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Home My WebLink About2007-360 Resolution No 2007-360 2 3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY 0 SAN BERNARDINO AUTHORIZING A PURCHASE ORDER TO SUCABA COMPANY INC. FOR COMPUTER SERVICES FOR THE WORKERS' COMPENSATION AND RIS MANAGEMENT CLAIMS SYSTEMS, FOR A TOTAL AMOUNT NOT TO EXCEE $39,000. 4 5 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY 0 SAN BERNARDINO AS FOLLOWS: 7 SECTION 1: The Purchasing Manager is hereby authorized to issue a Purchase Order t 8 9 Sucaba Company, Inc. for computer services for the Workers' Compensation 10 Management claims systems for a total amount not to exceed $39,000. J1 SECTION 2: The Purchase Order shall reference this Resolution No. 2007- 360 12 shall read "P.O. No. XXXXXX, not to exceed $39,000" and shall incorporate the terms an 13 conditions of this resolution. 14 SECTION 3: This purchase is made pursuant to City of San Bernardino Municipal Cod 15 Section 3.04.010(B)(3). 16 SECTION 4: The authorization to execute the above-referenced Purchase Order i 17 rescinded ifnot issued within sixty (60) days of the passage of this resolution. 18 III 19 III 20 III 21 22 III 23 III 24 III 25 III III III III 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY 0 SAN BERNARDINO AUTHORIZING A PURCHASE ORDER TO SUCABA COMPANY INC. FOR COMPUTER SERVICES FOR THE WORKERS' COMPENSATION AND RIS MANAGEMENT CLAIMS SYSTEMS, FOR A TOTAL AMOUNT NOT TO EXCEE $39,000. 2 3 4 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor an 6 the Common Council of the City of San Bernardino at a joint regular meeting thereof, hel 7 on 20th day of August , 2007, by the following vote, to wit: 8 9 COUNCILMEMBERS: AYES NAYES ABSTAIN ABSENT ESTRADA x 10 BAXTER X 11 X BRINKER 12 DERRY x 13 KELLEY X 14 JOHNSON X MCCAMMACK x 15 16 ~!J.~ 17 Racnel G. Clark, City Clerk 18 ~ The foregoing resolution IS hereby approved this day 0 19 August ,2007. 20 21 22 23 Approved as to form: 24 JAMES F. PENMAN, City Attorney 25 1\genda Items:Reso.SUCABA.2007-08 '-"...1 -':'0-'::'0::;0:;.0::.' ..':'. -:..':> ,:)U'-l""IOr"'l .,::;lUr IWI""'If",~ .,~ fi" ~ rffwff ..w w [" OCT 2 6 2000 J~ AGREEMENT RISK MANAGEMENl This AGREEMENT is made and entered into 11/1/00. by and between the CITY OF SAN BERNARDINO.' a municipal corporation, hereinafter called .CITV': and SUCABA COMPANY, INC., hereinafter called .CONTRACTOR.' 794 Ellst Walnut street. Pasadena, California 91101. CITY and CONTRACTOR agree as follows: 1 CONTRACTOR shall perform s"vices as particularly described to provide data processing software and services to the CITY, with the following objectives: A. WHEREAS, CONTRACTOR is competent, experienced and able to perform said services; and, B. WHEREAS, CONTRACTOR has provided the most advantageous and best responsible proposal for the providing of such services. 2. CITY ShIll pay to the CONTRACTOR a total of up to but not exceeding twenty- live thousand dollars ($25.000) for the cost to implement this system tor Worlcers' Compensation on an annual basis. A. CONTRACTOR shall provide its ClaimLink Claims Information System (ClaimLink) software to Cl'TY viii its HP3000 computer server, for an unlimited period in accordance with the propoSal specificatiOns, Purchase Order and RFP P-00-04 and thl$ agreement. at the following' monthlY rates: $3.50 per month per open claim on file. B. The rate above shall be held fixed for II period ot approximately nine (9) months starting 11/1/00 _ 6/30101. subsequently. the rates may be increased, but not t.J exceed any rise in the consumer price index. CITY agrees that in addition it shall bear the (O";t . of any special purpo,e forms (checks, invoices, 1099's and the like) for hartlcopy which .t I I . UI...i-c:.'b-C:::\::;lW lc::::t1':l '::lULHdH =Ur-!WI-f"oC~ ~O~od~'~~~ ~.