HomeMy WebLinkAbout26-Parks and Recreation
'CITY OF SAN BERtODINO - REQUEST .oR COUNCIL ACTION
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From: ANNIE F. RAMOS, DIRECTOR Subject: REQUEST FOR WAIVER OF FEES IN TUE AMOUNT
OF $755.15 FOR USE OF STURGES AUDITORIUM
Dept: PARKS, RECREATION & COMMUNITY SERVICES BY THE NEUMARK ENSEMBLE.
Date: SEPTEMBER 15, 1994
Synopsis of Previous Council action:
None.
DlllN . OFFlCt.
) ~p 9<i 9: 45
Recommended motion:
Form Motion 1: That the request to waive fees for rental of Sturges Auditorium
by the Neumark Ensemble in the amount of of $755.15 be denied.
or
Form Motion2: That the request to waive fees for rental of Sturges Auditorium by
the Neumark Ensemble in the amount of $755.15 be approved.
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Signature
Contact person: John A. Kramer
Staff Report, Letter of
Supporting data attached: Request and Appl ication.
Phone: 5031
Ward: I
FUNDING REQUIREMENTS:
Amount: $755.15
Source: (Acct. No.1
IAcct. Descriotion)
Finance:
Council Notes: A portion of these fUnds ($577.15) would be deposited into a revenue account
for use of facilities should the requesting group be required to pay. These are funds which
assist the deoartment in offsettina some of the costs associated with staffin~. utilities and
repair costs for furnishing the facility. The remainder of these funds ($178 would be
deoosited into the Sturaes Reolacement Trust Fund Account to be used for the replacement of the
theatre equipment as it becomes worn and unrepairable. 1/_
75-0262 Agenda Item No ~ ~
. CITY OF SAN BERN~DINO - REQUEST FcQ. COUNCIL ACTION
STAFF REPORT
REQUEST FOR WAIVER OF FEES
IN THE AMOUNT OF $755.15
FOR USE OF STURGES AUDITORIUM
BY NEUMARK ENSEMBLE.
The Neumark Ensemble is requesting the waiver of fees for the use of Sturges Auditorium on
January 7, 1995. Cost for the use of the auditorium is $755.15.
Resolution 94-66 allows the Mayor and the Common Council to exempt non-profit corporations
and associations organized primarily for patriotic, civic betterment or charitable purposes from
the rates and fee schedules for the use of parks and recreation facilities, services and equipment
under the condition that paying the fees would create a hardship and if the event is of significant
benefit to the citizens of San Bernardino.
This department recommends denial of the request based on the following:
1. The payment of the fee does not constitute a financial hardship since the event has the
capability of generating $7,500 through admission fees and the rental accounts for only
five percent (5 %) of the concert cost.
2. The event is not of significant public benefit since there are already a variety of
concerts, shows and performances available for public entertainment.
3. City Council has previously taken the position of not waiving fees for Sturges Auditorium
with the intention of recovering as much of its operating costs as possible.
neumark.ensem-u
9/15/94
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PARKS, RECREATION AND COMMUNITY SERVICES
APPLICATION/PERMIT ~r;)1.''-'" ~ OOI-~.s4I~"
TO USE PUBLIC PARK OR RECREATION FACILITY
Date 01 Applicalion: ~/Isl ~ 141-1
NameandAddressolApplicanllOrganizalion: /#LE" /Vt;:t,unALK. E PS/EII1&t..E
P () BQ~ ;:.)431, K,t!t$,f!S,pt: CA 4'd$"J7-t'~.3 /
,
Facility Requested: STUtec;€5 CG#rF/Z. Fp,e n+E hNg- AL'TS
~ ;t1O tr.w
Date 01 Activity: ~MJIIbI ~ 14q5'" Time 01 Activity: ~ A.M@ To '7'tI"f"I!'i? A.M@
Nature 01 ActivitylEvent: C!-IIAm8Ge. (J~lftESrRA f'AI,h:::eeT
Describe Planned Aclivkies: (}."Vcel!-T PJ!d6Mm E,Ah:;L.t:1S€LJ. k't14EAfiAt.. RG~dllE/)'
]7'-lURSP"'" Pfl",a. (1/f/'1s) ?:t}I-/lJ: $EJ. B~rt:l2& of /+Pn.fl RGCEPTIIJJJ PI!4$A&'G.
Estimated Attendance: S"tJtJ Is Activity Open 10 the Public? Y.: S Admission F..? i/~ /1:>- SnulM/T
.
PI ~ S;;:~"a.
..AlA A.MA'.M.
HOLD HARMLESS AGREEMEt.:T
Applicant hereby acknowledges Ihat helshe has read, understands, and will comply wkh all provisions 01 Chapler 12.80, Municipal
Code, City of San Bemardino, CaJIIomia pertaining lD usa 01 Park and Recreation lacII.... Applicant hereby assumes an
rnponslbllityto leave area in a neat and cIaan condition. Applicant 8llr_lD hold harmless and indemnllythe City 01 San Bemardino,
CaIlIomla, from any and all liability for injury lD pellOns or property oocuring a a rasuk 01 this aclivity and ag_s to be Iable to said
City for and all dam811. to any park, laclllIy, building. poo~ aquipmant. and lumlura owned or oontroIled by City, which rasulls lrom
the activity or permittae or Is caused by any partidpant in sald acI~ "( , .
