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REQUEST;FQR COUNCIL ACTION
1 ,e<.:No. 1. 291
- 4J
ApprQval ~ Contract Change Order
Subject: No. .. (Re1ijised) ~ Improvement of
T. '"
1ppecanoe Avenue, .C. Street &
Del Rosa Drive, per Plan No. 9053--
MATICH CORPORATION
,. CITY OF SAN BERN.ARDINO -
"From: ROGER G. HARDGRAVE
D~~t: Public Works/Engineering
Date: 10-12-94
Synopsis of Previous Council action:
10-01-93 -- Resolution No. 93-382
to execute application
Agency for a grant.
Plans approved and authorization granted to advertise
for bids.
Resolution No. 94-68 adopted authorizing execution of
approval and award of grant.
Resolution No. 94-107 adopted authorizing execution
of Second Amendment to Agreement with URS Consultants,
Inc., for provision of construction staking services.
06-06-94 -- Resolution No. 94-130 adopted awarding a contract to
Matich Corporation for the low bid price of $4,113,313.
(Continued on second page)
adopted authorizing
to the Economic
the Mayor
Development
01-24-94
03-21-94
05-02-94
Recommended motion:
That Change Order No. 2 (Revised) to the contract with Matich
Corporation for the construction of street improvements on Tippecanoe
Avenue, "c" Street (Sheppard Drive) and Del Rosa Drive, in accordance
with Plan No. 9053, be approved; to authorize the Contractor to re-
locate an additional FIVE water mainlines, located on Tippecanoe
Avenue, "c" Street, and Del Rosa Drive, at an estimated additional
increase in the contract price of $75,000.00 (for an estimated total
of $105,000); from $4,448,299.87 to $4{J'523.'299~'87' _
Bill Bopf, IVDA
Shauna Clark
Barbara Pachon Ignature
Bernie Kersey
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cc:
Contact person: Roqer G. hardqrave
Staff Report,
Supporting data attached: CCO #2 (Revised)
Phone:
5025
Ward:
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FUNDING REQUIREMENTS:
Amount: $75,000 (EDA Grant & IVDA)
Source: (Acct. No.1
242-362-57291
Acct. Descri tion
Street 1m
ecanoe
Avenue, "C" St. & Del Rosa Drive
Finance:
Council Notes:
-C
75.0262
Agenda Item No
.5-6
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File No. 1.291
SYNOPSIS OF PREVIOUS COUNCIL ACTION (Continued)
08-15-94 -- Change Order Nos. 1 and 2 approved, to authorize moving
11 trees at a cost of $$104,500.00 and relocating water
lines at a cost not to exceed $30,000.00.
09-06-94 -- Change Order No. 3 approved to authorize installation
of ATS communication conduit at a cost of $95,486.87.
09-19-94 -- Change Order Nos. 4 & 5 approved to authorize
relocation and repair of the existing street lightin'J
system at a cost not to exceed $25,000.00 and to modify
the existing telephone vaults, at a cost not to exceed
$80,000.00.
10-12-94
.. CITY OF SAN BER"ARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Page 1 of 2
~
Contract Change Order No. 2 was approved, at the Council
Meeting of 8-15-94, to authorize the Contractor to relocate two
water mains that were not shown on the plans. The cost for
relocating ~hese two watar mains was not to exceed $30,000.
Subsequent to this change order
additional conflicts with water mains have
the Contractor.
being approved, 5
been discovered by
Two of these 5 mains were shown on the plans, but no
conflict was anticipated, since it was assumed that the water
lines would be at the standard depth of 30 - 36 inches. However,
upon removing the concrete pavement, the Contractor discovered
that these lines were in conflict with the proposed improvement
due to their having been installed at a depth of 6 - 8 inches.
The Contractor also discovered two other water mains that
were in conflict as a result of havinq been installed at the same
non-standard depth of 6 - 8 inches.
In addition, the Contractor
water main that was not shown on the
approximately at the standard depth,
storm drain, and must be relocated to
operations.
has also encountered a 5th
plans. This main is
but is in conflict with a
facilitate the Contractor's
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The amount of work required to relocate these 5
additional water mains is indeterminate. Therefore, the
Contractor has agreed to do the necessary relocations on a time
and materials basis, at a total additional cost not to exceed
$75,000.00. It is recommended that Change Order No. 2 (for
relocation of two water mains) be replaced .,ith Change Order
No. 2 (Revised), which will incorporate all seven (7) water mains
that have been found to date to be in conflict. The total not
to exceed cost will increase from $30,000 for Change Order No.
2 to $105,000 for Change Order No.2 (Revised).
The total estimated project cost included an amount of
$845,687 for contingencies, which can be used to finance the cost
for this extra work. There is an approximate balance of $450,000
in contingencies.
