HomeMy WebLinkAboutR12-Economic Development Agency
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DEVELOPMENT DEPARTMENT
OF THE CITY OF SAN BERNARDINO
ECONOMIC DEVELOPMENT AGENCY
REOUEST FOR COMMISSION/COUNCIl. ACTION
FROM: BARBARA J. LINDSETH
Acting Executive Director
SUBJECT: TESTING AND INSPECTION
SERVICES/CENTRAL
POllCE STATiON
DATE: October 31, 1994
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Synopsis of Previous Commission/Council/Committee Action(s):
On February 21, 1994, the Community Development Commission authorized advertisement for trade contractor
bids for construction of the new Central Police Station.
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R@commended Motfon(,,):
(Commun'tv Development CommI5~don)
MOTION:
That the Community Development Commission authorize the Acting Executive Director to draft
and execute a contract for materials testing and special inspection with United Inspection and
Testing Company in an amount not to exceed $60,000.
tC)
Administrator
1___.
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A J. LINDSETH
Act ng Executive Director
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Contact Person:
Barbara Lintt~thlLudwi2 A. Barowoi
Phone: 5081
Ward(s): One (1)
Project Area(s):
Central Citv North
Supporting Data Attached: Spreadaheet
FUNDING REQUIREMENTS: Amount:$ 60. 000 Source: Bond Proceed.
Budget Authority: Requested
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CommissionlCouncilNotes:
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DIL:DJN:testing.cdc(adw)
COMMISSION MEETING AGENDA
MEETING DATE: 11/07/94
Agenda Item Number
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DEVELOPMENT DEPARTMENT
ECONOMIC DEVELOPMENT AGENCY
STAFF REPORT
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Testin2 and Inspection Services/Central Police Station
In this report staff seeks authorization for the Acting Executive Director to draft and execute a
contract for materials testing and special inspection services required for the construction of
the new Central Police Station.
BACKGROUND
The construction of the new Central Police Station on the northwest corner of 7th and "0"
Streets falls under Part I, Title 24 of the State Building Code. This portion of the code
regulates the construction of essential services buildings such as the new Central Police
Station. Unlike residential or commercial construction, essential services buildings are built
to a more rigid standard of construction and are inspected more rigourously.
The code requires that a materials testing and special inspection laboratory be retained to
perform testing and inspection under the direction of an Inspector of Record. Earlier, before
construction began, staff contracted with Converse Consultants Inland Empire for the services
of an Inspector of Record. When construction started, staff had not completed its review of
testing laboratories. To this point, Converse Consultants Inland Empire has also performed
materials testing and special inspection on an as-needed basis. Staff intends to use Converse
for the remainder of concrete construction and steel fabrication until the Commission contracts
with another firm.
REOUEST FOR PROPOSALS
On July 26, 1994, staff advertised a Request for Qualification/Proposals (RFQ/P) for Essential
Facilities Inspection and Testing-San Bernardino Central Police Station in The Sun, The
Dodge Green Sheet, La Opinion, The Black Voice, Precinct Reporter, Westside Story and
Hispanic News. In addition, staff mailed RFQ/P's to testing and inspection rums which
appeared on the Caltrans Disadvantaged Business Enterprise Program list.
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BIL:DJN:testing.cdc(adw)
COMMISSION MEETING AGENDA
MEETING DATE' 11/111194
Agenda Item Number
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DEVELOPMENT DEPARrnNT STAFF REPORT
Testing and Inspection/Central Police Station
October 31, 1994
Page -2-
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On August 5, 1994, nine (9) [urns submitted qualifications/proposals. Staff reviewed the
qualifications/proposals and produced a spreadsheet detailing the cost of various testing and
inspection processes expected to be performed during the construction of the Police Station.
Other factors such as mileage, travel time, pick-up and reporting costs were also detailed in
order to fully understand the costs involved with each proposal.
Staffs objective with the spreadsheet compilation was to identify the most cost effective firms
and balance that cost effectiveness with qualifications. The least costly furn, Montana
Testing, was found by the City of San Bernardino Building Department to not meet the
minimum tlueshold of qualifications. The minimum testing qualification for this project is a
Certificate of Qualification from the City of Los Angeles and the Office of the State
Architect. Montana Testing did not have the City of Los Angeles certification. Leighton and
Associates estimated $3,000 in reporting cost which bumped their total testing fee to
approximately $43,000, higher than both Construction Testing and Engineering Incorporated
and United Inspection and Testing, the second and third most cost-effective fums. Both
Construction Testing and United Inspection met the mimumum tlueshold criteria of possessing
both the City of Los Angeles and the Office of the State Architect certification. However,
reference checks of Construction Testing and Engineering indicated that the nature of the City
project and prior performance of the [urn were not a predictable compatible match if the
Agency required full reliable assurances to meet our deadlines. In a fast-track project such as
the Central Police Station, it is imperative that the testing laboratory provide results as soon
as possible so that corrections can be made in the field when the cost of corrections is not
exorbant.
RECOMMENDA TION
United Inspection and Testing of Moreno Valley, a minority-owned furn, is the most qualified
and most cost effective firm to be found among the nine furns which submitted
qualifications/proposals in response to our request. United has recent and significant
essesential facilities experience having recently completed the testing and special inspection
on the construction of the Alhambra Police Department.
When requesting and evaluating proposals for professional services, the Agency is expected to
take into account many different factors in the appraisal of the proposals it receives.
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DJL:DJN:tcsting.cdc(adw)
COMMISSION MEETING AGENDA
MEETING DATE: 11/07/94
Agenda Item Number /i,..,
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DEVELOPMENT DEPARTMENT STAFF REPORT
Testing and Inspection/Central Police Station
October 31, 1994
Page -3-
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Although cost is a primary consideration, it is by no means the only criterion by which the
Agency makes its decision. Of the two most cost effective and qualified firms, United and
Construction Testing, there is less than a $850 difference in cost between them. A delayed
report by Construction Testing could end up costing the Agency far more than the money
saved by awarding Construction Testing a contract.
It should be noted that United's total proposal amounted to $41,888 based on information
given to proposers in the preparation of their proposals. Staff believes that there may be a
significant need for testing and inspection beyond that originally identified at the time the
RFQIP was originated and responses gathered. Staff is therefore adding $20,000 to cover the
possibility of additional testing and inspection which may be needed.
Staff recommends adoption of the form motion.
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BIL:DJN:testing.cdc(adw)
COMMISSION MEETING AGENDA
MEETING DATE: 11/07/94
Agenda Item Number
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