~~~~~ , utilizes, and shall bear the cost of the communications link required to access the Internet. CONTRACTOR shall bear the cost of all 'stock' forms, and all equipment costs related directly to the computer server at its site. Any eystems development that is not a part of the current software package, and which is done strictly for the benefit of CITY shall be billable by CONTRACTOR at the rate of ninety-five dollal'8 ($95) per hour for systems design and eighty- live dollars ($85) per h(lur for programming. CONTRACTOR shall provide The City of San Bernardino. Risk Management, with a monthly invoice in arrears and shall be provided payment within thirty (30) days therefrom. CITY retains the right to challenge all or any part of an invoice. 3 Neither CONTRACTOR or CITY shall divulge or publish. or cause or permit to be divulged or publi,hed, direc1!y or indirectly, to any third parties, any confidential information of the other party. The term "confidential information" means any information or data relating to research, developmen1, trade secrets and business affairs of CONTRACTOR or CllY Olher than (a) information and, data known to or pouessed. by either party prior to this understanding, and (b) information and data known to or posse5&ed by, or able to be ascertained or collected by 8 third party using normal available means. 4 CITY also agrees that during the term of service, and for a period of twO (2) years aner termination of service, it shall not. without prior written Gonaent of CONTRACTOR. hire any employee of CONTRACTOR or its affiliates who was assigned to or performed any service for CITY in connection with this letter. (i, CONTRACTOR agrees that City data maintained in the system is the property of CITY, and therefore, shall be surrendered to CITY at the conclusion of services under this agreement in a file on Bmm cartridge tape or as an electronic file 11"- '-''-" c.<.::JG."-'~ .lo':""""'-" ..;.ov.....,..,~,.., -JO-Ir 'WI""'II"\~ ~'-'...;'-'~-'...-' I.........'''''..., ; transferred to the CITY over a telco link. The file shall be ASCII with comma delimited fields; and will include a tile layout document that describes the data in detail. at no cost to the CITY. 6. While not restricting or limillng the foregoing, during the term of this Agreement, CONTRACTOR shall maintain in effect policies of comprehensive pubfie, general. and automobile liability insurance, in the amount of $1,000,OOO.combined single limit, and statutory workers compensation coverage, and shallllle eopies of said policies with the CITY's Risk Manager prior to undertaking any work under this Agreement. The policies shall name the CITY as an additional insured and shaD provide for ten (10) day notifioatioo to the CITY it said policies are terminated or materially altered. 7. CONTRACTOR shall perform work tasks as directed by City of San Bernardioo - Risk Maoagement, but for all Intents and purpOS8,S, CONTRACTOR shall be an independent contractor and not an agent .onmployee of the CITY. 8. In the performarice of this Agreement and in the hiring and recruitment of employeee. CONTRACTOR shall not discriminate on the basis of race. creed, color, religion, sex, ptlysical handicap, ethnic background or eountly of origin, 9. Any notice to be given pursuan1 to this Agreement shell be deposited with the . United States Postal service, postage prepaid and addressed as follows: TO THE CITY: Rhonda Haynes City of san Bernardino Human Resources Dept. 300 North 'D. Street San Bernardino, CA 92418 II Ul. I -~-~~~14:J 1'::::.1l!1 ,;:1.lI....l--ltlH ~r-iWl-f'<t oc::o~o~~~~ ,.~~/~~ AGREEMENT BETWEEN 'IHE CITY OF SAN BERNARDINO AND SUCABA COMPANY, INC" TO PERFORM SERVICES FOR THE CITY IN WITNESS WHEREOF, the partie5 have exec:uted this AGREEMENT on the ~5 day of' Ot"'JC'6~, 2000. s CON: MeTOR: ~~ Q Q B~,:j ~ ' ,~ 'D,,~(p,l.O W-"^~. {'~'o~ HRlA(jonclllllllTll,RESO.$UCAllA.CO tOl2!>OO TOTAL P.05