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HomeMy WebLinkAboutR06-Economic Development Agency o c c o o ECONOMIC DEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO REOUEST FOR COMMISSION/COUNCIL ACTION From: TIMOTHY C. STEINHAUS Agency Administrator Subject BASEBALL STADIUM ARCHITECTURAL SERVICES Date: October 12, 1994 Svnonsis ofPreyious CommissloolCoUDcWCommittee Actionrs): The Commission has discussed during several previous meetings a proposed baseball stadium for San Bernardino. These discussioDS resulted in the approval of the issuance of an RFP on February 21, 1994. On April 4, 1994, the Community Development Conunission authorized staff to retaio KPMG Peat Marwick to conduct a financial feasibility study for a multi-use baseball stadium. On July 18, 1994, the Community Development Conunission authorized staff to prepare a financing plan and prepare alternate stadium uses. On September 6, 1994, the Community Development Commission approved a financing plan for a new baseball stadium. On October 3, 1994, the Mayor and Common Council approved a lease agreement with the Spirit for the new stadium. Recommended Motionrs): rCommunity Deyelonment Commission) MOTION: That the Community Development Commission approve the selection ofHOK Sports to provide design services for the San Bernardino Multi-Use Minor League Baseball Stadium and authorize staff to negotiate and execute a contract with HOK Sports for coosulWjtset;vices not to exceed 12% of ~ction st. i /f )ff- - , \:J . . YOR" 0....0< TIMon" c. 'TmOLm, Agency Administrator Contact Person(s): Timothv C. Steiohaus/Rav Salvador Phone: 5081 Project Area(s): Central City rCC) Ward(s): 1 (one) Supporting Data Attached: StaffReoort/Reouest for Prooosals FUNDING REQUIREMENTS: Amount $0000000 Source: Tax Increment Budget Authority: CommissioolCouncil Notes: TCS:SMM:pc:bsblarch.svc COMMISSION MEETING AGENDA Meeting Date: 10/17/1994 Agenda Item Number: C., o o o ECONOMIC DEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO STAFF REPORT Baseball Stadium Architectural Services The Community Development Commission approved a funding plan for a 5,000 seaLmulti-use baseball stadium at the regular meeting of September 6, 1994. Integral to the development plan for the new stadium is a long-term lease with the San Bernardino Spirit, or other California League team. The Spirit owner has expressed a strong interest in remaining in San Bernardino. On September 13, 1994, the Mayor's Office issued a request for proposal for architecture and design services for the City's proposed multi-use minor league baseball stadium. Five firms/teams responded by the September 30, 1994 deadline. Ellerbe-Becket Architects HOK Sports Facilities Group C HNTB Architects Ware & Malcolm Architects Osborne Engineers GPRA Architects These five proposals were reviewed on October 5, 1994, by a committee made up of representatives from the Mayor's Office, Council Office, Economic Development Agency, Parks and Recreation Department and the Spirit Baseball Club. The firms of Ellerbe-Becket and HOK Sport were selected for interviews on October 11, 1994. Based upon the written proposal and formal presentation, HOK Sports is being recommended by the selection committee to design the San Bernardino stadium. Based upor: foregoing, staff recommends adoption of the form motion. i TIMOTIIY C. S EINHAUS, Agency Administrator Economic Development Agency c TCS:SMM:pc:bsblarch.svc COMMISSION MEETING AGENDA Meeting Date: 10/17/1994 Agenda Item Number: L c c c o 0 CITY OF San Bernardino OFFICE OF THE MAYOR TOM M MAYOR NOR REQUEST FOR PROPOSALS SEPTEMBER 13, 1994 ARCHITECTURE AND ENGINEERING SERVICES CITY OF SAN BERNARDINO MULTI-USE MINOR LEAGUE BASEBALL STADIUM Project Description: The city of San Bernardino seeks qualified professional services for design and construction plans for a 5000 seat baseball stadium that will meet or exceed the Professional Baseball Association's Class A Minor League standards. The city proposes to build the new stadium in the Central city south Redevelopment Project Area generally located between Rialto Avenue, E, Mill and G Streets. The stadium project is an integral part of the City's downtown revitalization efforts. Identified ancillary uses for the facility include football, soccer, concerts, rodeos and other special events. The anticipated date of occupancy by the resident baseball team is June 15, 1995. Professional services required shall include preliminary and final A/E design; lighting, sound, furnishings and equipment selection; programming review and assistance with prequalification, prebid and preconstruction meetings with prospective bidders, bid reviews and recommendations; contract administration and construction inspection. The A/E firm/team must be thoroughly familiar with current design and construction of Class A baseball stadiums and their related facilities. Proposals must include the following information to be deemed responsive and will be considered accordingly: * Listing of project personnel and subconsultants with background information, such as length of relationship and responsibilities. * Previous experience with similar projects, including scope of work, client, status of project or year work was performed, cost and time of design/construction. * Availability of staff to perform work within allotted time constraints, including a proposed schedule of service delivery and construction to allow the resident team to begin playing in the new facility by mid-season, June 1995. 