A grant has been secured through the U.S. Department of
Commerce, Econom~c Development Administra"tion, to finance 75%
of the total project cost. The 25% local agency share will be
provided by IVDA. No City funds will be used to finance the cost
of this project.
The cost for the extra work will be charged to Account
No. 242-362-57291.
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The representative from the United States Economic De-
velopment Administration has verbally approved this extra work
in concept. A copy of Change Order No. 2 (Revised) has been
10-12-94
75-0264
.. CITY OF SAN BER".ARDINO - REQUEST F..QR COUNCIL ACTION
STAFF REPORT
Page 2 of 2
faxed to the representatives and we are striving to obtain
approval.
We recommend that Change Order No. 2 (Revised) be
approved.
URGENCY CLAUSE:
The Contractor needs to receive authorization to proceed with
this extra work at the Council meeting of 10-17--94, in order to
avoid delaying the other scheduled activities.
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10-12-94
75-0264
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nDBUL PROJBCT 110. 07-.u~OU80
COll'l'llACT CHUGB ORDBR
IIAJIB 01' PROJBCT:
ORDBR 110. 2 IRBVISBD)
OATB: 10/11/94
Aqr._.nt D.t.: 217/94
HORTOII AIR FORCB BASB STRBBT IMPROVBJIDJTS
O"'R:
CITY 01' SAIl BBRNaDntllO
COll'l'llACTOR:
MATICH CORPOllATIOII
Th. followinq chanq.. are h.reby ..d. to the COIl'l'llACT DOCUMBIl'l'S:
Contract Chanq. Ord.r 110 2 i. h.reby r.vi..d a. ..t forth
below:
Th. low.rinq of 4 .ddition.l w.t.r lin.. th.t w.r. loc.t.d at
a .h.llow d.pth of 6-8 inch.. b.low the ezi.tinq concr.t. ro.dw.y,
and 1 .dditional wat.r line th.t i. in conflict with. .tora dr.in,
for . total of 7 wat.r line r.loc.tion..
Ju.tification:
Whil. in8tallinq the n.w utiliti.. on Tipp.cano., "C" Str..t
(Sh.ppard Driv.) and 6th Str..t (D.l Ro.. Driv.), th.r. w.r. 4
addition.l w.t.r a.inlin.. th.t w.r. found to be v.ry.h.llow and
1 which conflict.d with the pl.c_.nt of the und.rqround utiliti...
Th.y vari.d in .i.. fro. 10 to 16 inch.. in di_.t.r, and au.t b.
low.r.d the .ntir. l.nqth of the rO.dw.y. Th. indu.try .tand.rd
for thi8 8i.. of w.ter line would be . ainiaua d.pth of 3 to 4
f..t, how.v.r, th.y w.r. found to be .t . d.pth of 6 to 8 inch.8
below the ezi.tinq concr.t. rO.dw.y, and dir.ctly in conflict with
the .tructur.l ..ction of the new rO.dw.y.
It will be n.c....ry to low.r .11 of th... lin.. to .void any
pot.nti.l probl_. with h..vy equipa.nt runninq ov.r th_ and
.nabl. th_ to con fora with the .tandard. of the indu.try. Al.o,
the low.rinq of th... lin.. will prev.nt . ..int.nanc. probl_ in
the futur..
paqe 1
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Chang. to CONTRACT PRICB:
origin.l CONTRACT PRICB:
. 4.113.313.00
CUrr.nt CONTRACT PRICB .djust.d ~y pr.viou. CBAKGB ORDBR
. 4.448.299.87
Th. CONTRACT PRICB du. to this CBAKGB ORDBR will ~. incr....d ~y:
. 75.000.00
Th. n.w CONTRACT PRICB including this CBAKGB ORDBR will ~
. 4.523.299.87
Chang. to CONTRACT TIMB:
Th. CONTRACT TIMB will ~. (bcr....d) ~y
c.l.nd.r day..
Th. d.t. for coapl.tion of .11 work will ~. r.vi..d d.t. to ~.
d.t.rain.d.
to ~ d.t.rain.d
Approv.l. R.quir.d:
To ~ .ff.ctiv., this ord.r .ust ~ .pprov.d ~y the I'.der.l .gency
if it chang.. the scope or o~jective of the PROJBcr, or .. ..y
oth.rwis. ~ requir.d ~y the SOPPLBKBNTAL GBlBRAL CORDITIO.S.
Accepted ~y:
MatiCh Corporation
D.te
R.co_ended ~y:
- willi.. Bopf, Inland V.l. D.v. Aqcy, Date
Approved ~YI
Rog.r G. Hardgr.v. D.te
Director of ~lic Works/City Bngin..r
Bcono.ic Develop.ent Adainistr.tion
Approved ~y:
D.te
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