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ECONOMIC DEVELOPMENT AGENCY
OF THE CITY OF SAN BERNARDINO
REOUEST FOR COMMISSION/COUNCIL ACTION
FROM:
TIMOTHY C. STEINHAUS
Agency Administrator
SUBJECT: COMMUNITYCALENDAR
AND QUARTERLY
NEWSLETTER
DATE:
10/24/94
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Svnopsis of Previous Commission/Council/Committee Action{s):
On December 6, 1993, tbe Community Development Commission approved tbe
production of tbe 1994 Community Calendar and tbe Quarterly Newsletters.
On October 20, 1994, tbe Redevelopment Committee recommended tbat tbe Community
Development Commission award the contract to Crown Printers of San Bernardino for tbe
Production of tbe 1995 Community Calendar and Quarterly Newsletters.
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Recommended Motion{s):
(Community Developmeut Commission)
MOTION: That tbe Community Development Commission award tbe contract to Crown
Printers of San Bernardino for production of tbe 1995 City Calendar and Quarterly
Newsletters as outlined in the attached staff re ft.,
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Contact Person(s): Timotbv _ C. SteinhausIBob Botts
Phone: 5081
Project Area(s):
All
Ward(s):
1-7
Supporting Data Attached: Staff Reoort
FUNDING REQUIREMENTS:
Amount: $146.234.82
Source: Tax Increment
Budget Autbority: IT 94-95 Budget
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Commission/Council Notes:
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TCS:REB:mym:cal.cdc
COMMISSION MEETING AGENDA
MEETING DATE: 11/07/94
Agenda Item Number
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ECONOMIC DEVELOPMENT AGENCY
OF THE CITY OF SAN BERNARDINO
STAFF REPORT
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Community Calendar !!!!!. Ouarterlv Newsletter
The Mayor ood Council set out in 1993 to increase ood improve the communications from the
City to its residents as well as working to improve the over-all image of the City of Soo
Bernardino. To accomplish this, funds were approved to develop a four color calendar for 1994
for distribution to the residents of Soo Bernardino, as well as authorizing three quarterly
newsletters.
The calendar was intended to keep citizens informed of local events, increase awareness, instill
pride, foster the "Rediscover Soo Bernardino" campaign ood promote diverse positive attributes
of the City through photographs. The calendar included such items as Council ood Commission
meetings ood days of oonual events that are importoot to Soo Bernardino citizens. In addition,
it included a directory of all non-profit orgooizations ood City Hall telephone numbers.
The calendar was produced ood distributed, as well as three quarterly issues of the newsletter.
Citizen's responses have been very positive both for the calendar ood its colorful photos, as well
as its helpful information. Positive feedback has been received regarding the newsletter ood its
photo's, information ood updates regarding City projects, events such as Route 66, ood jobs ood
economic information relating to the City.
Based on the ongoing need to improve Soo Bernardino's image ood enhooce communications
from the City to its residents, staff recommends that expenditure approval be given for the 1995
calendar ood three quarterly newsletters.
Staff solicited bids for the production, printing ood distribution of the calendar ood three quarterly
newsletters. The request included the cost for composition ood/or editing, photography, layout,
printing, ood delivery to the bindery for mailing. Of the bids received, the lowest responsible
bid was from Crown Printers of Soo Bernardino in the amount of $52,124.99 for the calendar
production ood $17,962.85 for production of each issue of the newsletter. The above printing
cost include applicable sales tax. All costs have been budgeted in the approved 1994-95 Fiscal
Year Economic Development Agency budget.
Additionally, staff has obtained bids for the cost of mailing approximately 67,000 (four mailings
each) in the amount of $12,783.07 for the calendar ood $9,146.07 for each issue of the newsletter.
This includ~. .-.hoodling, labeling ood postage. The number per mailing has been increased by
approximat lyA,200 with the addition of local businesses.
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Staff reco11)m ds adoption of the form motion.
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TlMOTH "C. EINHAUS, Agency Administrator
Economic Development Agency
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TCS:REB:mym:cal.cdc
COMMISSION MEETING AGENDA
Meeting Date: 11/07/94 f
Agenda Item No.