300 NORTH CALIFORNIA (90 9)3 8 4 . 5 1 3 3 PRIDE .; ~ f I D' STREET, SAN BERNARDINO. 92418.0001 FAX . (9 0 9) 3 8 4 _ 5 4 6 1 o o c o o CITY OF SAN BERNARDINO REQUEST FOR PROPOSALS MULTI-USE BASEBALL STADIUM SEPTEMBER 13, 1994 PAGE 2 * Statements of compliance with all applicable labor laws and the city of San Bernardino's M/WBE requirements. The City of San Bernardino strives for 15% minority and 5% women-owned business enterprise participation and these goals should be addressed. The City also recognizes that there are local design professionals well qualified to participate to a significant degree in this project and their involvement is encouraged by the City as being in the overall best interests of the project. Due to the fast track nature of this project, proposals are due in the Office of the Mayor, 300 North D Street, San Bernardino, CA 92418, no later than 5:00 P.M. September 30, 1994. Submittals will consist of five (5) complete copies of required information and any additional supporting materials. All submittals will be treated as confidential documents until an award is made. Any proprietary material submitted should be marked accordingly. Evaluation of proposals will be under the complete jurisdiction of the City of San Bernardino and will be based upon the response to items listed above, technical competence, general background and experience. The City will evaluate all responsive submittals and rank them to develop a short list of two or more firms/teams for further review. Formal presentations may be required at this time to determine final rankings. Contract negotiations will take place with the first choice and if a suitable arrangement cannot be made, negotiations will commence with the second choice and so on. Any questions regarding this request for proposals should be directed to Ray Salvador at (909) 384-5210. I ' c c c o o October 6, J.994 Mr. MichaeJ. HaJ.J.mark EJ.J.erbe Becket, Inc. 250J. CoJ.orado Avenue Santa Monica, CA 90404-3585 RE: San Bernardino MUJ.ti-use Minor League Stadium Dear Mr. HaJ.J.mark: I am pJ.eased to inform you that your proposaJ. for design services for the San Bernardino stadium project has been seJ.ected for further review. As one of the finaJ.ists, you are invited to present your team I s quaJ.ifications and design proposaJ. during formaJ. interviews to be heJ.d on Tuesday, October J.J., in the city's Economic DeveJ.opment Agency Boardroom, 20J. North E Street. In order for you to prepare your presentation accordingJ.y, the foJ.J.owing time guideJ.ines are offered: * 20 minutes: Team introductions and comments. * J.O minutes: Design approach. * J.O minutes: ScheduJ.e discussion. * 20 minutes: Q & A. These timeJ.ines are suggested to keep the interview process on track. Due to time and scheduJ.ing constraints, the one hour totaJ. time J.imit wiJ.J. be adhered to. Within that hour, the interview paneJ. wiJ.J. certainJ.y work with you shouJ.d you desire to aJ.J.ot more time to specific portions of your proposaJ.. The interview paneJ. wiJ.J. consist of representatives from the foJ.J.owing departments and the Spirit BasebaJ.J. CJ.ub: Mayor's Office CounciJ. Office i, c c c o o Mr. Michael Hallmark Ellerbe Becket, Inc. October 6, 1994 Page Two Economic Development Agency Planning Parks and Recreation Spirit. I look forward to meeting with you on October 11, at 9:00 a.m. The Economic Development Agency Boardroom will be available for set up at 8:45 a.m. Please do not hesitate to contact me if you need any additional information or assistance. Sincerely, Ray Salvador Mayor's Administrative Assistant i I, c c c o o October 6, 1994 Mr. Tom Tingle HOK Sports Facilities Group 323 West 8th street Kansas City, MO 64105 RE: San Bernardino MUlti-use Minor League Stadium Dear Tom: I am pleased to inform you that your proposal for design services for the San Bernardino stadium proj ect has been selected for further review. As one of the finalists, you are invited to present your team's qualifications and design proposal during formal interviews to be held on Tuesday, October 11, in the city's Economic Development Agency Boardroom, 201 North E Street. In order for you to prepare your presentation accordingly, the fOllowing time guidelines are offered: * 20 minutes: Team introductions and comments. * 10 minutes: Design approach. * 10 minutes: Schedule discussion. * 20 minutes: Q & A. These timelines are suggested to keep the interview process on track. Due to time and scheduling constraints, the one hour total time limit will be adhered to. Within that hour, the interview panel will certainly work with you should you desire to allot more time to specific portions of your proposal. The interview panel Will consist of representatives from the following departments and the Spirit Baseball Club: Mayor's Office Council Office o c c o o Tom Tingle HOK Sports October 6, 1994 Page Two Economic Development Agency Planning Parks and Recreation Spirit. I look forward to meeting with you on October 11, at 10~30 a.m. The Economic Development Agency Boardroom will be available for set up at 10:15 a.m. Please do not hesitate to contact me if you need any additional information or assistance. Sincerely, Ray Salvador Mayor's Administrative Assistant i.