~ ~n~,!~~b''-A'''''-
AVAIlABLE: ./ YES NO
SPECIAl CON"'"DiiiONsAP~ ~ YES
FEESlDEPOSIT(S) REQUIRED: ~ YES
FEES: ~ IS- REC~VEDBY:
ONRECEIPn: ,~- BY:
DEPOSlT(S): RECEIVED BY:
DEPOSIT RETURNED TO: DATE:
~ROVED 0 DISAPPROVED DATE: "i/'-t141r-
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Will Sound AmplKication or Public Address System be Used?
Time of Day Amplllier is 10 be Used: AlII
(Section 12.80.130, Cky Mun~1 Code Applies.)
A.M./P.M. To
"NOTE: This perml is subject lD cancellation by any PoIIos OIIloIlr
who dlllllrmines violation 01 any PfOVision 01 the City Municipal Coda.
CLEANNG DEPOSIT: K area.1ac1lily is not IaIl in clean condkion, the
deposl shall be forleked.
KEY DEPOSIT: Keys shall be ratumed within two (2) working days
aIlerthe event for which the kay(s) Is Issued. K key(s) is not retumad
pIlllllplly, the deposit shan be lorIeitad.
7ff& }/SI.IrlA-PJ:: ENS€"A/&E
Printed Nama 01 Applicant
PO 8o,K $"Stf31
Address
KIJGI!SID& '1~!:77-CX/31 7/...)-;)>>)....
City~ 2 ,phone Number
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ignature 01 icant
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NO
NO
_1TE: IlEPT.,FACUIY
GREEN: APPLICANT I USER
CANARY: DEPOSIT FILE
PINK: POI.ICE OEPT.
OOLOENROO: RISK MGMT.
September 9, 1994
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P.O. Box 55431
Riverside, CA
. 92517.0431
Tax ID: 33-0293172
~,u4
City Council
City of San Bernardino
300 No. '0' St.
San Bernardino, CA 92418
Dear Council Persons,
I write on behalf of the board of directors to ask you to consider our special request for a waiver or
reduction of fees for our use of the Sturges Center for the Fine Arts. We have a copy of the schedule
offees and understand that exceptions are rare. However, The Neumark Ensemble needs the help
of the entire community to successfully bring this fine chamber orchestra concert to San Bernardino.
The Neumark Ensemble is a nonprofit, chamber music society whose mission is to promote
chamber music in the Southern California area by presenting live concerts, educating audiences, and
training conductors. In its selection of venues, programs, collateral materials and supporting
activities, the Ensemble will "personalize" the orchestra-audience relationship. Its mission is best
served by performance in highly accessible, public buildings.
Our debut concert took place on January 8, 1994, at the historic Riverside County Courthouse. We
are delighted that the Riverside Press-Enterprise referred to it as "a new chapter in the city's struggle
for self esteem." Attendance of over 360 music lovers tells us this community is starving for the
intimate experience of chamber music. The Neumark Ensemble was created to afford to those in
our community least likely to have been exposed to classical music the opportunity to understand
and appreciate this enduring and beautiful art form. We hope to make classical music truly " ... the
people's music."
We plan to produce one other major chamber orchestra concert in the Inland Empire this season.
Whenever we hold a public concert, we intend to charge no more than $10 for a regular seat,$5 for
one occupied by a student or a senior. We plan not to limit or structure seating to discriminate
between the full-price and half-price ticket holders. Being such a new organization, less than one
year old, we have a very small cadre of concert subscribers and financial patrons.
Please review the enclosed brochure and publicity excerpts for more information about who The
Neumark Ensemble is and why the City of San Bernardino might benefit sufficiently by our
performance to justify your waiving some or all of the fees for us. We promise to credit your
generosity to the degree that you allow us to make it public. We want to make music accessible.
x.noHlllllcy7l5-3478 1layB.br185-7101 EUm&tilai317-5997 SMpbenTul:kcr275-0703 HenaiaDoweIB5-1219 E.R..Speua.Jr.Bll-5121
(909) 715-2222
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Here is what we expect to perfonn.
January 7, 1995, Concert Program
Crawford
Bloch
Wagner
Mozart
Lob der Musik
Suite Hebraiesque
Siegfried Idyll
Symphony No. 40 in G minor
The concert would begin at 8:00 p.m. We hope to hold an educational lecture in advance of the
perfonnance and an artists' reception following. We want to make refreshments available during
intennission. We need use of the hall on the day of the event at least from 5:00 p.m. until 11:00
p.m. We have scheduled a dress rehearsal the Thursday before for which we would want the
auditorium from 7 p.m. until 10:30 p.m. This particular concert requires the full complement of
instruments: woodwinds and brass, as well as strings. Our budget for this concert follows.
Concert Ticket Sales:
Program Advertising Sales:
Food & Beverage Sales:
Concert-specific Income:
4000
150
350
4500
Concert Promotion:
Concert Program Booklets:
Sturgess Auditorium Fees:
Food & Beverage Expense:
Musician Wages & Benefits:
Concert-specific Expenses:
830
350
770
150
13,600
15700
Concert-specific Funding Requirement:
11,200
As of this date, no part of the funding requirement has been met Please consider this an invitation
to help us make this concert a success for the Neumark Ensemble and the City of San Bernardino.
In hannony,
~~
Karen Hensley
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