W.O.NO.7581 DATE: DECEMBER 17,2007 PROJECT: CUL-DE-SAC IMPROVEMENTS ON 4TH STREET AT MT. VERNON AVENUE(SS06-01),PER PLAN NO. 11882. TO: HARDY&HARPER,INC. 1312 E.WARNER AVENUE SANTA ANA,CA 92705 GENTLEMEN: You are hereby compensated for performing the additional work as follows: ITEM NO: DESCRIPTION OF CHANGE COST 1-1 Sawcut, Remove and Dispose of Concrete Roadbed $ 37,500.00 1-2 Additional 340 tons of Class II Base Rock at$24/per ton $ 8,160.00 TOTAL COST CCO#1 $ 45,660.00 JUSTIFICATION: Sawcut,Remove and Dispose of Concrete Roadbed Item 1-1 During construction, it was discovered that the original concrete roadbed was left in place No. when 4th Street was constructed. To meet the design grades for the new cul-de-sac, it was necessary to Sawcut,remove and dispose of the old roadbed. Additional 40 tons of Class II Base Rock at$24/per ton During construction, an additional old roadbed was discovered.. It was necessary to Item 1-2 remove this roadbed to construct the new cul-de-sac at &h Street. After removal of the No. roadbed,the subgrade was below the design elevation. Since an earth-borrow site was not available, it was determined to expedite the project and Class II Base Rock was used to com lete the sub grade. SUMMARY OF CONTRACT COSTS The estimated revised contract cost is as follows: Original Bid Amount . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........................$ 210,258.50 Contract Change Order No. One . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....................$ 45,660.00 Revised Construction Contract Cost. . . . . . . . . . . . . . . . . . . . . . . . . . ...................$ 255,918.50 i' CHANGE ORDER NO.ONE-HARDY&HARPER,INC. CUL-DE-SAC STREET IMPROVEMENTS ON 4"'STREET AT MT.VERNON AVENUE(SS06-01),PER PROJECT PLAN NO. 11882. Additional time to complete Contract due to this Change Order.......................... -0-Working Days This change order represents 21%of the original contract amount. HARDY&HARPER,INC. CITY OF SAN BERNARDINO CONTRACTOR DEVELOPMENT SERVICES Accepted Approved By: By: VALERIE C. ROSS Title: Director of Development Services Date: Date: Approved by Mayor and Common Council Date: December 17, 2007 Item No. A4 2 DEVELOPMENT SERVICES DEPARTMENT 300 North"D"Street•San Bernardino•CA 92418-0001 Planning &Building 909.384.5057•Fax: 909.384.5080 San Bernar lno Public Works/Engineering 909.384.5111 •Fax 909.384.5155 www.sbcity.org SM CONTRACT CHANGE ORDER NO. ONE FILE NO. 1.7581 W.O.NO.7581 DATE: DECEMBER 17,2007 PROJECT: CUL-DE-SAC IMPROVEMENTS ON 4TH STREET AT MT. VERNON AVENUE(SS06-01),PER PLAN NO. 11882. TO: HARDY& HARPER,INC. 1312 E.WARNER AVENUE SANTA ANA,CA 92705 GENTLEMEN: You are hereby compensated for performing the additional work as follows: ITEM NO: DESCRIPTION OF CHANGE COST 1-1 Sawcut,Remove and Dispose of Concrete Roadbed $ 37,500.00 1-2 Additional 340 tons of Class II Base Rock at$24/per ton $ 8,160.00 TOTAL COST CCO#1 $ 45,660.00 JUSTIFICATION: Sawcut,Remove and Dispose of Concrete Roadbed Item During construction, it was discovered that the original concrete roadbed was left in place No. 1-1 when 4"' Street was constructed. To meet the design grades for the new cul-de-sac, it was necessary to sawcut,remove and dispose of the old roadbed. Additional 40 tons of Class II Base Rock at$24/per ton During construction, an additional old roadbed was discovered.. It was necessary to Item 1-2 remove this roadbed to construct the new cul-de-sac at 4`h Street. After removal of the No. roadbed,the subgrade was below the design elevation. Since an earth-borrow site was not available, it was determined to expedite the project and Class II Base Rock was used to complete the sub grade. SUMMARY OF CONTRACT COSTS The estimated revised contract cost is as follows: Original Bid Amount . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........................$ 210,258.50 Contract Change Order No. One . . . . . . . . . . . . . . . . . . . . . . . . . . . . .....................$ 45,660.00 Revised Construction Contract Cost. . . . . . . . . . . . . . . . . . . . . . . . . . ...................$ 255,918.50 CHANGE ORDER NO.ONE-HARDY&HARPER,INC. CUL-DE-SAC STREET IMPROVEMENTS ON 4T"STREET AT MT.VERNON AVENUE(SS06-01),PER PROJECT PLAN NO. 11882. Additional time to complete Contract due to this Change Order..........................-0-Working Days This change order represents 21% of the original contract amount. HARDY& HA ER,INC. CITY OF SAN BERNARDINO CONTRACT0,10 DEVELOPMENT SERVICES Accepte Approved By: By: rW 16. k04 VALERIE C. ROSS Title: Vice President Director of Development Services Date: 12/19/07 Date: I Approved by Mayor and Common Council Date: December 17, 2007 Item No.